MINUTES OF A MEETING OF THE BOARD OF TRUSTEES OF JOHNSON COUNTY COMMUNITY COLLEGE

Transcription

1 MINUTES OF A MEETING OF THE BOARD OF TRUSTEES OF JOHNSON COUNTY COMMUNITY COLLEGE A meeting of the of Johnson County Community College was called to order by the Chair on, at 5:00 p.m. in the Hugh W. Speer Board Room, 137 General Education Building, on the JCCC campus, College Boulevard, Overland Park, Kansas. Trustees Present: Greg Musil, Chair Lee Cross, Treasurer Nancy Ingram, Secretary Jerry Cook, Trustee David Lindstrom, Trustee Henry Sandate, Trustee Absent: Stephanie Sharp, Vice Chair Staff Joe Sopcich, President Dennis Arjo, Professor, Philosophy, Religion, and Humanities Janice Blansit, Program Director, Johnson County Adult Education Mitch Borchers, Associate Vice President, Business Services Hanan Boukhaima, Student Activities Ambassador Alicia Bredehoeft, Counselor Malinda Bryan-Smith, Director, Grants Leadership and Development Becky Centlivre, Vice President, Human Resources John Clayton, Executive Director, Institutional Effectiveness Richard Fort, Interim Dean, Industrial Technology Chris Gray, Executive Director, Marketing Communications Rex Hays, Associate Vice President, Campus Services Vickie Johnson, JoCo Adult Education Data Specialist, Adult Education & Literacy Jim Lane, Dean, Arts, Humanities, and Social Sciences Barbara Larson, Executive Vice President, Finance and Administration Services Rachel Lierz, Associate Vice President/CFO, Financial Services Karen Martley, Vice President, Continuing Education and Organizational Development Mickey McCloud, Vice President, Academic Affairs/CAO Deb Miller, Clinical Adjunct Assistant Professor, Nursing Mary Nero, Assistant General Counsel Derek Nester, Senior Multimedia Engineer and Event Specialist, Audio Visual Services Tom Pagano, Vice President, Info Services/CIO Joe Petrie, Video Production Coordinator, Journalism and Media Communication Terri Schlicht, Executive Assistant to President and Gurbhushan Singh, Associate Vice President, Academic Affairs

2 Page 2 Mike Souder, Dean, Continuing Education Randy Weber, Vice President, Student Success/CSAO Cierra Wenciker, Campus Ledger Tanya Wilson, General Counsel Students: Visitors QUORUM Chris Roesel Dick Carter Roberta Eveslage Angeliina Lawson Paul Snider Mr. Musil announced the presence of a quorum, with six board members present. PLEDGE OF ALLEGIANCE OPEN FORUM AWARDS AND RECOGNITIONS STUDENT SENATE REPORT Mr. Musil led the and other meeting participants in the reciting of the Pledge of Allegiance. Mr. Chris Roesel, JCCC student, spoke about quality teaching and civic engagement. Data Quality Award Vickie Johnson Student Senate President Alex Rowe provided an update on the activities of the Student Senate: This semester, the Student Senate Budget committee has appropriated funding for five student clubs, totaling approximately $17,000 in support of conference travel, event hosting, and initiatives that support industry and career experience. The Student Senate has approved the formation of two new student clubs: Magic the Gathering Club and 35+. The Academic Excellence Challenge team finished in first place out of ten in the Snow Bowl tournament, which consisted of eight rounds of competition. The Student Senate has completed their annual JCCC Gives event. This year they were able to provide holiday gifts for over 60 individuals, through the generous donations of the

3 Page 3 JCCC community. On January 9 th the Student Senate will be holding a retreat to prepare for the upcoming semester. COLLEGE LOBBYIST REPORT Mr. Carter shared information from the monthly legislative update report with the. COMMITTEE REPORTS AND RECOMMENDATIONS Collegial Steering Committee Mr. Musil reviewed items from the December 5, 2017, Collegial Steering Committee meeting. Human Resources Committee Learning Quality Committee Management Committee Ms. Ingram reviewed items from the December 4, 2017, Human Resources Committee meeting. Mr. Cross reviewed items from the December 4, 2017, Learning Quality Committee meeting. Dr. Cook reviewed items from the December 6, 2017, Management Committee meeting. Mr. Lindstrom, which motion carried by a vote of 5-1, with Mr. Cross voting against, the accepted the recommendation of the college administration to approve the preliminary guidelines for development of the college s FY budget. administration to approve the low bids of $236, from Alpha Building Corporation, and $36, from Delta Innovative Services, Inc., plus an additional $27, to allow for contingencies for possible unforeseen costs, for a total expenditure not to exceed $299, for roof replacements.

