Airports Authority of India CHAPTER 3

Transcription

1 CHAPTER 3 Powers relating to Administration & Establishment.

2 CHAPTER 4 Powers relating to Commercial Activities.

3 CHAPTER 5 Powers relating to Law Department.

4 CHAPTER 6 Powers relating to works / services (Capital).

5 CHAPTER 7 Powers Relating to Procurement of CNS Equipment & Services (Capital).

6 CHAPTER 8 Powers relating to Procurement of Other Equipments/Fixed Assets/Services (Capital).

7 CHAPTER 9 Powers relating to Revenue Expenditure.

8 GENERAL

9 CHAPTER - I 1. General: 1.1 This Instrument of Delegation of Administrative and Financial powers shall come into force from the date it is approved by the Authority. 1.2 All previous orders or such Instruments of Delegation of Administrative and Financial powers, which have been in force, shall stand superseded from the date this instrument comes into force. 1.3 All powers delegated hereunder are subject to orders issued by the Government of India under the Act, 1994 and the (Amendment Act), 2003 as amended from time to time, and shall be exercised by the officers within their administrative jurisdiction only and in accordance with the rules, regulations, instructions and procedures, including those in respect of financial concurrence as may be laid down from time to time. In the absence of any such guidelines, standard practices/conventions shall be followed. 1.4 All sanctions/approvals having financial bearing by the authorities exercising the powers delegated hereunder except chapter-3 shall be with the prior concurrence of appropriate authority as specified in the Directorate of Finance. Where the cases are to be considered by the concerned Board / Committee [such as WAB, WAC, CAB, Advisory Committee (Procurement) etc ] at the Corporate / Regional / Station level, the same will be put up to the Committee with prior financial concurrence. 1.5 The officers exercising the delegation of powers have to ensure that these are financially scrutinised & concurred by finance (except wherever specifically exempted) by the local finance head not below the level of Asst. Manager (F&A) at field stations. Where such officers are not available, such concurrence is required to be obtained from the RAU concerned. 1.6 In case of difference of opinion between the Head of the Finance Wing and the Officer-in-Charge at the Region//Unit concerned, the matter shall be placed before the Officer-in-charge, who will record his decision. In cases where the opinion of the Head of the Finance Wing is 1. General

10 overruled the finance wing at Region//Unit shall send a monthly report of such cases by the 7th or next working day of the succeeding month to the Finance Directorate at Headquarters through Regional Headquarters with their comments / observations. 1.7 In case of difference of opinion between Finance and the User Department at Headquarters, the matter will be referred to the concerned Member who will take a decision on the issue in consultation with Member (Finance). In the event of continued difference, the matter shall be referred to the Chairperson for a decision. 1.8 The Chairperson shall have the administrative jurisdiction over all officers of the authority subordinate to him as well as the departments, airports, projects and establishments of the authority in India and abroad. 1.9 In emergent circumstances, in respect of any matter on which the approval of the Board is normally required, the Chairperson shall have the powers to act in such a manner as he may deem fit, in the interest of the Authority, within overall limits of the Act., provided that any action taken in exercise of this power shall be reported to the Board for ratification wherever necessary In emergent circumstances, in respect of any matter requiring Hqrs. approval, the Director (ED level) and RED s in the Region shall have the powers to act in such a manner as he may deem fit, in the interest of the Authority within the overall limits under the Act, provided that any action taken shall be reported to the Chairman/Whole time Member concerned for ratification. Similarly in case of field stations, in emergent cases where the approval of RED is required, the In charge shall act in such a manner as he may deem fit in the interest of the Authority and within the overall limits under the Act and shall report the same to the appropriate authority for ratification On grounds of exigencies of works under other Administrative considerations, the Chairperson may give a written order modify, alter or withdraw the powers delegated herein to any officer or class of officers subject to such reduction or withdrawal of delegation being approved by the Board in due course The whole time Members may exercise any or all the powers given to the Departmental Heads and Officers below them and the Directors/Project In-charges. 1. General

11 1.13 Any Officer who is senior in rank may exercise any or all the powers delegated to the officers reporting to him In the temporary absence of Chairperson, the whole time Member, duly authorised by him, will exercise the powers of the Chairperson including the financial powers being exercised by the Chairperson. All such cases shall be informed to Chairperson on his return The Chief Vigilance Officer is entitled to exercise the powers of Wholetime Members within his/her administrative jurisdiction and in accordance with the rules, regulations, instructions and procedures including those in respect of financial concurrence as may be laid down from time to time The powers have been delegated to In-charge of operating stations by keeping in mind the single point administration. Where, in any station, the single point administration is yet to be introduced, the powers given to the stations-in-charge will be exercised by In-charge of aerodromes as well as the In-charge of communications in the intervening period in their respective administrative jurisdiction If in any Department, any of the officers to whom powers are delegated hereunder is absent for any period, then the officers mentioned in para 1.13 above as may be appropriate for the purpose, shall decide as to who should exercise the powers delegated to such officers during their period of absence Chairman can sub-delegate any or all the powers conferred upon him to the whole time Members, Regional Executive Directors, Directors at all levels, Executive Directors and HODs at the Headquarters and other officers under him subject to such conditions as he may deem fit, consistent with the need for prompt, effective and efficient discharge of the responsibilities entrusted to such officers. The general delegation of powers by the Chairman to the whole time Members and other officers shall be submitted to Board for information. Also, Directors (ED level) and REDs at the Regional Hqrs. can sub-delegate any or all the powers conferred upon him to the appropriate level of officers working under him subject to such conditions as he deem fit for consistent effective and efficient discharge of responsibility in respect of such officers. Such sub-delegation shall be reported to the Chairman In case of difference between Delegations of Powers & Manuals, the provisions contained in the Delegation of Powers will prevail. Further, in respect of matter where specific provisions have been incorporated in the 1. General

