SANDOVAL COUNTY ADMINISTRATIVE OFFICES

Transcription

1 SANDOVAL COUNTY ADMINISTRATIVE OFFICES BOARD OF COUNTY COMMISSIONERS SANDOVAL COUNTY BOARD OF COMMISSIONERS REGULAR MEETING AGENDA - AMENDED COMMISSION CHAMBERS JANUARY 12, P.M. JAMES DOMINGUEZ District 1 JAY C. BLOCK District 2 DON G. CHAPMAN District 3 DAVID J. HEIL District 4 F. KENNETH EICHWALD District 5 PHILLIP RIOS County Manager 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. INTRODUCTIONS & ANNOUNCEMENTS 4. ELECTION OF CHAIRMAN AND VICE CHAIRMAN FOR PRESENTATIONS 2016 Deputy of the Year (Sheriff Doug Wood; Undersheriff Karl Wiese) Eastern Sandoval County Association - Economic Growth Opportunity (Bob Gorrell, ESCA President; Dick Ulmer, ESCA Land Protection Trust Chair) 6. APPROVAL OF AGENDA 7. CONSENT AGENDA A. Approval of Minutes from the Regular Meeting of December 8, 2016 B. Approval of the following Budget Resolutions: (1) No B(1) / DWI Program and Juvenile Continuum Budgets / Decrease Budgets to Reflect Reduction in Funding / ($13,562) (2) No B(2) / Sheriff's Office Budget / Increase Budget to Fund Additional Costs Associated with Telephone and Wireless Data / $35,250

2 C. Approval of a Capital Appropriations Project Agreement between Sandoval County and the NM Aging and Long-Term Services Department to Purchase Vehicles for the Bernalillo Senior Site / $80,500 D. Approval of a Capital Appropriations Project Agreement between Sandoval County and the NM Aging and Long-Term Services Department to Renovate and Equip the Jemez Community Senior Center / $64,000 E. Approval to Award Bid for State and Local Lobbying Services to Lawrence J. Horan, Ltd. and Authorize the County Manager to Enter into an Agreement F. Approval to Appoint Christopher Daul to the Lodger's Tax Advisory Board for a Six Month Term (July 2017) 8. SANDOVAL COUNTY COMMISSION Request for a Motion to Adopt Resolution No Establishing the Sandoval County Board of Commissioners 2017 Open Meetings Act - Compliance and Public Meeting Notification Procedures 9. OFFICE OF THE COUNTY MANAGER (Phillip Rios, County Manager) A. Request for a Motion to Adopt Resolution No A Declaring the Commission's Intent to Consider an Ordinance Authorizing Issuance and Sale of Gross Receipts Tax Refunding Revenue Bonds to Refund the Outstanding Loan Between Sandoval County and New Mexico Bank & Trust B. Request for a Motion to Approve the 2017 Sandoval County Calendar - Meetings and Holidays C. Announce Result of NMAC Executive Board Election (County Clerk Garbagni) D. Request for a Motion to Ratify Nominees of Elected Officials, Staff and Community Members to Various Boards and Committees and Instruct the County Manager to Inform Pertinent Agency of the Ratified Members 10. COMMENTS FROM THE PUBLIC 11. COMMENTS FROM THE COMMISSIONERS 12. ADJOURN

3 Sandoval County Board of County Commissioners Regular Meeting Meeting Date: 01/12/2017 Requestor: Mary Jo Trujillo, Administration Item: Presentation Information Summary: Eastern Sandoval County Association - Economic Growth Opportunity (Bob Gorrell, ESCA President; Dick Ulmer, ESCA Land Protection Trust Chair) Presentation Attachments

4 Sandoval County Economic Growth Opportunity(!/?) Introductions of Bob Gorrell, ESCA President, and Dick Ulmer, ESCA Land Protection Trust Chair 1

5 A Proven Economic Magnet But Rapidly Losing Momentum ABQ Journal (Jul 6, 2015)reported that a Legislative Finance Committee report found it cost the state roughly $31,000 in tax incentives to attract a job with an annual salary of $43,000. The Eastern Sandoval Citizens Association (ES-CA) and Las Placitas Association (LPA) estimate that in only the area surrounding the Vulcan Placitas Mine $36M is derived annually from out of state (retirement) sources. The LPA/ES-CA hypothesis is that retiree spending acts as a surrogate for economic jobs by creating non-economic jobs and supporting New Mexico s economic development efforts. Based on the Lautman Ratio, that is 2.3 jobs created per retiree attracted to our area. Due to the natural beauty of the Placitas area and the controlled development under the County, the only incentive required is the peaceful enjoyment and economic protection of residential property investments. But... we need more active participation for that to happen as current events are moving the buyer characteristics away from job creators to job consumers as mining undermines the desirability of the area to retirees. Following are data points to demonstrate the concern is real! 2

6 4 of NM 12 Largest Mines within 3 Mile Radius of Placitas BLM Mining Potentially Larger than any of those 3

7 Potential BLM Mine Vulcan Mine Grid on the above map is 1 mile. Mining the area proposed by the BLM (red outline) would put almost all Placitas residents with the range of mine-generated dangerous particulates and economic damage to property values. 4

8 5

9 Placitas Monitoring Consistently Worst in State (However, not exceeding EPA/NMED standards) Online Reporting is Operational The PM 2.5 standards are based on averaging air quality measurements both annually and on a 24 hour basis. The annual standard for PM 2.5 is met whenever the 3 year average of the annual mean PM 2.5 concentrations for designated monitoring sites in an area is less than or equal to 15.0 µg/m 3. The 24 hour standard for PM 2.5 is met whenever the 3 year average of the annual 98th percentile of values at designated monitoring sites in an area is less than or equal to 35 µg/m 3 6.

