Regular Meeting No A February 28, :00 p.m. AGENDA

Transcription

1 Regular Meeting No A February 28, :00 p.m. AGENDA Regular Board of Directors Meeting Riverside County Administrative Center Supervisors Board Chambers 4080 Lemon St., First Floor Riverside, CA Any person with a disability who requires a modification or accommodation in order to participate in this meeting, or any person with limited English proficiency (LEP) who requires language assistance to communicate with the Riverside Transit Agency Board of Directors during the meeting, should contact the Riverside Transit Agency Clerk of the Board, telephone number (951) , no fewer than two business days prior to this meeting to enable the Riverside Transit Agency to make reasonable arrangements to assure accessibility or language assistance for this meeting. Agenda item descriptions are intended to provide members of the public a general summary of business to be conducted or discussed. Posting of any recommended action on an agenda item does not indicate what action will be taken. The Board of Directors may take any action it believes is appropriate on the agenda item and is not limited in any way by the notice of any recommendation. All documents related to any agenda item are available for public inspection at or through the Clerk of the Board s office at the Riverside Transit Agency, 1825 Third Street, Riverside, CA ITEM RECOMMENDATION 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE

2 RTA BOARD OF DIRECTORS MEETING PAGE 2 FEBRUARY 28, 2019 ITEM RECOMMENDATION 4. PUBLIC COMMENTS NON-AGENDA ITEMS RECEIVE COMMENTS Members of the public may address the Board regarding any item within the subject matter jurisdiction of the Board; however, no action may be taken on off-agenda items unless authorized by law. Comments shall be limited to matters not listed on the agenda. Members of the public may comment on any matter listed on the agenda at the time that the Board considers that matter. Each person's presentation is limited to a maximum of three (3) minutes. 5. APPROVAL OF MINUTES JANUARY 24, 2019 BOARD MEETING (P.5) APPROVE 6. CONSENT CALENDAR: All items on the Consent Calendar will be approved by one motion and there will be no discussion on individual items unless a Board member or member of the public requests a specific item to be pulled from the calendar for separate discussion. 6A. Financial Profile January 2019 (P.10) RECEIVE AND FILE 6B. Ridership Report January 2019 (P.23) RECEIVE AND FILE 6C. On Time Performance January 2019 (P.30) RECEIVE AND FILE 6D. Travel Training Report January 2019 (P.31) RECEIVE AND FILE 6E. Board Administration and Operations Committee Meeting February 6, 2019 Draft Minutes (P.33) 6F. Board Budget and Finance Committee Meeting February 6, 2019 Draft Minutes (P.36) 6G. January FY19 Farebox Recovery Ratio (FRR) Performance and FYE19 FRR Projection (P.39) RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE

3 RTA BOARD OF DIRECTORS MEETING PAGE 3 FEBRUARY 28, 2019 ITEM RECOMMENDATION CONSENT CALENDAR CONTINUED: 6H. Transportation NOW Update January 2019 (P.41) RECEIVE AND FILE 6I. Agency Credit Card Statement January 2019 (P.43) RECEIVE AND FILE 6J. Authorization to Amend Agreement with the University of California, Riverside (UCR) for the Development of the UCR Mobility Hub (P.45) (Board Administration and Operations Committee Reviewed and Recommended 2/6/19) APPROVE REGULAR CALENDAR: 7. AUTHORIZATION TO REQUEST FUNDING ADVANCE FROM ALLOCATED UNCLAIMED WESTERN COUNTY BUS LOCAL TRANSPORTATION FUND (LTF) RESERVES HELD BY THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) (P.48) (Board Budget and Finance Committee Reviewed and Recommended 2/6/19) APPROVE 8. REQUEST AUTHORIZATION TO AMEND THE FISCAL YEAR 2018/2019 (FY19) SHORT RANGE TRANSIT PLAN (SRTP) AND OPERATING BUDGET (P.51) (Board Budget and Finance Committee Reviewed and Recommended 2/6/19) 9. RIVERSIDE COMMUNITY COLLEGE DISTRICT GO- PASS PROGRAM PRICING STRUCTURE AND PROGRAM REQUIREMENTS AND AUTHORIZATION TO PROVIDE INFORMATION FOR STUDENT REFERENDUM (P.54) (Board Executive Committee Reviewed and Recommended 1/24/19) APPROVE APPROVE

4 RTA BOARD OF DIRECTORS MEETING PAGE 4 FEBRUARY 28, 2019 ITEM RECOMMENDATION REGULAR CALENDAR CONTINUED: 10. MOBILE FARE PAYMENT UPDATE PRESENTATION 11. BOARD MEMBER COMMENTS 12. ANNOUNCEMENTS 13. NEXT MEETING Thursday, March 28, :00 p.m. Riverside County Administrative Center Board Chambers 4080 Lemon St., First Floor Riverside, CA MEETING ADJOURNMENT

5 RIVERSIDE TRANSIT AGENCY Board of Directors Minutes of Meeting No A Regular Meeting January 24, CALL TO ORDER Chairman Randon Lane called the regular meeting of the Riverside Transit Agency Board of Directors to order at 2:00 p.m., on Thursday, January 24, 2019 in the Riverside County Board of Supervisors Chambers, 4080 Lemon Street, First Floor, Riverside, CA. 2. ROLL CALL Present: 1. Art Welch, City of Banning 2. Nancy Carroll, City of Banning 3. Linda Molina, City of Calimesa 4. Jeremy Smith, City of Canyon Lake 5. Jim Steiner, City of Corona 6. 1 Jocelyn Yow, City of Eastvale 7. Linda Krupa, City of Hemet 8. Anthony Kelly, Jr., City of Jurupa Valley 9. Steve Manos, City of Lake Elsinore Lesa Sobek, City of Menifee 11. David Marquez, City of Moreno Valley 12. Randon Lane, City of Murrieta 13. Berwin Hanna, City of Norco 14. Malcolm Corona, City of Perris 15. Andy Melendrez, City of Riverside 16. Alonso Ledezma, City of San Jacinto 17. Zak Schwank, City of Temecula 18. Bridgette Moore, City of Wildomar Jerry Sincich, County of Riverside, District I 20. Karen Spiegel, County of Riverside, District II Michelle DeArmond, County of Riverside, District III Barry Busch, County of Riverside, District V 1 Alternate for Brandon Plott, City of Eastvale 2 Alternate for Greg August, City of Menifee 3 Alternate for Kevin Jeffries, County of Riverside, District I 4 Alternate for Chuck Washington, County of Riverside, District III 5 Alternate for Marion Ashley, County of Riverside, District V Item 5 5