12 concerned chapters, these shall be applicable and shall prevail over the corresponding clause in the pre-face (General) Principal, CATC may exercise the same powers as delegated to REDs except in cases where specific powers are delegated to him All proposals involving financial implications have to be concurred by the respective finance officers in Hqrs./Regions/SAU/Stations/Units Wherever a Department is not headed by an Executive Director at Corporate Headquarters, the powers of EDs will be exercised by the GMs under whom the relevant department is placed Powers for financial concurrence: a) Corporate Headquarters Authority Limits of Powers Member (Finance) : - in respect of Proposals to be approved by Chairman or the Board. - in respect of Issues involving policy Decisions. ED(F&A) : in respect of Proposals to be approved By Members. GM (F&A) : in respect of proposals to be approved by HODs. Jt.GM(F)/GM(F) / DGM(F)/AGM : in respect of proposals to be approved by officers of the level of GMs. b) Regional Headquarters / Self Accounting Units (SAU)/Field Stations : Authority Finance Officer in charge at station/region Limits of Power Full powers in respect of proposals to be approved by competent authorities as designated in DOP. 1. General

13 *: The powers for bill passing, cheque signing etc. within the Finance Directorate at Hqrs. / Regions / SAU will also be decided by Member (Finance). ii) At s/projects, GM (Fin)/Jt. GM (Fin.)/ DGM(F & A) can subdelegate the powers to Sr. Manager (F&A) in respect of proposals to be approved by DGM(Engg.) or equivalent as per requirements Payment of Bank Charges / Interest Charges: Powers are to be exercised by respective in-charges at the Hqrs. / Regions / Fields / Units Budgetary control should be exercised by respective in-charges in coordination with the respective finance head by monitoring all expenditure on each head/schemes The constitution of various Boards and the Committees as envisaged in the Delegation of Powers is given below :- (i) (ii) (iii) (iv) (v) (vi) (vii) Personnel Advisory Board will consist of Chairperson, Member (P&A), Member (Finance), Member of concerned Department and HOD concerned who will be the Member Secretary. Personnel Advisory Committee will consist of Member (P&A), ED (P&A) and ED (F&A), HOD of Directorate/ Department concerned who will be the Member Secretary. Medical Committee will consist of ED (P&A), ED (F&A) and the Medical officer concerned. Commercial Advisory Board will consist of Chairperson, Member (Fin), Member (Ops), Member (P&A), Member (Plg) and ED (Commercial), who will be the Member Secretary. Law Advisory Board will consist of Chairperson, Member (P&A), Member (Finance), Member of concerned department and Head of the Law Deptt at Headquarters who will be the Member Secretary. Works Advisory Board will consist of Chairperson, Member (Plg), Member (Ops), Member (Finance) and ED of the concerned department who will be the Member(Secretary). Works Advisory Committee will consist of Member, ED, ED(F&A) and concerned GM, who will be the Member Secretary. (viii) Regional Advisory Committee (Works) will consist of RED/ Principal, CATC / Director (Metro-s), HOD of concerned Department whose work is to be taken up, HOD of Finance Wing and. HOD of Engg. Wing who will be the Member Secretary. (ix) Advisory Board (procurement) will consist of Chairperson, Member (P), Member (Ops), Member (Fin) and HOD of the 1. General

14 Directorate / Department concerned who will be the Member Secretary. (x) Advisory Committee (Procurement) will consist of concerned Member, concerned ED, ED(F&A) with concerned GM as Member Secretary. (xi) Regional Advisory Committee (Procurement) will consist of RED / Principal, CATC / Director (ED level), HOD of Finance wing, and HOD of Directorate / Department concerned who will be the Member Secretary. (xii) Regional Commercial Advisory Committee will consist of RED/Principal, CATC/ Director (ED level), HOD of Finance wing and HOD of Commercial Directorate/Department, who will be the Member Secretary. (xiii) Works Advisory Sub Committee at CHQ ED, GM (Fin), GM of concerned Directorate (Aerodrome/Communication) and GM concerned, who will be the Member (Secretary). (xiv) CNS Purchase Committee at CHQ ED (CNS P), GM(F) and GM(CNS-P) who shall be the Member Secretary. (xv) Sub Advisory Committee (Procurement) at CHQ ED, (xvi) GM (Fin) and concerned GM shall be Member Secretary. Local commercial advisory committee will consist of the Director/ in charge, HOD of finance and HOD of commercial who will be the Member Secretary. (xvii) Anything not covered here in above, the Chairman will have the power to constitute appropriate level board/committee/subcommittee to deal with that specific work on the similar lines Wherever the regional heads have been delegated the power, the same shall also apply to the Directors (ED level) Project Director will exercise same powers as delegated to Executive Director in technical matters and as delegated to Regional Executive Director for all other matters GM Project In-charge will exercise same powers as delegate to GM for technical matter and as delegated to Director (GM level) for all other matters Wherever there is a directive from a Court of Law, the matter is to be immediately taken up with Law Department to decide about course of action. It needs to be ensured that there is no contempt of court Chairman with consent from concerned Member and Member (Fin) is empowered to modify/add any power delegated here as under to officers below Member level 1. General

15 CHAPTER 2 DEFINITION & EXPLANATION OF CAPITAL/REVENUE WORKS, SUPPLIES & SERVICES 2. Powers relating to Works, Supplies, Services (Capital)- Definitions & Explanations.

