MINUTES CITY OF INDIAN ROCKS BEACH REGULAR CITY COMMISSION MEETING

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1 MINUTES CITY OF INDIAN ROCKS BEACH REGULAR CITY COMMISSION MEETING The Indian Rocks Beach Regular City Commission Meeting was held on TUESDAY, APRIL 23, 2013, in the City Commission Chambers, 1507 Bay Palm Boulevard, Indian Rocks Beach, Florida. Mayor-Commissioner Johnson called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance and a moment of silence. PRESENT: Mayor-Commissioner R.B. Johnson Vice Mayor-Commissioner Joanne Cookie Kennedy Commissioner Terry Hamilton-Wollin Commissioner Phil Hanna Commissioner James A. Labadie City Manager Charles S. Coward City Attorney Maura J. Kiefer City Clerk Deanne Bulino O Reilly Planning and Zoning Director Danny E. Taylor 1. REPORTS OF the Pinellas County Sheriff s Office. Community Policing Deputy Dunham presented the March 2013 Crime Analysis Report. 2. PUBLIC COMMENTS. Kalika Novoa, 931 Gulf Boulevard, spoke on, and asked questions about, the traffic patterns and the landscaping for the golf cart path being built by th th Action 2000, Inc., between 9 and 10 Avenues on the right-of-way. Mayor Johnson apologized that no one from the City or from Action 2000, Inc. came to the neighborhood to talk about the project. He explained, in this instance, the City was going to have someone talk to the adjoining property owners and his understanding is that it did not happen. His understanding is the th City will be putting up No Parking signs along 10 Avenue on both sides. He does not have the answer for golf carts passing on the path. Page 1 of 20

2 City Manager Coward advised the path will be 8 feet wide, which should accommodate golf carts passing each other; it is the State standard for golf carts. th Phil Wrobel, Avenue, spoke on the May 30, 2013 Skate Park incident, stating the Belleair Bee perceived his remarks like all he wanted to do was to complain about the Pinellas County Sheriff s Office, because they did not jump through hoops to do what he wanted them to do. His major concern was that the event went on from 11:00 a.m. to 6:00 p.m., without any deputies stopping in and checking, except to throw them off the basketball court once; reiterating that the event was ignored all day by the Pinellas County Sheriff s Office. Mr. Wrobel read into the record a letter that he received in the mail from a resident regarding the demeanor and attitudes of the deputies. Dear Phil, I just have to say that your experience is an example of the ongoing treatment received by my neighbors and my family members and myself. The condescending, arrogant attitudes of the deputies is ongoing. I could relate experiences we have had you probably wouldn t believe or maybe you would. This type of treatment and poor service is costing an awful lot of money, too bad the deputies are feeling stressed in IRB. I am glad their zone is not where my shop is located in St. Pete. We citizens and taxpayers deserve more respect and better service. Have the forgotten who pays their salary? John Pfanstiehl, 448 Harbor Drive South, suggested putting labels on the new trash container lids indicating what items are recyclable. 3. ORGANIZATIONAL REMARKS. Phil Wrobel, of the Homeowners Association of Indian Rocks Beach, thanked the City for getting the boxes at the beach and improving the City s infrastructure to everyone s benefit. 4A. REPORTS OF THE CITY ATTORNEY: None. Page 2 of 20

