Present: Carraminana, Aponte for Rochin, Carrasco, Masud-Piloto, Cuello, Rosa, Kuthy

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1 Mime-Version: 1.0 Date: Mon, 11 Aug :10: To: From: (Lourdes Kuthy) Subject: Minutes Indiana, Board Just in case, here is a copy of the minutes of the meeting in Indiana. I sent hard copies around March or April. Here is another copy. Minutes of the Meeting General Meeting of the Board of Directors Indiana University-Bloomington March 1,1997 Present: Carraminana, Aponte for Rochin, Carrasco, Masud-Piloto, Cuello, Rosa, Kuthy REVIEW OF MINUTES The board reviewed the Minutes of the Board meeting from DePaul University, November 22-23,1996. Carrasco noted that page 5 article 15 paragraph needs to be corrected by deleting the sentences beginning with "Carrasco" and ending with "change." Cuello moved to accept the minutes, Felix seconded. Motion passed unanimously. REVIEW OF CHANGES TO THE BY-LAWS The changes to the By-Laws proposed at the DePaul meeting, November 22-23, 1996, and incorporated into the existing By-Laws were reviewed. These changes were declared unanimously adopted by Chair Cuello based on the two votes, one to change the by-laws and the second to accept the proposed changes, conducted throughout the month of February 1997, by electronic mail. Carrasco and his research assistant Janet Jansen, examined the By-Laws of other organizations in preparation of the changes made to the MCLR By-Laws. RECOMMENDATIONS AND ADDITIONAL CHANGES Carrasco recommended additional minor stylistic and substantive changes. The proposed additional language appears in Italics in a few additional copies circulated at the meeting. Deletions are Italicized with a strike through. The board reviewed the recommended changes page by page. Carrasco will make some additional changes and share the revised document with the board

2 via for approval of the entire document. However, specific changes were voted on at the meeting. ASSOCIATE MEMBERSHIP The category of Associate Members within the By-Laws received attention. Carrasco will develop language to clarify that associate members will pay lower dues than full institutional members and that the board will determine, the policies for the conditions of associate membership, including representation on the board. Carraminana will get a copy of the HACU By-Laws for Carrasco. ARTICLE TWO, PREAMBLE Carrasco moved to strike out from the existing By-Laws the last sentence of the preambular paragraph of article 2 which states "Associate and individual members shall be entitled to nominate members for an "at large" appointments each to the Board by the Executive Committee." Motion seconded by Carraminana, and passed unanimously. ARTICLE II, NO. 4a AND 4b Paragraph No. 4 (page 4) in conflict with paragraph 14, and redundant. Carrasco moved to strike out from the existing article 2 of the by-laws, No. 4a and No. 4b. Motion seconded by Masud-Piloto, and passed unanimously. ADOPTION OF NEW PARAGRAPH 4, ARTICLE II Carrasco moved that the board adopts a new paragraph 4 which will state as follows "Other powers. The Board, in addition to the powers as it may be authorized to transact or exercise by these Bylaws, may exercise all such powers of the Consortium and do all such lawful acts and things as are not by statute or by these Bylaws directed or required to be exercised or done by the Executive Committee." Cuello seconded the motion. Motion passed unanimously. DELETION PARAGRAPH 4d, ARTICLE II Carrasco moved to delete paragraph 4d, Article II. Rosa seconded the motion. Motion passed unanimously. RESIGNATION OF THE CHAIR The Board discussed the process of succession in case of resignation of the Chair. This topic will be further explored on the next meeting for changes in the Bylaws. LETTER ON BEHALF OF CARRASCO Cuello moved that the board direct the Chair to write a letter to Carrasco's Dean, William Hines, Dean, College of Law, praising Carrasco for his work on the Bylaws. Motion seconded by Masud-Piloto. Passed unanimously. A letter will be also written on behalf of Carrasco's assistant Janet Jansen.