16 2. DEFINITIONS AND EXPLANATIONS 2.1. The terms of a contract must be precise, definite, leaving no room for ambiguity, subject to adequate prior scrutiny of terms, general or special, if any, standard forms of contracts as vetted by Legal Department should be adopted, wherever possible. The alternatives used in the standard forms, which are not applicable, should be invariably scored out under signatures No relaxation of specifications agreed upon in a contract or relaxation of the terms of an agreement entered into by the Authority should be made without proper examination of the financial effect involved due to such relaxation and without approval of competent authority While selecting the agency for award of contract, the financial status of the individuals and firms must be taken into consideration in addition to all other relevant factors. 2.4 No work of any kind should be commenced without a proper award letter containing price and other terms and conditions Provision must be made in contracts for safeguarding property of the Authority entrusted to a contractor and for recovery of hire charges, if any, thereof. 2.6 When a contract is likely to endure for a long period or where the contract provide for a clear schedule for the fulfillment of the various stages of the contract, it should include a provision for unconditional power of revocation or cancellation at the discretion of the Authority at any time on the expiry of reasonable notice to the effect. The period of notice should not normally be longer than 6 (six) months All contracts should have a provision for recovery of liquidated damages for defaults on the part of the contractor, unless any special instructions are issued by the competent authority Cost-Plus-Contracts should be avoided except where those are inevitable. A cost-pluscontract means a contract where the price payable for supplies or services under the contract is determined on the basis of the actual cost of production of the supplies or services concerned plus profit either at a fixed rate per unit or at a fixed percentage on the actual cost of production The terms of contract for the purchase of perishable stores should invariably include a warranty clause. It should be ensured that in all contracts where a warranty clause is included, the position regarding delivery of goods in replacement of rejected ones is made clear beyond doubt The question, whether any sales tax, Value Added Tax (VAT), purchase tax, octroi and terminal taxes and other, Statutory taxes and duties are to be paid and, if so, by which party should be settled and cleared up and suitably incorporated in the contract, for goods equipment including transfer of movable property etc. 2. Powers relating to Works, Supplies, Services (Capital)- Definitions & Explanations.

17 2.11. All contracts for purchase involving import of material from abroad should as a rule provide for purchases on F.O.B. basis. All such contracts involving foreign exchange outgo for procurement of goods (including spares, books, computer software etc.) and /or payment of services will be sent to the Corporate Headquarters for approval of whole time Members (for contracts falling in his power or officer below him) for foreign exchange content after duly approving the contract value in Indian Rupees, considering prevailing Foreign Exchange rate by the officers empowered to the extent in DOP. In respect of FIU proposals involving foreign exchange, ED (FIU) is delegated powers to approve F.E. outgo equivalent upto Rs. 5 lakhs. However, Chairman has the full powers to approve the outgo of foreign exchange Before entering into a contract or an agreement, all pros and cons should be considered and validity of contractual documents should be ensured. Effective administrative machinery should also be set up to keep a vigil on the performance of parties concerned The terms of a contract once entered into should not be materially varied without the previous consent of the authority competent to enter/accept the contract so varied. No payments to contractors by way of compensation or otherwise, outside the strict terms of the contract or in excess of the contract rates may be authorised without the previous approval of the competent authority No contract involving an uncertain or indefinite liability or any condition of an unusual character should be entered into without the previous consent of the Chairperson/Whole Time Member. Where escalation in respect of labour overheads, customs duties, freight etc. is provided for in a contract, the basis / formula for the calculation of the same should be clearly indicated Generally contracts should be placed only after open tenders have been invited. However, where open tenders are not invited contract/purchase is effected by limited tenders, the specific reasons for doing so should be recorded and approval in writing from the authority next higher to the officer competent to accept the tender should be obtained The Directorate concerned will issue limited tender enquiries to firms of repute and competence. These enquiries may be made to the parties whose credentials are verified with the help of pre-qualification bids called once in three years by the EDs at CHQ/ REDs/ Directors (ED level). However, in the absence of this process the Whole Time Member concerned shall be empowered to approve the list of parties for limited tender action In the case of purchase of plant and machinery and equipment from foreign countries, whenever practicable and advantageous, contracts should be placed only after global tenders A schedule of quantities with their issue rates of such materials, which are supplied by the Authority and are used in the contracted work, should form an essential part of the contract. It should also contain an escalation clause pertaining to rates of such materials the prices of which are controlled by Government and which contractor arranges himself, 2. Powers relating to Works, Supplies, Services (Capital)- Definitions & Explanations.

