*A. Approval of Regional Council Minutes December 3, 2018

Transcription

1 Regional Council Meeting Wednesday, January 30, :30 p.m. CAG Conference Room 2540 W. Apache Trail Suite 108 Apache Junction, Arizona Call in # Participant Passcode # AGENDA I. CALL TO ORDER Chairman Al Gameros II. III. IV. PLEDGE OF ALLEGIANCE ROLL CALL INTRODUCTION OF GUESTS V. CALL TO THE PUBLIC VI. CONSENT ITEMS All items indicated by an asterisk (*) will be handled by a single vote as part of the consent agenda, unless a Member of the Regional Council or the Executive Director objects at the time of this vote. (Reports & updates on the Consent Agenda may be accepted as written without verbal presentation.) *A. Approval of Regional Council Minutes December 3, 2018 P F T VII. INTERIM EXECUTIVE DIRECTOR S REPORT Andrea Robles Information VIII. IX. NEW BUSINESS A. Title VI Training Travis Ashbaugh Information B. Financial Report Yvonne Tackett P F T C. Acceptance of the Arizona Department of Transportation (ADOT) Audit P F T Andrea Robles D. CAG Legislative Day Issues and Priorities Andrea Robles P F T E. Overview of 208 Planning Process Travis Ashbaugh Information F. Review, Discussion and Decision on Resolution No approving and P F T adopting the expansion of the Town of Queen Creek s Designated Management Agency Boundary Travis Ashbaugh G. Transportation Planning Update Travis Ashbaugh Information H. Census 2020 Programs Update Travis Ashbaugh Information I. Economic Development and Planning Department Update Brad Mecham Information J. Election of Officers Andrea Robles P F T CALL TO THE COUNCIL Regional Council Members

2 2 Management Committee Agenda X. LEGISLATIVE UPDATE XI. DATE, TIME, LOCATION OF NEXT MEETING Management Committee March 7, 2019 CAG Office Apache Junction April 11, 2019 CAG Office Apache Junction Regional Council March 27, 2019 CAG Office Apache Junction May 1, 2019 CAG Office Apache Junction June 26, 2019 TBD February 4, CAG Legislative Day February 7, 2019 Joint RC/MC/Staff Strategic Planning Session XII. ADJOURNMENT P F T Approved This facility fully accommodates persons with disabilities. However, persons with disabilities requiring accommodations may contact, Central Arizona Governments, (480) ,/(800) , (480) If possible, such requests should be made 72 hours in advance.

3 AGENDA ITEM VI-A CONSENT AGENDA ITEM: YES X NO CENTRAL ARIZONA GOVERNMENTS Request for Regional Council Action TO: FROM: ACTION: Regional Council Andrea Robles, Interim Executive Director Formal Action/Motion RE: Regional Council Minutes December 3, DATE: January 16, 2019 Staff Recommendation To approve the Regional Council minutes from the December 3, 2018 meeting. Attachment: December 3, 2018 Regional Council Minutes REVIEWED BY: Action Taken: P - F - T - None

4 Regional Council Meeting Monday, December 3, :00 pm CAG Conference Room 2540 W. Apache Trail, Suite 108 Apache Junction, Arizona M I N U T E S I. CALL TO ORDER Chair Gameros called the meeting to order at 1:01 p.m. II. PLEDGE OF ALLEGIANCE Chair Gameros led the Regional Council, guests and CAG staff in the Pledge of Allegiance. III. ROLL CALL AND INTRODUCTIONS Members Present: Al Gameros, Tim Humphrey, Bobby Davis, Darryl Dalley, Dave Waldron, Fred Carpenter, Debra Sommers, Vincent Manfredi, Jon Thompson,, Robbing Benning, Craig McFarland, Mila Besich, Pete Rios Members Absent: Anita Hinojos, Pete Rios, Ed Honea, Bobby Smith, Tara Walter, Joel Belloc, Joe Dietz Guests: Steven Turner, Andy Smith, Charla Glendening, JC Sherman III, Anna Flores, Mary Springer, Ben Bitter, Heather Wilkey, Chip Wilson Staff: Andrea Robles, Angela Gotto, Brad Mecham, Travis Ashbaugh, Emily Smith, Alan Urban, Yvonne Tackett, Ken Hebert IV. CALL TO THE PUBLIC No one answered the Call to the Public. V. PRESENTATIONS A. USDA Rural Development Program Overview Jeff Hayes, USDA, presented on the USDA Rural Development Program Overview including how USDA defines rural communities, the community facilities program and energizing rural Arizona. Questions, comments and discussion followed. This was an information item. B. Update on the ADOT Fiscal Review Charla Glendening, ADOT, presented the findings of the ADOT Audit and Analysis report of August 25, She presented the Regional Council with a summary report and informed them that the findings and all corrective action requested by ADOT has been rectified under the leadership of the current CAG Interim Executive Director, Andrea Robles. She stated that CAG is currently in good standing with ADOT.

