Workforce Development Board 1111 San Felipe Road, Suite 207, Hollister, CA July 12, 3:00 PM AGENDA

Transcription

1 SAN BENITO COUNTY JAMES A. RYDINGSWORD DIRECTOR HEALTH & HUMAN SERVICES AGENCY Community Services & Workforce Development 1111 San Felipe Road, Suite Hollister, CA (831) FAX (831) Workforce Development Board 1111 San Felipe Road, Suite 207, Hollister, CA July 12, 3:00 PM Workforce Development Board AGENDA For the health and safety of staff & guests all meetings are fragrance free. I. GENERAL INFORMATION: II. A. Public Comment Period: Guests may introduce themselves and request to comment on any non-agenda items. Time is limited to five minutes per guest unless the board determines that more time is needed. Guest Speaker: Ted Baaron will be our guest presenter to share with the Board the status of AB 109. REGULAR AGENDA: A. Roll Call: B. Approval of Minutes: Full WDB Meeting Minutes: The April 12, 2016 full WDB meeting minutes are enclosed for board review and approval. Executive Committee Meeting: The minutes of the May 10, 2016 Executive Committee and the May 16, 2016 Special Executive Committee and meetings are enclosed for board information. The June 14, 2016 Executive Committee was cancelled due to the lack of a quorum. C. WDB Membership: III. WDB Membership: Any applications received will be considered for appointment to the full WDB. There are currently 5 private sector vacancies to be filled. Letter of Resignation: Enclosed is a letter of resignation received from Gary McIntire effective May 25, CONSENT AGENDA: A. Board Announcements: 1. Board Announcements: Any special board announcements may be made at this

2 IV. time. 2. Workforce Services Directives: Provided for WDB information are links to the most recent directive. WSD Workforce Services Information Notices: Provided for WDB information were links to the most recent information notices WSIN thru 02 and WSIN15-51 thru WIOA Success Stories: Staff will share success stories from our WIOA programs. DISCUSSION/ACTION ITEMS: August Meeting: Discuss cancelling the August meeting. Action required CWA Meeting of the Minds Conference: The Annual Conference is scheduled for September 6-8, 2016 in Monterey, CA. Discuss and approve 3-4 board members and staff to attend this year s conference. Enclosed is more information. Action is required. Layoff Aversion Services: The Ask the Experts Business Resource Event was held on June 15, 2016 from 7:30 a.m. to 10:10:00 a.m. at Paine s Restaurant. Kristina Chavez-Wyatt will provide an update. Enclosed is a report. A. Committee Updates: 1. Nomination Committee: Board members will discuss the formation of the Nomination Committee for next year s officers. Action is Required. 2. Ad Hoc Membership Committee:(Alex Arias & Jim Rydingsword) 3. Audit & Evaluation: In need of 1 public sector member. 4. Bylaws Committee: A meeting was held today to finalize the WDB Bylaws. The Co mmittee will provide an update. Action is required. 5. Executive Committee: In need of 1 private sector member. B. Memorandum of Understanding (MOU) and Resource Sharing Agreements (RSAs): Enclosed is the signed MOU for your information. V. Grant Applications: VI. Prop 39 Pre-Apprenticeship Grant: Staff will provide an update. Attached is the MOU for your review and approval. Action is required. ADDITIONAL INFORMATION: Retreat: Discuss date for retreat in September or October. Member Roster: The updated member roster is enclosed. Highlighted on the roster are members who must complete the following: AB124 Ethics Training: If you have not completed your ethics training you can do so at: VII. ADJOURNMENT:

3 COMMUNITY ACTION BOARD & WORKFORCE DEVELOPMENT BOARD SERVING SAN BENITO COUNTY SINCE 1978 The County CSWD is an equal opportunity employer/program The County CSWD is an equal opportunity employer/program. - The County of San Benito complies with the Americans with Disabilities Act (ADA) by assuring that auxiliary aids for services are available upon request to persons with disabilities. Persons with hearing disabilities can call the TDD/TTY phone (831) Persons requiring any special needs for access to should call the CSWD office at at least five business days before the needed date to arrange for the special accommodations.

4 Item Number: MEETING DATE: 7/12/2016 DEPARTMENT: HEALTH AND HUMAN SERVICES AGENCY DEPT HEAD/DIRECTOR: AGENDA ITEM PREPARER: SBC DEPT FILE NUMBER: SUBJECT: Guest Speaker: Ted Baaron will be our guest presenter to share with the Board the status of AB 109. AGENDA SECTION: Public Comment Period BACKGROUND/SUMMARY: BUDGETED: SBC BUDGET LINE ITEM NUMBER: CURRENT FY COST: STAFF RECOMMENDATION:

5 STAFF RECOMMENDATION: ADDITIONAL PERSONNEL:

6 Item Number: MEETING DATE: 7/12/2016 DEPARTMENT: HEALTH AND HUMAN SERVICES AGENCY DEPT HEAD/DIRECTOR: AGENDA ITEM PREPARER: SBC DEPT FILE NUMBER: SUBJECT: Full WDB Meeting Minutes: The April 12, 2016 full WDB meeting minutes are enclosed for board review and approval. AGENDA SECTION: Approval of Minutes BACKGROUND/SUMMARY: BUDGETED: SBC BUDGET LINE ITEM NUMBER: CURRENT FY COST: STAFF RECOMMENDATION:

7 STAFF RECOMMENDATION: ADDITIONAL PERSONNEL: ATTACHMENTS: Description Upload Date Type Full WDB Minutes 7/8/2016 Cover Memo

8 Present: Absent: Guest: Staff: SAN BENITO COUNTY San Benito County Workforce Development Board (WDB) 1111 San Felipe Road, Ste. 207 * Hollister, CA April 12, 3:00 P.M Full Workforce Development Board (WDB) MINUTES FOR HEALTH REASONS ALL MEETINGS ARE SMOKE AND FRAGRANCE FREE Kristi Alarid, Richard Bianchi, Duane Bradford, Sherrean Carr, Kristina Chavez- Wyatt, Carrie Fosdick, Al Gonzalez, Kathy Hough, James Rydingsword Excused: Alex Arias, Albert Oroczo, Emery Smith, Kendra Bobsin, Yuko Duckworth, Gary McIntire Unexcused: Grace Garcia-Volz Kate Roberts, Kyle McWilliam-Lopez, Tim Reynaga, Janice Schriver Andi Anderson, Enrique Arreola, Sylvia Jacquez, Ruby Soto Interim Chair, Kathy Hough, called the meeting to order at 3:04 P.M. I. GENERAL INFORMATION: A. Public Comment Period: Introductions were made by everyone present. II. REGULAR AGENDA: JAMES A. RYDINGSWORD DIRECTOR Health & Human Services Agency COMMUNITY SERVICES& WORKFORCE DEVELOPMENT 1111 SAN FELIPE ROAD, SUITE 107 HOLLISTER, CA (831) FAX (831) A. Guest Speaker: Kate Roberts, President of Monterey Bay Economic Partnership (MBEP) conducted a presentation to the Board. Provided a PowerPoint presentation of what the MBEP stating the partnership has been around about one year is doing and how partners with three counties. In the past year they have added almost 60 members. For more info visit Also discussed was researching best practices and general housing advocacy for the development of a housing trust fund to build workforce housing for local companies to house their staff. They have also recently launched an intern website: are bringing in WorkKeys training and development, Bright Futures Initiative, and Tech Ecosystem Initiative Actions. They also provide regional employment data. Invited SBC to become a member. Q&A Janice Schriver indicated that there is a barrier to employers to getting WorkKeys adopted because of the in-house training and insurance requirements. Kristine Wyatt has been involved with obtaining employer buy-in through her work with EMBAG and stated that employers can learn to work smarter not harder but the difficulty lies businesses being short staffed. She also stated it would be good to see SBC as a member of MBEP because they have a lot to offer. B. Roll Call: Roll was taken to determine excused absences for attendance requirements. Individuals who called in were excused by the chair. COMMUNITY ACTION BOARD& WORKFORCE INVESTMENT BOARD SERVING SAN BENITO COUNTY SINCE 1978 The County CSWD is an equal opportunity employer/program EQUAL HOUSING OPPORTUNITY The County CSWD is an equal opportunity employer/program. - The County of San Benito complies with the Americans with Disabilities Act (ADA) by assuring that auxiliary aids for services are available upon request to persons with disabilities. Persons with hearing disabilities can call the TDD/TTY phone (831) Persons requiring any special needs for access to should call the CSWD office at at least five business days before the needed date to arrange for the special accommodations.