10 Placitas conforming Housing uses 1/3 rd the water per acre compared to nonconforming gravel mining EXISTING PLACITAS AREA WATER CO-OPS--NEW HOA'S HAVE LOWER CONSUMPTION RATES Anasazi Trails Water Co-op AVERAGE ANNUAL USE Vista de la Montana Desert/Sky Mt Water La Mesa Cedar Creek Overlook PERCENTAGE ESTIMATED ANNUAL USE FOR 500 HOMES (GAL) 35,051,667 AVERAGE USE 70,103 37% 2012 USE AT LAFARGE PIT (GALLONS): 93,713,478 Acre Feet:

11 An Assessment of the Economic Impact of the Proposed Stoneco Gravel Mine Operation of Richland Township George A. Erickcek Senior Regional Analyst W.E. Upjohn Institute for Employment Research Diane Hite, 2006, Summary Analysis: Impact of Operational Gravel Pit on House Values, 8 Delaware County, Ohio, Auburn University.

12 To Regain Momentum... Your continued and active support for use of the BLM land in a manner consistent with the Placitas Plan and current zoning ordinances Perhaps the Counties Lobby can help at the Federal level? Let us know how we can help you help us! 9

13 Sandoval County Board of County Commissioners Regular Meeting Meeting Date: 01/12/2017 Requestor: Monica Archibeque, Clerk's Office Item: Minutes Information Summary: Approval of Minutes from the Regular Meeting of December 8, /8/16 Minutes Attachments

14 SANDOVAL COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES COMMISSION CHAMBERS DECEMBER 8, P.M. 1. CALL TO ORDER Chairman Madalena called meeting to order at 6:03 p.m. Present were Chairman Madalena, Vice Chair Scherzinger, Commissioner Dominguez, Commissioner Chapman and Commissioner Walters. 2. PLEDGE OF ALLEGIANCE Pledge of allegiance was led by Deputy Jacob Trujillo and Deputy Daisy Gomez. 3. INTRODUCTIONS & ANNOUNCEMENTS Commissioner Walters asked Undersheriff Wiese to recognize his Deputy Jacob Trujillo who was featured on KOB TV 4 Pay it 4ward news story. Deputy Trujillo helped a pregnant woman overcome her drug addiction as well as the baby s father. The Commissioners commended him for saving three lives and thanked him for his service. Eric Maddy sadly announced that Astronaut John Glenn passed away today at age 95 and requested a moment of silence. Commissioner Walters acknowledged future Commissioner Dave Heil. Commissioner Chapman congratulated the Rio Rancho Rams football team for going undefeated this season and for capturing their second State football title in the last three years. He recognized newly elected Commissioner Jay Block who is a father to one of the players for the Rio Rancho Rams football team. Chairman Madalena recognized his mother, Karen Madalena and his father, James Roger Madalena who he will be presenting an award to later in the meeting. Manager Rios introduced the new Detention Center Warden Matthew Elwell. Clerk Garbagni announced the recount is complete and the winners are still Damon Ely for House of Representatives District 23 and John Sapien for State Senate District 9. Manager Rios announced the summit will be postponed until April 12, Also the swearing in ceremony for the newly elected officials will be on December 30th at 11am in the Sandoval County Administration Bldg. Atrium. Manager Rios announced there will only be one meeting in January 2017 on the 12 th. Manager Rios also mentioned the Commissioners will need to consider various committees and appointments that are opened exclusively to them and decide which ones they would like to participate in by the next meeting in January. 4. PRESENTATIONS Sandoval County Community Hero Mr. Bob Cote (Commissioner Walters) Commissioner Walters presented Mr. Bob Cote with the Sandoval County Community Hero award for his many years of service to the County as a Planning and Zoning Commissioner as well as a local businessman. Director Springfield and the Commissioners thanked him for his service.

15 Sandoval County Community Hero Mr. James Roger Madalena (Chair Madalena) Chairman Madalena presented his father James Roger Madalena with the Sandoval County Community Hero award for his many years of service as a Sandoval County Commissioner and Chairman, State Representative, a mentor and role model. Chairman Madalena presented his father and his mother with the award for the accomplishments and sacrifices they both have made over the years. The Commissioners, Clerk Garbagni, Manager Rios, and Treasurer Montoya thanked him and his wife for their many years of service. Service Award Presentations to Chair Madalena, Vice Chair Scherzinger and Commissioner Walters (County Manager Rios) Manager Rios presented Chairman Madalena, Vice Chair Scherzinger and Commissioner Walters with service awards for their time and dedication as Sandoval County Commissioners. Each Commissioner spoke briefly. Commissioner Walters presented Chairman Madalena with the gavel that he has used to chair the meetings. Retirement Award Presentations to Peggy Cote, Community Services Director and Alfred Casamento, Detention Warden (Chair Madalena) Chairman Madalena and County Manager Rios presented Peggy Cote, Community Services Director and Alfred Casamento, Detention Warden with retirement awards. The Commissioners thanked them for their services and wished them well in their retirement. Lodger s Tax Codes and Ordinances Impact and Upcoming Policy Initiatives (Jen Schroer, President & CEO, New Mexico Hospitality Association) New Mexico Hospitality Association President & CEO Jen Schroer briefed the Commissioners on economic development for tourism, lodger s tax and State and local ordinances and the upcoming legislative session. See attached. The Commissioners thanked her for her presentation. Presentations on Residential Household Collection and Disposal Solid Waste Services for All Unincorporated Areas of Sandoval County (Road Runner Waste; Universal Waste Systems, Inc.) Representatives from both the Road Runner Waste Service Inc. and Universal Waste Systems, Inc. presented the Commission with information on residential household collection and disposal solid waste services for all unincorporated areas of Sandoval County. See attached. The Commissioners thanked them for their presentations. 5. APPROVAL OF AGENDA Commissioner Walters motion to approve, second by Commissioner Chapman. Motion passed. Vote was unanimous.