5 The CAG Regional Council advised staff to follow-up with the Executive Committee for recommendation on how to proceed. Questions, comments and discussion followed. VI. CONSENT ITEMS Councilmember Davis made a motion to approve the consent agenda items as presented. Mayor Besich seconded the motion. The motion passed unanimously. A. Approval of Regional Council Minutes September 26, 2018 The September 26, 2018 minutes were approved under Consent Item V-A. VII. EXECUTIVE DIRECTOR S REPORT Ms. Robles updated the Council on recent activities and meetings taking place at CAG. She provided information about contracts that have been executed with Maricopa Association of Governments (MAG) and ADOT. Questions, comments and discussion followed Ms. Robles s report. This was an information item. VIII. NEW BUSINESS A. Financial Report Ms. Tackett presented a summary of all funds for the period ending October 31, Handouts also included CAG s check register for August October and the Accounts Receivable log. Questions, comments and discussion followed. Councilmember Carpenter made a motion to accept the financial report. Mayor Besich seconded the motion. The motion passed unanimously. B. Review, Discussion and Decision on adopting CAG s Reserve Fund Policy Ms. Tackett informed the Committee that Staff has prepared a draft reserve fund policy at the direction of the Budget and Management Committees. She stated that the fund will help to cover cash flow during periods of waiting for reimbursement from funding agencies and member entities. The fund will also provide additional funding during unforeseen emergency needs. Ms. Tackett explained that the policy sets the guidance and process for which to create and administer the fund. Councilmember Benning made a motion to adopt the Reserve Fund Policy as presented. Mayor Manfredi seconded the motion. The motion passed unanimously. C. Review, Discussion and Decision on the appointment of the Rural Transportation Advocacy Council (RTAC) Representative and Alternate Ms. Robles informed the Committee that the representatives for the RTAC were reviewed on an annual basis. She stated the appointed representatives are required to serve and attend at the RTAC Board meetings held on a monthly basis. The vacancy by Councilmember Waldron needed to be filled. Mayor McFarland is the current alternate to the RTAC. Councilmember Carpenter made a motion to appoint Mayor Craig McFarland as the representative to RTAC and Supervisor Humphrey as the alternate. Councilmember Dave Waldron seconded the motion. The motion passed unanimously.

6 D. Review, Discussion and Decision on the date for the CAG/SCMPO 23 rd Annual Legislative Day and Legislative Day Issues and Priorities Ms. Robles informed the Council that CAG and the Sun Corridor Metropolitan Planning Organization will host a join Legislative Day for both organizations. Ms. Robles stated that the event will be held mid January early February at the request of the Regional Council. The Regional Council advised staff to check the Legislative calendars and see what events are being held so that the CAG/SCMPO Legislative Day doesn t conflict with other events. She also stated that Staff will provide a formalized agenda with the legislative issues and priorities for the Region. No action was taken. E. Review, Discussion and Decision authorizing Staff to apply for 5310 grant funds through ADOT Mr. Ashbaugh stated that the 5310 grant application requires CAG to seek permission from Regional Council to apply, due to fiscal obligations of Local Matching funds. He explained that CAG is requesting approval to submit for $120,000 (with $30,000 in addition Local Match or In-Kind Contributions) of 5310 grant funds for a full time Mobility Manager to establish and continually update coordinated mobility plans with CAG and the Sun Corridor MPO Regions 5310 program providers. Mr. Ashbaugh stated that a portion of the funds would allow the current Mobility Manager to provide training for approximately three months with a staff member to be hired. He also stated that a signature from the CAG Regional Council Chairperson will be required to submit the final application. Questions, comments and discussion followed. Mayor McFarland made a motion to authorize staff to apply for 5310 grant funds through ADOT. Mayor Manfredi seconded the motion. The motion passed unanimously. F. Transportation Planning Update Chairman Gameros requested that this item be presented at the January Regional Council meeting. No action was taken. G. Census 2020 Programs Update Chairman Gameros requested that this item be presented at the January Regional Council meeting. No action was taken. H. Overview of 208 Planning Process Chairman Gameros requested that this item be presented at the January Regional Council meeting. No action was taken. I. Economic Development and Planning Department Update Chairman Gameros requested that this item be presented at the January Regional Council meeting. No action was taken.

7 J. Pinal RTA Update Mr. Smith provided an update to the Council on the activities taking place within the Pinal Regional Transportation Authority. He stated that there has currently been eight million dollars in taxes collected and deposited into the escrow account. He also stated that the RTA would be meeting with its legal counsel. This item was information only IX. CALL TO THE COUNCIL Members of the Council provided updates about current activities in their communities. XIV. LEGISLATIVE UPDATE No Legislative Update was provided. XVI. DATE, TIME, LOCATION OF NEXT MEETING The next Regional Council meeting will be held on January 30, 2019 in Apache Junction. XVII. ADJOURNMENT Councilmember Benning made a motion to adjourn the meeting. Councilmember Carpenter seconded the motion. The motion passed unanimously. Chair Gameros adjourned the meeting at 2:52 p.m.

