Summary of Changes to Bylaws of the Faculty Organization. March 12, 2013

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1 Summary of Changes to Bylaws of the Organization March 12, Qualifications for membership in the Organization changed. All faculty with primary faculty appointments in the College of Nursing and with the academic status and rank of one of the following are members of the Organization: Associate, Clinical Track Instructor, Clinical Track Assistant Professor, Clinical Track Associate Professor, Clinical Track Professor, Tenure Track Assistant Professor, Tenured Associate Professor, or Tenured Professor. Specific changes in the wording of the bylaws: --Wording related to voting members removed throughout the bylaws --Job codes as a qualification for membership removed --Restriction preventing the Dean, Associate Deans, or Assistant Dean from being members of the Organization removed --Wording specifying that Emeritus faculty, Adjunct faculty, Adjunct clinical faculty, and visitor faculty removed, as this was redunant since a list of eligible faculty rank and status is presented --Restriction preventing faculty with the title of Director from fully functioning as members of the Organization removed 2. Nonmembers section removed As the changes to membership qualifications have allowed allowed all faculty (with the exception of lecturers) to be members of the this section was removed as redundant and no longer necessary. 3. Restriction on eligibility for elected positions in the Organization added For all elected positions within the the restriction that faculty members with an administrative appointment of 50% or greater are not eligible for such positions has been added. Article IV, Members, Section1, 1.1 Qualifications (Old version) Article V, Nonmembers Section 1, 1.2 Qualifications Specific positions affected by this change include: --Chair and Co-Chair of the Organization --Chairs and Co-Chairs of Councils --Chair of Peer Group --Chair of Technology Committee

2 --Chair of Diversity Committee --Council Members 4. Qualifications for Council on Chair and Co- Chair Changed The specification that at all times either the Chair or Co- Chair of the Council on had to be a tenured faculty member has been removed, as the revisions to the Promotion and Tenure Procedures have eliminated the need for this mandate. 5. Qualifications for Chairs of the Technology and Diversity Committees Changed Assistant professors (of either clinical or tenure-track) have been included as eligible for being elected as Chair of the Technology or Diversity Committee, as long as they have been reappointed following their 3 rd year review. 6. Responsibilities Added to the Chair of the Organization Position Three additional responsibilities have been added to the responsibilities of the Chair of the Organization. In specific, these responsibilities are: --Ensure communication of decisions made by the Organization to the appropriate faculty, staff, or authority. --Report to the Organization what actions were taken or outcomes achieved in regards to decisions made by the Organization. --Identify member positions within the standing committees reporting to the Organization (Technology and Diveristy Committees) that have terms expiring at the end of the academic year. Announce future vacanies within the standing committees to the faculty and staff of the CON, identify candidates for these positions, and report the list of candidates to the Governance Leadership Committee. 7. New Responsibility Added for Co-Chairs of Organization and Councils For Co-Chairs of the Organization and Councils, the Co-Chair will be required to accept promotion to Chair of the Organization or Council, in the event that the Chair resigns or becomes ineligible for the position, for the remainder of the Chair s term. 8. Clarify that when there are no nominations for an elected position, Council on will be responsible for filling that position In the event that there are no nominations for an elected position, the Council on will be responsible for filling that position by appointment prior to the end of the (Old Version) Article V, Offices and Elections, Section 1, Offices, 1.2 Qualifications, Section 1, Offices, 1.2 Qualifications, and Section 1, Offices, 1.3 Responsibilities, , , and Section 1, Offices, 1.3 Responsibilities, and Section 2, Election Procedure, 2.1 Nomination Procedure, 2.1.4