3 4B. REPORTS OF THE CITY MANAGER: MARCH 2013 FINANCIAL REPORT: Finance Director Carpenter presented the March 2013 Financial Report. CITY HALL FACE LIFT PROJECT: Dwight Holmes, of Holmes Architects, the City s Architect of record, advised work will begin in about a week on the City Hall Face Lift Project, and the contractor is requesting selections of colors on materials. He referred to a photograph and provided a sample of the actual color. He advised the materials being used are lifetime and the maintenance is excellent. He explained the difficulty in choosing the color for the roof because the low bidder does not have the color, and it would require about a six month wait and about a 100% up-charge to get the special color done. Mr. Holmes showed the colors offered. Mr. Holmes provided another set of pictures and proposed a metal roof that is a popular roofing material and seems to be thematic on the beach, a neutral color. He explained he would like to pick up the teal color on the graphics and lettering on the building. CONSENSUS TO APPROVE THE METAL ROOF AS PRESENTED. PINELLAS COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT: Planning and Zoning Director Taylor advised a grant application was submitted for a Community Development Block Grant (CDBG) for $300,000 to fund sidewalk construction in the Narrows Business District Triangle, which was not approved at this time. He communicated with the County today regarding the status, and they indicated there were seven applications this year, and the applications total $1.1 Million in requests for funding, and they only had $350,000. They did fund a project in Dunedin, second in line is Oldsmar, and third is Indian Rocks Beach, so if those two projects drop, then the City would be funded. He stated there is an application ready should the City choose to resubmit next year and more work can be done on the application in the meantime. City Manager Coward explained the City is formally third in the queue, and he thinks as long as the application is kept current, it will come through. He stated also what Planning and Zoning Director Taylor experienced was some push back that the project was not shovel ready, the application was for $300,000 from them with $200,000 from the City, and the expectation is for the engineering to be $25,000 to $50,000 depending on the costs of surveying in the Narrows Business District Triangle, and when asked if that was done, the response was no, but the City was willing to pay for it if the County provided the construction dollars, but did not want to pay for the engineering up front not knowing if the Page 3 of 20

4 grant money was coming. He suggested, since it is known the City is third in line, to move forward with the engineering along with keeping the application current and that the project is in the proposed Capital Improvement Budget for the upcoming Budget Work Sessions. 4C. REPORTS OF THE CITY COMMISSION: COMMISSIONER LABADIE: Advised he received an regarding bicycles on Walsingham Road and stated to him it looks like it is encroaching on the right-of-way. VICE MAYOR KENNEDY: Commented regarding the remarks by Ms. Novoa that they were very thoughtful, and she is happy staff will be looking into the issues she brought forth. COMMISSIONER HAMILTON-WOLLIN: Advised over the past season of rentals, she has received a significant amount of complaints from citizens about those who are not following the City Code in terms of the $10.00 per year (occupational license) that they are supposed to pay whether they rent for a week, a month, a year, or whatever, and also about people renting for less than the required minimum three months according to the ordinance. She stated the answer she received from staff was that they did not really do anything about it unless there is a complaint, but people are complaining to her; there are complaints. She noted the annual fee in Belleair Beach is $ She stated it seems that it is pretty easy to see; for example, a license tag from one state in January, and then one from another state in February to figure out the rental is for less than the allowed three months in the single-family districts and others. She noted there are websites she saw showing rentals for a week or a month when the City s ordinance says three months minimum. She questioned why the ordinance is not being enforced. Mayor Johnson commented that his understanding is, according to the law, it is very difficult in terms of private property to find out what is going on behind closed doors. City Attorney Kiefer stated the house could be approached, but if the person does not want to speak to the Code Enforcement Officer or they put up no trespassing signs that has to be respected. She stated the Page 4 of 20

5 ordinance is difficult to enforce, and there is one being litigated in court right now defending that ordinance. MAYOR JOHNSON: Commented that the bicycles at the corner of Walsingham Road and Gulf Boulevard have proliferated to the point of it being too much, and he is not certain what to do since there have been no limits set and as long as they are not in the right-of-way, they are not breaking any laws. Announced the Biggest Beach Party on April 27, 2013, from 5:00 p.m. to 10:00 p.m. Announced the City Commission Work Session on May 14, 2013, from 4:00 p. m. to 6:00 p.m., to discuss the Gulf Boulevard Pocket Park and the Walsingham Landscaping Project. 5. ADDITIONS/DELETIONS. None. 6. CONSENT AGENDA: A. APPROVAL OF the March 12, 2013 Regular City Commission Meeting minutes. B. APPROVAL OF the March 26, 2013 Regular City Commission Meeting minutes. C. APPROVAL OF the April 3, 2013 City Commission Work Session minutes. D. CONFIRMING ACTION taken during the April 15, 2013 Special City Commission Meeting. City Attorney read the Consent Agenda, consisting of Agenda Item Nos. 6A through 6D, by title only. MOTION MADE BY VICE MAYOR KENNEDY, SECONDED BY COMMISSIONER HAMILTON-WOLLIN, TO APPROVE THE CONSENT AGENDA, CONSISTING OF AGENDA ITEM NOS. 6A THROUGH 6D. UNANIMOUS APPROVAL BY ACCLAMATION. 7A. RESOLUTION NO /BOA CASE NO QUASI JUDICIAL PUBLIC HEARING. Providing for a variance to Code Section (4), Swimming pools and spas, and Code Section (1)(f)(2)(ii)(b), Establishment of zoning districts, setback requirements, non-waterfront lots for single-family and duplex; in order to allow an encroachment of 9 feet into the Page 5 of 20