8 AGENDA ITEM VII CONSENT AGENDA ITEM: YES NO X CENTRAL ARIZONA GOVERNMENTS Regional Council Information TO: FROM: ACTION: RE: Regional Council Andrea Robles, Interim Executive Director Information Interim Executive Director s Report DATE: January 16, 2019 Summary Discussion Interim Executive Director s Report to the Regional Council for December 3, 2018 January 31, A copy of my calendar is attached detailing meetings and conferences I have attended. ***Please note the appointments marked private include the schedules for the Management Committee Chairman, Regional Council Chairman, CAG s check signers and sick leave for staff. Below are highlights of activities that have taken place over the past three months. Updates will be provided throughout the packet on other current activities. Executed a contract with the Town of Mammoth for a CDBG project. Executed a contract with TRA to conduct traffic counting in CAG s Transportation Region. Interviewed candidates for GIS Intern position. As part of the MAG Contract, Staff has completed traffic count verifications for the City of Apache Junction, Town of Superior, Gila County near Miami and Pinal County near Oracle and Saddlebrooke. Coordinated and attended the Strategic Planning session for the CAG Regional Council. In conjunction with the JPAC COG/MPO Directors hosted and attended the Sun Corridor Transportation Summit. Met with RTA General Manager to discuss RTA activities for I took 3 ½ days of vacation in December. Held Open Enrollment for Staff. Started groundwork for FY 2020 budget. Held several meetings with Staff, Finance team, Executive Committee, legal counsel, member agencies, and Paychex to discuss the Government Shutdown, effects to CAG, and prepare a plan for the future. Staff attended a meeting to review population and employment projections. Per the direction of the Executive Committee, I have updated the account for CAG s Line of Credit with Wells Fargo. Staff held a Designated Management Area (DMA) workshop with the Town of Miami, City of Globe and Tri-City Sanitation District.

9 Pinal Regional Transportation Authority (PRTA) The Pinal Regional Transportation Authority (PRTA) Board will meet January 30, 2019 to elect new officers and discuss the PRTA activities for o As of November 2018 (8 months of collection), there is $9,269, in the PRTA Escrow account. Meetings and Conferences Held Executive Committee meeting on January 3, Joint Planning Advisory Council (JPAC) planning meetings for the upcoming Sun-Corridor Transportation Summit Chronic Homelessness Committee meeting Pinal Partnership Breakfast Economic Forecast Council of Governments (COG)/Metropolitan Planning Organization (MPO) Staff Training City of Globe Council meeting Town of Superior Council Meeting City of Apache Junction Council Meeting Town of Queen Creek Council Meeting City of Maricopa - Planning Discussion ADOT Multimodal Planning Division, Council of Governments (COG), Metropolitan Planning Organizations (MPO) Workshop Pinal Partnership Breakfast Pinal Priorities with the Pinal County Board of Supervisors ADOT meeting with Director Halikowski and the City of Globe Staff regarding funding for the Jesse Hayes Bridge RTAC Legislative Day Met with the Regional Council Chairman to review the Regional Council packet in preparation for the upcoming Regional Council meeting. Upcoming Meetings/Events/Activities CAG Legislative Day February 4 th 10 am CAG Strategic Planning Session February 7 th 10 am In the upcoming months, Staff will be conducting traffic count verifications in the City of Casa Grande, City of Coolidge and the Town of Florence. Staff will be reaching out to the communities listed above, to review and provide input on the list of streets to be verified.

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20 AGENDA ITEM VIII - A CONSENT AGENDA ITEM: YES NO X CENTRAL ARIZONA GOVERNMENTS Regional Council Information TO: FROM: ACTION: RE: Andrea Robles / Regional Council Travis Ashbaugh, Transportation Planning Manager Information Title VI Training DATE: January 16, 2019 Summary Discussion The Title VI Non-Discrimination Program Implementation Plan (Title VI Plan) is designed to aid the Transportation Department in its ability to provide oversight and ensure that there is Title VI compliance throughout the CAG Region. As a recipient of Federal funds from the Arizona Department of Transportation (ADOT) through the United State Department of Transportation (USDOT), CAG is held to a standard of non-discrimination as described within the CAG Title VI Plan. As part of a continuing effort for all individuals/parties/committees involved with CAG Transportation related activities, Title VI Training is being provided on an annual basis to ensure compliance is being met to the greatest extent possible per federal requirements.

21 CAG STAFF TRAINING TITLE VI What is it and What are our Responsibilities?

22 Time to Think About Title VI

23 TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 What is the Law? No person in the United States shall, on the grounds of race, color, and/or national origin, be excluded from the participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity receiving Federal financial assistance. Title VI of the Civil Rights Act of 1964; 42 U.S.C. 2000d, et seq.