4 Page 4 administration to approve the low bid of $104, from Alpha Building Corporation, plus an additional $52, to allow for contingencies for possible unforeseen costs, for a total expenditure not to exceed $156, for window replacements. administration to approve the low bid of $119, from U.S. Engineering Company, plus an additional $11, to allow for contingencies for possible unforeseen costs, for a total expenditure not to exceed $131, for the Campus Services Building heating, ventilation and air conditioning roof-top units and Woodshop exhaust replacement. administration to approve the low bid of $185, from The Wilson Group, Inc., plus an additional $18, to allow for contingencies for possible unforeseen costs, for a total expenditure not to exceed $203, for the Carlsen Center Building second floor restrooms remodel. administration to approve the proposal from Engineerica Systems, Inc. for the establishment of an annual contract for a student engagement tracking system at a total annual expenditure of $125,

5 Page 5 administration to approve: the Guaranteed Maximum Price proposal from J.E. Dunn Construction Company for Construction Manager at Risk Services for the Career and Technical Education (CTE) Building construction in the amount of $23,049,369; the Guaranteed Maximum Price proposal from J.E. Dunn Construction Company for Construction Manager at Risk Services for the Fine Arts & Design Studios construction in the amount of $16,456,063; the Guaranteed Maximum Price proposal from J.E. Dunn Construction Company for Construction Manager at Risk Services for chiller plant expansion construction in the amount of $1,850,520. Nominating Committee Mr. Lindstrom announced the slate of names for all officer, committee, and liaison positions for the 2018 calendar year. OFFICERS: Chair: Jerry Cook Vice Chair: Treasurer: Secretary: Nancy Ingram Lee Cross David Lindstrom COMMITTEES: Management: Human Resources: Learning Quality: Audit Committee: David Lindstrom, Chair Greg Musil Paul Snider Lee Cross, Chair Angeliina Lawson Angeliina Lawson, Chair Paul Snider Greg Musil Jerry Cook, Chair Nancy Ingram

6 Page 6 Collegial Steering: Nancy Ingram Jerry Cook, Chair LIAISONS: Foundation: Nancy Ingram, Chair Paul Snider KACCT: JCERT: Jerry Cook David Lindstrom Following discussion, upon motion by Mr. Lindstrom, seconded by Ms. Ingram, it is the recommendation of the Nominating Committee that the approve the 2018 slate of officers, committee and liaison assignments. PRESIDENT S RECOMMENDATIONS FOR ACTION Treasurer s Report President s Monthly Report to the Board Following discussion, upon motion by Mr. Cross, seconded by Mr. Lindstrom, which motion unanimously carried, the Board of administration to approve the Treasurer s Report for the month October 2017, subject to audit, as shown in the board packet. Dr. Sopcich introduced a Lightning Round: Dr. McCloud highlighted three points of interests: o JCCC was invited to speak at Peasley Technical Center in Lawrence to re-dedicate the new Auto Lab, which JCCC had a hand in building, as well as sit on the hiring committee for the instructors that will offer JCCC automotive program classes to high school students that will be able to transfer into our program. o Olathe Chamber invited Dr. McCloud back to speak to hiring professionals in the area, and as a result, Phoenix Graphics Printing, based in Olathe, will be employing JCCC students through professional internships.

7 Page 7 o JCCC art students have confirmed a place to perform at the Kennedy Center American College Theater festival. This is the second time we have been chosen to compete. Dr. Randy Weber spoke of the impact of JCCC s Ambassador program: o We rely on them to get other students engaged while at the college, but that doesn t end when they graduate from JCCC. o Two former ambassadors came back to speak at JCCC about how their ambassadorship has positively affected their life after college. Karen Martley spoke of the PDD schedules being finalized and reminded everyone that they are invited to attend sessions of interest to them. Dr. Sopcich spoke about how great of a job our instructors do in the classroom. He read a letter from a student written to Professor Gretchen Thum that was given to him by Dean Larry Reynolds. The student, as well as Dr. Sopcich, thanked Professor Thum for her wonderful work in making positive student experiences at the college. NEW BUSINESS Mr. Musil stated that the Policies and Operating Procedures, Series 100, would be tabled until the January 18, 2018 meeting. REPORTS FROM BOARD LIAISONS Faculty Association Dr. Arjo mentioned that the last FA meeting ended with a discussion on the topic of the sensitive subject of the name of the Carlsen Center; no actions or positions were taken, but he expects to re-visit the topic in January. He noted that a lot of faculty have some of the same concerns as noted by Trustee Cross about budget guidelines, specifically the matter of full-time faculty. Dr. Arjo, Trustee Cross, Trustee Musil and Dr. Cook all contributed to a conversation on the complexities of this issue, which they look forward to discussing further as the budget process progresses.