6 required rear yard setback in the S Single-Family zoning district to allow for the construction of a swimming pool for property located at th Avenue, Indian Rocks Beach. [Official Publication Date: April 10, 2013.] SUBJECT: Resolution No /BOA Case No Variance request to allow a 9 foot encroachment into the required 10 foot rear-yard setback in the S single-family zoning district to allow for the construction of a swimming pool. BOA RECOMMENDATION: Unanimous approval STAFF RECOMMENDATION: Based on the variance review criteria of Section 2-152, staff recommends approval. OWNER: LOCATION: ZONING: Eric W. Meyer th Avenue th Indian Beach Re-Revised 6 Add, Lot 5 S Single-family Surrounding Uses and Zoning Direction Existing Use Zoning Category North Residential S East Residential S South Residential S West Residential S BACKGROUND: Eric W. Meyer, applicant, seeks a 9 foot rear-yard setback variance for his property located at th Avenue in order to construct a swimming pool. IRB Code Section (4) states, The edge of the water for a swimming pool shall be set back to comply with the side and rear yard setbacks for the zoning district in which the property is located. Section (1)(f)(2)(ii)(b) states that the minimum setback is 10 feet from the property line. Sec Variances. (a) Generally; criteria for granting variances from the terms of subpart B. (1) The board of adjustments and appeals shall make recommendations on and the city commission shall decide variance applications will not be Page 6 of 20

7 contrary to the public interest, where, owing to special conditions, a literal enforcement of the provisions of subpart B will result in unnecessary and undue hardship. In order to recommend or decide any variance from the terms of subpart B, the board or the city commission shall consider each of the following: a. Special conditions and circumstances exist which are peculiar to the land, structure or building involved and which are not applicable to other lands, structures or buildings in the same zoning district. The shape of this property is rectangular and the topography is flat, similar to other properties in IRB. According to the tax records, the house was originally built in It has been extensively remodeled and upgraded over the last couple of years. Since 1972 building technology has advanced and lifestyles have changed. Many properties in Indian Rocks Beach have been modernized and revamped, preserving and enhancing their value and appearance. The changes brought about by time may now constitute special conditions and circumstances. b. The special conditions and circumstances do not result from the actions of the applicant. The applicant did not create any special conditions or circumstances. c. Granting the variance will not confer on the applicant any special privilege that is denied by subpart B to other lands, structures or buildings in the same zoning district. Other dwellings in the S zoning district have swimming pools. d. Literal interpretation of the provisions of subpart B would deprive other properties in the same zoning district under the terms of subpart B and would work unnecessary and undue hardship upon the applicant. The literal interpretation of the provisions of Subpart B would deprive the property owner from having a swimming pool. e. The variance granted is the minimum variance that will make possible the reasonable use of the land, structure or building. This is the minimum variance to allow the owner to construct the addition as desired. f. The granting of the variance will be in harmony with the general intent and purpose of subpart B, and such variance will not be injurious to the area involved or be otherwise detrimental to the public welfare. Granting the variance will be in harmony with the general intent and purpose of Subpart B, and such variance will not be injurious to the area involved or be detrimental to the public welfare. Page 7 of 20