24 DISCRIMINTATION That act (action or inaction), whether intentional or unintentional, through which a person in the United States solely because of their race, color, national origin, etc. is subjected to disparate [unequal] treatment or impact, in any program or activity receiving financial assistance from Federal Highway Administration (FHWA) under 23 U.S.C.

25 Definition of Terms Under Title VI TERM Persons United States Race Color National Origin Program or Activity Federal Financial Assistance DEFINITION Title VI protections covers everyone regardless of citizenship Includes the 50 states and U.S. territories Based on one s ethnicity Based on one s skin complexion A persons origin from a particular country or perceived from a foreign country. Any transportation project, activity, or service facilitated by CAG Grants or loans consisting of federal funds being passed to sub-recipients

26 Terms Used in this Presentation TERM Title VI: Presidential Executive Orders on Environmental Justice: DBE LEP: Protected Class: Non-Discrimination Plan: DEFINITION The Federal Non-Discrimination Policy. Additional Federal Non-Discrimination Policy & Guidance. Disadvantage Business Enterprise. Limited English Proficiency. Classes that are specifically protected. Plan to ensure open access to all.

27 Executive Order (EO) Presidential mandate to address equity and fairness toward Low Income and Minority Persons/Population. Non-discrimination authority rooted in Title VI Signed by President Clinton on February 11, 1994

28 What is a DBE? Disadvantage Business Enterprise (DBE): A for-profit small business that: Is at least 51 percent owned by one or more socially and economically disadvantage individuals Whose management and daily business operations are controlled by one or more socially and economically disadvantaged individuals

29 Pay Attention! Title VI applies to all Federally funded projects, programs and activities!

30 CAG Title VI Requirements Summary of Public Outreach and Involvement Activities to ensure minority and low income people have meaningful access to activities. Limited English Proficiency (LEP) Plan. Procedures for Tracking Title VI Complaints. Title VI Complaint Log. Title VI Notice on how to file a complaint.

31 What CAG Needs To Do Agendas Translations Open Houses / Public Meetings Documents & Web Site Procurement Requirements Know Complaint Procedure

32 Title VI Notice to the Public at Transportation Related Meetings & Open Houses Written in English and Spanish. Posted on bulletin board in main office. Posted at meeting locations when feasible. Read out loud before each transportation meeting (English Only). Can be found on CAG website:

33 CAG Website

34 LEP Plan IDENTIFYING INDIVIDUALS Preparing WHO to Meet NEED Community Needs LANGUAGE ASSISTANCE Use Census Language Identification Flashcards to identify potential future needs. When resources allow, have a staff person greet participants at CAG transportation events and informally engage them in conversation to gauge their ability to speak and understand English.

35 LEP Plan Preparing to Meet Community Needs PREPARING TO MEET COMMUNITY NEEDS Examine records for past requests and survey office staff who speak directly with the general public to determine LEP needs or requests. CAG s Title VI / ADA Program Coordinator to maintain a list of CAG employees who speak or write languages other than English.

36 Title VI Complaint Process Complaint Form may be requested from the Title VI / ADA Program Coordinator (Travis Ashbaugh). Complaint Form also available online in English and Spanish. Complaint must be filed within 180 days of alleged act of discrimination.

37 Title VI Complaint Log Complaint Log kept with the Title VI / ADA Program Coordinator (Travis Ashbaugh) Provides information on all past and on-going Title VI complaints. Work with CAG Title VI / ADA Program Coordinator to ensure that the complaint log is up-to-date.

38 You Have Now Been Trained! When in doubt on what to do in a situation that encounters Title VI issues, be sure to contact the Title VI / ADA Program Coordinator: Travis Ashbaugh (tashbaugh@cagaz.org). THANK YOU!

39 AGENDA ITEM VIII-B CONSENT AGENDA ITEM: YES NO X CENTRAL ARIZONA GOVERNMENTS Request for Regional Council Action TO: FROM: ACTION: RE: Regional Council Yvonne Tackett, Finance Manager/Andrea Robles, Interim Executive Director Formal Action/Motion Financial Report DATE: January 16, 2019 Summary Discussion A draft financial report and summary of all funds, for the period ending December 31, 2018 is included. CAG s check register for November-December and the Accounts Receivable log is also in the packet. Due to the government shutdown many of our funding agencies are being affected. CAG does not have access to the majority of our reimbursable funding including EDA, USDA, some Transportation and required EPA approvals on quarterly ASARCO billings. Once the funding agencies are re-opened staff will submit invoices for all accumulated reimbursements due. The remainder of the billings are still booked to be paid to CAG but the funds have been Frozen for the duration of the shutdown. CAG does not have any control over the current situation with the federal government. An emergency Executive Committee meeting was called on Thursday, January 3, 2019 to discuss this issue and to seek guidance and options from the executive committee members. The Executive Committee also recommended that it should be requested of our other member agencies to step up, if possible, and provide some temporary relief funds to carry us through until our funding becomes available. Any amounts offered would be either repaid upon availability of funds, or used as an advanced payment (from those communities who have current projects ongoing with CAG). The Globe City Council approved an advanced payment to CAG to cover operational expenses for January. CAG has instituted a temporary furlough whereby CAG staff will work a reduced workweek in an effort to decrease our expenses while still maintaining the work that is required to keep up with our grants and projects. Effective immediately CAG s hours of operation will be Tuesday-Thursday 7:00 am 6:00 pm until further advised. We will continue to work with the Executive Committee, legal counsel and staff on different options. Management Committee Recommendation Mr. Paul Jepson, City of Globe, made a motion to pass to Regional Council approval of the draft Financial report for December Ms. Mary Springer, Gila County, seconded the motion. The motion passed unanimously. Attachment(s): Financial summary, reports and check register for December 2018 Accounts Receivable Log