18 so that the Authority may get the benefit of any saving in the quantities of the material actually used in execution If due to exigencies of work or wherever the proposed procurements are of such nature which cannot be converted to uniform schedule of quantities or specifications, such procurements may be resorted to by a purchase committee subject to prescribed limits of acceptance of single tender and due financial concurrence. The committee may consist of not less than three officers, one of them invariably being from the department of finance. A prior written approval of the administrative authority competent to sanction such expenditure should be invariably obtained The contracts which can be made by the Authority broadly fall into the following categories:- a) Job/Work Contracts: These include all type of major/minor operational, maintenance and capital nature job/works including turnkey jobs/works. b) Supply/Stores Contracts: These include all types of procurements, supply of material, machinery etc. c) Service Contracts: These include contracts for securing all services including that of experts, advisors, consultants etc Wherever AAI delegation of powers is silent, AAI Manuals are to be followed The tender opening Officers shall exercise full powers, unless otherwise specified in this para, for refund / adjustment of EMD as per the terms of NIT. The tender opening officers are mentioned below : Tender Opening Officer Sr. Manager (Engg.)./Equivalent Manager (Engg.)./ Equivalent Asstt. Manager (Eng.) /equivalent Value of Work / Procurement / Services. Rs.5 lakh. Rs.2 lakh (i) Tender opening officer shall refund the earnest money given by all the tenderers except the lowest tenderer, within a maximum of seven working days from the date of opening of tenders, subject to the parties giving receipt for refund of EMD. EMD in foreign exchange shall also be refunded with the approval of whole time Member. ii) In the case of tenders involving technical bid and price/commercial bid, EMD of those tenderers whose technical bids were found not suitable and hence rejected by competent authority will be refunded. EMD in foreign exchange shall also be refunded with the 2. Powers relating to Works, Supplies, Services (Capital)- Definitions & Explanations.

19 approval of whole time Member. Refund of the EMD of rest of the bidders shall be done as laid down in para (i) above. (iii) In respect of all tenders, particulars regarding tenders received, tenders received in opened condition, tenders opened and EMD refunded shall be maintained in a register Order Completion Certificate may be issued by each authority upto the level of Sr. Manager to the extent they are delegated powers for technical sanction. However, for all works costing more than the T.S. Limit of Sr. Manager the completion certificate shall be issued by DGMs/JGM. Report of Completion Certificate should be submitted to the next higher authority within 30 days of issuing such certificate Where specialized departmental Executive Directors are not available, the powers should be exercised by administrative Executive Directors under whom the relevant departments are placed on all administrative matters The powers given to GM/Jt. GM/DGM /, Sr. Manager, Manager, Asstt. Manager & Sr. Superintendent in Chapter 6 shall be applicable at Headquarters as well as Regional station level All contracts approved by Member and Chairman, the Contract Agreement will be signed by the concerned ED on behalf of. The contracts approved by ED, will be signed by concerned GM. However, for Engg. Contracts, the signing authority will be Sr. Manager / Engg. In-charge as defined by Works Manual Award of Work without call of Tenders:- Quotation is the process for awarding a work without call of tender which is required to be carried out due to urgency in some special cases where the usual formalities of tender like NIT, Tender Cost, EMD, Contract Agreement, Mobilisation advance, Arbitration etc. are not applicable. The spirit behind the call of quotation to carry out urgent jobs (mainly of maintenance in nature ) to get competitive offer from at least three different agencies for purchase of materials based on departmental bill of quantities giving specifications of items to be purchased or work to be done. There are limitations for the quotation like urgent works of smaller magnitude can only be executed based on work orders and it involves only the conditions written down in the standard form of work order and there is no stamp paper agreement between the two parties The powers delegated to officials without specifying the discipline, shall be exercised in respect of administrative and financial matters, relating to their spheres of responsibilities. 2. Powers relating to Works, Supplies, Services (Capital)- Definitions & Explanations.

20 2.30 Engineers responsible for carrying out Capital/ARMO works in respect of Corporate Headquarters shall exercise the same powers as delegated to field Engineers Subject to technical sanction from the carrying out Capital/ARMO works in respect of provision, rules procedures and limitations as laid down from time to time the authorities mentioned in Chapter 9 may incur expenditure on day to day maintenance and up keep of facilities All revenue/capital works/service/procurements shall be finalized by award of orders/contracts to the most competitive offers on the basis of call of tenders/quotations Repairs and maintenance works fall into two board categories namely, ARMO and Special Repairs. No separate A/A&E/S is necessary for ARMO works for which Action Plan given work wise details be got prepared and approved by RED s / APDs / in-charge before the commencement of the year, even though no separate A/A&E/S (Expenditure Sanction) may be necessary for ARMO works but technical sanction will be required for the same from the competent authority, and an approval in principle is necessary from RED s/ in charge before undertaking the works not listed in the action plan. But in respect of special repairs, A/A&E/S and technical sanction is required. All repairs and maintenance work also requires finance concurrence prior to award of work In respect of powers for technical sanction and approval of Notice Inviting Tender (NIT) etc., the powers included in Chapter 6 and Chapter 8 would also be applicable for similar works/services/procurements covered under Chapter Regional/Corp E&M Workshop in-charge shall exercise same powers as delegated to APD/ controller of equivalent rank. Similarly, DGM/In-charge (FS) of Fire Training Centres at Delhi and Kolkata shall exercise same powers as delegated to APD/ Controller of Jt. GM/DGM rank Notification for R&M works costing upto Rs. 10 lakhs shall be taken up through wide publicity including display on Notice Board and notice to empanelled firms. Press advertisement will not be needed The powers delegated under Chapter 3 are common for scrapping/write-off of capital assets acquired and losses incurred by for all items covered under this DOP The powers delegated to various officers under page of DOP for award of work to the lowest tenderer shall be applicable for acceptance of highest bid Following powers will be exercised by equivalent level officers of the concerned disciplines:- (i) As regards extension of time in respect of revenue works / supplies / services, powers given under Para 6.9 will apply mutatis mutandis to such cases. 2. Powers relating to Works, Supplies, Services (Capital)- Definitions & Explanations.