8 PUBLIC NOTICE REQUIREMENT: A notice was mailed by first class mail to the property owners within one hundred and fifty feet in any direction of the subject property on April 8, Notice was posted on the subject property on April 8, 2013 per the Code of Ordinances. PUBLIC CORRESPONDENCE: A letters of support were received from: Bruce th Westall, Avenue; Virginia McKenna, 1903 Bay Boulevard; and Donald Bishop, 1907 Bay Boulevard. Pursuant to a legal notice published in the April 10, 2013-edition of the St. Pete Times Section of the Tampa Bay Times, as evidenced by an affidavit of publication, filed with the City Clerk, a public hearing was held on Resolution No City Attorney Kiefer read Resolution No by title only. Mayor Johnson inquired if any City Commission Member needed to disclose any ex-parte communications regarding this application; to which all City Commission Members stated, for the record, they had visited the site and had spoken with owners/applicants. Mayor Johnson opened the public hearing. Upon the request of Mayor Johnson, all persons planning to give testimony during the public hearing were duly sworn in by the City Clerk. Planning and Zoning Director Taylor presented the Agenda Item, made a PowerPoint Presentation depicting photographs of the property, an aerial view, a survey, a drawing of the property with the proposed pool and rendering of how the pool would look. He explained the applicants are requesting a variance to allow a 9-foot encroachment into the required 10-foot rear yard setback to allow for the construction of a swimming pool. Vice Mayor Kennedy noted a reason for the variance is the shape of the lot. Planning and Zoning Director Taylor explained that the lot is rectangular and is flat, but the space in the backyard is hardly adequate for a swimming pool with the normal setbacks of the 10-foot for swimming pools. He explained there are provisions in the ordinance addressing certain lot shapes; however, that deals with docks; there is a special provision for pools close to a seawall. He noted this property does not have a seawall, and it is not on the water. Page 8 of 20

9 Vice Mayor Kennedy noted the variance request was unanimously approved by the Board of Adjustments. th Eric Meyer, Avenue, the applicant, explained his variance request; stating the lot is 50 X 100, and the house was built when he bought the property and the area behind is very narrow. Commissioner Labadie questioned the removal of two trees. Planning and Zoning Director Taylor advised a permit is not required for removal of a tree less than 4 inches in diameter; above that, a permit is needed, and if it is bigger than 36 inches in diameter, it is considered an historic tree and other precautions are taken. Vice Mayor Kennedy advised her research of the property indicated when Mr. Meyer purchased the property, there were 12 trees that were planted that had not been there previously and that is how she resolved that issue for her. Mayor Johnson opened the public hearing. Don Bishop, Bay Boulevard, commented he lives behind the subject property, and he is beginning to see cracks in his foundation from the roots of the trees, and the roots above ground cause problems, he cannot get his gate open. He stated he considers the trees a nuisance, and if they were gone, he could repair his house and not worry about further damage. Seeing and/or hearing no one else wishing to speak, Mayor Johnson closed the public hearing. MOTION MADE BY VICE MAYOR KENNEDY, SECONDED BY COMMISSIONER HAMILTON-WOLLIN, TO APPROVE RESOLUTION NO /BOA CASE NO , GRANTING A A VARIANCE TO CODE SECTION (4), SWIMMING POOLS AND SPAS, AND CODE SECTION (1)(F)(2)(II)(B), ESTABLISHMENT OF ZONING DISTRICTS, SETBACK REQUIREMENTS, NON-WATERFRONT LOTS FOR SINGLE-FAMILY AND DUPLEX; IN ORDER TO ALLOW AN ENCROACHMENT OF 9 FEET INTO THE REQUIRED REAR YARD SETBACK IN THE S SINGLE-FAMILY ZONING DISTRICT TO ALLOW FOR THE CONSTRUCTION OF A SWIMMING POOL FOR PROPERTY LOCATED AT TH AVENUE, INDIAN ROCKS BEACH, FLORIDA, AND LEGALLY TH DESCRIBED AS INDIAN BEACH RE-REVISED 6 ADD, LOT 5. Page 9 of 20

10 ROLL CALL VOTE: LABADIE YES HAMILTON-WOLLIN YES HANNA YES KENNEDY YES JOHNSON YES MOTION CARRIED UNANIMOUSLY. 7B. ORDINANCE NO PUBLIC HEARING; FIRST READING. Providing for a text amendment to the Infrastructure Element and Intergovernmental Coordination Element of the City s Comprehensive Plan, as adopted by Ordinance No ; providing for a water supply facility work plan. [Official Publication Date: April 10, 2013.] SUBJECT: Ordinance No Update to the Infrastructure Element and Intergovernmental Coordination Element of the Comprehensive Plan related to SWFWMD s required water supply facility work plan. LOCAL PLANNING AGENCY RECOMMENDATION: Approval STAFF RECOMMENDATION: Approval BACKGROUND: The Indian Rocks Beach residents are retail water customers of Pinellas County. IRB does not own its source of water. It also does not own the treatment system or the water distribution system, which lies beneath City, County and State roads and streets. IRB residents purchase water from Pinellas County. Pinellas County obtains its water from Tampa Bay Water. About 18 months ago, the Southwest Florida Water Management District, (SWFWMD), adopted an updated Regional Water Supply Plan. Pinellas County has since developed a Ten Year Water Supply Facilities Work Plan. Section , Florida Statutes, requires all local governments to amend their comprehensive plans accordingly. Staff has reviewed the correspondence from Pinellas County and has communicated with SWFWMD about what Comprehensive Plan amendments would satisfy the requirements of F.S These amendments are Page 10 of 20