3 MCLR CONSULTING BOARD/ MEETING WITH DEAN TORCHINSKY Torchinsky, Dean of Latino Affairs at Indiana University-Bloomington, asked the members of the MCLR board to act as an expert organism to be consulted on issues related to the creation of Latino/a center or department at IUB. The members of the board previously sent Torchinsky copies of the Latino programs they are heading at their universities. Torchinsky discussed the campus environment and the various programs in existence at IUB, as well as the students' concerns. Student expressed their interest for the implementation of a stronger curriculum on Latinos at IUB. Students at the IUB Campus do not want to prove the validity of Latino scholarship. They want the university to do that. MCLR recommended that the new Chair of the Department of Latino Studies be a person with an inclusive attitude towards the various Latino groups in the United States, and with close ties to the Midwest. The MCLR Board gave Torchinsky some recommendations for creating relationships between Latino Affairs and faculty and administrators. Carraminana suggested to follow a practice that UIC has of inviting the department chairs along Latino faculty to informal reunions. Dean Torchinsky and the MCLR Board will remain in contact for further exchange of ideas. PLANNING FOR THE CONFERENCE/ROUNDTABLE 1998 Janet James, Director of the Conference Office at IUB, presented the Board some of the resources available at UIB for conferences. A tentative date for the 1998 conference is August 20-23, Ms James will hold these dates provisionally until a firm commitment can be made and will have the right of first refusal. She will also block 70 rooms available, at a cost of $ 75- $85.00, or $45.00 each if the room is shared. The Eigerman graduate residence is also available at a cost of $ for students or conference participants. James mentioned that there are some quarters of support on campus that can be tapped. For example, hospitality money. The Conference Office offers services from "Comprehensive Service" to "Basic Service" depending on what MCLR wants to do itself or delegate. Comprehensive services are based on the estimate of time required at $55.00 per hour. Middle basic service is 5% of direct expenses or 800 dollars whichever is more. These services are included as a budget item (as added expenses) to determine the registration fee. A financial money-making goal can also be planned by the Conference Office. The Office will monitor expenses to manage the budget. Their staff has knowledge on conference enhancements, like entertainment. The Conference office is not part of or bound to IUB, so it can arrange for off-campus exhibits, and can link MCLR with sponsors and vendors to underwrite a coffee-break, dinner, etc. The Conference Office will be happy to write up a proposal. In addition, the office can market the conference and handle registration checks, and call for papers. Ms. James will reserve the Frangipanni room plus several other rooms (a minimum of three, up to five or six rooms.)

4 She suggested an opening reception and closing banquet. The conference schedule could go from registration on Thursday through Sunday morning closing and departure. The Board agreed that Indiana is a good conference site, but the executive director will ask all board members to investigate if there is any interest in hosting the conference at any of their institutions within two weeks. Conference committee: Rosa, Masud, Carrasco, and Kuthy. The conference should have a theme that is not exclusionary, and should not be entitled "Scholars' Conference." The Conference should be open to non-"scholarly" issues. Committee will develop a theme for the conference such as "Emerging Issues." CALL FOR PAPERS Conference should call for papers in the several areas of study: Arts, Humanities, Social Sciences, Sciences, Education, Law, Public Policy, and Community Development. The Conference Committee will consult LASA format and others and come up with recommendations PROFESSIONAL DEVELOPMENT COMPONENT The Conference should also include the professional development component with workshops on Promotion & Tenure, Administration perspective, campus environment, scholar activism. This section can either be a pre-conference workshop or can be a concurrent track to conference presentations. REGISTRATION Participants should pay their own expenses. Faculty at member institutions would have their registration fees waived. FUND-RAISING Fund-raising for the conference should focus on corporations and businesses that can sponsor events and can afford to make a contribution rather than trying to get additional funds from member institutions or organizations with similar missions. LOGISTICS The conference committee will follow two outreach efforts 1. call for papers: can be complete panels or individual paper proposals 2. publicity: Will advertise nationally, but the focus will be on the Midwest MOCK PROGRAM The Conference committee will prepare a mock program and will examine the participant responses from the 1996 Roundtable MCLR SECRETARIAT