40 Central Arizona Governments Draft of Financial Activities through December, 2018 Fiscal Year Fiscal Year Elapsed: 50% General /Fees for Service Funds FUND # REVENUES Full Year % EXPENDITURES Full Year % for the Period Ended: for the Period Ended: 12/31/18 Budget Act / Bud 12/31/18 Budget Act / Bud NOTES UNRESTRICTED ,720 27,720 WF Pmts (Trnsfr from Member dues to cover) CAG MEMBER DUES/RTAC 3021/ , , % 171, , % PLANNING: Planning & Development ,208 1,129, % 111,664 1,101, % RTA Pinal County ,711-7,756 - All expenses reimbursed by Pinal County Grants TRANSPORTATION (ADOT): Subtotal 305, ,363 Traffic Counts , % , % InKind needed=$ 907 Work Program - SPR FHWA , , % 72, ,000 InKind needed=$ Cash Match needed = 46.8% $ WP ,602 20, % 11,319 20, % 5311 WP ,812 20, % 10,845 20, % Mobility Manager , , % 45, , % InKind needed=$22500 CDBG: CDBG Cities/Towns Admin & , , % 102, , % 1% TA ,000 20, % 1,289 20, % ADEQ Area Wide 208 Reviews ,154 25, % 20,789 25, % EDA Planning , , % 49, , % Subtotal 250, ,927 Total 556,389 2,082, % 632,290 2,007, % Cash Match needed = $30000 NOTES TO FINANCIALS: updated as of 01/23/19 CURRENT BANK BALANCE: 41, ACCOUNTS PAYABLE: 29, ,736 WF credit line outstanding Checks outstanding: 948 BALANCE: ,000 City of Globe credit ACCOUNTS RECEIVABLE: 39,669 44,500 ** Staff cannot submit invoices until funding agencies re-open.

41 11/14/ Unrestricted Golden Rule Plumbingreimburse Telco repa /13/ /20/ Planning ASARCO 19, , /5/ /10/ /6/ Transportation ADOT 5310 Admin , , /21/ /17/ /6/ Transportation ADOT 5311 Admin , , /21/ /17/ /6/ Transportation ADOT SPR 18, , /9/ /20/ /18/ Planning MAG Contract 935 4, , /9/2019 1/18/ /18/ Amendment City of Globe 4, , /17/2019 1/9/ /18/ Amendment Eng & Environmental Consultants 6, , /17/2019 1/22/ /20/ Transportation Mobility Manager 7, /19/2019 1/2/ Planning MAG Contract 935 6, /2/2019 1/2/ Transportation ADOT SPR , , /2/2019 1/9/2019 1/2/ Transportation ADOT Traffic Counts /2/2019 1/14/2019 1/7/ CDBG City of Globe , , /6/2019 1/9/2019 1/7/ CDBG Town of Hayden , , /6/2019 1/22/2019 1/7/ CDBG Town of Kearny , /6/2019 1/7/ CDBG Town of Mammoth , /6/2019 1/7/ CDBG Town of Miami , , /6/2019 1/22/2019 1/7/ CDBG Town of Payson , /6/2019 1/7/ CDBG Town of Superior , , /6/2019 1/12/2019 1/7/ CDBG Town of Winkelman , /6/2019 Total $ 830, $ 790, $ 39, Total Receivable:

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60 AGENDA ITEM VIII-C CONSENT AGENDA ITEM: YES NO X CENTRAL ARIZONA GOVERNMENTS Request for Regional Council Action TO: FROM: ACTION: RE: Regional Council Andrea Robles, Interim Executive Director Formal Action/Motion Acceptance of the Arizona Department of Transportation (ADOT) Audit Report from August 25, 2017 DATE: January 16, 2019 Summary Discussion: At the December 3, 2018 Regional Council meeting, Charla Glendening, ADOT, presented the findings of the ADOT Audit and Analysis report of August 25, Ms. Glendening informed the Regional Council that the findings and all corrective action requested by ADOT have been rectified under the leadership of the Interim Executive Director Andrea Robles and her staff. The Regional Council directed Ms. Robles to meet with the Executive Committee to provide a recommendation to the Regional Council on how to proceed with this item. Executive Committee and Staff Recommendation Ms. Robles provided a copy of the ADOT report and an update to the Management Committee regarding the recommendation by the Executive Committee to accept the ADOT Audit without further presentation. Mr. Todd Pryor, Town of Superior, made a motion to recommend to Regional Council approval of the Executive Committee s recommendation to accept the ADOT Audit without further presentation. Mr. Paul Jepson, City of Globe, seconded the motion. The motion passed unanimously. Attachments: To review the ADOT Audit, please click the following link for download: f