11 presented in Ordinance No for the City Commission s consideration. SWFWMD requires that the City use SWFWMD s population projections. These projections differ from US Census figures. SWFWMD s numbers include tourist population. Pursuant to a legal notice published in the April 10, 2013-edition of the St. Pete Times Section of the Tampa Bay Times, as evidenced by an affidavit of publication, filed with the City Clerk, a public hearing was held on Ordinance No City Attorney Kiefer read Ordinance No by title only. Planning and Zoning Director Taylor presented the Agenda Memorandum; explaining that the Comprehensive Plan amendment is required by the Southwest Florida Water Management District (SWFWMD). Mayor Johnson opened the public hearing. Mayor Johnson inquired regarding Page 14, Background as to Belleair Shores should be Belleair Shore and Belleair Beach should be added in. Mayor Johnson referred to Page 17, D. Conservation and Reuse and noted a scrivener s error Tamp Ba should be Tampa Bay. Mayor Johnson referred to Page 17, E. Facility Work Plan Capital Needs and noted it should say: The City does not and also reuses should be reuse. Mayor Johnson noted in the Ordinance title that the word INFRASTRUCTURE is misspelled. Seeing and/or hearing no one wishing to speak, Mayor Johnson closed the public hearing. MOTION MADE BY COMMISSIONER LABADIE, SECONDED BY COMMISSIONER HAMILTON-WOLLIN, TO APPROVE ORDINANCE NO , ON FIRST READING, PROVIDING FOR A TEXT AMENDMENT TO THE INFRASTRUCTURE ELEMENT AND INTERGOVERNMENTAL COORDINATION ELEMENT OF THE CITY S COMPREHENSIVE PLAN, AS ADOPTED BY ORDINANCE NO ; PROVIDING FOR A WATER SUPPLY FACILITY WORK PLAN, AS AMENDED. Page 11 of 20

12 ROLL CALL VOTE: LABADIE YES HAMILTON-WOLLIN YES HANNA YES KENNEDY YES JOHNSON YES MOTION CARRIED UNANIMOUSLY. 7C. ORDINANCE NO PUBLIC HEARING; FIRST READING. Providing for a text amendment to the Capital Improvement Element of the City s Comprehensive Plan, as adopted by Ordinance No ; providing for the annual update of the capital improvement element. [Official Publication Date: April 10, 2013.] SUBJECT: Ordinance No Annual update to the Capital Improvement Element of the Comprehensive Plan. LOCAL PLANNING AGENCY RECOMMENDATION: Approval STAFF RECOMMENDATION: Approval This is the annual statutorily required update to the Capital Improvement Element of the Comprehensive Plan. This numbers contained in this document replicate those found in the budget adopted by the City Commission in September 2012 for Fiscal Year The Local Planning Agency reviewed this Comp Plan amendment on March 21, 2013, and unanimously recommended approval. Pursuant to a legal notice published in the April 10, 2013-edition of the St. Pete Times Section of the Tampa Bay Times, as evidenced by an affidavit of publication, filed with the City Clerk, a public hearing was held on Ordinance No City Attorney Kiefer read Ordinance No by title only. Mayor Johnson opened the public hearing. Page 12 of 20

