BOARD MEETING. F. Ballantyne in the Chair, J. Alexander, P. Bacchus, J. Fraser, M. Lombardi, P. Noble, C. Richardson, S. Robertson, A.

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1 BOARD MEETING Monday, November 9, 2015 at 7:00 pm The Board of Trustees of School District No. 39 (Vancouver) met in the Boardroom, VSB Education Centre, 1580 West Broadway, Vancouver, BC on Monday, November 9, 2015 at 7:00 pm. Trustees Present: F. Ballantyne in the Chair, J. Alexander, P. Bacchus, J. Fraser, M. Lombardi, P. Noble, C. Richardson, S. Robertson, A. Wong Also Present: S. Robinson, Superintendent of Schools / Interim Secretary Treasurer M. Ciarniello, Associate Superintendent-Learning Services J. Pearce, Associate Superintendent-Field Services J. Meschino, Director of Facilities L. Landry, Director of Finance R. Schindel, Director of Instruction-Field Services E. Mina, Registered Parliamentarian C. Caparas, Administrative Coordinator (Recorder) The Chairperson called the meeting to order and acknowledged that the meeting is being held in the traditional territory of the Musqueam, Squamish and Tsleil-Waututh Coast Salish peoples. Note: Due to the recent retirement of the Secretary Treasurer, in order to ensure that the Board has the support and guidance with respect to formal Board meetings and processes under the Roberts Rules of Order, E. Mina, Registered Parliamentarian, will be assisting the Board at its meetings. I. PROGRAM HIGHLIGHTS A. Sleep Awareness Initiative Students from Vancouver Technical Secondary presented on raising sleep awareness in district schools. II. CONFIRMATION OF MINUTES A. Meeting of October 26, 2015 Moved by J. Alexander, seconded by C. Richardson, that the minutes of the October 26, 2015 meeting be adopted. B. Matters Arising from the October 26, 2015 minutes 1. Capital Plan Submission The Director of Facilities presented and reviewed a document entitled 2015/2016 Capital Plan Changes (attached). The document highlighted housekeeping changes made by staff to the 2015/2016 Capital Plan that was provided at the October 26, 2015 Board meeting.

2 Board Meeting Minutes Page 2 November 9, 2015 III. SUPERINTENDENT'S UPDATE The Superintendent of Schools reported on the following items: o a reminder of the Committee of the Whole meeting on November 10, 2015 to receive delegations on the VBE s Draft Response to the Special Advisor s Recommendations; o that at the Board s Private Session of November 9, 2015, the Board approved a motion to convene a Special Board Meeting on November 25, 2015 to consider the VBE s Draft Response to the Special Advisor s Recommendations; and o an update on the anticipated arrival of Syrian refugees in Vancouver. IV. STUDENT TRUSTEE REPORT: None V. COMMITTEE I: MANAGEMENT CO-ORDINATING 1. Meeting of November 4, 2015 The Chairperson of the Committee, C. Richardson, presented the report of the November 4, 2015 meeting, a copy of which is filed with these minutes. The Board considered the following items from the report: a. Aboriginal Focus School at Macdonald Main Motion Moved by P. Bacchus, seconded by M. Lombardi, that the Board commit to working with parents and the community to support the success and growth of the Aboriginal Focus School. Amendment Moved by C. Richardson, seconded by S. Robertson, that the main motion be replaced with the following: That the Board re-commit in the spirit of reconciliation to working with parents and the community to support the success and growth of the Aboriginal Focus School. Discussion ensued on the rationale for and against the amendment. A vote was taken on the amendment and it was declared For: F. Ballantyne, J. Fraser, P. Noble, C. Richardson, S. Robertson Against: J. Alexander, P. Bacchus, M. Lombardi, A. Wong CARRIED A vote was taken on the amended main motion with the final wording as follows: That the Board re-commit in the spirit of reconciliation to working with parents and the community to support the success and growth of the Aboriginal Focus School.

3 Board Meeting Minutes Page 3 November 9, 2015 V. COMMITTEE I: MANAGEMENT CO-ORDINATING 1. Meeting of November 4, 2015 (continued) b. Provincial Poverty Reduction Plan Moved by P. Bacchus, seconded by A. Wong that the VSB renew and reiterate its request that the BC government develop and implement a provincial poverty reduction plan. The Board considered the following information items from the report: o Delegation: Macdonald Elementary Parent Advisory Council o Adult Education-South Hill Youth Program o Video Streaming of Board Meetings Moved by C. Richardson, seconded by P. Noble, that the report of the November 4, 2015 meeting be received. VI. VII. VIII. COMMITTEE II: PLANNING & FACILITIES: None COMMITTEE III: EDUCATION & STUDENT SERVICES: None COMMITTEE IV: PERSONNEL & STAFF SERVICES 1. Meeting of November 4, 2015 The Chairperson of the Committee, F. Ballantyne, presented the report of the November 4, 2015 meeting, a copy of which is filed with these minutes. The Board considered the following item from the report: a. Employee Services Policy Review Moved by S. Robertson, seconded by J. Alexander, that the Employee Services Policy Manual Section GC: Professional Staff be renamed to Section GC: Teaching Staff and that all references to exempt staff be removed from the new Section GC. Moved by S. Robertson, seconded by M. Lombardi, that the twelve VBE policies relating to Professional Staff, as provided in the report entitled Employee Services Policy Review, be rescinded from Section GC: Professional Staff and replaced with the new policy GC: Teaching Staff with the inclusion of references to the specific sections of the relevant legislation that relate to the new policy.

4 Board Meeting Minutes Page 4 November 9, 2015 VIII. COMMITTEE IV: PERSONNEL & STAFF SERVICES 1. Meeting of November 4, 2015 (continued) The Board considered the following information items from the report: o PeopleSoft Update o Vancouver Coastal Health School Inspections Moved by J. Alexander, seconded by P. Noble, that the report of the November 4, 2015 meeting be received. IX. COMMITTEE V: FINANCE & LEGAL: None The Chairperson called for Question Period forms to be submitted to the meeting recorder. X. REPORTING OF PRIVATE / RESTRICTED SESSION ITEMS The Chairperson reported that at the Board Private Session of October 26, 2015, the Board: o approved a motion regarding the District Principal-Student Support Services (Special Education) position; o approved a motion regarding a recommendation for a pool of candidates for elementary viceprincipals; and o approved a motion regarding a pool of candidates for secondary vice-principals. XI. REPORTS FROM REPRESENTATIVES TO OTHER ORGANIZATIONS / ADVISORY COMMITTEES Trustee Bacchus reported on a meeting held with the Aboriginal Education Enhancement Agreement Implementation and Monitoring Advisory Committee meeting on November 2, Trustee Wong reported on a meeting held with the Vancouver Public Library Board on October 28, Trustee Alexander reported on the following items: o a meeting held with the City of Vancouver s Women s Advisory Committee; and o a meeting at the Aboriginal Friendship Centre on November 2, 2015 regarding Restorative Practices. Trustee Ballantyne reported on a Vancouver Public Library event on November 2, 2015.

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