6 3. PLEDGE OF ALLEGIANCE Director Zak Schwank led the pledge of allegiance. 4. PUBLIC COMMENTS NON-AGENDA ITEMS None. Director Michelle DeArmond arrived to the meeting at 2:05 p.m. 5. PRESENTATION First Vice-Chairwoman Bridgette Moore and Second Vice-Chairman Berwin Hanna made a presentation to Chairman Randon Lane for his historic accomplishment in riding every bus route end-to-end. Immediate past Chairman Art Welch also commented on Chairman Lane s accomplishment. Chairman Randon Lane made a presentation to RTA Coach Operator Felita Moore for her heroic actions in the line of duty. 6. APPROVAL OF MINUTES DECEMBER 13, 2018 BOARD MEETING M/S/C (WELCH/KRUPA) approving the minutes of the December 13, 2018 Board meeting. The motion carried with 16 affirmative votes and 4 abstentions (YOW/CARROLL/SPIEGEL/SCHWANK). 7. CONSENT CALENDAR M/S/C (MOLINA/LEDEZMA) approving the receipt and file of Item A Financial Profile DECEMBER The motion carried with 18 affirmative votes and 2 abstentions (SMITH/YOW). M/S/C (MOLINA/LEDEZMA) approving the receipt and file of Item B Ridership Report DECEMBER The motion carried with 18 affirmative votes and 2 abstentions (SMITH/YOW). M/S/C (MOLINA/LEDEZMA) approving the receipt and file of Item C On Time Performance DECEMBER The motion carried with 18 affirmative votes and 2 abstentions (SMITH/YOW). M/S/C (MOLINA/LEDEZMA) approving the receipt and file of Item D Travel Training Report DECEMBER The motion carried with 18 affirmative votes and 2 abstentions (SMITH/YOW). Item 5 6

7 ITEM 7 - CONSENT CALENDAR CONTINUED: M/S/C (MOLINA/LEDEZMA) approving the receipt and file of Item E Board Administration and Operations Committee Meeting January 9, 2019 Draft Minutes. The motion carried with 18 affirmative votes and 2 abstentions (SMITH/YOW). M/S/C (MOLINA/LEDEZMA) approving the receipt and file of Item F Board Budget and Finance Committee Meeting January 9, 2019 Draft Minutes. The motion carried with 18 affirmative votes and 2 abstentions (SMITH/YOW). M/S/C (MOLINA/LEDEZMA) approving the receipt and file of Item G December FY19 Farebox Recovery Ratio (FRR) Performance and FYE19 FRR Projection. The motion carried with 18 affirmative votes and 2 abstentions (SMITH/YOW). M/S/C (MOLINA/LEDEZMA) approving the receipt and file of Item H Transportation NOW Update DECEMBER The motion carried with 18 affirmative votes and 2 abstentions (SMITH/YOW). M/S/C (MOLINA/LEDEZMA) approving the receipt and file of Item I Agency Credit Card Statement DECEMBER The motion carried with 18 affirmative votes and 2 abstentions (SMITH/YOW). M/S/C (MOLINA/LEDEZMA) approving the receipt and file of Item J Quarterly Comprehensive Route Performance Report. The motion carried with 18 affirmative votes and 2 abstentions (SMITH/YOW). REGULAR CALENDAR: 8. AUTHORIZATION TO AWARD AGREEMENT NO TO HARDY & HARPER, INC. FOR THE RIVERSIDE FACILITY ASPHALT PAVEMENT AND CONCRETE REPLACEMENT PROJECT M/S/C (LEDEZMA/YOW) as to the following: Authorize staff to award Agreement No to Hardy & Harper, Inc. for the replacement of asphalt and concrete pavement at the Riverside facility in the amount of $443,429 with a ten-percent contingency of $44,343 for a total project budget amount of $487,772. The motion carried with 19 affirmative votes and 1 abstention (SPIEGEL). Director Steve Manos arrived to the meeting at 2:19 p.m. Director Anthony Kelly, Jr. arrived to the meeting at 2:20 p.m. Item 5 7

8 9. AUTHORIZATION TO AWARD AGREEMENT NO TO EAM SOLUTIONS LLC FOR THE UPGRADE AND MIGRATION FROM SPEAR ENTERPRISE ASSET MANAGEMENT SOFTWARE (SPEAR) TO INFOR ENTERPRISE ASSET MANAGEMENT SOFTWARE M/S/C (LEDEZMA/CARROLL) as to the following: Authorize staff to award Agreement No to EAM Solutions LLC for the upgrade and migration to Infor software in the amount of $341,400 with a five-percent contingency of $17,070 for a total project budget amount of $358,470. The motion carried unanimously. 10. BOARD MEMBER COMMENTS Board member comments were made by Director Linda Molina, Director Karen Spiegel, Director Anthony Kelly, Jr., and Chairman Randon Lane. 11. ANNOUNCEMENTS Announcements were made by Mr. Larry Rubio and Mr. Vince Rouzaud. 12. NEXT MEETING Regular Meeting of the RTA Board of Directors Thursday, February 28, 2019, 2:00 p.m. Riverside County Administrative Center Board Chambers 4080 Lemon St., 1 st Floor Riverside, CA MEETING ADJOURNMENT The meeting was adjourned at 2:35 p.m. Respectfully submitted, Larry Rubio Chief Executive Officer Tammi Ford Clerk of the Board of Directors Item 5 8

9 ADDITIONAL ATTENDANCE JANUARY 24, 2019 NAME ORGANIZATION/TITLE 1. LARRY RUBIO RTA, CHIEF EXECUTIVE OFFICER 2. BARBARA RAILEANU RTA, AGENCY GENERAL COUNSEL 3. TAMMI FORD RTA, CLERK OF THE BOARD 4. TOM FRANKLIN RTA, CHIEF OPERATING OFFICER 5. CRAIG FAJNOR RTA, CHIEF FINANCIAL OFFICER 6. VINCE ROUZAUD RTA, CHIEF PROCUREMENT AND LOGISTICS OFFICER 7. LAURA CAMACHO RTA, CHIEF ADMINISTRATIVE SERVICES OFFICER 8. ROHAN KURUPPU RTA, DIRECTOR OF PLANNING 9. ADAM CHAVEZ RTA, DIRECTOR OF MAINTENANCE 10. JIM KNEEPKENS RTA, DIRECTOR OF MARKETING 11. NATALIE ZARAGOZA RTA, DIRECTOR OF CONTRACTS 12. RICK MAJORS RTA, DIRECTOR OF RISK MANAGEMENT 13. RICK KACZEROWSKI RTA, DIRECTOR OF INFORMATION TECHNOLOGIES 14. ERIC USTATION RTA, GOVERNMENT AFFAIRS MANAGER 15. BRAD WEAVER RTA, MEDIA & PUBLIC RELATIONS MANAGER 16. LUCIANO ROSE RTA, OPERATIONS MANAGER 17. MELISSA BLANKENSHIP RTA, CONTRACTS MANAGER 18. FELITA MOORE RTA, COACH OPERATOR 19. KEITH WHITE EASTVALE RESIDENT 20. DYLAN-MARIE ANTOINE BACK BURNER TOURS Item 5 9

