2017 Application Coalition For Juvenile Justice Executive Board Elections

Transcription

1 2017 Application Coalition For Juvenile Justice Executive Board Elections Please note the deadline for submission of your application is March 17 at 11:59pm ET. You must complete the application online at: THE FOLLOWING PAGES CONTAIN JOB DESCRIPTIONS AND A SAMPLE NOMINATION FORM. Please complete the application online. Paper applications will not be accepted.

2 CJJ Executive Board National Vice Chair Roles and Responsibilities Executive Board Member Roles and Responsibilities Speak on behalf of SAGs and allied members to Congress and national policymaking agencies and bodies in a manner consistent with CJJ core principles and the CJJ strategic plan Provide and disseminate information on significant national developments requiring SAG and allied members involvement Represent SAGs and allied members on all appropriate policymaking bodies and forums Initiate and maintain an appropriate vehicle of communication to keep SAG and allied members adequately and regularly informed Stimulate and sponsor regional coalition meetings with suggested agenda items of national concern, provided resources allow for such meetings Organize and sponsor, with appropriate resource partners, an annual national membership conference for SAG and allied members, provided resources allow for such a meeting Organize and conduct an annual meeting of the CJJ Council of SAGs Create ad hoc committees, as necessary, for the review and resolution of appropriate issues Conduct such other business as may be necessary to manage the affairs of CJJ Supervise and evaluate the performance of the CJJ Executive Director National Vice Chair Roles and Responsibilities Ongoing Assist the National Chair (and the Executive Board) in carrying out the responsibilities as listed above Accept duties and responsibilities as assigned by the National Chair Assume the duties of Acting National Chair in the absence of the National Chair or in the event of the resignation of the National Chair Serve as a member of the Board Executive Committee Yearly Regularly attend and fully participate in the meetings of the Council of SAGs Provide the CJJ Council of SAGs with written and verbal reports on CJJ s finances Monthly Regularly attend and fully participate in the meetings of the Executive Board Regularly attend and fully participate in the meetings of the Executive Committee

3 In signing this statement, I confirm that I have read the aforementioned CJJ Roles and Responsibilities and agree to abide by the guidelines set forth therein (to be signed once elected). Print Name Date Signature Executive Board/Committee Title(s)

4 CJJ Executive Board National Youth Chair Roles and Responsibilities Executive Board Member Roles and Responsibilities Speak on behalf of SAGs and allied members to Congress and national policymaking agencies and bodies in a manner consistent with CJJ core principles and the CJJ strategic plan Provide and disseminate information on significant national developments requiring SAG and allied members involvement Represent SAGs and allied members on all appropriate policymaking bodies and forums Initiate and maintain an appropriate vehicle of communication to keep SAG and allied members adequately and regularly informed Stimulate and sponsor regional coalition meetings with suggested agenda items of national concern, provided resources allow for such meetings Organize and sponsor, with appropriate resource partners, an annual national membership conference for SAG and allied members, provided resources allow for such a meeting Organize and conduct an annual meeting of the CJJ Council of SAGs Create ad hoc committees, as necessary, for the review and resolution of appropriate issues Conduct such other business as may be necessary to manage the affairs of CJJ Supervise and evaluate the performance of the CJJ Executive Director Committee Charge Ensure that Coalition members are aware of the needs of youth in the system Ensure that the SAGs are actively utilizing youth members in their states in the development of the state s juvenile justice plan Act as an advisor to the Coalition for Juvenile Justice on youth issues, striving to keep juveniles' needs, as well as system and program improvements, constant priorities at the state and national level Chair Roles and Responsibilities Ongoing Communicate with committee members Schedule regular meetings Ensure youth input and involvement in all aspects of the Coalition Yearly Regularly attend and fully participate in the meetings of the Council of SAGs