61 AGENDA ITEM VIII-D CONSENT AGENDA ITEM: YES NO X CENTRAL ARIZONA GOVERNMENTS Request for Regional Council Action TO: FROM: ACTION: RE: Regional Council Andrea Robles, Interim Executive Director Formal Action/Motion CAG/SCMPO Legislative Day DATE: January 16, 2019 Summary Discussion: This year the CAG, the Pinal Regional Transportation Authority (PRTA) and the Sun Corridor Metropolitan Planning Organization (SCMPO) will host a joint Legislative Day on February 4, Staff will provide a formalized agenda with the legislative issues and priorities for the Region. Please submit issues, priorities, ideas or questions for discussion purposes to Andrea Robles at arobles@cagaz.org or Confirmed Legislators as of January 23, 2019 Senator Pratt Representative Shope Representative Grantham Tentative Senator Rios

62 AGENDA ITEM VIII-E CONSENT AGENDA ITEM: YES NO X CENTRAL ARIZONA GOVERNMENTS Regional Council Information TO: FROM: ACTION: RE: Andrea Robles / Regional Council Travis Ashbaugh, Transportation Planning Manager Information 208 Planning Process DATE: January 16, 2019 Summary Discussion CAG will provide an overview of the process of the 208 Wastewater planning program. The last 208 Plan Amendment that was processed within the CAG Region was the Town of Marana s 208 Plan Amendment in Many years have passed and several new members are now on the CAG Management Committee and Regional Council. This update will provide a quick overall description of the CAG 208 process as several plan amendments are under review with more to come. The CAG Section 208 Water Quality Management Plan that was approved in 2016 can be reviewed on the CAG website at: Current Plans: Queen Creek Northern Gila County Sanitary District Tri- City Sanitation District Pima County Robson (CAG will sign an MOU with PAG to collaborate on this amendment and future 208 projects) Globe Miami Future Plans Apache Junction/Superstition Community Mountain Facilities District

63 CAG 208 WATER QUALITY MANAGEMENT PLAN 2016 APPENDIX C1: PROCESS FLOW CHARTS CAG 208 PLANNING PROJECT PROPOSALS Pre-Application Meeting with CAG Applicant Submits 1 st Draft Stakeholders Meeting Objections Applicant makes recommended changes based on Consistency Review & Resubmits for a Final Review Consistency Review CAG: PLANNING ADEQ: REGULATORY YES Stakeholder Letters NO Appeals Process Public Hearing Process Public Hearing Notice sent out with 45 day notice with Public Review period of 30 days leading up to Public Hearing for comments CAG provides a Summary Report of all collected comments YES EPC Approval NO Applicant makes changes based on EPC comments & recommendations until consistent with the CAG 208 Plan Final CAG 208 Planning Project Proposal submitted to ADEQ for approval YES SWQMWG Recommendation NO Applicant makes changes based on SWQMWG comments & recommendations C-1 APPENDIX C: PROCESS FLOW CHARTS

64 CAG 208 WATER QUALITY MANAGEMENT PLAN 2016 APPENDIX C2: PROCESS FLOW CHARTS (Continued) CAG 208 PLAN AMENDMENT PROPOSALS Pre-Application Meeting with CAG Applicant Submits 1 st Draft Stakeholders Meeting Stakeholder Letters NO YES Objections Amendment Denied NO EPC Support Letter YES Applicant makes recommended changes based on Consistency Review & Resubmits for a Final Review Consistency Review CAG: PLANNING ADEQ: REGULATORY Appeals Process Where CAG 208 Plan Amendment determination is made Public Hearing Process Public Hearing Notice sent out with 45 day notice with Public Review period of 30 days leading up to Public Hearing for comments The EPC, after considering comments from the Public Hearing, will either confirm or reconsider their Letter of Support EPC Recommendation CAG provides a Summary Report of all collected comments Final CAG 208 Plan Amendment Proposal submitted to ADEQ for approval SWQMWG Recommendation YES TABLE Regional Council Approval ADEQ sends 208 Plan Amendment to the EPA for a 30 day review Amendment Denied NO Management Committee Recommendation (Yes or No) C-2 APPENDIX C: PROCESS FLOW CHARTS