21 (ii) The powers given under Para 6.15 regarding advance payment to the contractors against work done but not measured shall apply mutatis mutandis to revenue works also. (iii) The powers given under Para 6.16 (Dispute Resolution Board), Para 6.17 (Appointment of Arbitrators) and Para 6.18 (Acceptance of arbitration awards) shall apply mutatis mutandis to revenue works, supplies & services. (iv) The powers for deviation limits, arbitration, signing of agreements in para 6.7 & 6.14 shall apply mutatis mutandis to revenue works, supplies and services also. (v) The provisions of chapter 2 - Definitions & Explanations - are applicable mutatis mutandis to revenue expenditure proposals also IT and Electronics officers shall exercise powers as delegated for procurement of CNS and other equipments, and repairs & maintenance to officers of equivalent rank in Chapters 7, 8 & Powers relating to Works, Supplies, Services (Capital)- Definitions & Explanations.

22 Sl Nature of Power Chairperson Whole time Members EDs at Hqrs. Concern ed GMs at Hqrs. *3.1 Wage Structure and Service Conditions: All matters pertaining to Staff Strength Wage /Salary Structure, emoluments, perquisites etc. & Service Conditions relating to R & P Rules, TA/DA Rules LTC rules : Powers are vested with AAI Board/Government. *3.2 (a) Creation / Abolition of Posts. up to the level of GM on the recommendation of Personnel Advisory Board. Member (P&A) up to the level of Group B employees under their Administrative Control on the recommendations of Personnel Advisory Committee having ED/ HOD level representatives of concerned Dte. or concerned whole time Member as one of the Members of the Committee Subject to procedures, rules and regulations laid down on this behalf. On the advice of the appropriate selection committee duly constituted. Subject to the provision in the manpower sanctioned and provisions of CDA rules. 3.2 (b) Inter discipline transfer of post/ Transfer of * Needs Financial concurrence 3. Powers relating to Administration & Establishment- Headquarter level

23 Sl Nature of Power Chairperson Whole time Members EDs at Hqrs. Concern ed GMs at Hqrs. posts. 3.3 (a) Appointments/ Promotions/Confirmati on/transfer up to the level of Executive Directors up to the level of DGM & equivalent for all Non- Executive posts at Hqrs A committee consisting of due representation of concerned Dte. and Dte. of Personal be constituted to effect the transfers. 3.3 (b) Relaxation in special cases of Age, Qualifications, Experience, Physical standards & Medical fitness for Recruitment & Promotion of employee Member (P&A): up to the level of DGM & equivalent on recommendation of the concerned Member with approved specification Cases of relaxation in job specifications to be processed by Deptt. Of Personnel. 3.3 ( c) Acceptance of Resignations.Power in respect of employees in Gp.B & below Power in respect of nonexecutives/ others *3.4 Powers to grant additional increments on initial appointment upto 5 (Five) increments upto 3 (Three) increments. The officers competent to make appointments are empowered to fix in special cases higher initial pay by * Needs Financial concurrence 3. Powers relating to Administration & Establishment- Headquarter level

24 Sl Nature of Power Chairperson Whole time Members EDs at Hqrs. Concern ed GMs at Hqrs. 3.5 Officiating/ looking after arrangements against sanctioned Posts. up to Executive Director and equivalent up to DGM and Equivalent. grant of additional increments as per limits indicated. Such additional increments shall in no case exceed the maximum of the applicable time scale to the post Broadly, the employee should be eligible to hold the officiating position, as per R&P guidelines. In case of non availability of eligible candidates, relaxation upto 2 years may be granted where the eligibility specifications are 5 years, and relaxation upto 1 year may be granted for specifications of 3 years and will be regulated as per guidelines 3.6 (a) Authorization of Tours: Within India for employees under their control. for tours for employees under their control Full Power for tour within India for employee under their control (where the concerned GM is reporting 1. TA/DA advance is to be regulated in accordance with TA/DA Rules and office orders/ circulars, etc., in this regard, after the tours are authorised as per the delegated powers. * Needs Financial concurrence 3. Powers relating to Administration & Establishment- Headquarter level

25 Sl Nature of Power Chairperson Whole time Members EDs at Hqrs. Concern ed GMs at Hqrs. *3.6 (b) Authorization of Tours: Abroad 3.7 Powers to sanction Air Travel on Tour for non-entitled employees. directly to Whole time Member) Chairperson, Wholetime Members & CVO shall require prior approval of Govt. 2.All tours abroad on training are to be processed by Deptt. Of Personnel/on recommendation by the Full powers for employees under their administrative control concerned deptt TA/DA advance for approved tours *3.9(a) Foreign Tours as per TA / DA rules 3.9 (b) Inland Tours beyond the prescribed limits. as per TA / DA rules as per TA/DA Rules for tours which can be approved by him. as per TA/DA Rules for tours which can be Foreign TA/DA is to be drawn from the respective office in the Hqrs./place where the pay is being drawn by the employee as per the rates approved by the Board. as per TA/DA Rules for tours approved by As a normal procedure, inland TA/DA is to be drawn from the place where the pay is being drawn by the respective official. However in case of * Needs Financial concurrence 3. Powers relating to Administration & Establishment- Headquarter level