3 academic year in which the position s term expires. 9. Add procedures for how faculty members are allowed to be nominated for and elected to Council positions while holding other elected or appointed positions The following rules were added to the bylaws to clarify the restrictions regarding faculty being allowed to hold only one Council position at a time, and to emphasize the importance of faculty fulfilling the terms of the positions they were elected or appointed to, or announcing their intent to resign prior to accepting other positions. In specific: --A faculty member can only be nominated for a single Council position in each election --A faculty member cannot be nominated and placed on the ballot for a Council position while concurrently holding a different, unexpired Council position, unless that faculty member resigns his or her current Council position, effective at the end of the academic year, prior to being nominated and placed on the ballot. --A faculty member holding an elected or appointed position, other than a Council position, must determine if he or she intends to maintain their current position(s) prior to nomination for a Council position. If that faculty member does not intend to maintain one or more of their current positions in the event that he or she is elected to a Council position, that faculty member must resign those positions prior to nomination for a Council position, effective at the end of the academic year. --If a faculty member does not resign current positions with unexpired terms prior to nomination for a Council position, he or she will be expected to fulfill the remaining terms of those positions (barring unexpected circumstances). 10. Change restriction on how many elected positions that a faculty member can hold at one time members will be restricted from holding more than one Council position at the same time, but may simultaneously hold an elected standing committee or forum position, as well as other appointed positions. 11. Added a responsibility to the Governance Leadership Committee The Governance Leadership Committee (GLC) will be responsible for appointing members for all standing committees (currently Technology and Diversity) and the chairs and members of all subcommittees. The GLC will make these appointments based on a list of eligible and Section 3, 3.1, 3.2, 3.2.1, 3.2.2, , , and Section 3, 3.3 Article VII, Governance Leadership Committee, Section 2, Powers and Duties, 2.7

4 willing faculty provided to them by the Chair of each Council (for the subcommittees supervised by that Council) and by the Chair of the Organization for the standing committees. 12. Name of the Council on Students Affairs, Admissions, and Progression Changed to the Council on Students This change was made throughout the bylaws, wherever necessary. 13. Clarified the Role of Advisors in the Councils, Forums, and Subcommittees As the Article pertaining to non-members of the Organization was removed, the role of advisors was clarified. Where necessary As needed per Section Specifically, the following language was added to the section on All Councils: Advisors are non-voting members of the Councils who are invited by the Chair to provide expertise and information to the Council. Secondly, it was clarified where appropriate that Advisors were not required to attend every meeting of the Forum, Council or Subcommittee, but rather that Advisors would be invited as needed to provide their expertise. However, it is also noted that the meetings of the Organization and Councils, Forums, Committees, and Subcommittees thereof are considered open unless specifically announced to be in executive session (and therefore closed to non-members) 14. Clarified the Role of the Councils in Regards to Subcommittee Membership Added language that explains the duties of the Councils in regards to filling subcommittee positions. In specific: --Councils are responsible for identifying subcommittee positions (for subcommittees under the supervision of that Council) that have terms expiring at the end of the academic year. --Councils are responsible for publicly announcing to the faculty and staff of the CON a list of subcommittee positions that will be available. --Councils are responsible for identifying persons who are willing to be appointed to the subcommittees and to provide this list to the Governance Leadership Committee. Section 1, All Councils, 1.2 Powers, 1.2.2, , , Student advisors have been removed from the Council

5 on Curriculum and the Council on Students and added to the Forums Student advisors have been added to the forums appropriate to their program. 16. Added Description for How Forum Chairs Will Be Elected Description added detailing that Forum chairs will be elected in the April meeting of the Forum during the last year of the current Chair s term. Nominations for the Chair of the Forum will be sought during the March meeting of the Forum. 17. Changed the Qualifications for Forum and Subcommittee Chairs and Members to be teaching experience in that academic program or other criteria as listed For the Forums and the existing criteria that members have primary teaching responsibility in the academic program (or other qualifications as indicated for the Forums or Subcommittees) was changed to teaching experience to reflect the reality of teaching assignments within the CON and to recongize that faculty without current teaching assignments within an academic program could still have substantial teaching experience related to that academic program. 18. Changed How the Forums are Allowed to Make Recommendations and the Scope of those Recommendations Forums will now be allowed to make their recommendations to any subcommittee, committee, Council, or the as they deem appropriate. Secondly, the Forums shall have the power to make recommendations related to any aspect of the academic programs, and will not be restricted to the academic program curriculum. 19. Added to the Description of Meetings of the Forums that the Forum meetings were Considered Open In order to stay consistent with the rules for other meetings of the Organization and it s Councils and Committees, it was added to the description of the Forum meetings that all meetings of the Forums would be considered open, except those declared to be in executive session. 20. Meetings for standing subcommittees of the Council on Students and Council on described as being held as needed. In order to provide the maximum amount of flexibility for the Section 2, Council on Curriculum, 2.3 Forums, Membership, Section 2, Council on Curriculum, 2.3 Forums, Membership, As appropriate Section 2, Council on Curriculum, 2.3 Forums, Powers and Duties, Section 2, Council on Curriculum, 2.3 Forums, Meetings, Section 3 Council on Students, 3.3