13 Planning and Zoning Director Taylor presented the Agenda Memorandum and explained this item is an annual amendment to the City s Comprehensive Plan to the Capital Improvement Element and is identical to the numbers to the Capital Budget approved by the City Commission each year in September. Seeing and/or hearing no one wishing to speak, Mayor Johnson closed the public hearing. MOTION MADE BY VICE MAYOR KENNEDY, SECONDED BY COMMISSIONER LABADIE, TO APPROVE ORDINANCE NO. 2017, ON FIRST READING, PROVIDING FOR A TEXT AMENDMENT TO THE CAPITAL IMPROVEMENT ELEMENT OF THE CITY S COMPREHENSIVE PLAN, AS ADOPTED BY ORDINANCE NO ; PROVIDING FOR THE ANNUAL UPDATE OF THE CAPITAL IMPROVEMENT ELEMENT. ROLL CALL VOTE: LABADIE YES HAMILTON-WOLLIN YES HANNA YES KENNEDY YES JOHNSON YES MOTION CARRIED UNANIMOUSLY. 8. RESOLUTIONS: None. 9. ORDINANCES, first reading: None. 10A. DISCUSSION OF wireless internet access at the Indian Rocks Museum. BACKGROUND: Recently Nancy Ayers, on behalf of the Historical Museum Board of Directors, asked the City to provide wireless internet capabilities in the Museum for their use and in support of their activities. This matter was originally addressed two years ago (March 2011); however, staff is asking the City Commission to revisit the issue at this time in light of pending budgetary issues anticipated in FY14. At the time of the City Commission s original discussion in 2011, it was believed that the total cost for adding high speed internet at the Museum would be $84 per year. That figure being rather low, the City Commission authorized the staff to proceed. However, no action was actually taken on the matter because of Page 13 of 20

14 the pending construction/expansion. Fast forward 2+ years, the Museum expansion is now complete and the Board is renewing their request for this service. ANALYSIS: Staff believes that circumstances have changed during this delay and is, therefore, asking the City Commission to re-affirm or reconsider its 2011 decision. Staff also believes that this decision should be made in light of the total utility and support services that the City is currently providing to the Museum, remembering that the City does own the building, but does not operate the Museum services. Current utility and support services Building Per year Water $ 220 Electric 1,500 Pest Control 564 Termites 430 Misc. bldg. maint. 500 Total Building $3,214 Internal Telephone (SunCom) $ 273 Fax line (SunCom) 310 ADT Security 1,164 Total Internal $1,747 Grand Total $4,961/year CHANGES IN CIRCUMSTANCES Since 2011, the City has changed its telephone service from Verizon to the State-operated SunCom System with considerable savings to the City budget (about 75% or $10,000 per year). The $84/year cost for Museum internet was a packaged number based on telephone and internet service combined with a single private provider. That arrangement is no longer available. High speed internet services today, purchased from either Bright House or Verizon, run about $90/month or $1,100 per year. The high speed designation becomes a relative term based on the number of computers and Page 14 of 20

15 the speeds desired. Wireless equipment for the interior would be an additional one-time charge. FY14 has been a discussion point for the City Commission during the preparation of both the FY12 and FY13 budgets. FY14 represents the first year that the City s General Fund will not benefit from the repayment of past loans to the 2 Enterprise Funds. Starting in FY14, the City will be taking money out of City reserves for the next two to three years while the property tax revenue recovers from a seven year decline. New expenditure requests will be highly scrutinized in the FY14 Proposed Budget and follow-up City Commission Budget Work Sessions. CONCLUSION: Having reviewed this request as well as the situation as a whole, it appears that the City Commission has at least three options: Pick up the added internet cost and add it to the regular annual budget allocations; decline to pay the additional cost; or revise the City s payment of utility and support service costs for the Museum. Staff recommends the third option with the following division of responsibilities: CITY Water $ 220 Electric 1,500 Pest control 564 Termites 430 ADT Fire & Security 1,164 Misc. building maintenance 500 Total City $ 4,378 MUSEUM Telephone service & equipment Fax service & equipment Internet access City Manager Coward introduced the Agenda Item and explained at the time of the original discussion of this issue, the cost for the wireless internet was $84.00 per year; however, it was never implemented. He advised the request for the wireless internet service in the Historical Museum has come back and Page 15 of 20