8 Page 8 Johnson County Research Triangle Kansas Association of Community College Trustees Foundation CONSENT AGENDA Minutes Cash Disbursement Report Trustee Lindstrom provided the JCERT report: Sales tax revenue was $1.5 million, up 2.5% from last year JCERT authority last met Nov 6 th Next meeting is May 7 th Dr. Cook deferred to Dr. Sopcich, as he was not able to attend the last meeting. Dr. Sopcich stated there was a presentation by Cowley County on the new campus that they are building in an adjacent county, as well as a presentation about the state budget, which highlighted that Kansas citizens debt load per capita is 3-4 times that of citizens in surrounding states, which could affect JCCC down the road. Trustee-elect Lawson attended New Trustee seminar at this meeting, and gave a brief overview of what she learned. Trustee Ingram provided the Foundation report: The Foundation is currently accepting nominations for new board members. The Board Development Committee met this week to begin evaluating candidates for the board slate. This process will conclude with a vote on the slate at the Foundation s April board meeting. The Foundation also is currently accepting nominations for the 2018 Johnson Countian of the Year. Nominations are due to the Foundation by January 15 th and a selection committee will review all submissions. All recommendations can be brought to the Foundation office in CC 207 or ed directly to Kate Allen. Following discussion, upon motion by Mr. Lindstrom, seconded by Ms. Ingram, which motion unanimously carried, the Board of Trustees approved the consent agenda, including the Human Resources Addendum, as shown in the board packet. The consent agenda items included the following: Minutes from the November 16, 2017, meeting. Ratified the total cash disbursements, as shown in the board packet, for the total amount of $3,932,

9 Page 9 Grants, Contracts and Awards Curriculum Affiliation Articulation and Reverse Transfer, Cooperative and Other Agreements Transfer to JCCC Foundation Tribute Fund Retirement The acceptance of grants, as shown in the board packet, and the authorization to expend funds in accordance with the terms of the grants. Changes to the curriculum, as shown in the board packet. Authorized the College to enter into agreements with the agencies/institutions, as shown in the board packet. Authorized the transfer of $150 from the general fund to the JCCC Foundation student scholarship fund in honor of Csilla Duneczky. Retirement as follows: CATHERINE FREEMAN (JCCC/KPERS), Procurement and Administrative Assistant, Business Services, Finance and Administrative Services, effective April 13, Separation Separation as follows: ABBY CLEVENGER, Administrative Assistant, Continuing Education Programs, Instruction and Operations, effective December 1, Reassignments Reassignments as follows: JAMES DAWKINS, Officer, Police Department, Finance and Administrative Services, at $24.27 per hour to Sergeant, Police Department, Finance and Administrative Services, at $28.05 per hour effective November 30, RANDI WORLEY, Collaboration Center Support Specialist, Academic Support, Instruction and Operations at $16.89 per hour to Administrative Assistant, President s Office, at $20.03 per hour, effective December 1, 2017.

10 Page 10 Employment Regular Employment Temporary Regular employment in classifications indicated, as shown in the board packet. Temporary employment in classifications indicated, as shown in the board packet. Additions or Changes to the FY Staffing Authorization Table for Part-time Regular Staff Additions or Changes to the FY Staffing Authorization Table for Full-time Regular Staff FROM: Library Clerk TO: Senior Math Resource Center Tutor FROM: Library Clerk TO: Accessibility Technology Analyst FROM: Doc. Srvs Operations Assistant (was full time position) TO: Digital Technician FROM: Asst. Prof. Learning Strategies TO: Asst. Prof./Dir. AAC and LRC Faculty Sabbatical Awards for AMS Sabbatical Awards for ADJOURNMENT Faculty Sabbatical Awards for , as shown in the board packet. AMS Sabbatical Awards for , as shown in the board packet. Upon motion by Mr. Lindstrom, seconded by Ms. Ingram, which motion unanimously carried, the meeting adjourned at 6:42 p.m.

11 Page 11 Greg Musil Chair Stephanie Sharp Vice Chair