August 21, 2018 Regular City Council Meeting

Transcription

1 August 21, 2018 Regular City Council Meeting A Regular Monthly Meeting of the Sebeka City Council was called to order in Council Chambers of the Sebeka City Hall at 6:30pm by Mayor Anderson. A quorum of the council was present with Mayor Anderson and Council Members Schmitz, Lillquist, Grewing and Nims in attendance. City staff attending all or a portion of the meeting include Hahn, Hoppe, Klovstad, and Randall. Roy Rudderforth of the Review Messenger attended on behalf of the media. Guests included Jason Murray (DDA), Justin Ahrendt (C&C) and Katie Bobich (WCEDA/EA). The Pledge of Allegiance was recited. Mayor Anderson asked for changes to the agendas. Changes to the regular agenda include: adding item 6B2 (Water main repair), 6B3 (Employee reimbursement), 6C6 (Event Center rentals). No changes were made to the Consent Agenda. MOTION by Grewing and seconded by Lillquist to approve the regular agenda and consent agenda as noted/amended, and approval of all items on the consent agenda. Motion Carried - unanimously with Anderson, PRESENTATIONS: Jason Murray, David Drown Associates addressed the council to gauge their interest in another attempt to refund the GO Bond. The previous resolution approved by the council expired in June. Anticipated $120K savings if transaction were to occur today. Requesting authority to move forward over the next six months for refunding. MOTION by Nims and seconded by Schmitz to adopt Resolution approving the issuance of up to $2,510,000 G.O. Improvement Refunding Bonds Subject to approval of the Mayor and City Clerk and Ratification by the City Council. Motion Carried - unanimously with Anderson, Justin Ahrendt, Sebeka C&C reported that the C&C had a good turnout for the community picnic recently held at the park. He is requesting that the rental fee for park shelter be waived for this event. Reported that the Basketball court is done. The C&C will be hosting Bingo at the Bar on October 6, They are requesting authorization from the council to do so. The gambling form will be provided for city to sign-off on. They will also be requesting waiving of the EC rental fee for this event, and will bring official request to the September meeting. MOTION by Schmitz and seconded by Nims to approve waiving of the shelter rental fee for the recently held C&C community picnic in the park. Motion Carried - unanimously with Anderson, MOTION by Lillquist and seconded by Grewing to approve Bingo at the Bar on October 6, Motion Carried - unanimously with Anderson, Lillquist, Nims, Schmitz and Grewing all voting in favor. Katie Bobick, the Economic Alliance, addressed the council to present the EA proposed fee structure for She provided a handout to everyone outlining the new structure and August 21, 2018 Regular Council meeting Page 1

2 reviewed it in detail with the council. Katie was asked what the city has received from the alliance for past fees paid. Katie referred them to the Strategic Plan presented previously to see what the service priorities are moving forward. Katie indicated she is working on obtaining Brownfield certification and feels this may help obtain grant funding for sites requiring cleanup. Katie will be unavailable from 9/7-18, but other EA staff will be available if we need assistance during her absence. DEPARTMENT REPORTS: Fire Department Report: Chief Haman was not able to attend due to distribution of fruit for SFRA fundraiser. The department activity report was reviewed. There were 16 calls responded to. A job description for the fire chief was presented by the Clerk for council approval. MOTION by Schmitz and seconded by Grewing to approve the job description for the Fire Chief. Motion Carried - unanimously with Anderson, Lillquist, Nims, Schmitz and Grewing all voting in favor. Public Works Report: Tom presented the PW department report and reviewed the activities successfully completed. Discussed the school project and working with Anderson Brothers on the water main. Tom recommended a live tap instead of pressure test. Requests the city to share in ½ the cost of this. Discussed that the neon sign at the old liquor store has been taken down and quotes are being obtained to repair it for use at current liquor store. Discussed selling of old LS building. Clerk reports she has not received a contract from realtor, although sale has been discussed with her by clerk and mayor. Clerk requested permission to advertise on Zillow and bypass use of realtor. Discussed purchase of safety shirts by Tom for Matt Palmer. Requesting to be reimbursed. Discussed charging to city next time a purchase like this is made. MOTION by Schmitz and seconded by Grewing to approve payment of ½ the bill from Anderson Bros for the live tap, in the amount of $ Motion Carried - unanimously with Anderson, MOTION by Schmitz and seconded by Nims to approve reimbursement for safety shirts in the amount of $ Motion Carried - unanimously with Anderson, Lillquist, Nims, Schmitz and MOTION by Schmitz and seconded by Grewing to advertise sale of old liquor store on Zillow website. Motion Carried - unanimously with Anderson, Lillquist, Nims, Schmitz and Grewing all Liquor Store Report: Reviewed department report. As part of budget review, Joe reports he is changing store hours beginning September. Monday-Wednesday, it does not make sense to have two (2) managers on during the day, so Joe will work days, Sue will work evenings, and will fill in as necessary with PT employees. Also in September, plans to reduce Sunday off sale hours from 11:00 to 4:00. Reported repair of AC was successful. Mark Brockpahler retired. Council would like to present him with a certificate of appreciation for his years of service. Lois Rathcke resigned. Discussed need to repair popcorn machine; Shelving plans still in the works; new shades needed in EC (Joe will get quotes), and a vent on the floor needs to be adjusted to avoid it being a tripping hazard. Planning to be closed on Labor Day. August 21, 2018 Regular Council meeting Page 2