16 6. CONSENT AGENDA A. Approval of Minutes from the Canvassing Board Meeting, Board of Finance Meeting and Regular Meeting of November 17, 2016 B. Approval of the following Budget Resolutions (1) No B(1) / Senior Program Budgets / Decrease Budgets to Reflect Reduction in State Funding / ($30,940) (2) No B(2) / Cash Transfer to Allocate Funds to Correct Account / $78 (3) No B(3) / DWI Department Budgets / Decrease Budgets to Reflect Reduction in State Funding / ($196,846) C. Approval to Appoint Fifteen Members to the Sandoval County Juvenile Justice Advisory Board for Two Year Terms D. Approval to Appoint Kevin Bladergroen to the Sandoval County Lodger s Tax Advisory Board for a One Year Term E. Approval of January 2, 2017 as a Holiday in Observance of New Year s Day F. Approval to Surplus and Auction County Vehicles Commissioner Walters motion to approve, second by Commissioner Dominguez. Motion passed. Vote was unanimous. 7. DIVISION OF HUMAN RESOURCES (Patricia Miller, Director) Request for Motion to Approve the Negotiated Collective Bargaining Agreement between Sandoval County and the American Federation of State, County and Municipal Employees (AFSCME) Commissioner Chapman motion to approve, second by Commissioner Dominguez. Motion passed. Vote was unanimous. 8. DETENTION CENTER (Al Casamento, Warden) Request for a Motion to Approve Updates to the Sandoval County Detention Center Standard Operating Procedures Manual Commissioner Walters motion to approve, second by Commissioner Chapman. Motion passed. Vote was unanimous. 9. DIVISION OF PLANNING & ZONING (Michael Springfield, Director) A. Request for a Motion to Accept Land Donations for Properties Identified as: UPC , & Located in Rio Rancho Estates Commissioner Chapman motion to approve, second by Commissioner Dominguez. Motion passed. Vote was unanimous. B. Request for a Motion to Approve VAC Request by Wayjohn Surveying, Agent for Maria Sotelo-Robles, for Vacation of a 40 Foot Drainage Easement Located Completely within Lot 21, Block 53, Unit 7 Rio Rancho Estates (UPC # ), within Township 12 North, Range 2 East, Projected Section 8, NMPM, Sandoval County, New Mexico

17 Commissioner Dominguez motion to approve, second by Commissioner Chapman. Motion passed. Vote was unanimous. C. Request for a Motion to Approve VAC Request by Alpha Professional Surveying, Agent for Geraldine Salazar, for Vacation of a 20 Foot Wide Private Access Easement Located Completely within Lot A-1, Lands of Lucero & Salazar (UPC # ), within Township 13 North, Range 5 East, Projected Section 32, NMPM, Placitas, Sandoval County, New Mexico Commissioner Chapman motion to approve, second by Vice Chair Scherzinger. Motion passed. Vote was unanimous. 10. DIVISION OF PUBLIC WORKS (Tommy Mora, Jr., Director) A. Request for a Motion to Adopt Resolution No A Authorizing Participation in the Community Development Block Grant (CDBG) and Ensuring Compliance with Annual Certifications and Commitments Commissioner Walters motion to approve, second by Commissioner Dominguez. Motion passed. Vote was unanimous. B. Request for a Motion to Approve a Community Development Block Grant Agreement between Sandoval County and the NM Department of Finance and Administration Local Government Division for a Multi Purpose Recreation Center and Playground in Cuba, New Mexico Commissioner Dominguez motion to approve, second by Commissioner Chapman. Motion passed. Vote was unanimous. 11. COMMENTS FROM THE PUBLIC None 12. COMMENTS FROM THE COMMISSIONERS Vice Chair Scherzinger wished everyone Happy Holidays. Commissioner Chapman thanked Chairman Madalena, Vice Chair Scherzinger and Commissioner Walters for their service to the citizens of Sandoval County. Commissioner Walters thanked Manager Rios and all the staff for doing such a good job throughout the years and wished everyone a Merry Christmas. Chairman Madalena thanked everyone for a fun eight years. He thanked the all of the staff, Manager Rios and Executive Assistant Mary Jo and wished everyone a safe and Happy Holiday. 13. ADJOURN Commissioner Walters motion to adjourn at 9:30 p.m., second by Vice Chair Scherzinger. Motion passed. Vote was unanimous.

18 Sandoval County Board of County Commissioners Agenda Item Summary Regular Meeting Meeting Date: 01/12/2017 Requestor: Mary Jo Trujillo, Administration Information Summary: Approval of Budget Resolutions No B(1) thru B(2) Budget Resolutions Attachments

19

20

21 Sandoval County Board of County Commissioners Agenda Item Summary Regular Meeting Meeting Date: 01/12/2017 Requestor: Mary Jo Trujillo, Administration Commissioner Sponsored: No District: N/A - Not Commissioner Sponsored Agenda: Consent Information Action Requested: Approval of a Capital Appropriations Project Agreement between Sandoval County and the NM Aging and Long-Term Services Department to Purchase Vehicles for the Bernalillo Senior Site / $80,500 Why Action Is Necessary (Summary): This Capital Appropriations Project was approved during the 2015 Legislative Session. The State held off on distributing funds until after the October 2016 Special Session. These funds will provide for two transport vehicles. Recommendations: Recommend Board of Commission approval. Recommended Approval: Department Director/Elected Official Attorney As to Form Finance Budget County Manager Other GW 1/9/17 NSD 1/9/17 CCH 1/9/17 PPR 1/9/ Fiscal Impact Budgeted? Y/N: N Fiscal Year: Source of Funding: Grant Additional Fiscal Impact Information: The County has sufficient funds and will budget $80,500 once the agreement is approved. CAP Agreement Attachments