26 Sl Nature of Power Chairperson Whole time Members EDs at Hqrs. Concern ed GMs at Hqrs Reimbursement of Medical Claims 3.11 Relaxation of Medical Attendance Rules (a) (b) Advance for Medical Treatment except treatment abroad Advance for medical treatment in empanelled hospitals 3.13 Sanctions of overtime to Staff approved by him. him. exigencies including extension of stay in the official tour program, GM (F&A) at Hqrs may sanction TA/DA advance to the officials on tour as per TA /DA rules. As per Medical Attendance Regulations. to Member (P&A) as per recommendation of medical committee. ED(P&A) Upto Rs. 50,000/- per reference Full Powers Full powers as per orders on the subject from time to time Medical committee will consist of ED(P&A), ED(F&A) and the Medical officer Rs. 50,000 Per reference Full powers as per orders on the subject from time to time Full powers to the head of personnel wing. As per guidelines on the subject * Needs Financial concurrence 3. Powers relating to Administration & Establishment- Headquarter level

27 Sl Nature of Power Chairperson Whole time Members EDs at Hqrs. Concern ed GMs at Hqrs Grant of leave Full powers except study leave. Full Powers for EOL beyond 60 & up to 90 days in a year. Member (P&A): for EOL beyond 60 days in a year. except study leave. Full Powers for EOL beyond 30 days & upto 60 days in a year. except study leave for EOL upto 30 days in a year. (Where GMs are directly reporting to Whole-time Member). 1) Subject to rules, availability of leave and operational requirements. 2) Only Chairperson has full powers to grant leave to an individual who is on tour abroad (a) Sanction of LTC/LTC advance as per rules (b) Relaxation in Leave Travel Concession Rules. to Member (P&A). Powers only in respect of time to perform return journey and late submission of bills upto As per guidelines on the subject * Needs Financial concurrence 3. Powers relating to Administration & Establishment- Headquarter level

28 Sl Nature of Power Chairperson Whole time Members EDs at Hqrs. Concern ed GMs at Hqrs Hiring of Vehicles for Official Use. months only. in respect of Departments under his charge. Full powers in respect of discipline/offic ials under his charge GM-Tech/ (Equip.) GM(Adm) For immediate requirement s at corporate headquarter s - Justification for hiring of vehicles is to be recorded *3.17 (a) *3.17 (b) Acceptance by the Employee of the Authority of Honora rium / remuneration for giving lectures.. Grant of Honorarium/Cash Reward to Employees for exemplary, courage, loyalty and devotion to duty. *3.18 a)grant of Honorarium for obtaining expert services on Selection Committee Rs.10,000/- per reference per person Powers up to Rs.5,000/- on each reference. Member (P&A): Rs. 10,000/- Rs.5,000/- each reference per person. Rs 3000/- per day per expert. Rs.2,000/- on each ref. ED (P&A): Rs. 5,000/- Rs.2500 per reference per person subject to overall annual limit of Rs.1 lakh. Rs.1000/- per day per expert To be regulated as per conduct rules As per guidelines issued by Hqrs. on the subject b) Honorarium for setting of Question paper for departmental written test /examination Rs. 1 lakh in each case - As per guidelines issued by Hqrs. on the subject * Needs Financial concurrence 3. Powers relating to Administration & Establishment- Headquarter level

29 Sl Nature of Power Chairperson Whole time Members EDs at Hqrs. Concern ed GMs at Hqrs. & evaluation of answer sheets To permit Employees taking up outside Assignments without any Fee or Honorarium Nominations for attending Seminars, Conferences and Training Courses in India: a) Training Programme in India including in-house programmes (a) Powers in respect of employees of the rank of GM and below Powers in respect of all employees under their administrative control Powers in respect of employees of the rank of DGM and below Full powers in respect of employees upto DGM and equivalent. under their administrative control b)* Training Abroad Sanction of Fees/Honorarium to Training Faculty. In-house training faculty Rs.2000/- per expert per day Subject to Rs.1.0 lakh per annum. Member (P&A): Upto Rs. 3000/- per day subject to annual limit of Rs. 1.5 lakhs Rs.1,000/- per expert per day subject to Rs0.50 lakh per annum. ED (P&A): Upto Rs. 2000/- per day subject to Proper entry to be made in the personal records of the employees concerned As per guidelines issued by Hqrs. on the subject * Needs Financial concurrence 3. Powers relating to Administration & Establishment- Headquarter level

30 Sl Nature of Power Chairperson Whole time Members EDs at Hqrs. Concern ed GMs at Hqrs (b) Guest training faculty Rs.2000/- per expert per day Subject to Rs.1.0 lakh per annum. Member (P&A): Upto Rs. 10,000/- per day subject to annual limit of Rs. 5 lakhs 3.22 Appointment of Casual Employees in case of emergent requirement Scrap / write-off of capital assets due to normal wear & tear:- To sanction scrapping/write-off of capital assets which due to normal wear and tear have become for period not exceeding 90 days (i) Rs lakhs for each individual asset wherever write-off norms are for a period not exceeding 60 days in respect of functions under their control. Member (P&A): (i) Rs lakhs for each individual asset wherever write-off norms are annual limit of Rs lakhs Rs.1,000/- per expert per day subject to Rs0.50 lakh per annum ED (Trg)/(P&A): Upto Rs. 5000/- per day subject to annual limit As per guidelines issued by Hqrs. on the subject of Rs 2.5 lakhs As per guidelines issued by Hqrs. on the subject Justification is to be recorded in writing subject to guideline issued from time to time. Rs lakhs for each individual asset wherever write-off norms are followed Subject to the guidelines for condemnation of capital assets beyond the prescribed life of the assets as per Survey Policy and/or beyond commercial repairs. In case neither the acquisition cost nor the Book Value is * Needs Financial concurrence 3. Powers relating to Administration & Establishment- Headquarter level

