Documents: NEKLS - COURIER REPORT NOVEMBER 2015.PDF SEKLS: Petitions For Withdrawal

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1 1. 2. State Library Of Kansas: December 11, 2015 Meeting Agenda 3. Documents: SLK BOARD AGENDA.PDF September 25, 2015 Minutes 4. Documents: MINUTES (UNAPPROVED).DOC NEKLS: Statewide Courier Report 5. Documents: NEKLS - COURIER REPORT NOVEMBER 2015.PDF SEKLS: Petitions For Withdrawal 6. Documents: SEKLS - HAVANNA STUDY CLUB LIBRARY PETITION FOR WITHDRAWAL FROM RLS.PDF, SEKLS - PARSONS STATE HOSP STAFF LIBRARY PETITION FOR WITHDRAWAL FROM RLS.PDF Collaboration/Crossing Borders Discussion Documents: EDUCOPIA - SPANNING OUR FIELD BOUNDARIES.PDF

2 State Library of Kansas Board Meeting State Capitol 281-N December 11, :00 a.m. Agenda 1. Call to order 2. Agenda approval 3. Introduction of Board members and guests a. New ex-officio member Steve Funk representing the Board of Regents b. Resignation of Board member Don Gilstrap 4. Opportunity for public comment 5. Approval of September 25, 2015 Minutes 6. Board Reports 7. Regional Library Systems Reports a. NEKLS: Statewide Courier Report b. SEKLS: (2) Petitions for withdrawal from the SEKLS i. Havana Study Club Library ii. Parsons State Hospital Staff Library 8. Kan-ed update Steve Funk 9. State Library reports Jo Budler a. SLK update b. Collaboration/Crossing Borders Discussion ndaries.pdf 10. State Library Featured Program: Talking Books Services - Hillary McHenry, Director 11. Adjournment Next meeting: March 11, 2016 This meeting is tentatively scheduled for Room 312-N; however, since it will be during the Legislative Session, we cannot confirm the room s availability until March 1. If it is not available, the meeting will be in the SLK Conference Room.

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4 State Library of Kansas Board Meeting (Unapproved) September 25, 2015 State Capitol Room 281-N 9:30 a.m. PRESENT: SLK Staff: Lenora Kinzie (Chair), Max Burson, Bev Caley, Amy Gilliland, Jean Schlegel, Jennifer Schroeder, Harry Willems, Jo Budler Jeff Hixon, Cindy Roupe, Megan Schulz, Barb Turner ABSENT: Jackie Lakin Don Gilstrap, Diane Hornbostel, Dave DePue, Jerry Huff, Cathy Nugent, VISITORS: George Seamon NWKLS, Laura DeBaun NEKLS, Emily Seitz SWKLS, Linda Knupp NCKLS, Sharon Wenger KLRD Call to Order Lenora called the SLK Board meeting to order at 9:35 a.m. Agenda approval Lenora made the recommendation to add to the agenda the selection of a new vice chair to serve in the acting role of the chair if/when needed and to take over the Chair position beginning with the September 2016 meeting. Jo suggested adding an agenda item to discuss moving the start time of the Board meetings to 10:00. Jennifer made a motion to approve the additions to the agenda prior to the Board reports, Max provided a second to the motion. By show of hands the agenda will be modified to add these two items. Introduction of Board members and guests New members Bev Caley and Amy Gilliland were welcomed to the SLK Board. Lenora suggested during introductions that the Board, staff and guests introduce themselves, providing information about their background and where they were born. Public comment Opportunity was provided for public comments, none were made. Approval of June 19, 2015 Minutes Max made a motion to approve the minutes as written. A second to the motion was made by Jean. By show of hands, the minutes were approved. Election of vice-chair The floor was opened for nominations for the vice-chair position for the 2015/2016 term. Lenora nominated Jennifer to serve as vice chair, and Jennifer agreed to serve if selected by the Board. No other nominations were made. 1