22

23

24

25

26

27

28

29

30

31

32

33

34

35

36

37

38

39

40

41 Sandoval County Board of County Commissioners Agenda Item Summary Regular Meeting Meeting Date: 01/12/2017 Requestor: Mary Jo Trujillo, Administration Commissioner Sponsored: No District: N/A - Not Commissioner Sponsored Agenda: Consent Information Action Requested: Approval of a Capital Appropriations Project Agreement between Sandoval County and the NM Aging and Long-Term Services Department to Renovate and Equip the Jemez Community Senior Center / $64,000 Why Action Is Necessary (Summary): This Capital Appropriations Project was approved during the 2015 Legislative Session. The State held off on distributing funds until after the October 2016 Special Session. These funds will renovate and equip the Jemez Community/Senior Center. Recommendations: Recommend Board of Commission approval. Recommended Approval: Department Director/Elected Official Attorney As to Form Finance Budget County Manager Other GW 1/9/17 NSD 1/9/17 CCH 1/9/17 PPR 1/9/ Fiscal Impact Budgeted? Y/N: N Fiscal Year: Source of Funding: Grant Additional Fiscal Impact Information: The County has sufficient funds and will budget $64,000 once the agreement is approved. CAP Agreement Attachments

42

43

44

45

46

47

48

49

50

51

52

53

54

55

56

57

58

59

60

61 Sandoval County Board of County Commissioners Agenda Item Summary Regular Meeting Meeting Date: 01/12/2017 Requestor: Mary Jo Trujillo, Administration Commissioner Sponsored: No District: N/A - Not Commissioner Sponsored Agenda: Consent Information Action Requested: Approval to Award Bid for State and Local Lobbying Services to Lawrence J. Horan, Ltd. and Authorize the County Manager to Enter into an Agreement Why Action Is Necessary (Summary): RFP was advertised on December 4, 1016 and due December 15, Only one response was received and meets the criteria set in the RFP. Recommendations: Recommend Board of Commission approval. Recommended Approval: Department Director/Elected Official Attorney As to Form Finance Budget County Manager Other NSD 1/1/17 CCH 1/3/17 PPR 1/3/2017 JR 1/3/17 Fiscal Impact Budgeted? Y/N: Y Fiscal Year: Source of Funding: GF Additional Fiscal Impact Information: Funding for this service is budgeted for the current fiscal year. Award Recommendation Attachments

62

63 Sandoval County Board of County Commissioners Agenda Item Summary Regular Meeting Meeting Date: 01/12/2017 Requestor: Dianne Maes, Business Development Commissioner Sponsored: No District: N/A - Not Commissioner Sponsored Agenda: Consent Information Action Requested: Approval to Appoint Christopher Daul to the Lodger's Tax Advisory Board for a Six Month Term (July 2017) Why Action Is Necessary (Summary): As per the State Lodger's Tax and the Sandoval County Lodger's Tax Ordinance, a five person advisory board is established to make recommendations to the governing body. Mr. Daul will serve in the "at large" capacity for the board. Mr. Daul is a retired attorney with both legislative and civic experience who resides in Placitas. Recommendations: Recommend Board of Commission approval. Recommended Approval: Department Director/Elected Official Attorney As to Form County Manager Other DM 1/4/17 NSD 1/4/17 PPR 1/4/ Attachments No file(s) attached.

64 Sandoval County Board of County Commissioners Agenda Item Summary Regular Meeting Meeting Date: 01/12/2017 Requestor: Mary Jo Trujillo, Administration Commissioner Sponsored: No District: N/A - Not Commissioner Sponsored Agenda: Regular Information Action Requested: Request for a Motion to Adopt Resolution No Establishing the Sandoval County Board of Commissioners 2017 Open Meetings Act - Compliance and Public Meeting Notification Procedures Why Action Is Necessary (Summary): In accordance with NM Statutes, Chapter 10, Article 15, all meetings of the Board of Commissioners are required to be open to the public and all final decisions must be made in public. The proposed resolution includes the following sections: I. Open Meetings Act Compliance; II. Rules and Procedures; and III. Agendas. Resolution No A or any amendments are rescinded. The following changes were made to include: 1) roll-call for commissioner votes by clerk; and 2) change in the procedures for signing-up for public comment. Recommendations: Recommend Board of Commission approval. Recommended Approval: Department Director/Elected Official Attorney As to Form County Manager Other NSD 1/4/17 PPR 1/04/ DRAFT Resolution Attachments