16 things have changed. He explained telephone services have been changed in the City and internet service is not available through the State system; therefore, it would have to be purchased directly from either Verizon or Bright House Networks at a cost ranging from $40.00 a month up to $ a month depending on the service. He noted this is the first year in which the City will not be receiving revenue from the Enterprise Funds; therefore, program changes are going to be more highly scrutinized. City Manager Coward explained this is an outside activity for which the City Commission has full authority to make donations or support at whatever level they choose. He outlined the options to support the request at approximately $1,000 a year, decline the request, or adjust the entire package the City gives to support the Historical Museum. He made a suggestion that would focus on the services that relate to the building itself, water, electric, pest control, fire security, and basic building maintenance would cost the City $4,300 to $4,400 against the current cost before the internet of almost $5,000. The question he has heard is why the Museum should have internet, and he has no qualm with those arguments; however, the question for the City Commission is who should pay for it and that is what he is asking now. Mayor Johnson commented regarding the security system the City has been providing to the Historical Museum, which he recalled was requested a few years back, and there has been some discussion on that over the years from the Historical Society about whether they even need that service and questioned if they are even interested in not having that anymore. City Manager Coward explained that is a combination fire and security system, and the cost would be 80% for just one of the services. Mayor Johnson commented regarding the support of the outside entities and noted that the City has always owned the property the Historical Museum sits on and the structure. He recalled when the building was originally donated, the City took ownership rather than the Historical Society; and from that point, the City paid for utilities and so forth, and there has always been that partnership, but also the hands-off with the Historical Society Board of Directors handling the day-to-day operations of the Museum. Commissioner Hanna asked if anyone contacted Bright House or Verizon for a reduced rate since it is a non-profit organization. Page 16 of 20

17 Commissioner Labadie questioned whether there is a written agreement between this organization with the City as to what the obligations are for each. Mayor Johnson clarified the Library has Wi-Fi and that the Historical Museum is asking for internet in order for the volunteers to be able to work on it. City Manager Coward advised there is an agreement with the Museum for the rental of the property. He reviewed the agreement, which specifically addresses water, sewer, and electric shall be the responsibility of the City; however, is silent on all other issues. The agreement calls those items utilities and it depends on what is considered a utility or necessity versus an option. Wayne Ayers, 2900 Gulf Boulevard, Belleair Beach, stated they are 100% volunteers, and they did commit a lot of resources to have a first class Museum, and because of some of the programs, their resources have been considerably drained. He agreed the City is not obligated; however, hopes the benefit can be seen by going into the social media and working with the Chambers of Commerce and the internet is needed. Nancy Ayers, 2900 Gulf Boulevard, Belleair Beach, stated there is no question that they need the internet; she has been using it from home for the Museum, and it needs to be at the Museum. She noted it has been a long relationship of the City s part in the Museum, and she feels it goes both ways. Vice Mayor Kennedy asked if the Historical Society plans any future fundraising to build the money back up. Mr. Ayers explained they do have a fundraising committee that is working. Vice Mayor Kennedy commented it would be best for the City to pay for internet service for the Historical Museum perhaps with a time limit. Mr. Ayers commented on the website bringing people into the City. Mayor Johnson stated it is his understanding that the City is paying for the fax line, with Mr. Ayers responding that the fax line could be eliminated since they have never used it. City Manager Coward noted Mr. Ayers letter indicated they just wanted basic internet, which is $40.00 a month; and in the initial request, it was for high speed internet with Wi-Fi, which comes at a considerably higher price, and asked what the City Commission is giving approval to. Page 17 of 20

18 Ms. Ayers stated the Rotary Club of Indian Rocks Beach donated the computer equipment, which is wireless, and she does not know exactly what is required to hook it up. Commissioner Hanna stated the basic system with a router, which he would purchase for them, would be sufficient to get things started, the question is whether Verizon or Bright House Networks has a discount for non-profit organizations. He would set limits, and he is very aware of the City s upcoming budget constraints. Commissioner Labadie stated if it is $40.00 a month that is not bad, and if there is a savings of $ to turn off the fax line that is not a lot of money. He stated his concern for the Museum coming back later for something else and it just keeps going on; he wants to see the Museum succeed, but the City does have a budget to consider, and there are other organizations to deal with. Mayor Johnson stated for the better part of 30 years, there has been a special relationship between the City and the Museum with the City providing basic services. He stated the question is what is basic, and he feels he can only justify the basics with the upcoming budgets. He does think, at this time, internet is basic, and it should be limited to basic services. Commissioner Hanna noted that starting out low with basic service is something that can be easily upgraded if it is needed, if there is funding. Ms. Ayers commented she thought this was something already approved when she brought it up, and it was put off because of construction, and she did not think it was asking for anything extra, she does not see the Museum coming up and asking for more things in the future being a concern. Commissioner Labadie questioned if the City Commission wanted to consider one lump sum cash or to take on the obligation of internet service, and if the cost keeps going up, continue to pay, and how much of a commitment is it. Commissioner Hanna agreed with Commissioner Labadie to give a number for a period of time for one year and then revisit it. Mayor Johnson opened the agenda item to pubic comment. There was no public comment. Page 18 of 20