10 RIVERSIDE TRANSIT AGENCY 1825 Third Street Riverside, CA February 28, 2019 TO: THRU: FROM: BOARD OF DIRECTORS Larry Rubio, Chief Executive Officer Craig Fajnor, Chief Financial Officer SUBJECT: Financial Profile January 2019 Summary: The attached report summarizes the Agency s performance in the areas of revenues, operating expenses, ridership, and service levels (in terms of revenue service hours and revenue service miles) for fiscal year-to-date January FY19. Recommendation: Receive and file. Item 6A 10

11 FINANCIAL PROFILE January 2019 Overview January total revenue of $9,725,406 is $1,013,496 or 12 percent over budget. Year-to-date revenue of $70,824,887 is $9,836,483 or 16 percent over budget. The monthly variance is attributed to greater than anticipated capital contributions and interest income. The year-to-date variance is attributable to greater than anticipated capital contributions, farebox, interest income and CNG-related revenues. January operating expenses of $7,116,202 are $92,387 or 1 percent under budget. Year-to-date expenses of $48,495,472 are $1,174,052 or 2 percent under budget. Variance analysis by cost element is provided in the financial discussion below. During the month of January, RTA carried a total of 706,477 passengers. January ridership consisted of 550,784 passengers on directly operated fixed routes, 121,250 on contracted fixed routes, and 34,443 Dial-A- Ride/Taxi Overflow trips. January 2019 ridership reflects a 2 percent increase when compared to January FY19 year-to-date system-wide ridership of 5,103,053 reflects a 3 percent increase over the same period in FY18. Monthly ridership on fixed route service increased 3 percent, while FY19 year-to-date fixed route service ridership has increased 3 percent over FY18. Monthly DAR/Taxi Overflow trips increased 1 percent over the same month in the prior year. FY19 year-to-date DAR/Taxi Overflow trips have decreased 2 percent over FY18. During January, RTA provided a total of 75,267 revenue service hours and logged a total of 1,144,438 combined revenue miles. This reflects a 1 percent increase in hours and a slight decrease in miles, respectively, when comparing January 2019 to January FY19 year-to-date actual revenue service hours of 514,691 and revenue miles of 7,832,760 reflect an increase of 3 percent in hours and an increase of 2 percent in miles, respectively, when compared to FY18. Item 6A 11

12 January farebox revenue of $868,399 is $7,375 or 1 percent over budget. The year-to-date farebox revenue of $6,766,041 is $441,472 or 7 percent over budget. The monthly variance is attributed to greater than anticipated ridership. The year-to-date variance is attributed to greater than anticipated pass sales. Financial Discussion Salaries and benefits expenses of $3,613,150 are $31,370 or 1 percent under budget in January. Year-to-date salaries and benefits expenses of $24,349,773 are $579,107 or 2 percent under budget. The monthly variance is attributed to less than anticipated worker s compensation expense. The year-to-date variance is attributed to unfilled positions. Purchased transportation expenses of $2,531,054 are $60,203 or 2 percent under budget in January. Year-to-date purchased transportation expenses of $17,329,963 are $461,075 or 3 percent under budget. Both the monthly and year-to-date variances are attributed to contractual efficiencies and less than anticipated DAR demand. Total services expenses of $210,024 are $30,956 or 13 percent under budget in January. Year-to-date service expenses of $1,655,348 are $148,448 or 8 percent under budget. Both the monthly and year-to-date variances are attributed to less than anticipated use of consultants, CNG Compressor Maintenance and contract services. Materials and supplies expenses of $359,437 are $57,390 or 19 percent over budget in January. Year-to-date materials and supplies expenses of $2,310,070 are $175,418 or 8 percent over budget. Both the monthly and year-to-date variances are attributed to greater than anticipated CNG fuel and parts expenses. Other expenses of $402,537 are $27,248 or 6 percent under budget in January. Year-to-date other expenses of $2,850,319 are $160,840 or 5 percent under budget. The monthly variance is due to less than anticipated training and information technology expenses. The year-to-date variance is due to less than anticipated utilities, liability insurance, marketing and information technology expenses. Item 6A 12

13 Item 6A 13

14 Item 6A 14

15 Item 6A 15

16 RIVERSIDE TRANSIT AGENCY REVENUE GRAPHS January 2019 Passenger Fares Local Operating 950, , ,024 6,000,000 5,811,439 5,812, ,000 5,500, ,000 Actual Budget 5,000,000 Actual Budget State Operating Federal Operating 200, ,444 1,750,000 1,693,848 1,696, , , ,530 1,650, ,000 Actual Budget 1,550,000 Actual Budget Item 6A 16

17 RIVERSIDE TRANSIT AGENCY REVENUE GRAPHS January 2019 Other Operating 400, , , , , , ,000 Actual 346,872 Budget 156,714 Item 6A 17

18 RIVERSIDE TRANSIT AGENCY REVENUE GRAPHS January 2019 Ridership 706, , , , , , , ,000 January 2018 January 2019 Item 6A 18

19 Item 6A 19

20 RIVERSIDE TRANSIT AGENCY EXPENSE GRAPHS January 2019 Salaries & Benefits Purchased Transportation 3,800,000 3,600,000 3,613,150 3,644,519 2,700,000 2,600,000 2,531,054 2,591,257 3,400,000 2,500,000 3,200,000 Actual Budget 2,400,000 Actual Budget Services Materials & Supplies 275, , , , , , , , ,000 Actual Budget 200,000 Actual Budget Item 6A 20

21 RIVERSIDE TRANSIT AGENCY EXPENSE GRAPHS January 2019 Other Expenses 450, , , , ,000 Actual Budget Item 6A 21

22 Item 6A 22

23 RIVERSIDE TRANSIT AGENCY 1825 Third Street Riverside, CA February 28, 2019 TO: THRU: FROM: BOARD OF DIRECTORS Larry Rubio, Chief Executive Officer Tom Franklin, Chief Operating Officer SUBJECT: Ridership Report - January 2019 Summary: System-wide ridership this January increased 2.4% versus January Ridership Jan-18 Jan-19 Change Fixed Route 655, , % Dial-A-Ride 34,193 34, % Total System 689, , % Factors to consider when comparing to a year ago: Calendar: o January 2019 had the same number of weekdays, Saturdays, and Sundays as January Weather: o There were eight days of measurable rain in January 2019 versus three days in January 2018 o There were no days over 100 in January 2019 or Schedule: o Revenue service hours this January were 0.5% higher than last January. Other o o The average gasoline price for January 2019 was $3.19 versus $3.22 in January ,460 boardings this month were due to a long term Metrolink bridge from LA Union Station to Riverside. This bridge accounted for 0.2% of this month s System-wide ridership increase. Recommendation: Receive and file. Item 6B 23