9 C. Approval of Minutes: January 12, 2016 Full WDB meeting minutes were board approved as presented. M/S/C Kristi Alarid/Duane Bradford D. Executive Committee Meeting: The minutes of the January 24, 2016 and February 16, 2016 Executive Committee Special Meetings, and March 8, 2016 Executive Committee meetings are enclosed for board information only. The minutes need to be approved at the next Executive Committee meeting in May, E. WDB Membership: Any applications received will be considered for appointment to the full WDB. 1. Vacancies: There are currently 5 private sector vacancies to be filled. 2. Resignations: Ramiro Prado & Valerie Westerdale have submitted letters of resignation. Michelle Ramirez indicated that she would need to resign and will submit a letter of resignation. If anyone makes a recommendation for board membership Enrique will meet with them personally. III. CONSENT AGENDA: A. Board Announcements: Tim Reynaga was introduced as our new Workforce Services Division Regional Advisor replacing Eileen Rohlfing. B. Workforce Services Directives: For WDB information links to the most recent directive WSD15-19 thru WSD Sylvia gave a brief overview of each directive. Members can review full directives at the link provided. C. Workforce Services Information Bulletins: For WDB information links to the most recent information notices WSIN15-30 thru WSIN Sylvia provided an overview of the IB s. D. Budget Update: For board information, attached were the FY 2015/2016 WIA budget and the FY 2014/2015 expenditure summary report. Enrique explained the balance remaining form DW and the carry over funds of 20%. This has been a typical practice to be able to utilize funds right away in the new fiscal year. IV. DISCUSSION/ACTION ITEMS: A. Committee Updates: 1. Executive Committee: Layoff Aversion Services: The Executive Committee approved the RFQ from Farmhouse Communications in the amount of $24,500, pending clarification of some of the scope of work content. Attached was the budget for board consideration. Enrique shared the outreach this would entail to provide layoff aversion services via a survey to local businesses. Discussed possible event: Ask Anything? this provides a platform to hear what local business needs are. M/S/C Sherran Carr/Kristi Alarid. Kristina Chavez/Wyatt recused herself from the discussion and left the meeting. 2. Ad Hoc Membership Committee: Enclosed was the updated WDB Roster. Alex Arias indicated at previous meeting that he would reach out to some local businesses. Kathy Hough will contact some individuals to see if they are willing to serve on the committees. 3. Executive Committee: In need of 1 private sector member 4. Audit & Evaluation: In need of 1 public sector member.

10 5. Bylaws Committee: Staff provided an update stating there is still a need for the committee to meet and finalize the bylaws. One item needing clarification is that under WDB is that there is no longer a youth council but is now a committee and that the chair for the committee must be a member from the WDB. A meeting needs to be scheduled. B. Local WDB Re-Certification Request for FY : Enclosed was the application for board review and approval. The final approved Re-Certification Request must be submitted to the State of California Workforce Development Board by June 20, 2016, as required per EDD Directive WSD Enrique indicated the State is requiring all boards to submit a recertification. After discussion the WDB approved the draft recertification to be signed, then submitted to BOS and submit to the State. M/S/C Richard Bianchi/Jim Rydingsword. C. Purchase of computers. The Executive Committee requested ratification from the full WDB for their recommendation for the purchase of 5 new computers for CSWD (WIOA) staff not to exceed $5,000. M/S/C Kristie Alarid/Carrie Fosdick. D. Memorandum of Understanding (MOU) and Resource Sharing Agreements (RSAs): Staff provided an update on Phase I of the MOU which is due June 30, Partners met on April 7, 2016 to begin the drafting process. A timeline was set for partners to provide input. We are steps ahead because we already have most of the required agencies in one location; CalWorks, Public Authority, EDD, etc. Once the recommended changes are made, staff will get signatures, the MOU will then be presented to the BOS and then submitted to the State completing Phase I. Then Phase II will be to draft the RSA. E. Grant Applications: 1. Water Consortium Career Pathways Grant: Staff provided an update on the collaborative grant received by West Valley College stating they are waiting for West Valley College to reimburse for 3 clients who completed training. 2. Prop 39 Pre-Apprenticeship Grant: Staff provided an updated on San Benito County partnering with Monterey & Santa Cruz for this grant in the amount of $400,000. Enrique reported on the pilot project and the funding. One of the goals is to have training, to accommodate 20 students, held locally and identifying a location with access to computers. A meeting was held last week to begin the process. Staff will work with Sherrean Carr for possible use of the Hollister Gavilan Campus. Sherrean stated she will also connect staff with Adult Education and suggested the possibility of holding classes at Ridgemark if the local campus isn t avaiblable. V. Additional Information: A. Homeless Services Center: Today the BOS approved the purchase of 1161 San Felipe Road for the Homeless Services Center. Discussion has been held on having shelter & supportive services in 5000 sq ft and the possibility of including additional services in the other portion of the building. Enrique spoke with the JobLink students this morning and stated that almost ½ the class included homeless clients and he couldn t tell them apart from the other students. Obviously they have a lot of need but are ready to work 3

11 and were excited to have the opportunity to attend the workshops. Many shared their stories and stirred his thoughts on how to build a system of support to include: Housing, computer access, job training, apprenticeship, culinary training, etc. Would be very good for WDB to be more engaged in meeting the needs of this population. Jim discussed the new homes that are coming in and how home owners will most likely commute and will most likely hire people to help maintain landscaping/gardening, housekeeping, window washing, etc. How can we prepare our homeless population to provide these types of services for our community members? This is a great opportunity to build collaborative within the community to result in jobs. B. Gavilan: Sherrean Carr stated she has been approached by culinary, hospitability, etc and their need for workers. The new manager at Ridgemark is interested in training. Sherrean is developing 3 courses in hospitality to start with and is working with local wineries, hospitality venues, restaurants, etc. Courses should be finalized in the fall semester. She will make sure WDB is invited to participate. C. Community Action Board (CAB): Is working on providing services locally and within workforce services. Have members present to the WDB what they are doing. VI. Adjournment: M/S/C Sherrean Carr/ Kristi Alarid 16:28 PM. The next Executive Committee meeting is scheduled on May 10, 2016, Ste P.M. The next Full WDB meeting is scheduled on July 12, 2016, Ste :00 P.M.