65 SANDOVAL COUNTY, NEW MEXICO RESOLUTION NO OPEN MEETINGS ACT AND RULES OF PROCEDURE WHEREAS, the Board of County Commissioners, Sandoval County, met in regular session on January 12, 2017, at 6 p.m., as required by law; and WHEREAS, upon adoption of this Resolution, Resolution No A and any amendments thereto are hereby rescinded in their entirety; and WHEREAS, Section (B) of the Open Meetings Act (NMSA 1978, to ) states that, except as may otherwise be provided in the Constitution or the provisions of the Open Meetings Act, all meetings of a quorum of members of any board, commission, administrative adjudicatory body or other policy-making body of any state or local public agency held for the purpose of formulating public policy, discussing public business or for the purpose of taking any action within the authority of or the delegated authority of any board, commission or other policymaking body are declared to be public meetings open to the public at all times, except as otherwise provided in the constitution of New Mexico or the Open Meetings Act; and WHEREAS, any meetings subject to the Open Meetings Act, at which the discussion or adoption of any proposed resolution, rule, regulation or formal action occurs, shall be held only after reasonable notice to the public; and WHEREAS, Section (D) of the Open Meetings Act requires the Board of County Commissioners, Sandoval County, to determine annually what constitutes reasonable notice of its public meetings; and WHEREAS, the Board of County Commissioners, Sandoval County, wishes to establish Rules of Procedure for the conduct of meetings and preparation of commission agendas. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of County Commissioners, Sandoval County (hereinafter referred to as the Board ): I. OPEN MEETINGS ACT COMPLIANCE Page 1 of 8 A. Meetings 1. All meetings shall be held at the Sandoval County Administrative Building, 1500 Idalia Road, Building D, 3 rd Floor, Bernalillo, New Mexico, at 6 p.m. or as indicated in the meeting notice. 2. Unless otherwise specified, regular meetings of the Board shall be held each month on the first and third Thursday of the month, the agenda will be available at least seventy-two (72) hours prior to the meeting from the Office of the County Manager, located at 1500 Idalia Road, Building D, 3 rd Floor, Bernalillo, New Mexico. Notice of any other regular meetings will be given ten (10) days in

66 Page 2 of 8 advance of the meeting date. The notice shall indicate how a copy of the agenda may be obtained. 3. A member of the Board may participate in a meeting by means of a telephone conference when it is otherwise difficult or impossible for the member to attend the meeting in person. Any member participating by telephone conference shall be identified when speaking. The Board shall ensure that all members of the Board and of the public are able to hear any member of the Board who speaks during the meeting. 4. Special meetings may be called as required by law or by the Chair or a majority of the members (in a prior open meeting) upon seventy-two (72) hours notice. The notice shall include an agenda for the meeting or information on how the public may obtain a copy of the agenda. The agenda shall be available to the public at least seventy-two (72) hours before any special meeting. 5. The Chair or County Manager may schedule informal meetings, inspections, trips, or retreats. When a quorum of the Commission is present, notice of these meetings shall be given in the same manner as special meetings. Minutes of these meetings shall be made by an individual designated by the Chair. 6. Emergency meetings will be called only under unforeseen circumstances that demand immediate action to protect the health, safety and property of citizens or to protect the public body from substantial financial loss. The Board will avoid emergency meetings whenever possible. Emergency meetings may be called by the Chair or the County Manager upon twenty-four (24) hours notice, unless threat of personal injury or property damage requires less notice. The notice for all emergency meetings shall include an agenda for the meeting or information on how the public may obtain a copy of the agenda. Within ten days of taking action on an emergency matter, the County Manager shall report to the attorney general's office the action taken and the circumstances creating the emergency; provided that the requirement to report to the attorney general is waived upon the declaration of a state or national emergency. B. Notices 1. For the purpose of regular meetings, as described in Paragraph (A)2 of this Resolution, notice requirements are met if notice of the date, time, place and agenda is placed in newspapers of general circulation in the state and posted on the first floor official bulletin board located in the Sandoval County Administrative Building, 1500 Idalia Road, Building D, Bernalillo, New Mexico and posted on the Sandoval County website. Copies of the written notice shall also be provided to those broadcast stations licensed by the Federal Communications Commission and newspapers of general circulation that have made a written request for notice of public meetings. 2. For the purpose of special meetings and emergency meetings, as described in paragraph (A)4 and (A)6 of this resolution, notice requirements are met if notice of the date, time, place and agenda is provided by telephone or to newspapers of general circulation in the state and posted on the first floor official

67 bulletin board located in the Sandoval County Administrative Building, 1500 Idalia Road, Building D, Bernalillo, New Mexico and posted on the Sandoval County Website. Telephone notice also shall be given to those broadcast stations licensed by the Federal Communications Commission and newspapers of general circulation that have made a written request for notice of public meetings. 3. In addition to the information specified above, all notices shall include the following language: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign or language interpreter, or any other form of auxiliary aid or service to attend or participate in the meeting, please contact the County Manager s Office at (505) at least one (1) week prior or the meeting or as soon as possible. Public documents, including agenda and minutes, can be provided in various accessible formats. Please contact the County Clerk s Office at (505) , if a summary or other type of accessible format is needed. C. Closed Meetings 1. The Board may close a meeting to the public only if the subject matter of such discussion or action is excerpted from the open meeting requirements under (H) of the Open Meetings Act. (a) If any meeting is closed during an open meeting, such closure shall be approved by a majority vote of a quorum of the Board taken during the open meeting. The authority of the closed meeting and the subjects to be discussed shall be stated with reasonable specificity in the motion to close and the vote of each individual member on the motion to close shall be recorded in the minutes. Only those subjects specified in the motion may be discussed in the closed meeting. (b) If a closed meeting is conducted when the Board is not in an open meeting, the closed meeting shall not be held until public notice, appropriate under the circumstances, stating the specific provision of law authorizing the closed meeting and the subjects to be discussed with reasonable specificity is given to the members and to the general public. (c) Following completion of any closed meeting, the minutes of the open meeting that was closed, or the minutes of the next open meeting, if the closed meeting was separately scheduled, shall state whether the matters discussed in closed meeting were limited only to those specified in the motion or notice for closure. (d) Except as provided in (H) of the Open Meetings Act, any action taken as a result of discussions in a closed meeting shall be made by vote of the Board in an open public meeting. II. RULES OF PROCEDURE A. Rules of Order and Debate Page 3 of 8