19 Mr. Ayers clarified the decision is to be renewable or would they have to go through the same process at the end of the year. Mayor Johnson noted the lease agreement expires May 2014, and then there will be discussion during th lease negotations. CONSENSUS OF THE CITY COMMISSION TO PAY FOR INTERNET SERVICE FOR THE INDIAN ROCKS MUSEUM IN AN AMOUNT NOT TO EXCEED $1,000 PER YEAR (UNTIL APRIL 30, 2014.) CONSENSUS OF THE CITY COMMISSION, DURING THE LEASE RENEWAL IN MARCH/APRIL 2014, TO OUTLINE IN THE LEASE AGREEMENT WHAT UTILITIES AND/OR SERVICES THAT THE CITY AND HISTORICAL SOCIETY WILL BE RESPONSIBLE FOR. I.E., WATER, SEWER, ELECTRIC, MAINTENANCE, PEST CONTROL, ADT SECURITY, TELEPHONE LINES, INTERNET SERVICE, AND ETC. CONSENSUS OF THE CITY COMMISSION TO AUTHORIZE THE CITY MANAGER TO DISCONNECT THE FAX LINE, SINCE THE HISTORICAL SOCIETY HAS NEVER USED THIS LINE. 10B. DISCUSSION OF the City Manager search. City Manager Coward introduced the Agenda Item and advised the City Manager position has been advertised in the International City Managers Association, the Florida City Managers Association, and the Florida League of Cities, and there has been a good initial response with over a dozen applications and several other inquiries. The application process is open to May 10, 2013, which will be 30 days; and at that point, the applications will be reviewed and then a review committee will make recommendations to the City Commission of possibly the top ten or so. City Manager Coward asked how the City Commission wants a committee to be formed to perform the application review and noted there would be two choices, utilize the Florida City and County Managers Association Range Rider Program or use local City Managers possibly two or three in Pinellas County. He stated Indian Rocks Beach has used both options in the past. Commissioner Hamilton-Wollin stated she recalled a smooth system using the Range Riders. Commissioner Labadie agreed the Range Riders would be the best option. Page 19 of 20

20 Commissioner Hanna and Vice-Mayor Kennedy agreed utilizing the Range Riders would be the best option. CONSENSUS OF THE CITY COMMISSION FOR THE CITY MANAGER TO CONTACT THE RANGE RIDERS TO ASSIST THE CITY IN SCREENING RESUMES FOR THE CITY MANAGER POSITION. City Manager Coward noted the second issue to be addressed is the salary for the City Manager. He explained last month Madeira Beach did a salary survey of Pinellas County City Managers and all their benefits, which he provided a copy for the City Commission. His plan is to include in the proposed budget a salary of $100,000, and he thinks it will end up being $100,000 to $105,000 depending on the qualifications and other factors of the candidate. He advised he will have more information at the May 14, 2013 City Commission Meeting and possibly scheduling a Special City Commission Meeting the week of May 17, 2013 to review the work of the committee. CONSENSUS OF THE CITY COMMISSION FOR THE SALARY RANGE FOR THE CITY MANAGER POSITION BE $90,000 TO $105,000 WITH BENEFITS. 11. CITIZEN PARTICIPATION. None. 12. OTHER BUSINESS. None. 13. ADJOURNMENT. MOTION MADE BY COMMISSIONER HANNA, SECONDED BY COMMISSIONER LABADIE, TO ADJOURN THE MEETING AT 8:41 P.M. UNANIMOUS APPROVAL BY ACCLAMATION. May 14, 2013 Date Approved R.B. Johnson, Mayor-Commissioner ATTEST: Deanne B. O Reilly, MMC, City Clerk Page 20 of 20