5 Max made a motion to elect Jennifer Schroeder for the role of Vice Chair and a second to the motion was made by Amy. By show of hands the Board selected Jennifer to serve as the next vice-chair. Meeting time change Due to the travel time of some Board members and the Regional Library Directors who attend the meetings, it was recommended that the time be changed to 10:00 for the meetings. Some discussion was held, and everyone agreed 10:00 would be a more convenient time. Starting with the December 11, 2015 meeting, the time will be 10:00 a.m. Board reports Max recently acquired a copy of the book, The Trees of Whittier, co-authored by former Friends President, Arthur Watson ( ), in which was found an original letter to the author from Richard Nixon. He shared the book and the letter with the Board, and noted he will be placing it in the archives at Friends University. Jennifer reported that Cloud County cut their budget by 10% this year, which resulted in a $14,000 reduction of the library s budget. This is having an impact on staffing and services. Max advised that he also received a large budget cut, approximately $137,000 over the last year. According to Harry, CKLS lost approximately $100,000. Amy said that with the new bond issue passed for USD 501, one of the improvements within the district will be the building of a new library. Kan-ed update Jerry Huff was unable to attend today s meeting, and noted there was nothing new to report. Regional Library Systems Updates Harry noted that the regional library systems recently completed a new library handbook, which is now available. The handbook is located at: Harry acknowledged the work of Chris Rippel, who created a very detailed index for the handbook. Copies of the index are available by ing Chris Rippel at CKLS. Laura noted that she will make sure the index is also available on the mykansaslibrary website, along with the handbook. Some of the regional systems are printing copies and provided to their libraries. The handbook is available to download/print and place in a binder if desired. The regional library systems directors have taken interest in promoting school libraries and are providing some much needed assistance to the school libraries. Harry noted that one of their initiatives will include having a booth at a conference of school superintendents to be held in Wichita in October. If KASL will not have a presence at the conference, the regionals booth will distribute brochures. Jennifer noted that when kids reach college they are often not prepared for necessary research. There was additional discussion about school libraries and their importance for college readiness. Bev asked about the role of the regional library systems. For the edification of the new Board members, a discussion was held about the role of the regional systems. 2

6 Courier Report Laura DeBaun, NEKLS Laura noted that the Kansas Library Express Policy Committee will meet next week during the KLA conference. The Courier contract with Henry Industries expires in December, the policy committee decided to stay with Henry Industries and will be meeting with them next month to finalize details of the new contract. Jo explained that ILDP funding is used each year to subsidize the Courier and reduce the cost to the library members. Max noted that the current provider does a great job and he usually receives items on the courier within a few days when it used to take 10 days. Harry added that the cost per item provides a significant savings to libraries vs the cost of postage. Amy asked what types of libraries are served by the courier service. Laura explained most libraries are public & academic; however, there are a number of school libraries that are members either directly or indirectly through their public library. State Library reports Jo Budler The State Library s Budget has been completed for the year. Jo noted that the SLK took some significant cuts and the areas affected most will be state aid, talking books and administrative services. One position was eliminated due to the reductions. Max asked about cross training, noting that his library is having issues with not being able to provide services across the board due to lack of cross training among staff and just wondered if other libraries have similar issues. Jennifer noted their community college has also experienced this. Amy said the 501 district is also looking at reducing staff and how it may impact services due to lack of cross training. Jo provided some background on the statewide databases made available through the State Library. Approximately $1.3 million is spent annually for databases including EBSCO, Mango, Learning Express, Encyclopaedia Britannica, and for WorldCat that is used primarily by academics and the large public libraries. Approximately $300,000 federal dollars go toward the databases. We are in the third year of purchasing Mango, a languages database. The annual amount saved by no longer paying the annual subscription fee for Mango will result in enough savings to allow us to continue with the other databases and their annual increases in fees. Jo advised that the database contracts expire in 2017 and the SLK will resume contract negotiations at that time. The SLK will likely not continue to provide the administration of WorldCat under the new contract. The SLK is beginning a new Self-publishing offering on a Bibliolabs platform. The platform fee for the first year is $10,000, and $15,000 for year two. We plan to concentrate on Kansans submitting their books. A review team will be making recommendations for featured books. Max reported that he and John Rhodes recently wrote a book about the museum that used to be at Friends University that closed in January He will look at putting his book on this platform. Brian Herder is the lead on this project and can be contacted at the State Library. Jo reported that the State Library will be utilizing LSTA funds to purchase state and local statistics from SAGE. She noted this should be an excellent resource. Kansas and 4 other states joined to purchase a collection of SAGE e-books. These are mostly non-fiction, academic-type books and are available to anyone with unlimited access. Jo reminded the Board that the Kansas Library Association s annual conference is next week, and that they are joining the Missouri Library Association this year for a combined conference. The State Library will have a booth at the conference, and is again sponsoring the State Librarian Luncheon for all Kansas librarians in attendance. 3