5 Provide the CJJ Council of SAGs with periodic written and verbal reports highlighting youth concerns, issues and needs, and recommendations for CJJ s youth development goals Organizes CJJ s Annual Youth Summit Monthly Set the agenda and hosts regular meetings via conference call Regularly attend and fully participate in the meetings of the Executive Board Provide the Executive Board with periodic written and verbal reports highlighting youth concerns, issues and needs, and recommendations for CJJ s youth development and leadership activities and strategic goals Regularly attend and fully participate in the meetings of the Executive Board Committee Members Roles and Responsibilities Act as advisors to the Coalition for Juvenile Justice on youth issues, striving to keep juveniles' needs, as well as system and program improvements, constant priorities at the state and national level Agree to attend no less than 75% of committee meetings annually Respond to all meeting scheduling requests in a timely fashion Respond verbally on calls or in writing on to questions Are prepared to actively participate in discussions, deliberations and decisions Make a commitment to participate with the knowledge that they are representing the interests of all CJJ members and the organization as a whole (in keeping with core/formal CJJ positions, etc.) Plays an active role in setting the content agenda for CJJ s annual Youth Summit Be authorized to make, second, amend and approve formal motions In signing this statement, I confirm that I have read the aforementioned CJJ Roles and Responsibilities and agree to abide by the guidelines set forth therein (to be signed once elected). Print Name Signature Date Executive Board/Committee Title(s)

6 CJJ Executive Board Treasurer/Secretary Roles and Responsibilities Executive Board Member Roles and Responsibilities Speak on behalf of SAGs and allied members to Congress and national policymaking agencies and bodies in a manner consistent with CJJ core principles and the CJJ strategic plan Provide and disseminate information on significant national developments requiring SAG and allied members involvement Represent SAGs and allied members on all appropriate policymaking bodies and forums Initiate and maintain an appropriate vehicle of communication to keep SAG and allied members adequately and regularly informed Stimulate and sponsor regional coalition meetings with suggested agenda items of national concern, provided resources allow for such meetings Organize and sponsor, with appropriate resource partners, an annual national membership conference for SAG and allied members, provided resources allow for such a meeting Organize and conduct an annual meeting of the CJJ Council of SAGs Create ad hoc committees, as necessary, for the review and resolution of appropriate issues Conduct such other business as may be necessary to manage the affairs of CJJ Supervise and evaluate the performance of the CJJ Executive Director Treasurer/Secretary Roles and Responsibilities Ongoing Serve as a member of the Finance Committee Oversee the general receipt and disbursement of funds within the budget and policies approved by the Executive Board Review the work of the Audit Committee Project potential financial problems and alert Executive Board and Executive Director regarding financial activities Review and recommend financial policies Serve as a member of the Board Executive Committee Yearly Regularly attend and fully participate in the meetings of the Council of SAGs Provide the CJJ Council of SAGs with written and verbal reports on CJJ s finances Monthly Regularly attend and fully participate in the meetings of the Executive Board Regularly attend and fully participate in the meetings of the Executive Committee Regularly attend and fully participate in the meetings of the Audit Committee

7 Present financial statements to the Executive Board Ensure that the minutes of the Executive Board and Council of SAGs meetings are properly recorded and distributed In signing this statement, I confirm that I have read the aforementioned CJJ Roles and Responsibilities and agree to abide by the guidelines set forth therein (to be signed once elected). Print Name Date Signature Executive Board/Committee Title(s)

8 CJJ Executive Board Regional Representatives Roles and Responsibilities Executive Board Member Roles and Responsibilities Speak on behalf of SAGs and allied members to Congress and national policymaking agencies and bodies in a manner consistent with CJJ core principles and the CJJ strategic plan Provide and disseminate information on significant national developments requiring SAG and allied members involvement Represent SAGs and allied members on all appropriate policymaking bodies and forums Initiate and maintain an appropriate vehicle of communication to keep SAG and allied members adequately and regularly informed Stimulate and sponsor regional coalition meetings with suggested agenda items of national concern, provided resources allow for such meetings Organize and sponsor, with appropriate resource partners, an annual national membership conference for SAG and allied members, provided resources allow for such a meeting Organize and conduct an annual meeting of the CJJ Council of SAGs Create ad hoc committees, as necessary, for the review and resolution of appropriate issues Conduct such other business as may be necessary to manage the affairs of CJJ Supervise and evaluate the performance of the CJJ Executive Director Regional Representatives Roles and Responsibilities Assist the Regional Chair in all regional activities and as the primary point of contact and communication for regional coalition and CJJ; Ensure that the concerns and ideas of the regional coalition are brought to the attention of CJJ s leadership; and Regularly attend and fully participate in the meetings of the Executive Board and the Council of SAGs. In signing this statement, I confirm that I have read the aforementioned CJJ Roles and Responsibilities and agree to abide by the guidelines set forth therein (to be signed once elected). Print Name Signature Date Executive Board/Committee Title(s)