12 Item Number: MEETING DATE: 7/12/2016 DEPARTMENT: HEALTH AND HUMAN SERVICES AGENCY DEPT HEAD/DIRECTOR: AGENDA ITEM PREPARER: SBC DEPT FILE NUMBER: SUBJECT: Executive Committee Meeting: The minutes of the May 10, 2016 Executive Committee and the May 16, 2016 Special Executive Committee and meetings are enclosed for board information. The June 14, 2016 Executive Committee was cancelled due to the lack of a quorum. AGENDA SECTION: Approval of Minutes BACKGROUND/SUMMARY: BUDGETED: SBC BUDGET LINE ITEM NUMBER: CURRENT FY COST:

13 STAFF RECOMMENDATION: ADDITIONAL PERSONNEL: ATTACHMENTS: Description Upload Date Type Ex Com Minutes 6/28/2016 Cover Memo Special Ex Com Minutes 6/28/2016 Cover Memo

14 SAN BENITO COUNTY San Benito County Workforce Development Board (WDB) 1111 San Felipe Road, Ste. 107 * Hollister, CA May 10, 3:00 P.M Executive Committee (WDB) MINUTES JAMES A. RYDINGSWORD DIRECTOR Health & Human Services Agency COMMUNITY SERVICES& WORKFORCE DEVELOPMENT 1111 SAN FELIPE ROAD, SUITE 107 HOLLISTER, CA (831) FAX (831) FOR HEALTH REASONS ALL MEETINGS ARE SMOKE AND FRAGRANCE FREE Present: Absent: Guest: Staff: Carrie Fosdick, Kathy Hough, Gary McIntire Alex Arias, Kendra Bobsin, Yuko Duckworth Tim Reynaga, Jim Rydingsword Andi Anderson, Enrique Arreola, Sylvia Jacquez Interim Chair, Kathy Hough, called the meeting to order at 3:07 P.M. I. GENERAL INFORMATION: A. Public Comment Period: Introductions were made by everyone present. II. REGULAR AGENDA: A. Roll Call: Roll was taken to determine excused absences for attendance requirements. Individuals who called in were excused by the chair. B. Executive Committee Meeting: The minutes of the January 24, 2016 and February 16, 2016 Executive Committee Special Meetings, and March 8, 2016 Executive Committee meetings are enclosed for review and approval. No quorum, table to next meeting. C. WDB Membership: Any applications received will be considered for appointment to the full WDB. There are currently 5 private sector vacancies to be filled. Last month Enrique asked if any members had any suggestions for possible candidates and met with Kathy Hough. They came up with 13 possible members who staff will reach out to: San Juan Oaks, Extreme Air, Tech Nova, Marich Confections, Bianchi Accounting Firm, Viola, West Marine, Earth Bound Farms, Running Rooster, La Catrina, Tri-Cal, Grocery Outlet, San Benito Foods, Del Web, Anderson Homes, Hospital, Bay Area Economic Community Group, Mc Electronics, Board of Realtors. Also discussed was how to develop more board engagement and scheduling a board retreat to discuss goals, priorities, policy and new member orientation. Gary suggested a list of acronyms, historical statement, and an overview of all WIOA programs be provided. Jim stated the Monterey Energy Group, an Engineering & Consulting Group, presented at the BOS this morning and they are considering providing services to San Benito County. Jim COMMUNITY ACTION BOARD& WORKFORCE INVESTMENT BOARD SERVING SAN BENITO COUNTY SINCE 1978 The County CSWD is an equal opportunity employer/program EQUAL HOUSING OPPORTUNITY The County CSWD is an equal opportunity employer/program. - The County of San Benito complies with the Americans with Disabilities Act (ADA) by assuring that auxiliary aids for services are available upon request to persons with disabilities. Persons with hearing disabilities can call the TDD/TTY phone (831) Persons requiring any special needs for access to should call the CSWD office at at least five business days before the needed date to arrange for the special accommodations.

15 gave them his business card and suggested they may be another agency to consider for membership on the WDB. III. CONSENT AGENDA: A. Board Announcements: Correct the agenda to indicate this is the Executive Committee and not the full WDB. B. Workforce Services Directives: Provided for WDB information were links to the most recent directive WSD Tim Reynaga indicated that some of the reported numbers were incorrect and an update will be coming soon. C. Workforce Services Information Notices: Provided for WDB information were links to the most recent information notices WSIN15-36 thru WSIN D. WIOA Funding Allocations: Enclosed was the PY Youth, Adult & DW Funding Allocations. E. Layoff Aversion Services: Staff provided an update on the contract with Farmhouse Communications. The goal is to survey employers and then share with this board to determine how to meet the Employer needs. Enrique gave an overview of the services to be provided and stated that once more info is available staff will update the board. F. California Workforce Association (CWA) Spring Conference: Enclosed was a summary report by staff during the conference held on March 29-31, IV. DISCUSSION/ACTION ITEMS: Discussed having a special meeting to approve the action items. Suggested dates are Monday, May 16 th at 2:30 or Thursday May 19 th at 3:30 P.M. Andi will send out a Doodle for a meeting to take action on the following agenda items: Minutes, Bylaws, WIOA Youth Program Elements & MOU. A. WIOA Youth Program Elements: Enclosed was a memo presented by staff. No quorum, table to next meeting. B. Committee Updates: 1. Ad Hoc Membership Committee: Enclosed was the updated WDB Roster. 2. Audit & Evaluation: In need of 1 public sector member. Monitoring visit is scheduled for the week of June 27 th for a fiscal & procurement review. 3. Bylaws Committee: Bylaws committee members were not available to meet today so the meeting was postponed. Final bylaws have not been approved. No quorum, table to next meeting. 4. Executive Committee: In need of 1 private sector member. C. Memorandum of Understanding (MOU) and Resource Sharing Agreements (RSAs): Enclosed is the draft MOU for review and approval. No quorum, table to next meeting. D. Grant Applications: 1. Water Consortium Career Pathways Grant: West Valley College has reimbursed San Benito County $1,000 for participant s assessments and trainings. Enrique & Sylvia met with West Valley College today. Discussed assessments and the need to

16 modify/identify a tool to assist with determining referrals to water industry. There has been difficulty in getting the word out. Discussed hosting a local training which would include a 54 hour course to prepare clients to pass the state exam. The curriculum is completed; staff just needs to recruit participants. In our efforts to fill class, we need to recruit, obtain a site, and increase our allocation and extend the training locally. Will meet with staff to make this happen. 2. Prop 39 Pre-Apprenticeship Grant: Staff provided an updated on San Benito County collaborative application with Monterey & Santa Cruz for this grant in the amount of $400,000. Enrique has been in touch with Sherrean Carr and she is in touch with Gavilan Site. Looking at 17 weeks, 3/hours per day training on Green Construction. Researching to find a location in San Benito County, otherwise participants may need to drive to Salinas, Watsonville etc. The ideal situation is have a have set computer lab for students. Gary McIntire stated that it might be possible to have it at one of the Hollister School District sites. V. Additional Information: A. Retreat: Members indicated that September or October would be good to schedule a retreat. VI. Adjournment: The meeting adjourned at 3:42 P.M. The next Executive Committee meeting is scheduled on June 14, 2016, Ste P.M. The next Full WDB meeting is scheduled on July 12, 2016, Ste :00 P.M. 3