24 Riverside Transit Agency Month-End Ridership Summary January 2019 Entire System Total Passengers Performance Indicators Passengers/ Revenue Hour Passengers/ Revenue Mile Monthly & Fiscal Year Variances Jan '19 vs Jan '18 Fiscal Year to date 2019 vs Fixed Routes** >>> 672, % 2.9% Dial-a-Ride (Regular & Taxi & Lifeline)* >>> 34, % -2.0% Entire System Total >>> 706, % 2.6% Fixed Routes (Excluding CommuterLinks) >>> 638, % 1.6% CommuterLink Routes >>> 32, % 36.1% MetroLink Bridges>>> 1, Dial-A-Ride (Regular) Total >>> 33, % -2.3% Taxi & Lifeline (Overflow) Total >>> % 8.6% Entire System >>> 706, % 2.6% 1 * ** The FY-To-Date Variance is the difference between ridership from July 2018 to January 2019 versus July 2017 to January 2018 The Dial-A-Ride routes serve exclusively seniors and persons with disabilities. Fixed route totals include Metrolink Bridges and Commuter link routes as summarized below Item 6B 24

25 Riverside Transit Agency Month-End Ridership Summary January 2019 Fixed Routes (Directly Operated and Contracted) Route # Area Served Total Passengers Passengers/ Rev. Hour Passengers/ Rev. Mile Jan '19 vs Jan '18 FY-To-Date 2019 vs Corona/ Downtown Riverside/ Magnolia/ UCR 149, , % -2.4% 101 Corona/Magnolia/Downtown Riverside/ UCR 13,059 13, Eastvale/ Norco/ Corona 9,993 9, % -8.0% 008 Lake Elsinore 13,672-13, % -14.8% 009 Perris Station/ Lake Elsinore Outlet 4,543-4, DO Performance Indicators Monthly & Fiscal Year Variances 010 Big Springs & Watkins to Galleria 13,892 13, % 4.6% 011 Moreno Valley Mall/ March ARB 9,006 9, % -4.4% 012 La Cadena & Stephens to Merced & Magnolia 15,733 15, % -5.3% 013 Hunter Park Metrolink/ Galleria at Tyler 16,690 16, % -1.7% 014 Galleria at Tyler/ Indiana/ VA Hospital 15,857 15, % -4.7% 015 Downtown Riverside/ Galleria at Tyler 36,647 36, % 1.8% 016 Downtown Riverside/ Moreno Valley Mall 47,581 47, % 10.3% 018 Sunnymead Ranch/ Moreno Valley RCC 116,775 8, % -1.9% 019 Moreno Valley Mall/ Perris 59,881 59, % 15.6% 020 Magnolia Center/ Moreno Valley RCC 22,027 22, % -10.3% 021 Country Village/ Galleria at Tyler 9,005 9, % -0.5% 022 Downtown Riverside/ Perris/ Lake Elsinore 21,112 21, % -14.9% 023 Temecula/ Murrieta/ Wildomar 7,013-7, % -1.3% 024 Pechanga Resort/ Temecula 5,526-5, % 1.3% 026 Moreno Valley 2,459-2, % 14.3% 027 Galleria at Tyler/ Hemet Valley Mall 24,418 24, % -4.1% 028 Galleria at Tyler/ Perris 18,346 18, #DIV/0! #DIV/0! 029 Downtown Riverside/ Hamner & Limonite 10,986 10, % 11.7% 030 Perris 4,766-4, % 2.5% CO Item 6B 25

26 Riverside Transit Agency Month-End Ridership Summary January 2019 Fixed Routes (Directly Operated and Contracted) Route # Area Served Total Passengers DO CO Performance Indicators Passengers/ Rev. Hour Passengers/ Rev. Mile Monthly & Fiscal Year Variances Jan '19 vs Jan '18 FY-To-Date 2019 vs Banning/ Beaumont/ San Jacinto/ Hemet 12,386-12, % 3.5% 032 Hemet/ San Jacinto 8,775-8, % -6.8% 033 Hemet/ East Hemet 3,588-3, % -2.6% 040 Lake Elsinore/ Quail Valley/ Sun City 1,615-1, % 3.8% 041 Mead Valley/ Perris/ Moreno Valley/ RCRMC 5,578 2,217 3, % 4.0% 042 San Jacinto/ Soboba Casino/ Hemet 3,810-3, % 0.9% 049 Country Village/ Downtown Riverside 18,117 18, % 8.5% 050 Downtown Riverside Jury Trolley % -15.6% 051 UCR Crest Cruiser 3,242-3, % -6.2% 052 Hunter Park Metrolink/ UCR 6,084-6, % 31.9% 054 Downtown Riverside % -19.3% 055 Temecula Trolley - Promenade Mall to Harveston 1,211-1, % -20.3% 061 S. Perris Metrolink - Sun City/ Menifee/ Temecula 8,431-8, % % 074 San Jacinto/ Hemet/ Menifee/ Sun City/ Perris 15,807-15, % % 079 Hemet/ Winchester/ French Valley/ Temecula 8,186-8, % % 200 SB/Riverside/Orange Count 16,050 16, % % 202 Murrieta/ Temecula/ Oceanside % -15.0% 204 Riverside/ Country Village/ Ontario/ Montclair 3,674 3, % 1.2% 205 Temecula/Riverside/Orange County 2,052 2, % % 206 Corona/ Lake Elsinore/ Murrieta/ Temecula 2,547 2, % -31.9% 208 Temecula/ Murrieta/ Sun City/ Perris/ Mo Val/ Riverside 3,393 1,586 1, % -4.1% 210 Riverside to Palm Desert % -13.9% 212 Hemet/ San Jacinto/ Downtown Riverside % -10.0% 216 Metrolink Bridges & Specials 1,460 1, % -96.6% 217 San Jacinto/ Hemet/ Temecula/ Escondido 2, , % -2.7% Fixed Route Total >>>> 672, , , % 2.9% 1 The FY-To-Date Variance is the difference between ridership from July 2018 to January 2019 versus July 2017 to January 2018 Item 6B 26

27 Riverside Transit Agency Month-End Ridership Summary January 2019 Dial-A-Ride Services Total Passengers Performance Indicators Passengers/ Revenue Hour Passengers/ Revenue Mile Monthly & Fiscal Year Variances Jan '19 vs Jan '18 FY-To-Date 2019 vs Riverside/San Bernardino 21, % -3.4% 802Murrieta/Temecula/Menifee 6, % 1.4% 803Hemet/San Jacinto 5, % -0.3% 804Rural Areas % -1.6% Dial-A-Ride (Seniors & ADA) Total >>>> 34, % -2.0% 1 The FY-To-Date Variance is the difference between ridership from July 2018 to January 2019 versus July 2017 to January 2018 Item 6B 27