9 CJJ Executive Board National DMC Coordinator Roles and Responsibilities Executive Board Member Roles and Responsibilities Speak on behalf of SAGs and allied members to Congress and national policymaking agencies and bodies in a manner consistent with CJJ core principles and the CJJ strategic plan Provide and disseminate information on significant national developments requiring SAG and allied members involvement Represent SAGs and allied members on all appropriate policymaking bodies and forums Initiate and maintain an appropriate vehicle of communication to keep SAG and allied members adequately and regularly informed Stimulate and sponsor regional coalition meetings with suggested agenda items of national concern, provided resources allow for such meetings Organize and sponsor, with appropriate resource partners, an annual national membership conference for SAG and allied members, provided resources allow for such a meeting Organize and conduct an annual meeting of the CJJ Council of SAGs Create ad hoc committees, as necessary, for the review and resolution of appropriate issues Conduct such other business as may be necessary to manage the affairs of CJJ Supervise and evaluate the performance of the CJJ Executive Director National DMC Coordinator Roles and Responsibilities Serve as the primary point of contact and communication among all state DMC Coordinators, nationwide; Serve as Co-Chair of the Ethnic and Cultural Diversity Committee; Ensure that the concerns and ideas of the DMC Coordinators are brought to the attention of CJJ leadership; Develop and maintain (in cooperation with the CJJ Ethnic and Cultural Diversity Chair) a CJJ DMC listserv and/or other DMC reduction resources to ensure and promote information exchange; Provide the CJJ Council of SAGs and Executive Board with regular written and verbal reports highlighting the activities of DMC Coordinators throughout the nation; and Regularly attend and fully participate in the meetings of the Executive Board and the Council of SAGs.

10 In signing this statement, I confirm that I have read the aforementioned CJJ Roles and Responsibilities and agree to abide by the guidelines set forth therein (to be signed once elected). Print Name Signature Date Executive Board/Committee Title(s)

11 SAMPLE EXECUTIVE BOARD APPLICATION FORM PLEASE NOTE, PAPER SUBMISSIONS WILL NOT BE ACCEPTED The Executive Board is charged by the CJJ Council of SAGs and the CJJ Bylaws with the governance and oversight of the national organization. It is anticipated that each board member s obligation will include: In-person meetings (as many as two per year), Frequent (perhaps monthly) conference calls, Other duties related to providing guidance for strategy, policy, financial and executive management of the organization, Review and approval of proposals, publications, etc., and Service on various programmatic committees. Will you be able to meet the time and travel obligations required to fulfill the responsibilities of the Office (as described above and in attached documents)? Yes No Applying for: National Vice Chair Treasurer/Secretary National Youth Chair National DMC Coordinator Midwestern Region Representative Southern Region Representative Northeastern Region Representative Western Region Representative Name of Nominee: Address: Phone: Current professional position: Starting date in this position: Most recent prior position: Duration (dates) in prior position: 1 P a g e

12 Please describe the nature of your participation in CJJ: What interests you most about holding this office? What is your vision for CJJ? If nominated by another, whom? City, State: Please select your CJJ membership affiliation. A SAG Member (includes Chair, JJ Specialist, DMC Coordinator, and Compliance Monitor) A staff member of a CJJ Organizational Member A CJJ Individual Member A CJJ Youth Member None of the above (please explain): Please attach the following: Current resume. A jpg/digital photo/headshot Optional: Letter(s) of support from your home SAG, office, agency, or personal reference 2 P a g e