17 Present: Absent: Guest: Staff: SAN BENITO COUNTY San Benito County Workforce Development Board (WDB) 1111 San Felipe Road, Ste. 107 * Hollister, CA May 16, 3:00 P.M Executive Committee (WDB) Special Meeting MINUTES FOR HEALTH REASONS ALL MEETINGS ARE SMOKE AND FRAGRANCE FREE Alex Arias, Carrie Fosdick, Kathy Hough, Yuko Duckworth Kendra Bobsin, Gary McIntire James Rydingsword Andi Anderson, Enrique Arreola, Sylvia Jacquez, Ruby Soto Interim Chair, called the meeting to order at 2:33 P.M. Individuals who called in were excused by the chair. I. REGULAR AGENDA: A. Executive Committee Meeting: The minutes of the January 24, 2016 and February 16, 2016 Executive Committee Special Meetings, and March 8, 2016 Executive Committee meetings are enclosed for review and approval. Correct February 16 th meeting to state no meeting on December 8, 2015 not Approved with change as stated in the February meeting minutes. M/S/C Carrie Fosdick/Yuko Duckworth. II. DISCUSSION/ACTION ITEMS: A. WIOA Youth Program Elements: Enclosed was a memo presented by staff. Request the approval of the new WIOA Youth Program Requirements. Sylvia gave a briefing of the changes and after discussion the changes were approved as presented. M/S/C Alex Arias/Carrie Fosdick. B. Committee Updates: JAMES A. RYDINGSWORD DIRECTOR Health & Human Services Agency COMMUNITY SERVICES& WORKFORCE DEVELOPMENT 1111 SAN FELIPE ROAD, SUITE 107 HOLLISTER, CA (831) FAX (831) Bylaws Committee: There was no Bylaws Committee meeting today to finalize the WDB Bylaws. In addition, the wrong updated Bylaws were enclosed so no action could be taken. Sylvia Jacquez stated that the only thing added was to finalize the section on the Youth Committee. No other changes have been made. There was a directive issued which discussed the requirement if the WDB continues with a youth committee. A meeting has been scheduled a meeting prior to next meeting to review and finalize the bylaws. Table to next meeting. COMMUNITY ACTION BOARD& WORKFORCE INVESTMENT BOARD SERVING SAN BENITO COUNTY SINCE 1978 The County CSWD is an equal opportunity employer/program EQUAL HOUSING OPPORTUNITY The County CSWD is an equal opportunity employer/program. - The County of San Benito complies with the Americans with Disabilities Act (ADA) by assuring that auxiliary aids for services are available upon request to persons with disabilities. Persons with hearing disabilities can call the TDD/TTY phone (831) Persons requiring any special needs for access to should call the CSWD office at at least five business days before the needed date to arrange for the special accommodations.

18 C. Memorandum of Understanding (MOU) and Resource Sharing Agreements (RSAs): Enclosed was the draft MOU for review and approval. Carl Perkins Career Tech Education is Gavilan College. WIA Adult Ed should also be Gavilan College. Approve the MOU with the noted corrections/verifications. M/S/C Alex Arias/Carrie Fosdick III. Additional Information: None IV. Adjournment: The meeting adjourned at 2:50 P.M. The next Executive Committee meeting is scheduled on June 14, 2016, Ste P.M. The next Full WDB meeting is scheduled on July 12, 2016, Ste :00 P.M.

19 Item Number: MEETING DATE: 7/12/2016 DEPARTMENT: HEALTH AND HUMAN SERVICES AGENCY DEPT HEAD/DIRECTOR: AGENDA ITEM PREPARER: SBC DEPT FILE NUMBER: SUBJECT: WDB Membership: Any applications received will be considered for appointment to the full WDB. There are currently 5 private sector vacancies to be filled. AGENDA SECTION: WDB Membership BACKGROUND/SUMMARY: BUDGETED: SBC BUDGET LINE ITEM NUMBER: CURRENT FY COST: STAFF RECOMMENDATION:

20 STAFF RECOMMENDATION: ADDITIONAL PERSONNEL: ATTACHMENTS: Description Upload Date Type Gary McIntire Resignation 7/8/2016 Cover Memo

21

22 Item Number: MEETING DATE: 7/12/2016 DEPARTMENT: HEALTH AND HUMAN SERVICES AGENCY DEPT HEAD/DIRECTOR: AGENDA ITEM PREPARER: SBC DEPT FILE NUMBER: SUBJECT: Letter of Resignation: Enclosed is a letter of resignation received from Gary McIntire effective May 25, AGENDA SECTION: WDB Membership BACKGROUND/SUMMARY: BUDGETED: SBC BUDGET LINE ITEM NUMBER: CURRENT FY COST: STAFF RECOMMENDATION:

23 STAFF RECOMMENDATION: ADDITIONAL PERSONNEL: ATTACHMENTS: Description Upload Date Type McIntire, Gary Resignation.WDB 6/28/2016 Cover Memo

24

25 Item Number: MEETING DATE: 7/12/2016 DEPARTMENT: HEALTH AND HUMAN SERVICES AGENCY DEPT HEAD/DIRECTOR: AGENDA ITEM PREPARER: SBC DEPT FILE NUMBER: SUBJECT: 1. Board Announcements: Any special board announcements may be made at this time. 2. Workforce Services Directives: Provided for WDB information are links to the most recent directive. WSD Workforce Services Information Notices: Provided for WDB information were links to the most recent information notices WSIN thru 02 and WSIN15-51 thru WIOA Success Stories: Staff will share success stories from our WIOA programs. AGENDA SECTION: Board Announcements BACKGROUND/SUMMARY: BUDGETED: SBC BUDGET LINE ITEM NUMBER:

26 CURRENT FY COST: STAFF RECOMMENDATION: ADDITIONAL PERSONNEL:

27 Item Number: MEETING DATE: 7/12/2016 DEPARTMENT: HEALTH AND HUMAN SERVICES AGENCY DEPT HEAD/DIRECTOR: AGENDA ITEM PREPARER: SBC DEPT FILE NUMBER: SUBJECT: August Meeting: Discuss cancelling the August meeting. Action required AGENDA SECTION: DISCUSSION/ACTION ITEMS BACKGROUND/SUMMARY: BUDGETED: SBC BUDGET LINE ITEM NUMBER: CURRENT FY COST: STAFF RECOMMENDATION:

28 ADDITIONAL PERSONNEL:

29 Item Number: MEETING DATE: 7/12/2016 DEPARTMENT: HEALTH AND HUMAN SERVICES AGENCY DEPT HEAD/DIRECTOR: AGENDA ITEM PREPARER: SBC DEPT FILE NUMBER: SUBJECT: CWA Meeting of the Minds Conference: The Annual Conference is scheduled for September 6-8, 2016 in Monterey, CA. Discuss and approve 3-4 board members and staff to attend this year s conference. Enclosed is more information. Action is required. AGENDA SECTION: DISCUSSION/ACTION ITEMS BACKGROUND/SUMMARY: BUDGETED: SBC BUDGET LINE ITEM NUMBER: CURRENT FY COST:

30 STAFF RECOMMENDATION: ADDITIONAL PERSONNEL: ATTACHMENTS: Description Upload Date Type Meeting of the Minds 7/8/2016 Cover Memo

31 (916) U a Meeting of the Minds September 6 8, 2016 Monterey Marriott Meeting of the Minds Program Preliminary Conference Schedule as of May 3 rd Tuesday, September 6, :00 AM 12:00 PM PreConference Sessions (times vary) 12:45 PM 2:00 PM Opening Plenary with Manuel Pastor 2:15 PM 3:15 PM Workshops 3:15 PM 3:45 PM Exhibits & Refreshment Break 3:45 PM 4:25 PM Critical Conversations 4:35 PM 5:15 PM Critical Conversations 5:30 PM 7:00 PM Welcoming Reception

32 Wednesday, September 7, :45 AM 7:15 AM Pilates with Diane Walton 7:30 AM 8:30 AM Continental Breakfast 8:30 AM 9:45 AM Plenary Panel 9:45 AM 10:15 AM Exhibits & Refreshment Break 10:15 AM 11:45 AM Workshops and Critical Conversation Sessions 12:00 PM 1:15 PM Lunch in the Memory Garden 1:30 PM 2:30 PM Training and Sharing Sessions 2:30 PM 3:00 PM Exhibits & Refreshment Break 3:00 PM 4:00 PM Short Talks: Something to Thing About 4:15 PM 5:00 PM Regional Meetings 5:45 PM 9:45 PM Dinner on the Beach/ Volleyball Tournament Thursday, September 8, :45 AM 7:15 AM Pilates with Diane Walton 7:30 AM 8:30 AM Continental Breakfast 8:30 AM 9:30 AM Morning Plenary 9:45 AM 10:45 AM Training & Sharing Sessions 11:00 AM 12:00 PM Closing Plenary Our Latest Tweets Congratulations to our

33 Program Meeting of the Minds focuses on high level discussion on the state and direction of the workforce development system. Speakers CWA brings thought leaders from within and outside the workforce system, speaking on topics meant to inspire and bring about critical thinking. Accommodations Please click here for hotel accommodations at the Monterey Marriott Hotel. Additional accommodations can be reserved here for the Portola Hotel & Spa. Exhibit and Sponsorship Follow the link above to learn about exhibitor and sponsorship opportunities. Call for Presentation & Critical Conversations Follow the link above to download the Call for Presentations and Conversations. Member Pricing Non-Member Pricing Out of State Pricing Presenter Pricing Early Bird Registration Fee [Payment Postmarked or Received by July 19, 2016] $515.00

34 Regular Registration Fee $ Onsite Registration Fee $ *All payments should be made to CWA prior to the date of the conference. **BEFORE YOU REGISTER PLEASE BE AWARE OF OUR CANCELLATION POLICY. Cancellations must be received by no later than Monday, 8/8/2016 to qualify for a refund. A $ cancellation fee will apply. There will be absolutely no refunds for cancellations after 8/8/2016 but individuals that have not cancelled by that date may send another person in their place. No-shows are still responsible for the full registration fee! NO EXCEPTIONS 060 Day(s) : 01 : 24 : Hour(s) Minute(s) 25 Second(s) REGISTER

35 Item Number: MEETING DATE: 7/12/2016 DEPARTMENT: HEALTH AND HUMAN SERVICES AGENCY DEPT HEAD/DIRECTOR: Enrique Arreola AGENDA ITEM PREPARER: Andi Anderson SBC DEPT FILE NUMBER: SUBJECT: Layoff Aversion Services: The Ask the Experts Business Resource Event was held on June 15, 2016 from 7:30 a.m. to 10:10:00 a.m. at Paine s Restaurant. Kristina Chavez-Wyatt will provide an update. Enclosed is a report. AGENDA SECTION: DISCUSSION/ACTION ITEMS BACKGROUND/SUMMARY: BUDGETED: SBC BUDGET LINE ITEM NUMBER: CURRENT FY COST:

36 STAFF RECOMMENDATION: ADDITIONAL PERSONNEL: ATTACHMENTS: Description Upload Date Type Layoff Aversion Funding 7/8/2016 Cover Memo

