Minutes. Minutes of IFCA Board Meeting Monday, May 13, 14:00 GMT. By Conference Call

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1 Minutes of IFCA Board Meeting Monday, May 13, 14:00 GMT. By Conference Call Present: Ray Hirschfeld, Director, Treasurer, Chair Yvo Desmedt, Director Tyler Moore, Director, Vice President Burton Rosenberg, Director, Secretary Moti Yung, Director Minutes Meeting called to order 10:12 EDT/14:12 GMT. Board approves minutes of meetings on February 4th, March 14th, April 1st, 3rd and 5th, modulo changes to be sent by Ray. Moti joins meeting at 10:20 EDT (after Approval of Minutes). Yvo joins meeting at 10:27 EDT (during Review of Action Items). Review of Actions Items Tyler to discuss with Sean dropping Jamaica as a candidate location for a future FC. In progress. Moti to write PC guidelines. Item now to include Yvo and coordinate with the PC chairs. In progress. Ray to draft a new copyright form. In progress. Ray to collect the current proposal for new governance for IFCA, and distribute to directors. In progress. Ray to talk to the Intercontinental and explain that IFCA location decision procedure, asking for time that the membership be informed before committing to the contract. Sven to coordinate the boards Power Point presentation, in soliciting input from board members, highlighting the boards actions to support student attendance. Com- Board to review contract with the Intercontinental San Juan by March 18. pleted. Ray to speak to Kazue about scheduling the dinner. Ray to give Sven a slide on the budgets for past conferences as part of the treasurers report. 1

2 Tyler to send Sven slides on proceedings/copyright, student support, and elections. Ray to investigate if changing dates is possible with the hotel. If so, we will move to 1st week of March. Sven will notify TCC contacts of change of dates. Ray to contact Claude Crepau about workshop dates and inquire about interest. Ray to inquire with the Intercontinental San Juan about the prices for holding the conference on the 1st and 4th week of February. Ray to add ratification vote to agenda for next meeting. Ray is to work with Hinde to propose the rules for the steering committee and organizing committee, finalize the bylaws, and subsequently disseminate to the broader FC community. Yvo to Skype account username to Ray. Yvo to investigate ways to improve FCs engagement with the financial sector. In progress. Yvo and Moti to coordinate the ethical guidance for PC members to appear in the PC guidelines currently under development. In progress. Report of director activities of this period Directors activities were reported; see appendix. IFCA business Ray proposes the slate: Moti, President; Tyler, Vice President; Ray Treasurer and Burt Secretary. Burt seconds. The board accepts the proposed slate by unanimous vote, none abstaining. By unanimous vote, none abstaining, the board ratifies the guideline amendments passed by 2/3 majority vote at the AGM. Action item: Ray to update guidelines on the IFCA web site. FC13 Okinawa Ray is working on the budget wrap-up and proceedings. The delayed press release to be posted to the web site only, with no formal press release. 2

3 FC14 Barbados Action item: Ray to suggest to Nicolas Christin and Reihaneh Safavi-Naini the names of candidate future Program Chairs for current Program Committee members. Tyler and Ray are finalizing the details with the Accra hotel. The role of workshops is discussed. It is felt that workshops contribute to the success of the conference. In the past, the workshops self-organized, however Sven s experience and interest in organizing FC-affiliated workshops was noted. Ray will pursue a workshop on banking and Tyler will pursue a workshop on Bitcoin. Sven will be asked about future WECSR s, and Jean about future USEC s. Action item: Yvo to talk to Sven, encouraging a WECSR workshop at FC14. Ray initiates a discussion of improvements for FC publicity. Tyler suggests earlier notice of submissions deadlines and buzz creation, e.g. at Eurocrypt. Action item: Ray to contact PC s about a minimal CFP, including submission data and conference URL, be made available for distribution at Eurocrypt. Action item: Tyler to ask FC14 PC s to put FC14 on conference calendars. At Ray s suggestion, Burt is appointed FC14 Sponsorship Chair. For the ONRG grant it is most convenient for the GC to be PI and therefore would be Tyler s responsibility. Tyler to follow up with Sven on information for an NSF grant. Sponsor followup: Kazue must send ONRG a report and proceedings. Tyler to connect with Jack Callahan at ONRG. Moti to thank the Japanese sponsors of FC13, according to the advice of Kazue. Action item: Ray to ask Kazue the proper format for Moti to thank and acknowledge FC13 local sponsors. Ray has a draft contract from the hotel. He is working with the local DMC on events, including: island tour and luncheon on Tuesday; workshop reception fish fry at Oistins on Friday. FC15 Puerto Rico Ray is working on the details of the contract. The conference plan is last week of January, with a $199 room rate. The alternative of Sanabel is still being investigated, but Yvo advises end Feburary or beginning March if in Florida. The contract requires a minimum of $30,000 on catering in order to get the conference room for free. The exact prices of equipment is unknown. Yvo is concerned 3