28 Riverside Transit Agency Month-End Ridership Summary January 2019 CommuterLink Routes Route Number Area Served Total Passengers Performance Indicators Passengers/ Revenue Hour Passengers/ Revenue Mile Monthly & Fiscal Year Variances Jan '19 vs Jan '18 FY-To-Date 2019 vs SB/Riverside/Orange Count 16, % % 202 Murrieta/ Temecula/ Oceanside % -15.0% 204 Riverside/ Country Village/ Ontario/ Montclair 3, % 1.2% Temecula/Riverside/Orange County 2, % % 206 Corona/ Lake Elsinore/ Murrieta/ Temecula 2, % -31.9% 208 Temecula/ Murrieta/ Sun City/ Perris/ Moreno Valley/ Riverside 3, % -4.1% 210 Banning/ Beaumont/ Moreno Valley/ Riverside % -13.9% 212 Hemet/ San Jacinto/ Downtown Riverside % -10.0% 217 San Jacinto/ Hemet/ Temecula/ Escondido 2, % -2.7% Total Commuter Link Routes >>> 32, % 36.1% The FY-To-Date Variance is the difference between ridership from July 2018 to January 2019 versus July 2017 to January 2018 Route 200 began service on 1/15/2018 Route 205 began partial service on 1/15/2018 and full service on 1/29/2018 Item 6B 28

29 Riverside Transit Agency Month-End Ridership Summary January 2019 Selected Pass Programs Pass Program Total Passengers Monthly & Fiscal Year Variances Jan '19 vs Jan '18 Fiscal-Year-To-Date 2019 vs RCC GO-PASS 45, % 6.9% UC-RIVERSIDE U-PASS 66, % 19.0% MT. SAN JACINTO COLLEGE GO-PASS 10, % -11.3% CAL BAPTIST UNIVERSITY U-PASS 3, % -13.1% LA SIERRA UNIVERSITY U-PASS % -27.9% U-PASS & GO-PASS COLLEGE PROGRAMS TOTAL 125, % 8.3% RIVERSIDE CITY EMPLOYEE PASS PROGRAM 1, % 21.3% 1 The FY-To-Date Variance is the difference between ridership from July 2018 to January 2019 versus July 2017 to January 2018 Item 6B 29

30 RIVERSIDE TRANSIT AGENCY 1825 Third Street Riverside, CA February 28, 2019 TO: THRU: FROM: BOARD OF DIRECTORS Larry Rubio, Chief Executive Officer Tom Franklin, Chief Operating Officer SUBJECT: On Time Performance - January 2019 Summary: On time performance system-wide in January 2019 was 92% vs. 92% in January 2018 and 89% in December Recommendation: Receive and file. Please note: For the Contracted Operations Fleet, schedule adherence used to be checked manually by operations supervisors in the field at random time points and times of day, about 800 checks a month. The Intelligent Transportation System (ITS) installed in those buses now automatically records the actual time a bus passes every scheduled time point in the Ride Guide, over 50,000 checks a month. In March 2018, RTA began using ITS schedule adherence data for the Contracted Operations fleet. Over time, this improved process will allow RTA to perform more detailed analysis and make more precise schedule adjustments to increase the system s on time performance. Item 6C 30

31 RIVERSIDE TRANSIT AGENCY 1825 Third Street Riverside, CA February 28, 2019 TO: THRU: FROM: BOARD OF DIRECTORS Larry Rubio, Chief Executive Officer Jim Kneepkens, Director of Marketing SUBJECT: Travel Training Report January 2019 Summary: The attached report summarizes the Agency s performance in the Travel Training Program for the month of January 2019 and for fiscal year-to-date FY2019. Highlights of this report are: Recommendation: Item #1: Zero passenger trips generated on fixed route in the senior category; 349 trips year-to-date. Item #2: 7,427 passenger trips generated on fixed route in the disabled category; 54,952 year-to-date. Item #3: 7,427 total passenger trips generated on fixed route; 55,301 year-to-date. Item #4: 145 unique persons served; 749 year-to-date. Item #5: A total of $34,656 in expenses applied this month; $222,035 year-to-date. Receive and file. Item 6D 31

32 Exhibit C-2 -- Quantitative Reporting Requirements 2018 Specialized Transit Program Call For Projects -- Western Riverside Measure A Fiscal Year 2018/19 MONTHLY REPORT AGENCY: Riverside Transit Agency LEGEND: PROJECT NAME: "Freedom to Go" Travel Training Program FILL IN BLANK AUTO FILL Information reported shall be for this project only. Year 1 Month Qtr 1 Month Qtr 2 Month Qtr 3 Month Qtr 4 FY 18/19 Goal Jul-18 Aug-18 Sep-18 Total Oct-18 Nov-18 Dec-18 Total Jan-19 Feb-19 Mar-19 Total Apr-19 May-19 Jun-19 Total YTD Total OPERATING DATA 1. Total One-Way Passenger Trips (report for this project only) 1a. Seniors b. Disabled 5,195 7,012 8,900 21,107 10,418 8,617 7,383 26,418 7,427 7,427 54,952 1c. Veterans (sub category of 1a and 1b) 1,042 1, , , , ,841 Total Passenger Trips (sum of 1a and 1b only) 80,000 5,195 7,012 8,900 21,107 10,562 8,750 7,455 26,767 7,427 7,427 55, Total Unique Persons Served per Period* a) New b) Continuing c) Number (Cumulative/Unduplicated) d) Of the above NEW (a), how many military service personnel or veterans were served? OTHER OPERATING DATA 5. Number of bus passes distributed ,404 5a. One-way trips supported by passes (GFI reported) 5,045 6,909 8,810 20,764 10,438 8,637 7,381 26,456 7,368 7,368 54,588 5b. Unique persons receiving bus passes (est.)* Mobility Mgmt/Travel/Sensitivity Training Hours per Period Mobility Mgmt/Travel/Sensitivity Training Contacts per Period ,703 FINANCIAL DATA 9. Award - Measure A Subsidy 10. Award - LTF $ 127 $127 $0 $0 $ Award $ 32,125 $ 33,830 $ 30,134 $96,089 $ 33,426 $ 29,924 $ 27,813 $91,163 $ 34,656 $34,656 $221, Award - Other 13. TOTAL REVENUE (sum of items 9 thru 12) $32,252 $33,830 $30,134 $96,216 $ 33,426 $ 29,924 $ 27,813 $91,163 $ 34,656 $34,656 $222, TOTAL OPERATING COST $ 32,252 $ 33,830 $ 30,134 $96,216 $ 33,426 $ 29,924 $ 27,813 $91,163 $ 34,656 $34,656 $222, Net Expenses (item 13 minus item 14) $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Please provide any additional comments that you would like to make. For example, if your "farebox/donations" have increased significantly; and/or if ridership has increased or decreased, we like to know why. * Unique Persons tracked separately by Month, Quarter and Year PERFORMANCE MEASURES (formulas: do not enter data) 18. Meas A Subsidy per Passenger Item 6D 32