3 MOTION by Schmitz and seconded by Grewing to accept the retirement of Mark Brockpahler and resignation of Lois Rathcke. Motion Carried - unanimously with Anderson, Lillquist, Nims, Schmitz and MOTION by Grewing and seconded by Nims to repair popcorn machine at a cost not to exceed $200. Motion Carried - unanimously with Anderson, Lillquist, Nims, Schmitz and Grewing all MOTION by Grewing and seconded by Lillquist to close liquor store on Labor Day. Motion Carried - unanimously with Anderson, Joe reported that the MMBA/Bagley liquor store manager came and met with Joe to discuss some ideas for improvement. Council reviewed financial reports. Clerk brought up that since it is an election year, and there has been talk of bringing in full menu of food at some point, now might be a good time to add question to the election ballot to approve Sunday on-sale. There is no record of this question being put to the voters and would be required when/if we do want to add food and be open on Sundays for on-sale. Discussed a request for waiving of EC rental fee for class reunion for class of MOTION by Grewing and seconded by Schmitz to put Sunday On-Sale question on 2018 election ballot. Motion Carried - unanimously with Anderson, Lillquist, Nims, Schmitz and Grewing all MOTION by Nims and seconded by Grewing to waive the Event Center rental fee for the class of Motion Carried - unanimously with Anderson, Lillquist, Nims, Schmitz and Grewing all Police Department Report: Chief Lane presented and reviewed his department report. The draft RFP for legal services is included in the packet. Council established time frame to put in the RFP, with release date of 9/1; proposals due 9/28, and recommendation to council at 10/16 meeting. MOTION by Grewing and seconded by Nims to release RFP to advertise for legal services with dates as stated. Motion Carried - unanimously with Anderson, Lillquist, Nims, Schmitz and Discussed other properties in town that are becoming a nuisance. Tighe has talked to owner and they say they will be taking care of it. Discussed that no one is mowing Cross USA property. Deb has a contact number and will contact them. Clerk Report: Reviewed Clerk Memo. Clerk requested permission to pay mileage for: C Hahn, $38.15; A Graham, $45.78; B Huhta, $15.26; F Skalisky, $30.52; F Mavis, $15.26; B Lillquist, $15.26; and H Quaschnick, $15.26 for a total of $ Claims were not included in packet to be added to consent agenda. MOTION by Schmitz and seconded by Lillquist to approve payment of mileage claims in the amount of $ Motion Carried - unanimously with Anderson, Lillquist, Nims, Schmitz and August 21, 2018 Regular Council meeting Page 3

4 Clerk reported there is a collaborative effort among several cities in Wadena County to work on a Business Retention and Expansion (BR&E) effort. They are looking at a variety of funding sources to help with cost associated with this project. Clerk is requesting permission for herself, Mayor and SEDA representative to sign off on any letters of support for funding that might come up needing to be submitted prior to the next council meeting. MOTION by Grewing and seconded by Schmitz to authorize Clerk, Mayor and SEDA to sign letter of support for BR&E funding. Motion Carried - unanimously with Anderson, Lillquist, Nims, Schmitz and Clerk provided an election update. One person filed to run for one (1) mayoral seat: David Anderson, incumbent has filed; Three (3) have filed for two (2) available council member seats: Incumbent Michael Grewing, Joshua Connor and Justin Ahrendt have all filed. Pool: Deb Klovstad reported that the pool is now closed for the season. OLD BUSINESS: (NONE) NEW BUSINESS: A resolution was presented to recognize national pregnancy and infant loss awareness day. MOTION by Nims and seconded by Schmitz to adopt Resolution Recognizing Pregnancy and Infant Loss Awareness Day. Motion Carried - unanimously with Anderson, Lillquist, Nims, Schmitz and Discussed rate increase to base sewer rate of $7 that was discussed at last month council. This needs to be done to ensure eligibility for grant funds to help with needed infrastructure repairs we anticipated to be done in 2020 in conjunction with county project on Jefferson. Sought clarification of start date and requested formal motion to approve. MOTION by Schmitz and seconded by Nims to increase the sewer base rate by $7.00 in October, with billing due in November Motion Carried - unanimously with Anderson, Nims, Lillquist, Schmitz and The LMC Regional meeting will be held in Fergus Falls on October 3, Discussed possible attendees. Anderson, Nims and Hahn are interested in attending. Hahn will register them for the meeting. Reviewed the annual funding request from the Community Concern for Youth (CCY) program. There amount requested this year is $835, which is an increase of $20 over The Sebeka School will be contributing $1696, for a total Sebeka contribution of $2531. MOTION by Schmitz and seconded by Lillquist to adopt Resolution for Sponsorship of the CCY Program for Motion Carried - unanimously with Anderson, Nims, Lillquist, Schmitz and August 21, 2018 Regular Council meeting Page 4

5 ADJOURN: Having no other business before the council, Motion by Lillquist and seconded by Schmitz to adjourn the meeting at 8:12pm. Motion Carried - unanimously with Anderson, Schmitz, Lillquist, Nims and Cheryl Hahn, City Clerk/Treasurer David Anderson, Mayor August 21, 2018 Regular Council meeting Page 5