37 PY Rapid Response and Layoff Aversion Funding Rapid Response GC 540 GC 541 Layoff Aversion Total GC 540/541 GC 292 GC 293 Total GC 292/293 PY Grand Total Alameda County $ 53,770 $ 286,499 $ 340,269 $ 15,230 $ 81,150 $ 96,380 $ 436,649 Anaheim $ 29,257 $ 155,887 $ 185,144 $ 8,287 $ 44,154 $ 52,441 $ 237,585 Contra Costa $ 48,339 $ 257,560 $ 305,899 $ 13,692 $ 72,953 $ 86,645 $ 392,544 Foothill $ 28,310 $ 150,841 $ 179,151 $ 8,019 $ 42,725 $ 50,744 $ 229,895 Fresno City/County $ 32,432 $ 172,803 $ 205,235 $ 9,186 $ 48,946 $ 58,132 $ 263,367 Golden Sierra $ 36,892 $ 196,566 $ 233,458 $ 10,449 $ 55,677 $ 66,126 $ 299,584 Humboldt $ 21,968 $ 117,052 $ 139,020 $ 6,222 $ 33,155 $ 39,377 $ 178,397 Imperial $ 34,877 $ 185,832 $ 220,709 $ 9,879 $ 52,636 $ 62,515 $ 283,224 Kern/Inyo/Mono $ 47,251 $ 251,766 $ 299,017 $ 13,384 $ 71,311 $ 84,695 $ 383,712 Kings $ 22,314 $ 118,892 $ 141,206 $ 6,320 $ 33,676 $ 39,996 $ 181,202 Long Beach $ 78,791 $ 419,814 $ 498,605 $ 22,317 $ 118,911 $ 141,228 $ 639,833 Los Angeles City $ 167,099 $ 890,352 $ 1,057,451 $ 47,332 $ 252,183 $ 299,515 $ 1,356,966 Los Angeles County $ 184,870 $ 985,025 $ 1,169,895 $ 52,364 $ 279,005 $ 331,369 $ 1,501,264 Madera $ 27,362 $ 145,788 $ 173,150 $ 7,750 $ 41,294 $ 49,044 $ 222,194 Marin $ 29,126 $ 155,190 $ 184,316 $ 8,250 $ 43,957 $ 52,207 $ 236,523 Mendocino $ 19,488 $ 103,838 $ 123,326 $ 5,520 $ 29,412 $ 34,932 $ 158,258 Merced $ 24,396 $ 129,984 $ 154,380 $ 6,910 $ 36,818 $ 43,728 $ 198,108 Monterey $ 27,651 $ 147,328 $ 174,979 $ 7,832 $ 41,730 $ 49,562 $ 224,541 Mother Lode $ 80,317 $ 427,943 $ 508,260 $ 22,749 $ 121,214 $ 143,963 $ 652,223 Napa-Lake $ 30,623 $ 163,165 $ 193,788 $ 8,674 $ 46,216 $ 54,890 $ 248,678 NoRTEC $ 109,111 $ 581,364 $ 690,475 $ 30,905 $ 164,670 $ 195,575 $ 886,050 North Central Counties $ 54,964 $ 292,861 $ 347,825 $ 15,568 $ 82,952 $ 98,520 $ 446,345 NOVA $ 215,720 $ 1,149,400 $ 1,365,120 $ 61,102 $ 325,563 $ 386,665 $ 1,751,785 Oakland $ 44,226 $ 235,648 $ 279,874 $ 12,527 $ 66,746 $ 79,273 $ 359,147 Orange County $ 122,554 $ 652,990 $ 775,544 $ 34,713 $ 184,957 $ 219,670 $ 995,214 Richmond $ 18,798 $ 100,157 $ 118,955 $ 5,324 $ 28,370 $ 33,694 $ 152,649 Riverside County $ 49,187 $ 262,076 $ 311,263 $ 13,932 $ 74,232 $ 88,164 $ 399,427 Sacramento $ 48,376 $ 257,755 $ 306,131 $ 13,702 $ 73,009 $ 86,711 $ 392,842 San Benito $ 17,322 $ 92,296 $ 109,618 $ 4,906 $ 26,143 $ 31,049 $ 140,667 San Bernardino City $ 17,322 $ 92,296 $ 109,618 $ 4,906 $ 26,143 $ 31,049 $ 140,667 San Bernardino County $ 38,075 $ 202,873 $ 240,948 $ 10,785 $ 57,463 $ 68,248 $ 309,196 San Diego $ 188,826 $ 1,006,101 $ 1,194,927 $ 53,484 $ 284,975 $ 338,459 $ 1,533,386 San Francisco $ 33,270 $ 177,270 $ 210,540 $ 9,424 $ 50,211 $ 59,635 $ 270,175 San Joaquin $ 43,651 $ 232,581 $ 276,232 $ 12,364 $ 65,878 $ 78,242 $ 354,474 San Jose/Silicon Valley $ 110,379 $ 588,120 $ 698,499 $ 31,264 $ 166,583 $ 197,847 $ 896,346 San Luis Obispo $ 34,836 $ 185,614 $ 220,450 $ 9,867 $ 52,575 $ 62,442 $ 282,892 Santa Ana $ 61,713 $ 328,818 $ 390,531 $ 17,480 $ 93,137 $ 110,617 $ 501,148 Santa Barbara $ 35,248 $ 187,808 $ 223,056 $ 9,984 $ 53,196 $ 63,180 $ 286,236 Santa Cruz $ 20,022 $ 106,681 $ 126,703 $ 5,671 $ 30,217 $ 35,888 $ 162,591 SELACO $ 19,488 $ 103,838 $ 123,326 $ 5,520 $ 29,412 $ 34,932 $ 158,258 Solano County $ 19,206 $ 102,332 $ 121,538 $ 5,440 $ 28,985 $ 34,425 $ 155,963 Sonoma County $ 23,854 $ 127,097 $ 150,951 $ 6,756 $ 36,000 $ 42,756 $ 193,707 South Bay $ 62,403 $ 332,499 $ 394,902 $ 17,676 $ 94,179 $ 111,855 $ 506,757 Stanislaus County $ 29,942 $ 159,540 $ 189,482 $ 8,481 $ 45,189 $ 53,670 $ 243,152 Tulare County $ 24,574 $ 130,936 $ 155,510 $ 6,961 $ 37,087 $ 44,048 $ 199,558 Ventura County $ 59,201 $ 315,437 $ 374,638 $ 16,769 $ 89,346 $ 106,115 $ 480,753 Verdugo $ 58,301 $ 310,641 $ 368,942 $ 16,514 $ 87,988 $ 104,502 $ 473,444 Yolo County $ 25,610 $ 136,456 $ 162,066 $ 7,254 $ 38,651 $ 45,905 $ 207,971 Statewide Total $ 2,611,312 $ 13,913,610 $ 16,524,922 $ 739,645 $ 3,940,980 $ 4,680,625 $ 21,205,547

38 Item Number: MEETING DATE: 7/12/2016 DEPARTMENT: HEALTH AND HUMAN SERVICES AGENCY DEPT HEAD/DIRECTOR: Enrique Arreola AGENDA ITEM PREPARER: Andi Anderson SBC DEPT FILE NUMBER: SUBJECT: 1. Nomination Committee: Board members will discuss the formation of the Nomination Committee for next year s officers. Action is Required. 2. Ad Hoc Membership Committee:(Alex Arias & Jim Rydingsword) 3. Audit & Evaluation: In need of 1 public sector member. 4. Bylaws Committee: A meeting was held today to finalize the WDB Bylaws. The Co mmittee will provide an update. Action is required. 5. Executive Committee: In need of 1 private sector member. AGENDA SECTION: Committee Updates BACKGROUND/SUMMARY: BUDGETED: SBC BUDGET LINE ITEM NUMBER:

39 CURRENT FY COST: STAFF RECOMMENDATION: ADDITIONAL PERSONNEL:

40 Item Number: MEETING DATE: 7/12/2016 DEPARTMENT: HEALTH AND HUMAN SERVICES AGENCY DEPT HEAD/DIRECTOR: AGENDA ITEM PREPARER: SBC DEPT FILE NUMBER: SUBJECT: Prop 39 Pre-Apprenticeship Grant: Staff will provide an update. Attached is the MOU for your review and approval. Action is required. AGENDA SECTION: Grant Applications BACKGROUND/SUMMARY: BUDGETED: SBC BUDGET LINE ITEM NUMBER: CURRENT FY COST: STAFF RECOMMENDATION:

41 STAFF RECOMMENDATION: ADDITIONAL PERSONNEL: ATTACHMENTS: Description Upload Date Type Prop 39 MOU 6/28/2016 Cover Memo

42 MEMORANDUM OF UNDERSTANDING BETWEEN THE WORKFORCE DEVELOPMENT BOARDS OF MONTEREY AND SAN BENITO COUNTIES This Memorandum of Understanding (MOU) is made and entered into this _14_ day of July 2016 by the Monterey County Workforce Development Board, hereinafter called MCWDB and the San Benito County Workforce Development Board, hereinafter called SBCWDB. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. Purpose The purpose of this MOU is to establish a cooperative and mutually beneficial relationship among the undersigned parties. This MOU sets forth the responsibilities of the parties as they relate to the Proposition Pre-Apprenticeship Training Implementation grant from the State of California Workforce Development Board funded under the California Clean Energy Jobs Act (SB 73-Chapter 20, Statues of 2013). MCWDB is the lead agent for this proposal and has formed partnerships with the workforce boards of Santa Cruz and San Benito counties. MCWDB is the fiscal agent for the grant. This grant is intended to bolster the economic competitiveness of the Monterey Bay region by implementing an energy efficiency focused earn-and-learn job training and placement program targeting disadvantaged and disconnected job seekers; specifically returning veterans, women, and at-risk youth, ages Term The term of this MOU, with respect to the Implementation Grant, commences on April 1, 2016 and terminates on September 30, Operational and Fiscal Provisions The total PROP Implementation award is $400,000. Grant funds will be administered through MCWDB for the implementation of activities specified as follows: MCWDB will: a. Convene all project partners for the purposes of confirming site locations, establishing a timeline for MC3 training to begin, and convening an advisory panel. b. Convene at least one (1) Advisory Panel per cohort for a maximum of four (4) meetings during the project. c. Develop outreach and recruitment materials for use in all counties. d. Lead the evaluation of the implementation grant to include identifying lessons learned/best practices. e. Appoint staff to administer the grant and retain up to $40,000 (10% of the overall grant award) for administrative costs. f. Review all invoices and reports received from SBCWDB, verify compliance with the grant requirements and this MOU, and forward all invoices for reimbursement to the Fiscal Division of the Monterey County Workforce Development Board for payment. g. Reimburse SBCWDB for up to $19,486 for activities associated with the PROP Implementation grant project. 1