33 RTA BOARD ADMINISTRATION AND OPERATIONS COMMITTEE MEETING Minutes February 6, CALL TO ORDER Committee Chair Art Welch called the Board Administration and Operations Committee meeting to order at 1:00 p.m., on February 6, 2019, in the RTA Board Room. 2. SELF-INTRODUCTIONS Self-introductions of those in attendance were dispensed with. Committee Members Attending 1. Art Welch, City of Banning 2. Nancy Carroll, City of Beaumont 3. Jim Steiner, City of Corona 4. Steve Manos, City of Lake Elsinore 5. 1 Lesa Sobek, City of Menifee 6. David Marquez, City of Moreno Valley 7. Andy Melendrez, City of Riverside 8. Alonso Ledezma, City of San Jacinto 9. Zak Schwank, City of Temecula Jerry Sincich, County of Riverside, District I Ike Bootsma, County of Riverside, District II RTA Staff 1. Larry Rubio, Chief Executive Officer 2. Tom Franklin, Chief Operating Officer 3. Craig Fajnor, Chief Financial Officer 4. Vince Rouzaud, Chief Procurement and Logistics Officer 5. Laura Camacho, Chief Administrative Services Officer 6. Rohan Kuruppu, Director of Planning 7. Adam Chavez, Director of Maintenance 8. Jim Kneepkens, Director of Marketing 9. Rick Kaczerowski, Director of IT 10. Rick Majors, Director of Risk Management 11. Natalie Zaragoza, Director of Contracts 12. Eric Ustation, Government Affairs Manager 13. Brad Weaver, Media & Public Relations Manager 14. Stephanie Sirls, Contract Operations Manager 15. Melissa Blankenship, Contracts Manager 1 Alternate for Greg August, City of Menifee 2 Alternate for Kevin Jeffries, County of Riverside, District I 3 Alternate for Karen Spiegel, County of Riverside, District II Item 6E 33

34 16. Luciano Rose, Operations Manager 17. Kristin Warsinski, Grants Manager 18. Sylvia Meadows, Marketing Coordinator 19. Lisa Almilli, Mobility Manager 20. Tammi Ford, Clerk of the Board of Directors 3. PUBLIC COMMENTS NON-AGENDA ITEMS None. 4. APPROVAL OF MINUTES JANUARY 9, 2019 COMMITTEE MEETING M/S/C (SINCICH/MELENDREZ) approving the minutes of the January 9, 2019 Committee meeting. The motion carried with 7 affirmative votes and 1 abstention (SOBEK). 5. CONSENT CALENDAR M/S/C (BOOTSMA/MELENDREZ) approving the receipt and file of Item 5A Personnel Report December The motion carried unanimously. M/S/C (BOOTSMA/MELENDREZ) approving the receipt and file of Item 5B Transportation Center Monthly Report December The motion carried unanimously. Director Steve Manos arrived to the meeting at 1:09 p.m. 6. AUTHORIZATION TO AMEND AGREEMENT WITH THE UNIVERSITY OF CALIFORNIA, RIVERSIDE (UCR) FOR THE DEVELOPMENT OF THE UCR MOBILITY HUB M/S/C (MELENDREZ/SINCICH) approving and recommending this item to the full Board of Directors for their consideration as follows: Authorize staff to amend the Agreement with the University of California, Riverside for development of the UCR Mobility Hub. The motion carried unanimously. Director David Marquez arrived to the meeting at 1:16 p.m. Director Alonso Ledezma arrived to the meeting at 1:17 p.m. Item 6E 34

35 7. MOBILE FARE PAYMENT UPDATE Mr. Jim Kneepkens presented an update on mobile fare payment. 8. BOARD MEMBER COMMENTS Board member comments were made by Directors Lesa Sobek, Jim Steiner, David Marquez, Zak Schwank and Alonso Ledezma. 9. ANNOUNCEMENTS None. 10. NEXT MEETING Wednesday, March 6, 2019, 1:00 p.m. Riverside Transit Agency Board Room 1825 Third Street Riverside, CA MEETING ADJOURNMENT The meeting was adjourned at 1:34 p.m. Item 6E 35

36 RTA BOARD BUDGET AND FINANCE COMMITTEE MEETING Minutes February 6, CALL TO ORDER Committee Chair Linda Krupa called the Board Budget and Finance Committee meeting to order at 2:00 p.m., on February 6, 2019, in the RTA Board Room. 2. SELF INTRODUCTIONS Self-introductions of those in attendance took place. Committee Members Attending 1. Linda Krupa, City of Hemet 2. Berwin Hanna, City of Norco 3. Linda Molina, City of Calimesa 4. Jeremy Smith, City of Canyon Lake 5. Anthony Kelly, Jr., City of Jurupa Valley 6. Malcolm Corona, City of Perris 7. Bridgette Moore, City of Wildomar 8. 1 Michelle DeArmond, County of Riverside, District III 9. 2 Barry Busch, County of Riverside, District V RTA Staff 1. Larry Rubio, Chief Executive Officer 2. Tammi Ford, Clerk of the Board 3. Tom Franklin, Chief Operating Officer 4. Craig Fajnor, Chief Financial Officer 5. Vince Rouzaud, Chief Procurement and Logistics Officer 6. Laura Camacho, Chief Administrative Services Officer 7. Rohan Kuruppu, Director of Planning 8. Adam Chavez, Director of Maintenance 9. Jim Kneepkens, Director of Marketing 10. Rick Kaczerowski, Director of IT 11. Rick Majors, Director of Risk Management 12. Natalie Zaragoza, Director of Contracts 13. Kristin Warsinski, Grants Manager 14. Melissa Blankenship, Contracts Manager 15. Eric Ustation, Government Affairs Manager 16. Brad Weaver, Media & Public Relations Manager 1 Alternate for Chuck Washington, County of Riverside, District III 2 Alternate for Jeff Hewitt, County of Riverside, District V 3. PUBLIC COMMENTS NON-AGENDA ITEMS Item 6F 36

37 None. Director Barry Busch arrived to the meeting at 2:02 p.m. 4. APPROVAL OF MINUTES JANUARY 9, 2019 COMMITTEE MEETING M/S/C (HANNA/MOLINA) approving the January 9, 2019 committee meeting minutes. The motion carried unanimously. 5. CASH FLOW PROJECTIONS Mr. Fajnor presented the cash flow projections which were received and filed. Director Anthony Kelly, Jr. arrived to the meeting at 2:07 p.m. 6. QUARTERLY INVESTMENT REPORT Mr. Fajnor presented the quarterly investment report which was received and filed. 7. QUARTERLY NATURAL GAS PROCUREMENT STATUS REPORT Mr. Fajnor presented the quarterly natural gas procurement status report which was received and filed. 8. AUTHORIZATION TO REQUEST FUNDING ADVANCE FROM ALLOCATED UNCLAIMED WESTERN COUNTY BUS LOCAL TRANSPORTATION FUND (LTF) RESERVES HELD BY THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) M/S/C (MOLINA/DeARMOND) approving and recommending this item to the full Board of Directors for their consideration as follows: Authorize staff to seek an advance of funds from RCTC in the amount of $22,000,000 to cover the projected deficit from mid-april 2019 through August 2019 in the event the Agency s FY programmed federal funding is not awarded and available for drawdown, as well as not having access to previously-awarded federal funding. Direct staff to discontinue pursuing this request in the event the aforementioned federal funding becomes available. Direct staff to remit all advanced funds to RCTC within 10 days after all of the aforementioned federal funds are made accessible to the Agency. The motion carried unanimously. Item 6F 37