68 1. The maker of a motion shall be entitled to the floor first for debate. 2. A Commissioner once recognized should not be interrupted when speaking unless to call said Commissioner to order. The Commissioner should then cease speaking until the question of order is determined, without debate, by the Chair. If in order, said Commissioner will be at liberty to proceed. 3. Any matter not covered by these rules shall be governed by Robert s Rules of Order (latest edition), or, if not covered by Robert s Rules of Order, by a decision of the Chair, subject to the Right of Appeal. 4. Commissioners shall confine their remarks to the question under discussion or debate, avoiding personalities. No Commissioner shall engage in private discourse or commit any other act tending to distract the attention of the Commission from the business before it. B. Suspension of Rules Except for rules related to introduction and adoption of Ordinances, these rules, or any part thereof, may be temporarily suspended by a majority vote of the Commission s quorum. C. Amendment of Rules These rules, or any part thereof, may be amended, repealed, altered or rescinded by a majority vote of all Commissioners after two week s notice of his/her intention to amend. Such notice shall be presented in writing at a Regular Administrative meeting of the Commission. D. Motions 1. No motion shall be entertained or debated until announced by the Chair, and every motion shall be seconded to be considered for action. When a question is before the Commission, only the following additional motion(s) shall be entertained and such motion(s) shall have precedence in the following order: (a) To adjourn (b) To recess (c) To reconsider (d) To table (e) To move the previous question (f) To postpone to a time certain (to defer) (g) To amend or substitute (h) To postpone indefinitely (i) Any other motion 2. A motion to adjourn, to recess, to table, or move the previous question shall be decided without debate and cannot be amended. Page 4 of 8

69 3. A motion to move the previous question must be approved by a majority of those present and voting, and may apply to only the immediate pending question. 4. All other motions are debatable. 5. A motion to amend or substitute shall be clearly stated. 6. A motion to adjourn when no fixed time is set shall mean an adjournment to the next Regular Administrative meeting of the Commission. E. Public Comment 1. The Commission shall not take formal action on public comment. 2. At Regular Administrative meetings individuals may address the Commission on any items not on the agenda during the Public Comment period. All persons providing public comment shall adhere to the requirements set forth in Section F, Addressing the Commission. 3. When inquiries and comments are brought before the Commission, other than for items already on an agenda, the Chair may first determine whether the issue is legislative or administrative in nature and then: (a) If legislative, and the comment or inquiry is about the letter or intent of legislative acts or suggestions for changes to such acts the Commission may refer the matter to the County Manager and/or the County Attorney for review and recommendation. (b) If administrative, and the comment or inquiry is regarding administrative interpretation of legislative policy, or administrative policy within the authority of the County Manager, the Commission may respond to the individual if they wish to do so, or may refer the complaint directly to the County Manager for his review (c) Comments from the public that address personnel issues or a personnel dispute, active litigation, active grievance/arbitration, active collective bargaining negotiations or an impasse in such negotiations, or quasijudicial proceedings where the Commission determines the legal rights, duties, or privileges of specific parties in a hearing or other contested case proceeding (including, but not limited to zoning cases) will not be entertained as a part of Public Comment. F. Addressing the Commission 1. Individuals who wish to address the Commission on a matter pending before it may do so upon recognition and introduction by the Chair. To ensure that Page 5 of 8

70 everyone has a fair opportunity to participate and be recognized, these procedures will be followed: (a) Prior to the beginning of a meeting or public hearing, the Chair requires that all persons who wish to be heard sign in on the relevant sign-up sheet. Any person who does not sign in prior to the agenda item being called may be permitted to speak only with the permission of the Chair. (b) All individuals addressing the Commission shall comply with the following: 1. After being recognized, the person should step up to the podium and give her/his name and address; 2. Unless additional time is granted by the Chair, comments must be limited to three (3) minutes; 3. No person may speak more than once on the same subject; no rebuttals to the comments of others will be permitted; 4. The public comment period will be on the Commission s agenda for regular meetings; 5. Comments, applause and other interruptions from the audience are not allowed. 2. In order to promote orderly, efficient meetings respectful of everyone s time: (a) Threatening, abusive, or personal attacks will not be allowed and the Chair may impose additional restrictions as necessary. (b) Comments by speakers will be addressed to the Board of the County Commissioners. G. Voting The votes during all Commission meetings should be transacted as follows: 1. Except for the election of the Chair and Vice Chair, when the Chair calls for a vote on a motion, the County Clerk or her designee, will conduct a roll-call of the Commissioners for their individual vote, calling for the Chair s vote last. Every member, in the Commission Chambers, must give his/her vote, unless the member has publicly stated that s/he is abstaining from voting due to a conflict of interest. 2. The passage of any motion shall require the affirmative vote of at least a majority of the membership of the Commissioners who are present and eligible to vote. In case of a tie in votes on any proposal, the proposal shall be considered lost. Page 6 of 8

71 3. The New Mexico Zoning Act (Section et. seq., NMSA 1978) requires certain votes of the Commission to be determined by more than simple majority of the Commission s quorum (e.g ; ). 4. A Commissioner shall be allowed to change his/her vote, but only before the result has been announced. 5. Any Commissioner shall have the right to express dissent from, or protests against, any item being acted on by the Commission, and to have the reason therefore entered in the minutes. 6. If a motion is not carried by at least a majority of Commission s quorum, the proposal shall be considered lost. 7. A record of each Commissioner s vote shall be entered in the minutes of each meeting. H. Election of Chair and Vice Chair The Procedures for electing officers are as follows: 1. At the first meeting of the Commission, in the month of January of each year, the Commission shall elect one of its members to act as Chair of the Commission (Section , NMSA 1978). The Chair shall serve until the election of a Chair at the first meeting of the Commission in January of each year. 2. The current Chair calls for nominations for Chair. Nominations require a second. A roll-call vote is conducted if there is more than one nomination. If a vacancy occurs in the office of the Chair, the Commission shall, at its next meeting, select a Chair for the remainder of the term. 3. In conjunction with the above election, a Vice Chair is also elected in a like manner. The Vice Chair continues to have all the rights, privileges and immunities of a member of the Commission. 4. In case of the absence or temporary disability of the Chair, the Vice Chair serves as Chair during the absence. In case of the absence or temporary disability of the Chair and the Vice Chair, an Acting Chair and Vice Chair, selected by members of the Commission, serves during the continuance of the absences or disabilities. III. AGENDAS A. Preparation of Agenda Regular Administrative Meetings 1. The County Manager shall prepare and disseminate the agenda. The Chair, the County Manager, or a majority of the members in a previous meeting (at the initiation of at least one member) may place an item on the agenda. Page 7 of 8