65 AGENDA ITEM VIII - F CONSENT AGENDA ITEM: YES NO X CENTRAL ARIZONA GOVERNMENTS Request for Regional Council Action TO: FROM: ACTION: RE: Andrea Robles / Regional Council Travis Ashbaugh, Transportation Planning Manager Formal Action/Motion Resolution adopting Queen Creek CAG 208 Plan Amendment DATE: January 16, 2019 Summary Discussion CAG was appointed as the Designated Planning Agency (DPA) for Gila and Pinal Counties under Section 208 of the Federal Clean Water Act of 1977 by Arizona Governor Raul Castro. The current CAG 208 Water Quality Management Plan (The Plan) was adopted in The plan establishes strategies and processes to provide regional coordination in developing wastewater treatment facilities and efforts to protect water quality. The Plan is essentially an agreement between CAG, entities operating wastewater utilities within the region, the Arizona Department of Environmental Quality (ADEQ), and the U.S. Environmental Protection Agency (EPA) to implement the strategies and processes to protect water quality. In October 2017, The Town of Queen Creek began the CAG 208 Plan Amendment process to expand the Town s current Designated Management Agency s (DMA) boundary within Pinal County by 9.7 square miles, a boundary recognized by ADEQ and EPA through Section 208 of the Clean Water Act. The proposed DMA expansion is bounded primarily of vacant States Lands to the north and east, Mid to Rural Residential to the south, and industrial to the west. The designation of a DMA provides the Town the right to effectively plan for wastewater services and obligates the Town to provide for the maintenance and protection of water quality in the proposed area. The Town has demonstrated that it meets the legal, financial, and technical capabilities to carry out water quality planning for the proposed expansion. Management Committee Recommendation Mr. Joe Heatherly, Town of Miami, made a motion to pass to Regional Council the approval of Resolution No , approving and adopting the CAG 208 Amendment for the Town of Queen Creek to increase the Town s DMA boundary by 9.7 square miles in Pinal County. Mr. Steven Turner, City of Casa Grande, seconded the motion. The motion passed unanimously. Alternatives 1. Deny the approval/adoption of the Amendment 2. Modify the Amendment 3. Send the item back to committee Fiscal Impacts CAG: None Attachment(s): DRAFT Queen Creek 208 Plan Amendment CAG Resolution No

66 CENTRAL ARIZONA GOVERNMENTS RESOLUTION NO A RESOLUTION OF THE REGIONAL COUNCIL OF THE CENTRAL ARIZONA GOVERNMENTS, APPROVING AND ADOPTING THE CENTRAL ARIZONA GOVERNMENTS SECTION 208 WATER QUALITY MANAGEMENT PLAN (1978, UPDATE 2016) AMENDMENT FOR THE EXPANSION OF THE TOWN OF QUEEN CREEK S DESIGNATED MANAGEMENT AGENCY BOUNDARY. WHEREAS, by Executive Order of the Governor of the State of Arizona, the Central Arizona Governments (CAG) was designated as the Designated Planning Agency (DPA) for Gila and Pinal Counties, and; WHEREAS, CAG prepared and adopted the CAG 208 Water Quality Management Plan in 1978 as required by Section 208 of the Federal Clean Water Act, and updated said Plan in 2016, and; WHEREAS, under Chapter 5 of the CAG 208 Water Quality Management Plan, provides the ability to amend said plan to expand a Designated Management Agency (DMA) boundary or other similar works through a Public Participation Process, including at least one (1) Public Hearing, recommendation by the CAG Environmental Planning Committee (EPC) and Management Committee, and approval and adoption by the Regional Council of the Central Arizona Governments, and; WHEREAS, The Town of Queen Creek has submitted a CAG 208 Water Quality Management Plan Amendment for the expansion of the Town s DMA boundary by 9.7 square miles to a total 18.9 square miles, within Pinal County, and; NOW, THEREFORE BE IT RESOLVED that the Regional Council of the Central Arizona Governments approves and adopts the CAG 208 Water Quality Management Plan Amendment for the Town of Queen Creek for the expansion of the Town s DMA boundary within Pinal County. THIS RESOLUTION WAS PASSED BY THE REGIONAL COUNCIL AT A REGULAR MEETING THEREOF ON THE 30 th DAY OF JANUARY, 2019 BY THE FOLLOWING VOTE: AYES: NOS: ABSTENTIONS: ABSENT: Chairperson, Regional Council Secretary/Treasurer, Regional Council ATTEST:

67 AGENDA ITEM VIII - G CONSENT AGENDA ITEM: YES NO X CENTRAL ARIZONA GOVERNMENTS Regional Council Information TO: FROM: ACTION: RE: Andrea Robles / Regional Council Travis Ashbaugh, Transportation Planning Manager Information Transportation Planning Update DATE: January 16, 2019 Summary Discussion Updated information will be provided regarding current transportation planning matters for the CAG Region which includes the following: 1. Mobility Management Program: a. CAG will submit for the next grant cycle government reopens and the FTA funds become available. b. CAG will be applying for $120,000 to fund a full time position and continue a threemonth transitional period with Eddie Caine Consulting (e) Transit Grant funds on behalf of Pinal County a. CAG applied for $150,000 in transit 5305(e) grant funding to do a Transit Governance Study for Pinal County. More information will be available upon government reopening. 3. CAG AZ Rural Transportation Summit Video a. The rural COGs in Arizona were tasked to create a short video to discuss the transportation efforts over the last several years within their region for the 20 th Annual AZ Rural Transportation Summit.