38 9. REQUEST AUTHORIZATION TO AMEND THE FISCAL YEAR 2018/2019 (FY19) SHORT RANGE TRANSIT PLAN (SRTP) AND OPERATING BUDGET M/S/C (KELLY/CORONA) approving and recommending this item to the full Board of Directors for their consideration as follows: Authorize the proposed mid-year change to the FY19 Operating Budget. Direct staff to seek full RCTC approval of the requested change identified in this report. Direct staff to prepare appropriate amendments to the FY19 SRTP as a result of this action. Direct staff to modify all procurement documentation impacted by the changes identified in this request. The motion carried unanimously. 10. BOARD MEMBER COMMENTS Board member comments were made by Directors Linda Molina and Anthony Kelly, Jr. 11. ANNOUNCEMENTS An announcement was made by Mr. Larry Rubio. 12. NEXT MEETING Wednesday, March 6, 2019, 2:00 p.m. Riverside Transit Agency Board Room 1825 Third Street Riverside, CA MEETING ADJOURNMENT The meeting was adjourned at 2:31 p.m. Item 6F 38

39 RIVERSIDE TRANSIT AGENCY 1825 Third Street Riverside, CA February 28, 2019 TO: THRU: FROM: SUBJECT: Summary: BOARD OF DIRECTORS Larry Rubio, Chief Executive Officer Craig Fajnor, Chief Financial Officer January FY19 Farebox Recovery Ratio (FRR) Performance and FYE19 FRR Projection The Agency relies on a Transportation Development Act (TDA) funding subsidy to cover a significant portion of its annual operating expenses. This funding is predicated on compliance with TDA operating provisions and statutes. TDA Provision states that claimants shall meet or exceed a predetermined ratio of fare revenues to operating expenses. This is known as the Farebox Recovery Ratio (FRR). Policies and legislation have been adopted that clarify and expand the definition of allowable parameters relative to the calculation of the FRR. A Farebox Recovery Policy adopted by the Riverside County Transportation Commission (RCTC) expands allowable passenger fare revenues to include Local funds and Local Support revenues. In addition, State Assembly Bill 508 (SB508) allows for the exclusion of cost increases beyond the change in the Consumer Price Index (CPI) for fuel, power, insurance premiums and payments, and ADA complementary paratransit service. The Agency s FRR Target for FY19 is 16.72%. The Agency s FY19 budgeted FRR is 22.57%. The Agency s actual FRR through January is 27.46%, exceeding the target by 10.74%. In addition, the table below reflects the Agency s current FY19 yearend forecast for FRR. It is based on year-to-date actual revenues and expenses through January 2019 plus projections for the remainder of the fiscal year. A conservative approach to the revenues and expenses, including allowable inclusions and exclusions, has been used. Item 6G 39

40 Farebox Revenues $ 11,102,010 Local Support Revenues: Measure A $ 4,033,457 Subtotal - Farebox Revenues 15,135,467 Other Local Support Revenues & Exemptions New Routes (Implement. year + 2 Year Exemption): - Interest Income on Investments 600,000 LCTOP used for operating 1,429,453 LCFS from CNG usage 800,000 RINs from CNG usage 800,000 Bus Shelter Advertising 15,000 Other Local Support Revenues 245,830 Subtotal - Other Local Revenue & Exemptions 3,890,283 Total Farebox Revenues, Local Support, & Exemptions $ 19,025,750 Operating Expenses (Excl. Depreciation & Amortization) $ 86,000,000 TDA/SB508 Expense Exemptions New Routes (Implement. year + 2 Year Exemption): - Fuel Exemption - Power Exemption Liability Insurance Exemption ADA Paratransit Exemption - Subtotal - TDA/SB508 Expense Exemptions - Operating Expenses - Adjusted $ 86,000,000 Ratio 22.12% Target 16.72% Recommendation: The current projected FY19 Farebox Recovery Ratio forecast is percent. The predetermined target ratio is percent, resulting in a favorable variance of 5.40 percent. Staff will continue to provide the Board with Farebox Recovery Ratio updates and compliance strategies as required. Receive and file. Item 6G 40

41 RIVERSIDE TRANSIT AGENCY 1825 Third Street Riverside, CA February 28, 2019 TO: THRU: FROM: BOARD OF DIRECTORS Larry Rubio, Chief Executive Officer Eric Ustation, Government Affairs Manager SUBJECT: Transportation NOW Update January 2019 Summary: Transportation NOW (T-NOW) has six chapters: Greater Riverside, Hemet/San Jacinto Area, Moreno Valley/Perris, Northwest, San Gorgonio Pass and Southwest. Each chapter meets monthly at a location convenient to the membership. Attendance includes transit users, elected officials, transit advocates, community activists and Riverside Transit Agency (RTA) staff. This report summarizes the activities of each chapter for the month of January Detailed minutes are available on the Transportation NOW webpage. Greater Riverside Chapter The chapter held elections for Anisa Escobedo was elected as Chair, Aurora Chavez was elected Vice-Chair, and Melanie Ling was elected Secretary. The chapter discussed the proliferation of scooters in Riverside and if they can be a potential first/last mile solution. The UC Riverside Mobility Hub was discussed and the chapter viewed renderings of the finished hub. Hemet/San Jacinto Area Chapter The chapter did not meet in January due to the T-NOW Annual Meeting. Moreno Valley/Perris Chapter The chapter held elections for Jonathan Vaughn was reelected as Chair, Director David Marquez was re-elected Vice- Chair, and Cynthia Lemus was re-elected Secretary. The City of Perris received grant funds to purchase an electric shuttle. They plan to operate it for patrons of their senior and teen centers. Northwest Chapter The chapter received an update on the Innovative Clean Transit Initiative and discussed probable impacts to RTA. The chapter Item 6H 41

42 Recommendation: began planning events for 2019 and would like to repeat many of the events from 2018 they participated in. San Gorgonio Pass Area Chapter The chapter discussed the Pass Area Veteran s Expo and confirmed participation amongst the transit agencies in attendance. Sunline Transit announced that they began operating the Palm Springs Buzz in mid-january. The free route operates in downtown Palm Springs Thursday thru Sunday. Southwest Chapter The chapter did not meet in January due to the T-NOW Annual Meeting. Receive and file. Item 6H 42