7 A group of librarians from Coffey County are visiting this afternoon to learn about services provided by the State Library. The scanning project of state documents is going very well. A lot of very old books and documents have been scanned and made available through the state library s catalog. estax titles have been added to the ebooks offerings. The new additions were selected of particular interest to boys. The grant the State Library was awarded through the Knight Foundation and with the New York Public Library is going extremely well. This is the Mi-Fi/lending out the internet program. There are currently 18 libraries participating with approximately 95 devices being loaned to patrons. In order to continue the program through the end of the year, the State Library will pay for approximately the last month after the funds from the grant are exhausted. Libraries may keep the devices and continue the program beyond the expiration date; however, they must respond by October 15 th to allow for the transfer of the account through Verizon. Jo asked Megan to provide a briefing of recent LSTA activities: Megan reported that the deadline for the Notable Books grant is coming up next week ( ). Thus far the State Library has received 127 applications with 119 grants awarded, and 40 libraries have already received their reimbursement. To date, a total of 600 books have been purchased for a total of approximately $12,000. The Guys Read grant, was a LSTA project for school and public libraries partnering to find male mentors for boys. A book kit was provided and each of the 11 participating libraries received $ The evaluations for this program are looking good. A $2,000 grant was awarded to provide disability resource kits for librarians serving patrons with autism, spectrum disorder and other disabilities. The kits will include training of best practices and programming. The kits will be housed at the regional library systems and circulated around the state. The last round of automation grants from the State Library is open with applications accepted through March 31, Libraries must go through their regional system, which makes the application on behalf of the library Meeting Dates (Proposed: March 11, June 10, Sept. 23, Dec. 9) A motion was made by Max and a second by Jennifer to approve the proposed 2016 meeting dates. By show of hands, the meeting dates were approved. SLK Featured Program: Statewide Services, Jeff Hixon Jeff Hixon, Rhonda Machlan, Lianne Flax and Allie Lockwood make up the Statewide Services division of the State Library. The division is responsible for evaluation, setup, maintenance, support and training for many SLK services available to all Kansans. The key services provided include databases and skill builder platforms, digital books, Kansas Library Catalog and Interlibrary loan. Statewide Services provides day to day support of libraries that provide access and advice to patrons, and also to patrons as direct users of these services. Libraries are kept aware of and up to date on developments through frequent orientation and training 4

8 opportunities, most are presented online. Cross-training plays an important role in maintaining good service, therefore each staff member is nominally the lead for specific areas, but all make knowledge and resources available via help desk and knowledge based tools. The staff frequently collaborates on issues and problems. Regional library systems are active and appreciated partners, allowing efforts to reach beyond our individual and group efforts. Jennifer and Lenora both acknowledged how helpful they have found the statewide services staff and thanked Jeff for services provided. Prior to closing the meeting, Lenora asked if there was any other business. Max said he will be attending an upcoming PALS meeting, and asked when the SLK Board minutes might be complete so that he can share at the meeting. Jo responded the minutes will be ready the first of next week. In addition to posting on the SLK website, the (unofficial) minutes will be sent to Board members via . Adjournment The meeting adjourned at approximately 11:30 a.m. Next Meeting The next meeting of the State Library of Kansas Board will be December 11, 2015 at 10:00 a.m. in room 281-N of the State Capitol. 5

9 Kansas Library Express Interlibrary Courier Service c/o Northeast Kansas Library System West 6 th Street, Lawrence, KS Courier Service Report November 30, 2015 As of the end of November, participation has grown to a total of 335 libraries, an increase of 117 libraries since the beginning of the service in Direct service is provided to 296 locations. The expected addition of 5 new participants in early 2016 and another three during the year will bring the total to 304 libraries that receive courier delivery. 2. Blue Sky Express shipments to Colorado and to the University of Wyoming continue with Goodland Public Library serving as the exchange point. 3. A connection with Trans-Amigos Express expands service to libraries in Oklahoma, Texas, Arkansas and New Mexico. Materials are exchanged in Oklahoma City. 4. Discussions with the MOBIUS consortium in Missouri to explore connecting our courier networks are delayed. MOBIUS has contracted with a new courier vendor and is working out some transition issues. Meanwhile, Kansas Library Express is addressing delays in service with our current out of state partners before connecting with MOBIUS libraries. Kansas Library Express October, 2014 September, 2015 shipping totals: Kansas Library Express 895,881 Blue Sky and Trans-Amigos Express 8,573 TOTAL 904,454 This total is a monthly average of more than 75,370 items. The service has been operating at an average cost of $.79 cents per item shipped. Budgeted expense for 2015 is $715,579.

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