5 Rochin wrote a letter to Banks outlining the desire of MCLR to maintain the secretariat at MSU. Banks responded. The most critical part is that MSU is not willing to commit additional resources over and above what the other members are putting in, aside from office space. Last year MSU gave $5,000 in addition to their membership fee. Prior to that it was $15,000. There are, however, intangible supports like JSRI paid for Internet, telephone installation, and the reprint series. Ideally, MCLR would have to pay for secretarial support and buy-out time for faculty to be a director. This will take up much of the budget. MCLR can use part-time student assistants to save money. Lourdes now has to do a lot of work that the secretary would do. It is important to consider that at least one person has to do the list-serve (10-15 hr. per week.) Carrasco moved that the Chair investigate the possibilities of having a faculty member at MSU assume the duties of MCLR as of July 1, 1997, assuming the contract is renewed by MSU, and that the Chair report to the board by the end of April, The report shall include a budget for the administrative / buy-out budget component. Cuello seconded the motion. Motion passed unanimously. The new executive director needs to be conscious that MCLR is a multi-institutional organization and not an appendage of MSU. That the person is available and accessible to the board members and their issues. MCLR may have to look for a retired person or a staff person. The Chair and the executive director will work on a proposal for the Secretariat to submit to MSU. The executive director will provide copies of the letter by Rochin and Banks to the board members. The chair and executive director will circulate the draft proposal to the board members for comment before submitting it to MSU. BENEFITS TO MEMBER INSTITUTIONS The Board reviewed the draft of the document on "Benefits to Member Institutions" and "How Member Institutions can Maximize Benefits." Additional Changes included revising references to the Annual Roundtable. Use "Conferences and Roundtables" or general language. Carrasco suggested that the items on page 4 of the document draft on "Benefits to Member Institutions" be deleted since they involve mostly future plans and possible projects. Everyone will feedback to Lourdes for revisions for the whole document to reduce redundancy and fluff. FUND FOR LOCAL CAMPUS PROGRAMMING Carraminana moved that we establish a fund for local campus programming with a cap of $500 per year per institution to promote MCLR visibility. Motion seconded by Masud-Piloto. Motion passed unanimously.

6 LETTER TO FACULTY MEMBERS Cuello suggested sending a letter to the faculty and the graduate students giving them an MCLR membership due to the institutional membership of their institutions. Ask them in the letter what programming they would like to see and/or is needed. If they are subscribers to the MCLR-list. Inform them of the reprint series and the JSRI working paper series. REPRINT SERIES The Board discussed with Aponte the distribution of the reprint series. Aponte mentioned that JSRI has only reprinted four papers. Therefore, JSRI has not undertaken a publicity campaign, but will do so once there are more. UNIVERSITY OF WISCONSIN Cuello discussed the procedure for confirming appointment of representatives. Carrasco moved that the Executive Director get formal confirmation from the Provost that Ruben Medina has been appointed to succeed Ben Marques, and that she also inform Ruben that he needs to attend board meetings due to the important of the issues being discussed. Cuello seconded the motion. Motion passed unanimously. POLICY ON COMMUNICATIONS Carrasco motioned that the Chair and executive committee copy all communications they have to the rest of the board noting at the head of the communication whether the communication is for the executive committee or for the full board. The Chair and the executive committee will exercise their judgment in communications on sensitive issues. Rosa seconded the motion. Motion passed unanimously. UNIVERSITY OF MICHIGAN Dr. Monts would like to have MCLR organize an event at the U of M campus. With Gutierrez's permision, Kuthy will call Dr. Monts to ask him about the type of event he is thinking of and what resources might be available for such event. The Board needs to consider the feasibility of such event. SCHEDULE OF MEETINGS Executive Committee Meeting: May in Chicago General Board Meeting: August possibly in Iowa Tentative Meeting November 14-15, 1997 Tentative Board Meeting March 1998 No dates or place yet.