31 Sl Nature of Power Chairperson Whole time Members EDs at Hqrs. Concern ed GMs at Hqrs. unserviceable or are considered beyond economical repairs as per limits indicated here. (5% of acquisition cost or book value whichever is higher) 3.24 Scrap / write-off of capital assets due to Obsolescence. (5% of acquisition cost or book value whichever is higher) followed. (ii) Rs lakhs for each individual asset wherever norms are not followed. Rs lakhs for each individual asset followed. (ii) Rs lakhs for each individual asset wherever norms are not folloed. Rs lakhs for each individual asset. Rs lakhs for each individual asset. Rs lakhs for each individual asset. available, the Value of capital asset will be assessed by a committee constituted, comprising of officials of Engineering, Finance and concerned discipline. The case will be processed for writing off capital assets treating the Value as acquisition cost and disposed off accordingly. Subject to such rules and procedure may be prescribed in this behalf, the authority may order disposal of capital assets that may have become obsolete due to change in design or as a result of any order issued by authorities or any recommendations of the manufactures or due to expiry of self life in storage to the extent indicated Power to write-off of unserviceable stores/obsolete. (5% of acquisition cost) (i) Rs lakhs for each lot wherever write-off norms are followed. (ii) Powers Rs lakhs for each lot Rs lakhs for each lot Rs lakhs for each lot A committee consisting of one technical person from the concerned Department. One technical person from outside Department will identify the items to be written-off periodically at 6 monthly intervals. Inclusion of * Needs Financial concurrence 3. Powers relating to Administration & Establishment- Headquarter level

32 Sl Nature of Power Chairperson Whole time Members EDs at Hqrs. Concern ed GMs at Hqrs. upto Rs lakhs for each lot wherever norms are not followed. Finance Representative is essential Loss due to theft, fraud, negligence or any other reasons. Rs lakhs each case Rs lakhs each case Note: 1) The scrappage/ write-off of capital assets/ stores to be regularized in accordance with the powers outlined above. 2) The powers delegated to various officers under Chapter 6 of DOP for award of work to lowest tenderer shall be applicable for acceptance of highest bidder in respect of disposal of Capital assets /stores as well. *3.27 Irrecoverable Loans, Advances, Debts and other dues from employees or other outside parties: Rs lakh in each case. Member(Fin): Rs lakh in each case. ED (F&A) Rs.0.01 lakh in each case subject to 1) These powers are subject to such rules and procedures as may be prescribed from time to time in this behalf. 2) The irrecoverable loans, * Needs Financial concurrence 3. Powers relating to Administration & Establishment- Headquarter level

33 Sl Nature of Power Chairperson Whole time Members EDs at Hqrs. Concern ed GMs at Hqrs. I. Where the amounts due are considered irrecoverable; or II. Where the expenditure likely to be involved in recovery is disproportionate to the amount of dues involved; or III. Where the legal proceedings are not considered desirable. annual limit of Rs.0.25 lakh. advances, debts and other dues from the employees will be done in consultation with Directorate of (P&A), ED (P&A) and Member (P&A) may exercise the power. *3.28 Settlements of Claims against Authority from any cause not provided for in any items mentioned in this delegation. Full powers upto Rs.1 lakh in each case and upto Rs.10 lakhs per annum. Member(Fin): upto Rs.20,000/- in each case and up to Rs.1.00 lakh per annum Grant of Compensation under the Workman Compensation Act Member (P&A): Legal concurrence is needed 3.30 Grant of various types of advances - HBA, Conveyance, Computer etc, *3.31 Grant of Interest free advance against salary as per rule on the subject. Member (P&A) as per rule on the subject.. Member (P&A)/ ED(P&A): as per rules on the subject ED(P&A): GM (Admn): as per rules on the subject. As per guidelines issued by Hqrs.and subject to availability of funds. Subject to finance concurrence. * Needs Financial concurrence 3. Powers relating to Administration & Establishment- Headquarter level

34 Sl Nature of Power Chairperson Whole time Members EDs at Hqrs. Concern ed GMs at Hqrs. to tide over any financial emergency (equivalent to one month Basic Pay + D.A. in a financial year) As per rules and regulations Grant of Festival advance 3.33 Grant of Natural Calamity advance *3.34 Staff Welfare Expense: To sanction expenditure on welfare activities. Full Power as per rules on the subject Member (P&A) with over all annual limit upto Rs. 5 lakhs ED (P&A): Rs.2 lakhs per annum. as per rules on the subject As per guidelines issued by Hqrs. on the subject As per rules and regulations in this regard Sanction of special disability leave Full powers Member (P&A): ED (P&A): In consultation with the personal Dept. * Needs Financial concurrence 3. Powers relating to Administration & Establishment- Headquarter level