6 standing subcommittees of the Council of Students, the meetings requirements were written as held as needed during the academic year when there are items of business to be presented. This was done with the understanding the the needs of the these committees fluctuate with the enrollment in the various programs of the CON. 21. Student Affairs Subcommittee Removed As recommended by the Council on Students, the Student Affairs Subcommittee was removed, as this committee was considered unnecessary. 22. Changes to the Appointment of Members of the Hearing Panel In recognition that the need to convene the Hearing Panel occurs rarely at the CON, and the need may not arise during a given academic year, the Hearing Panel will only be appointed when a student issue arises and requires the Hearing Panel. 23. Membership Numbers for the Scholarship Subcommittee and each of the Admission and Progression Subcommittees To allow the Councils and the subcommittees the maximum amount of flexibility in determining subcommittee size according to expected student enrollment and workload, the Council on Students will be allowed to determine how many total members are required for each of these committees. 24. Powers and Duties of the Nominating Subcommittee Described A list of the Powers and Duties of the Nominating Subcommittee were added to the bylaws, as these had been absent and not parallel with other sections of the document. The addition lists the duties that had traditionally been accomplished by this subcommittee: --identifying elected positions whose terms were expiring --announce to the faculty positions that will be open for election --seek and accept nominations for upcoming election -- prepare and present to the Council on a ballot for the annual elections of the Organization Meetings; Section 4, Council on, Meetings (old version) Article VIII, Councils, Section 3, Council on Students, Student Affairs Subcommittee Section 3, Council on Students, Hearing Panel, Section 3, Council on Students, 3.3 Scholarship Committees and all Admission and Progression Program Subcommittees Section 4, Council on, Nominating Subcommittee, Powers and Duties

7 25. Changed the number of members required for the Awards Subcommittee Following the recommendations of the current Awards Subcommittee, decreased the number of members required for this subcomittee. The new membership will be a chair and at least 2 members, with a minimum of 1 tenure track faculty, 1 clinical track faculty, and 1 lecturer member (any one of which can be Chair). 26. Changed term of bylaws committee members Changed the term for the bylaws committee chair and members to be 3 years, to be parallel with the terms of other subcommittees. As written, the term of the bylaws subcommittee chair and members were one year. 27. Revised list of standing committees of the Organization The list of names of the standing committees of the faculty organization was revised to correct errors. Peer Group was added (as it was previously missing), the Governance Leadership Committee was deleted from this section, as it is discussed earlier in the document, and the Practice Advisory Committee was removed as this committee is not a part of the Organization 28. Section 1 describing the membership and meetings for all standing committees was deleted The general section describing the membership and meetings for all of the standing committees was deleted, as not all of the committees follow the same membership or meeting rules. 29. All Peer Group membership, powers and duties, and meetings descriptions removed In order to keep the Organization bylaws current with the policies and procedures for the Peer Group, all details related to the membership, powers and duties, and meetings of the Peer Group were removed from the bylaws. Instead, for each of these headings, the bylaws state: As stated in the College of Nursing s Promotion and Tenure Policies and Procedures and in compliance with the policies and procedures of the University. 30. Membership of the Diversity and Technology Committees Changed Section 4, Council on, Awards Subcommittee, Membership Section 4, Council on, By-laws Subcommittee, Article IX, Organization (Old version) Article IX, Section 1, All Committees Article IX, Section 1, Peer Group Article IX,

8 Instead of mandating the exact number of members for thess committee, the bylaws describe a minimum number of members and a minimum composition for the committee. The minimum membership shall be 1 tenure-track/tenured faculty member, 1 clinical track faculty member, and 1 staff member, in addition to the Chair and Co-Chair. 31. Meeting requirements for the Diversity and Technology Committees have been added to the description of each committee The meeting requirements for the Diversity and Technology Committees have been moved from where they had been in a general section at the beginning of Article IX to each committee having this information added to the description of the committee. Meeting requirements for these standing committees are otherwise unchanged 32. Membership guidelines for the Technology Committee changed In accordance with recommendations from the Technology Committee, the membership guidelines for the committee have been changed from being representative of undergraduate and graduate programs to being representative of tenure- and clinical track faculty Section 2, Diversity Committee, 2.1 Membership, 2.1.3; Section 3, Technology Committee, 3.1 Membership, Article IX, Section 2, Diversity Committee, 2.3 Meetings; Section 3, Technology Committee, 3.3 Meetings Article IX, Section 3, Technology Committee, 3.1 Membership, 3.1.3