72 2. The Chair and County Manager will meet to discuss each agenda. Items for Final Action on an Administrative Meeting agenda may be placed on the Consent Agenda by the County Manager, after consultation with the Chair, if s/he believes that no discussion or amendment is needed. Thereafter, the County Manager shall finalize the agenda. B. Agenda Material A copy of the agenda and supporting materials shall be prepared for Commissioners and made available to them within a reasonable time before the meeting but no later than 72 hours prior to the Regular Administrative meeting. The agenda, as well as supporting documents that are part of agenda documentation, shall be available for review in the County Manager s Office. APPROVED and ADOPTED by the Board of County Commissioners, Sandoval County, this 12 th day of January BOARD OF COUNTY COMMISSIONERS OF SANDOVAL COUNTY Chair ATTEST: Eileen Garbagni, County Clerk APPROVED AS TO FORM: Natalia Sanchez Downey, County Attorney Vice Chair Member Member Member Page 8 of 8

73 Sandoval County Board of County Commissioners Agenda Item Summary Regular Meeting Meeting Date: 01/12/2017 Requestor: Mary Jo Trujillo, Administration Commissioner Sponsored: No District: N/A - Not Commissioner Sponsored Agenda: Regular Information Action Requested: Request for a Motion to Adopt Resolution No A Declaring the Commission's Intent to Consider an Ordinance Authorizing Issuance and Sale of Gross Receipts Tax Refunding Revenue Bonds to Refund the Outstanding Loan Between Sandoval County and New Mexico Bank & Trust Why Action Is Necessary (Summary): The resolution also authorizes the required publication of a notice at least two weeks prior to the Commission's consideration of adopting the ordinance. Refunding the outstanding loan (dated December 28, 2012) would provide debt service savings for the County. Recommendations: Recommend Board of Commission approval. Recommended Approval: Department Director/Elected Official Attorney As to Form County Manager Other NSD 1/5/17 PPR 1/5/ Resolution Attachments

74 SANDOVAL COUNTY, NEW MEXICO RESOLUTION NO A DECLARING THE INTENT OF THE BOARD OF COUNTY COMMISSIONERS OF SANDOVAL COUNTY, NEW MEXICO, TO CONSIDER FOR ADOPTION AN ORDINANCE AUTHORIZING ISSUANCE AND SALE OF SANDOVAL COUNTY, NEW MEXICO GROSS RECEIPTS TAX REFUNDING REVENUE BONDS FOR THE PURPOSE OF REFUNDING THE OUTSTANDING SANDOVAL COUNTY, NEW MEXICO GROSS RECEIPTS TAX REVENUE LOAN DATED DECEMBER 28, 2012; AND DIRECTING THE COUNTY MANAGER AND COUNTY CLERK TO PUBLISH NOTICE OF INTENT TO CONSIDER AN ORDINANCE AUTHORIZING SUCH BONDS IN A NEWSPAPER OF GENERAL CIRCULATION WITHIN THE COUNTY. WHEREAS, Sandoval County, New Mexico (the County ) desires to consider for adoption an ordinance authorizing issuance of Gross Receipts Tax Refunding Revenue Bonds (herein, the Bonds ) to provide funds for refinancing, refunding and paying the outstanding Sandoval County, New Mexico Gross Receipts Tax Revenue Loan dated December 28, 2012, by and between the County and New Mexico Bank & Trust (herein, the Project ); and WHEREAS, Section NMSA 1978, requires that publication of the title and general summary of this subject matter of any proposed ordinance be made in a newspaper of general circulation within the County at least two weeks prior to the meeting of the Board of County Commissioners at which the ordinance is proposed for final passage. BE IT RESOLVED BY THE COUNTY COMMISSION, THE GOVERNING BODY OF THE COUNTY OF SANDOVAL: Section 1. That all action (not inconsistent with the provisions hereof) heretofore taken by the County Commission of Sandoval County and the officers thereof directed toward the Project and the authorization and issuance of the Bonds therefore, be and the same is hereby ratified, approved and confirmed. Section 2. That the County Manager and County Clerk are hereby directed, in accordance with Section NMSA 1978, as amended, to publish in the Albuquerque Journal, a newspaper of general circulation within the County, a title and general summary of the ordinance relating to and authorizing issuance of the Bonds at least two weeks prior to the meeting at which the County Commission will consider such ordinance. The County Manager and County Clerk may undertake such publication upon their own initiative and submittal of any necessary documents related to the proposed ordinance.