4 that the catering is expensive. Previous FC s ranged form $18,000 in Bonaire to $33,000 in St. Lucia. Ray has tried to get this lowered. Ray will send round the menu propositions form the hotel, with prices. It seems desirable to provide opportunities to conference participants to dine in old San Juan, which is a short taxi distance away. FC16, 20th edition The board agrees that Anguilla would be the preferred location of the 20th edition FC, if a suitable hotel can be found. This is a challenge, as the island has narrowed its focus to exclusively luxury hotels. The board appoints Sven and Ahmed as co-chairs of the 20th FC anniversary committee. Action item: Moti to inform Sven and Ahmad they are co-chairs of the anniversary committee. PC and GC guidelines Moti has been working with the previous PC s, and from this experience has a conceptual outline for the PC guidelines. Yvo to join the effort, and he will meet with Moti to help concretize the outline. Action item: Yvo and Moti to meet, and begin writing a draft PC guidelines. Journal Special Issue Yvo proposes that IFCA collaborate with IET Journal of Information Security for a special issue of FC papers. The details of the format were discussed: whether the format would be a yearly issue of best papers of FC, or a sporadic compendium of best papers over several years of FC s. Copyright and relationship with Springer were discussed, as well as the concerns of the open-publishing community that have recently demanded change to our copyright policy. Action item: Ray to discuss with Springer the possibility of publishing FC papers with the IET Journal of Information Security. IFCA corporation business Burt to contact Yvo about due diligence requirements. Burt to work with C.E.G. on Due Diligence and the Annual Return. New and concluding business Next meeting Monday, July 15 at 10:00 EDT/14:00 GMT. The chair hearing no objection, the meeting is adjourned at 11:53 EDT/15:53 GMT. 4

5 Appendix: Agenda - minutes of previous meeting(s) - review of action items - report of activities this period - election of officers - ratification of guidelines amendment - FC13 Okinawa budget wrap-up proceedings publicity? - FC14 Barbados program committee and CFP organization publicity sponsorship and grants local arrangements - FC15 Puerto Rico proposal/contract from InterContinental San Juan alternative locations - FC16 20th edition location planning committee - FC17 location ideas and long-term planning (time permitting) - PC and GC guidelines - Special issue of IET Journal on Information Security - IFCA corporate/association business directors due diligence annual return foundation proposal - new and concluding business next meeting date Appendix: Activities of Directors * Tyler s Activities - wrote up minutes of meeting - corresponded with Ahmad regarding FC13 final papers to post online * Ray s Activities: 5

6 - contacted Springer concerning FC12 proceedings billing error - returned misfiled Scotiabank post to CEG - met with Sven and Hinde to discuss foundation proposal - visited Taiwan (no cost to IFCA) - wrote up minutes of 2013 IFCA AGM - visited Osaka (cost to IFCA: $10) - updated IFCA website and mailing lists - contacted/informed FC14 program chairs - contacted Claude Crepeau concerning Bellairs workshop - followed up with Accra Beach Hotel for FC14 - followed up with with InterContinental San Juan for FC15 - followed up with Springer about FC13 final proceedings - usual treasurer and chair duties - working on press release * Moti - final proceedings for FC - tried to push the press release - read role of president * Burt - normal duties of secretary Appendix: Open Action Items 1. Ray to draft a new copyright form. 2. Ray to collect the current proposal for new governance for IFCA, and distribute to directors. 3. Ray to update guidelines on the IFCA web site. 4. Ray to suggest to Nicolas Christin and Reihaneh Safavi-Naini the names of candidate future Program Chairs for current Program Committee members. 5. Ray to contact PC s about a minimal CFP, including submission data and conference URL, be made available for distribution at EUROCRYPT. 6. Ray to ask Kazue the proper format for Moti to thank and acknowledge FC13 local sponsors. 7. Ray to discuss with Springer the possibility of publishing FC papers with the IET Journal of Information Security. 8. Tyler to ask FC14 PC s to put FC14 on conference calendars. 6

7 9. Tyler to discuss with Sean dropping Jamaica as a candidate location for a future FC. 10. Moti to inform Sven and Ahmad they are co-chairs of the anniversary committee. 11. Yvo and Moti to meet, and begin writing a draft PC guidelines. 12. Yvo to talk to Sven, encouraging a WECSR workshop at FC14. End of Minutes 7