43 h. Develop a MOU with the Monterey/Santa Cruz Counties Building & Construction Trades Council for the provision of MC3 curriculum. i. Track grant expenditures, prepare and submit reports to the State of California, and monitor the PROP Implementation project activities to ensure compliance with the grant terms and conditions outlined in the grant application. SBCWDB will: a. Conduct outreach to eligible adults including Veterans and women, and at-risk youth (ages 18-25). b. Enroll a total of 5 participants (approximately 1-2 per cohort) in the program s three to four cohorts. See Attachment B: Participant Plan. c. Ensure that all participants receive both ACT WorkKeys Ready 101 skill remediation training and pre-assessments. d. Ensure that all participants receive ACT WorkKeys post-testing. e. Provide Intensive, Supportive, and Retention services as outlined in Attachment A: Program Model. f. Participate in data collection and reporting necessary to complete an evaluation of the project. g. Maintain financial accounts, records, and data related to this MOU in accordance with federal and/or state requirements and shall maintain those books, accounts, records and data for three (3) years after termination of this MOU. For the duration of this MOU, and for a period of three (3) years thereafter, either party's representatives and representatives of the California Workforce Development Board, and the Auditor General of the State of California shall have the right to examine these books, accounts, records, data and other information relevant to this MOU for the purpose of auditing and verifying statements, invoices, bills and revenues pursuant to this MOU. h. Use Attachment D: Invoice for Reimbursement and follow the County of Monterey Travel Policy when submitting requests to MCWDB for travel cost reimbursements. For specific receipts required for travel cost reimbursements, SBWDB shall reference the County of Monterey Travel Policy online at: The MCWDB will reimburse for travel expenses per the County of Monterey Travel Policy only and at the current IRS allowable rate. The current IRS mileage rate allowance is $.54 per mile. Project funds allocated to San Benito County are outlined below: Grant Activities: Amount Awarded SBCWDB Staff Salaries $6,346 Staff Travel $140 Tools & Supplies ($300 per participant x 5 participants) $1,500 Supportive Services (up to $2,300 per participant x 5 participants) $11,500 Total San Benito Budget $19,486 See Attachment C: Detailed Budget. 4. General Provisions 2

44 a. SBCWDB agrees to comply with Attachment D: WIOA Certifications and Assurances attached to this MOU. b. This MOU constitutes the entire agreement and understanding between the parties, and supersedes any prior or contemporaneous agreement, or understandings, if any, with regard to the purposes of this MOU. Any changes or modifications shall be accomplished by a written amendment to this MOU executed by the duly authorized representatives of the parties. c. In the event of a dispute arising out of the performance of this MOU, the parties may send a written notice of dispute to the other party. Within seven (7) business days of receipt of such notice, the notified party shall respond and agree to a meeting for the purpose of negotiating a settlement or procedure for settlement of the dispute. Any notice to be given to the parties hereunder shall be addressed as follows (until notice of a different address is given to the parties): MONTEREY COUNTY Joyce Aldrich Executive Director, Monterey County Workforce Development Board Monterey County Economic Development Department 730 La Guardia Street, 2nd Floor Salinas, CA SAN BENITO COUNTY Enrique Arreola Executive Director, San Benito County Workforce Development Board 1111 San Felipe Road, Suite 108 Hollister, California (831) (831) (Fax) Notice shall be deemed satisfied within one (1) business day if provided by personal service, by electronic transmission or by facsimile. Notice shall be deemed satisfied within three (3) business days if provided by certified mail. d. The parties to this MOU, San Benito County and Monterey County, shall defend, indemnify and hold each other and their respective officers, employees, and agents harmless from and against any and all liability, loss, expense, including reasonable attorney's fees, or claims for injury or damages arising out of the performance of this MOU, but only in proportion to and to the extent such liability, loss, expense, attorney's fees, or claims for injury or damages are caused by or result from the negligent acts or omissions or willful misconduct of their respective officers, agents, or employees. 3

45 e. If any provision of this Agreement, or the application thereof to any person, place, or circumstances, shall be held by a court of competent jurisdiction to be invalid, unenforceable, or void, the remainder of this agreement and such provisions as applied to other persons, places, and circumstances shall remain in full force and effect. f. This Agreement shall be interpreted and applied according to the laws of California. PER SIGNATURE, WE AGREE TO THE PROVISIONS OF THIS MOU. Monterey County Joyce Aldrich, Executive Director Monterey County Workforce Development Board County Counsel, Monterey County Date Date San Benito County Enrique Arreola, Executive Director, San Benito County Workforce Development Board County Counsel, San Benito County Date Date 4

46 Item Number: MEETING DATE: 7/12/2016 DEPARTMENT: HEALTH AND HUMAN SERVICES AGENCY DEPT HEAD/DIRECTOR: AGENDA ITEM PREPARER: SBC DEPT FILE NUMBER: SUBJECT: Prop 39 Pre-Apprenticeship Grant: Staff will provide an update. Attached is the MOU for your review and approval. Action is required. AGENDA SECTION: Grant Applications BACKGROUND/SUMMARY: BUDGETED: SBC BUDGET LINE ITEM NUMBER: CURRENT FY COST: STAFF RECOMMENDATION:

47 STAFF RECOMMENDATION: ADDITIONAL PERSONNEL: ATTACHMENTS: Description Upload Date Type Prop 39 MOU 6/28/2016 Cover Memo