35 Sl. 3. Delegation of Administrative Powers to Regional Executive Directors and below REDs / Principal, Other Nature of Power CATC/ GM Directors Directors Director/ Director (ED level)/ (GM Level) (JGM Level) Controller Controler(SM ED (NIAMAR) (DGM level) ) /Incharge of Operating Stations *3.1 Wage Structure and service conditions: All matters pertaining to Staff strength, Wage/Salaries Structures, emoluments, perquisites and personnel policies relating to R&P Rules, TA/DA Rules, LTC Rules etc. *3.2 (a) Creation /Abolition of Posts Powers are vested with AAI Board / Government (b) Interdisciplinary transfer of posts/ Transfer of Posts REDs full powers for Group C & D employees within their region. In such transfer intimation should be given to Hqrs. Transfer of posts within region, within same discipline, and interdisciplinary transfer in case of surplus staff created due change in duties 3.3 (a) Appointments / Promotions./Confirmati ons/transfer for group C & D employees Full power For Gp. D posts where appoint Subject to rules & procedures on this subject as issued by Hqrs. from time to time. * Needs Financial concurrance 3. Powers relating to Administration & Establishment-Regional Level

36 Sl. Nature of Power REDs / Principal, CATC / Directors (ED level) / ED (NIAMAR) GM Directors (GM Level) Directors (JGM Level) Director/ Controller (DGM level) Other Controller(SM) /in-charges of Operating Stations ments are made by the officer. b) Relaxation in special cases relax age, qualification, experience, physical standard and medical examination to the recruitment and promotion of employees (c) Acceptance Resignations of *3.4 Powers to grant additional increment on initial appointment Full powers for the employees appointed by him Officiating/Looking after arrangements against sanctioned Full power up to the level of DGM and equivalent Full power up to the level of Full power up to the level of Officiating arrangements - means acting in an official 3. Powers relating to Administration & Establishment-Regional Level

37 Sl. Nature of Power REDs / Principal, CATC / Directors (ED level) / ED (NIAMAR) GM Directors (GM Level) Directors (JGM Level) Director/ Controller (DGM level) Other Controller(SM) /in-charges of Operating Stations Posts. Senior Manager and equivalent Senior Manager and equivalent capacity, filling a position temporarily. Precisely, where an official already holding a post in substantive or temporary measure to hold charge of the duties of higher post in the same office as his own and in the same cadre line of promotion in addition to his ordinary duties. OR Where an official is formally appointed to hold charge of another post or posts which is or are not in the same office or which though in the same office, is or are not in the same cadre line of promotion. 2. Look after charge: means whereby an official already holding a post in substantive or temporary capacity is formally asked to look after current duties charges of another post as a temporary measure in addition to his own duties which is or not in the 3. Powers relating to Administration & Establishment-Regional Level

38 Sl. Nature of Power REDs / Principal, CATC / Directors (ED level) / ED (NIAMAR) GM Directors (GM Level) Directors (JGM Level) Director/ Controller (DGM level) Other Controller(SM) /in-charges of Operating Stations same office, or which though in the same office is or not in the same cadre / line of promotion. The official so appointed to perform the current duties of appointment can exercise administrative or financial powers vested in the regular incumbent of post, but he cannot exercise statutory powers. 3.All Officiating / looking after arrangements shall be communicated to ED (Personnel).No officiating arrangements shall be beyond 60 days without approval of Member (P&A) up to DGM level and Chairperson beyond DGM level and up to ED level.. 4. The officiating / looking after arrangement will be treated entirely different from the regular promotion. Officiating officer will not be entitled to any extra consideration / claim for regular 3. Powers relating to Administration & Establishment-Regional Level

39 Sl. Nature of Power REDs / Principal, CATC / Directors (ED level) / ED (NIAMAR) GM Directors (GM Level) Directors (JGM Level) Director/ Controller (DGM level) Other Controller(SM) /in-charges of Operating Stations 3.6 Authorization of Tours: (a) Within India. for tours within India for employees under their control. for tours for employees upto Sr. Mgr level for Tours within the Region concerned for employees under their control. for Tours within the Region concerned for employees under their control. for Tours within the Region concerned for employees under their control. for Tours within the Region concerned for employees under their control. promotion. 5. Officials undergoing punishments (major or minor except censure) shall not be considered for officiating / looking after arrangements. 1. RED shall be their own controlling authority within Region under intimation to Member (OPS). 2. Tour of station incharge to be approved by RED. 3. TA/DA advance is to be regulated in accordance with TA/DA rules and office order / circulars etc in this regard after the tours are authorised as per the delegated powers. sanction of TA/DA advance against approved tour will be done by 3. Powers relating to Administration & Establishment-Regional Level

40 Sl. Nature of Power REDs / Principal, CATC / Directors (ED level) / ED (NIAMAR) GM Directors (GM Level) Directors (JGM Level) Director/ Controller (DGM level) Other Controller(SM) /in-charges of Operating Stations Finance Wing Abroad (b) 3.7 Powers to sanction Air Travel on Tour for non-entitled employees in respect of employees under their control Air travel to be permitted as per entitlement and as per relevant regulation. 3.9 TA/DA advance for approved tours a) Foreign Tours b) Inland Tours Sanction of TA/DA advance against approved tour will be done by Finance wing Sanction of TA/DA advance against approved tour will be done by Finance wing Sanction of TA/DA advance against approved tour will be done by Finance wing Sanction of TA/DA advance against approved tour will be done by Finance wing Sanction of TA/DA advance against approved tour will be done by Finance wing Sanction of TA/DA advance against approved tour will be done by Finance wing As a normal procedure, inland TA/DA is to be drawn from the place where the pay is being drawn by the respective official. However, in case of exigencies including extension of stay in official tour programme, REDs / Principal, CATC/ Director, Kolkata & Chennai may sanction TA/ DA advance to the officials on tour as per TA/DA rules Reimbursement of Full As per Medical 3. Powers relating to Administration & Establishment-Regional Level