68 AGENDA ITEM VIII-H CONSENT AGENDA ITEM: YES NO X CENTRAL ARIZONA GOVERNMENTS Regional Council Information TO: FROM: ACTION: RE: Regional Council Travis Ashbaugh, Transportation Planning Manager Information Census 2020 Programs Update DATE: January 16, 2019 Summary Discussion There are many Census programs that are conducted prior to any given decennial census count. Below are the following programs that are coming up in the near future for the 2020 Census: 1. Participant Statistical Areas Program (PSAP) a. CAG will be contacting all local agencies within Pinal and Gila County to conduct the program. b. This program provides an opportunity to review and update selected statistical area boundaries for 2020 Census data tabulation that follows U.S. Census Bureau guidelines and criteria. c. Boundaries include Census Tracts, Block Groups, Census Designated Places (CDPs), and Census Count Divisions (CCDs). 2. Boundary Annexation Survey (BAS) a. Should be receiving an invitation in December to update your City/Town limits. b. Need to be sure to update if the Census Bureau has an outdated boundary to assure the 2020 Census tabulations are accurate for your jurisdiction. 3. Complete Count Committees (CCCs) a. If your jurisdiction has a history of being hard to count for the decennial census, and you haven t already done so, now would be a good time to begin a Complete Count Committee. b. Objective is to create awareness in your communities about how important it is for everyone to be counted.

69 AGENDA ITEM VIII - I CONSENT AGENDA ITEM: YES NO X CENTRAL ARIZONA GOVERNMENTS Regional Council Information TO: FROM: ACTION: RE: Andrea Robles / Regional Council Brad Mecham, Economic Development & Planning Manager Information Only Economic Development and Planning Department Update DATE: January 16, 2019 Summary CAG s Management Committee will be provided with updates on the following projects related to the Economic Development and Planning Departments: Economic Development Update Comprehensive Economic Development Strategy (CEDS) Committee met in September and January Staff has attended Coolidge EDC meetings to discuss improvements related to the location of Nikola Motor Co. Staff participated in a webinar on Opportunity Funds on October 30 th Staff attended course on Real Estate Development and Reuse in early November Attended Pinal Partnership Breakfast on December 7 th on Pinal County s Economic Forecast Presented at MPO/COG staff meeting hosted by MAG on December 13 th Next CEDS Committee Meeting March 28 th. Superior Parks Capital Improvement Plan Existing conditions, survey results, and community comparisons presented to public in November Town Council presentation in January ASARCO Lead Based Paint Abatement Contracted with Adams & Wendt for the testing phase First homes tested on November 2 nd, with approximately 30 homes lined up for the first phase Schools, libraries, and other public buildings identified for the second phase Staff is creating the RFP for the abatement portion of the project USDA Applications for Superior and Mammoth Superior is waiting for the Preliminary Engineering Report (PER) to be revised reflecting the results of the sewer collection system testing Potential for nearly $3 million in improvements for the Town of Superior Mammoth is also waiting for the PER to be completed to finalize the application Town of Superior Grant Application Drafting Multipurpose Grant for brownfields grant through the Environmental Protection Agency Due end of January

70 AGENDA ITEM VIII-J CONSENT AGENDA ITEM: YES NO X CENTRAL ARIZONA GOVERNMENTS Request for Regional Council Action TO: FROM: ACTION: RE: Regional Council Andrea Robles, Interim Executive Director Formal Action/Motion Election of Officers DATE: January 16, 2019 Summary Discussion: Election of a Chairperson, Vice-Chairperson and Secretary/Treasurer to the CAG Regional Council for the calendar year of Officers shall be elected by the voting members of the Regional Council annually and shall be in accordance with the Regional Council election procedures outlined in Article V of CAG s Bylaws. B. ELECTION The officers shall be elected by the voting EGU members of the Council annually at the January meeting. They shall hold office for one (1) year. Election to the same position shall be permissible for not more than two complete consecutive one-year terms. Elections shall be held for Chair, Vice-Chair and Secretary/Treasurer. The officers will serve as CAG s Executive Committee and will be tasked with monthly meetings with the Interim Executive Director, being a signatory with CAG s Financial Institutions, contributing to CAG s Budget process, Strategic Planning and availability on short notice should an emergency situation arise. Availability and participation is required for serving on the Executive Committee. Current Officers: Chairman: Mayor Al Gameros, City of Globe Vice Chairman: Vacant Secretary / Treasurer: Councilmember Bobby Davis, Town of Star Valley