75 Section 3. That the County Manager, County Finance Director and County Clerk are hereby directed to take any necessary action in connection with issuance of the Bonds, including preparation of disclosure documents and required publications. Section 4. and approval. This Resolution shall take effect immediately upon its adoption PASSED AND ADOPTED this day of, BOARD OF COUNTY COMMISSIONERS SANDOVAL COUNTY, NEW MEXICO Chairman ATTEST: Vice Chairman Eileen Garbagni, County Clerk Member Member Member Y:\dox\client\84943\0007\GENERAL\W DOC 2

76 Sandoval County Board of County Commissioners Agenda Item Summary Regular Meeting Meeting Date: 01/12/2017 Requestor: Mary Jo Trujillo, Administration Commissioner Sponsored: No District: N/A - Not Commissioner Sponsored Agenda: Regular Information Action Requested: Request for a Motion to Approve the 2017 Sandoval County Calendar - Meetings and Holidays Why Action Is Necessary (Summary): The proposed calendar includes all Investment Committee, Board of Finance and Commission meetings for the year. The Commission meetings will be held the first and third Thursday of every month with the exception of January and December. Holidays are scheduled as the previous year with the exception of October 9th, Indigenous Peoples Day, which will be taken on December 26. Recommendations: Recommend Board of Commission approval. Recommended Approval: Department Director/Elected Official Attorney As to Form County Manager Other NSD 1/1/17 PPR 1/03/ Sandoval County Calendar Attachments

77 J a n u a r y S M T W T F S F e b r u a r y S M T W T F S M a r c h S M T W T F S A p r i l S M T W T F S M a y S M T W T F S J u n e S M T W T F S ሀ 30 HOLIDAYS/OBSERVANCES January 2 - New Year s Day J u l y S M T W T F S A u g u s t S M T W T F S S e p t e m b e r S M T W T F S January 16 - Martin Luther King Day May 29 - Memorial Day July 4 - Independence Day September 4 - Labor Day November 10 - Veterans Day November 23 & 24 - Thanksgiving December 25 & 26 - Christmas O c t o b e r S M T W T F S N o v e m b e r S M T W T F S D e c e m b e r S M T W T F S Investment Committee - 4 p.m. Board of Finance - 5 p.m. Commission - 6 p.m.

78 Sandoval County Board of County Commissioners Agenda Item Summary Regular Meeting Meeting Date: 01/12/2017 Requestor: Mary Jo Trujillo, Administration Commissioner Sponsored: No District: N/A - Not Commissioner Sponsored Agenda: Regular Information Action Requested: Request for a Motion to Ratify Nominees of Elected Officials, Staff and Community Members to Various Boards and Committees and Instruct the County Manager to Inform Pertinent Agency of the Ratified Members Why Action Is Necessary (Summary): The attachment has the assignments from 2016 for reference only. The red text denotes current members and vacancies that need to be filled. The blue text denotes new members. Recommendations: Recommend Board of Commission approval. Recommended Approval: Department Director/Elected Official Attorney As to Form County Manager Other NSD 1/1/17 PPR 01/03/ Assignments Chart Attachments

79 2017 BOARD AND COMMITTEE ASSIGNMENTS AGENCY BOARD SANDOVAL COUNTY Board of Registration Marg Elliston (2/2017), Wes Bassett (2/2017), Marg Elliston (2/2017), Wes Bassett (2/2017), D R A F T red - current or vacant blue - new Thomas Buckner (2/2017), Alt.: Jan Gimar, Donna Tillman Thomas Buckner (2/2017); Alt.: Jan Gimar, Donna Tillman Investment Committee Treasurer Montoya, County Manager Rios, Treasurer Montoya, County Manager Rios, Commissioner Dominguez, Cassandra Herrera, community member vacant Commissioner Dominguez, Cassandra Herrera, community member vacant Juvenile Justice Committee Commissioner Scherzinger & County Manager Rios Commissioner Heil & County Manager Rios Protest Board vacant vacant (appointments by Assessor's Office) Planning & Zoning Commission John Arango (5/2017), Pat Vester (5/2017), John Arango (5/2017), Pat Vester (5/2017), Wesley Bassett (5/2016), Bob Cote (5/2016), Alonzo Clayton (5/2018), Bobby Greene (5/2018), Sam Landee-Thompson (3/2017), James Maduena (1/2018), Jo Anne Roake (3/2017), James Maduena (1/2016) vacant (district 5) NM ASSOCIATION OF COUNTIES Executive Board Commissioner Walters Commissioner??? Multiline Commissioner Dominguez; Alt.: Antonio Corrales (12/2016) Commissioner Dominguez; Alt.: Antonio Corrales (12/2017) Workers Compensation County Manager Rios; Alternate: Antonio Corrales (12/2016) County Manager Rios; Alternate: Antonio Corrales (12/2017) MID-REGION COUNCIL OF GOVERNMENTS Executive Board Commissioner Dominguez Commissioner Dominguez Alternate: County Manager Rios Alternate: County Manager Rios Board of Directors Commissioner Walters & Commissioner Dominguez Commissioner Heil & Commissioner Dominguez Alternate: County Manager Rios Alternate: County Manager Rios Metropolitan Transportation Board Commissioner Chapman Commissioner Heil Alternate: Tommy Mora Alternate: Tommy Mora Rural Transportation Planning RPO - Pete Nieto RPO - Tommy Mora, Jr. Organization/Technical Advisory TCC - Tommy Mora, Jr. TCC - Tommy Mora, Jr. Committee Alternate: Fred Marquez Alternate: Fred Marquez Water Resources Board Commissioner Madalena; Alternate: Michael Springfield Commissioner???; Alternate: Michael Springfield Rio Metro Board of Directors Commissioner Dominguez; Alt.: County Manager Rios Commissioner Dominguez; Alt.: County Manager Rios NORTH CENTRAL NM ECONOMIC Commissioner Dominguez Commissioner Dominguez DEVELOPMENT DISTRICT BOARD Alternate: James Roger Madalena Alternate: James Roger Madalena RIO RANCHO YMCA PIO Sidney Hill; Alternate: County Manager Rios PIO Sidney Hill; Alternate: County Manager Rios DWI COUNCIL Commissioner Scherzinger; Alt.: County Manager Rios Commissioner Block; Alt.: County Manager Rios