43 Item 6I 43

44 Item 6I 44

45 RIVERSIDE TRANSIT AGENCY 1825 Third Street Riverside, CA February 28, 2019 TO: THRU: FROM: SUBJECT: Summary: BOARD OF DIRECTORS Larry Rubio, Chief Executive Officer Vince Rouzaud, Chief Procurement and Logistics Officer Authorization to Amend Agreement with the University of California, Riverside (UCR) for the Development of the UCR Mobility Hub At the June 22, 2017 Board of Directors meeting, the Board authorized staff to enter into an Agreement with the University of California, Riverside (UCR) for development and construction of a new UCR Mobility Hub. A mobility hub is needed because the existing on-street bus stop on Canyon Crest Drive along the western edge of the University is at capacity and can no longer accommodate any further service expansion by the Agency. The UCR campus with approximately 23,000 students is a very active transit destination with over 1,800 boardings and alightings each weekday. The highly successful University Pass (U-Pass) program has contributed to this high transit use by allowing students, faculty and staff to ride at a discounted fare that is reimbursed by the University. The conceptual plan approved previously by the Board envisions a bus plaza that will have a capacity for six buses and will be utilized by current routes 1, 16, 51, 52, 204, RapidLink Gold Line and ultimately the planned Blue Line. In addition to a six-bay bus plaza, the project will also include bus shelters, benches, trash receptacles, security features, drought tolerant landscaping, connectivity to UCR s bicycle amenities and improved integration with existing bike lanes and trails. More importantly, the proposed Mobility Hub will provide an efficient access point and turn-around location, allowing buses to reduce their travel time to and from the campus. With a reduction in travel time, the same number of buses can provide a higher frequency of service. As shown in Exhibit A, the UCR Mobility Hub will be located at the gateway to the campus. The visibility of this location calls for an attractive design and quality construction consistent with the campus architecture. The Agency s Item 6J 45

46 Fiscal Impact: contribution to the project is $4.9 million and is based on the February 2016 UCR Mobility Hub Conceptual Study Report which is consistent with similar projects completed in the Inland Empire. Over this past year, the two parties have engaged in further discussions regarding on-going maintenance and repair of the facility after the construction is complete and have mutually agreed that these duties will become the responsibility of UCR with RTA continuing to be responsible for on-going federal oversight activities. As such, the Agreement will be amended to reflect these changes. The latest update on this project is that construction is scheduled to begin in April of this year with completion anticipated in the fall of this year (September/October). There is no fiscal impact associated with this item. Committee Recommendation: Recommendation: This item was discussed at the Board Administration and Operations Committee meeting on February 6, The Committee members unanimously approved and recommended this item to the full Board of Directors for their consideration. Authorize staff to amend the Agreement with the University of California, Riverside for development of the UCR Mobility Hub. Item 6J 46

47 Exhibit A Conceptual Drawing Item 6J 47

48 RIVERSIDE TRANSIT AGENCY 1825 Third Street Riverside, CA February 28, 2019 TO: THRU: FROM: SUBJECT: BOARD OF DIRECTORS Larry Rubio, Chief Executive Officer Craig Fajnor, Chief Financial Officer Authorization to Request Funding Advance From Allocated Unclaimed Western County Bus Local Transportation Fund (LTF) Reserves Held by the Riverside County Transportation Commission (RCTC) Summary: The Agency utilizes federal funding for portions of both its operating expenses and capital expenditures. Primarily, the Agency uses Federal Transit Administration (FTA) Section 5307 (5307) formula revenues to fund a significant portion of its annual operating expenses and capital improvements. The Agency also utilizes other FTA section funds such as 5310 and 5311 funds for operating expenses and 5339 for capital improvements. Federal funds are available for reimbursement - or draw down - after award of a Federal grant and actual expenditure of eligible costs. On December 4, 2015, President Obama signed the Fixing America s Surface Transportation (FAST) Act into law. The FAST Act authorized $305 billion over federal fiscal years 2016 through 2020 for highway, highway and motor vehicle safety, public transportation, motor carrier safety, hazardous materials safety, rail, and research, technology, and statistics programs. Recently, the vast majority of the federal government was shut down for over a month due to an impasse between the President and Congress over funding priorities. The FTA is one of the federal agencies that was negatively impacted by the shutdown. In turn, so were FTA grantees such as RTA. While the federal government and FTA were recently reopened, they were only to open until February 15, Fortunately, full-year FY19 funding was approved by President Trump on February 15, 2019 and the federal government and the FTA remain open. However, no funding has yet been published in the Federal Register. The FTA recognizes grant requests for federal funds under the various sections only after the publication of funding levels in the Federal Register. Item 7 48

49 Staff prepared its initial application for FY grant funding in September The initial application only included identified prioryear funds to be used only for operating expenses. However, the grant was not awarded prior to the partial federal government shutdown nor during the limited re-opening. Had it been, approximately $12.5 million (70%) of the Agency s FY19 programmed 5307 operating funding would have been available. The remaining programmed 5307 funding of $17.3 million, covering both operating expenses and capital projects, requires congressional and presidential approval and subsequent publication in the Federal Register before a formal grant application (or amendment) can be made. Historically, it can take from 3 to 6 months from initial submission of a grant application to actual grant award. Once the grant is awarded, it is available for drawdown (reimbursement) against eligible expenses. Until our programmed 5307 funding in the Board-approved FY19 Short- Range Transit Plan (SRTP) and Budget are awarded in a grant, we are unable to drawdown these funds. During the shutdown, we did not have access to any previously-awarded federal grants funds. During the limited re-opening period, we did have access to previously-awarded federal funds and did access them to maximum extent possible. As of this report, almost eight months of FY eligible operating expenses have been incurred without reimbursement. Additional eligible expenses will continue to be incurred through the remaining four plus months of the fiscal year. Without availability of and access to the programmed funding, staff s current cash flow forecast for both operating and capital revenue receipts and expense disbursements indicates a shortage beginning in late-april and growing to $22,000,000 by the end of August. The yet-to-be created and approved FY20 Budget could be impacted as well. Covering this cash shortfall requires an advance of funds from RCTC. The advanced funding is anticipated to be provided from allocated unclaimed Western County Bus LTF reserves held at the RCTC and, thus, would require RCTC approval. Staff has communicated this issue to RCTC staff. RCTC staff has agreed to present this request to the Commission for consideration after RTA Board approval. As stated previously, staff has submitted its initial FY grant request. With the federal government now open and federal funding approved, staff is hopeful a Federal Register with documented funding levels will be published soon. Staff is also hopeful the FTA will move rapidly to award our FY grant. When awarded, these grant funds will be accessible for draw down. Item 7 49