48 MEMORANDUM OF UNDERSTANDING BETWEEN THE WORKFORCE DEVELOPMENT BOARDS OF MONTEREY AND SAN BENITO COUNTIES This Memorandum of Understanding (MOU) is made and entered into this _14_ day of July 2016 by the Monterey County Workforce Development Board, hereinafter called MCWDB and the San Benito County Workforce Development Board, hereinafter called SBCWDB. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. Purpose The purpose of this MOU is to establish a cooperative and mutually beneficial relationship among the undersigned parties. This MOU sets forth the responsibilities of the parties as they relate to the Proposition Pre-Apprenticeship Training Implementation grant from the State of California Workforce Development Board funded under the California Clean Energy Jobs Act (SB 73-Chapter 20, Statues of 2013). MCWDB is the lead agent for this proposal and has formed partnerships with the workforce boards of Santa Cruz and San Benito counties. MCWDB is the fiscal agent for the grant. This grant is intended to bolster the economic competitiveness of the Monterey Bay region by implementing an energy efficiency focused earn-and-learn job training and placement program targeting disadvantaged and disconnected job seekers; specifically returning veterans, women, and at-risk youth, ages Term The term of this MOU, with respect to the Implementation Grant, commences on April 1, 2016 and terminates on September 30, Operational and Fiscal Provisions The total PROP Implementation award is $400,000. Grant funds will be administered through MCWDB for the implementation of activities specified as follows: MCWDB will: a. Convene all project partners for the purposes of confirming site locations, establishing a timeline for MC3 training to begin, and convening an advisory panel. b. Convene at least one (1) Advisory Panel per cohort for a maximum of four (4) meetings during the project. c. Develop outreach and recruitment materials for use in all counties. d. Lead the evaluation of the implementation grant to include identifying lessons learned/best practices. e. Appoint staff to administer the grant and retain up to $40,000 (10% of the overall grant award) for administrative costs. f. Review all invoices and reports received from SBCWDB, verify compliance with the grant requirements and this MOU, and forward all invoices for reimbursement to the Fiscal Division of the Monterey County Workforce Development Board for payment. g. Reimburse SBCWDB for up to $19,486 for activities associated with the PROP Implementation grant project. 1

49 h. Develop a MOU with the Monterey/Santa Cruz Counties Building & Construction Trades Council for the provision of MC3 curriculum. i. Track grant expenditures, prepare and submit reports to the State of California, and monitor the PROP Implementation project activities to ensure compliance with the grant terms and conditions outlined in the grant application. SBCWDB will: a. Conduct outreach to eligible adults including Veterans and women, and at-risk youth (ages 18-25). b. Enroll a total of 5 participants (approximately 1-2 per cohort) in the program s three to four cohorts. See Attachment B: Participant Plan. c. Ensure that all participants receive both ACT WorkKeys Ready 101 skill remediation training and pre-assessments. d. Ensure that all participants receive ACT WorkKeys post-testing. e. Provide Intensive, Supportive, and Retention services as outlined in Attachment A: Program Model. f. Participate in data collection and reporting necessary to complete an evaluation of the project. g. Maintain financial accounts, records, and data related to this MOU in accordance with federal and/or state requirements and shall maintain those books, accounts, records and data for three (3) years after termination of this MOU. For the duration of this MOU, and for a period of three (3) years thereafter, either party's representatives and representatives of the California Workforce Development Board, and the Auditor General of the State of California shall have the right to examine these books, accounts, records, data and other information relevant to this MOU for the purpose of auditing and verifying statements, invoices, bills and revenues pursuant to this MOU. h. Use Attachment D: Invoice for Reimbursement and follow the County of Monterey Travel Policy when submitting requests to MCWDB for travel cost reimbursements. For specific receipts required for travel cost reimbursements, SBWDB shall reference the County of Monterey Travel Policy online at: The MCWDB will reimburse for travel expenses per the County of Monterey Travel Policy only and at the current IRS allowable rate. The current IRS mileage rate allowance is $.54 per mile. Project funds allocated to San Benito County are outlined below: Grant Activities: Amount Awarded SBCWDB Staff Salaries $6,346 Staff Travel $140 Tools & Supplies ($300 per participant x 5 participants) $1,500 Supportive Services (up to $2,300 per participant x 5 participants) $11,500 Total San Benito Budget $19,486 See Attachment C: Detailed Budget. 4. General Provisions 2

50 a. SBCWDB agrees to comply with Attachment D: WIOA Certifications and Assurances attached to this MOU. b. This MOU constitutes the entire agreement and understanding between the parties, and supersedes any prior or contemporaneous agreement, or understandings, if any, with regard to the purposes of this MOU. Any changes or modifications shall be accomplished by a written amendment to this MOU executed by the duly authorized representatives of the parties. c. In the event of a dispute arising out of the performance of this MOU, the parties may send a written notice of dispute to the other party. Within seven (7) business days of receipt of such notice, the notified party shall respond and agree to a meeting for the purpose of negotiating a settlement or procedure for settlement of the dispute. Any notice to be given to the parties hereunder shall be addressed as follows (until notice of a different address is given to the parties): MONTEREY COUNTY Joyce Aldrich Executive Director, Monterey County Workforce Development Board Monterey County Economic Development Department 730 La Guardia Street, 2nd Floor Salinas, CA SAN BENITO COUNTY Enrique Arreola Executive Director, San Benito County Workforce Development Board 1111 San Felipe Road, Suite 108 Hollister, California (831) (831) (Fax) Notice shall be deemed satisfied within one (1) business day if provided by personal service, by electronic transmission or by facsimile. Notice shall be deemed satisfied within three (3) business days if provided by certified mail. d. The parties to this MOU, San Benito County and Monterey County, shall defend, indemnify and hold each other and their respective officers, employees, and agents harmless from and against any and all liability, loss, expense, including reasonable attorney's fees, or claims for injury or damages arising out of the performance of this MOU, but only in proportion to and to the extent such liability, loss, expense, attorney's fees, or claims for injury or damages are caused by or result from the negligent acts or omissions or willful misconduct of their respective officers, agents, or employees. 3

51 e. If any provision of this Agreement, or the application thereof to any person, place, or circumstances, shall be held by a court of competent jurisdiction to be invalid, unenforceable, or void, the remainder of this agreement and such provisions as applied to other persons, places, and circumstances shall remain in full force and effect. f. This Agreement shall be interpreted and applied according to the laws of California. PER SIGNATURE, WE AGREE TO THE PROVISIONS OF THIS MOU. Monterey County Joyce Aldrich, Executive Director Monterey County Workforce Development Board County Counsel, Monterey County Date Date San Benito County Enrique Arreola, Executive Director, San Benito County Workforce Development Board County Counsel, San Benito County Date Date 4

52 Item Number: MEETING DATE: 7/12/2016 DEPARTMENT: HEALTH AND HUMAN SERVICES AGENCY DEPT HEAD/DIRECTOR: AGENDA ITEM PREPARER: SBC DEPT FILE NUMBER: SUBJECT: Retreat: Discuss date for retreat in September or October. AGENDA SECTION: Additional Information BACKGROUND/SUMMARY: BUDGETED: SBC BUDGET LINE ITEM NUMBER: CURRENT FY COST: STAFF RECOMMENDATION:

53 ADDITIONAL PERSONNEL:

54 Item Number: MEETING DATE: 7/12/2016 DEPARTMENT: HEALTH AND HUMAN SERVICES AGENCY DEPT HEAD/DIRECTOR: AGENDA ITEM PREPARER: SBC DEPT FILE NUMBER: SUBJECT: Member Roster: The updated member roster is enclosed. Highlighted on the roster are members who must complete the following: AB124 Ethics Training: If you have not completed your ethics training you can do so at: AGENDA SECTION: Additional Information BACKGROUND/SUMMARY: BUDGETED: SBC BUDGET LINE ITEM NUMBER: CURRENT FY COST:

55 STAFF RECOMMENDATION: ADDITIONAL PERSONNEL: ATTACHMENTS: Description Upload Date Type Member Roster 7/8/2016 Cover Memo

56 Zw3ihigh SAN BENITO COUNTY JAMES A. RYDINGSWORD DIRECTOR Health & Human Services Agency COMMUNITY SERVICES & WORKFORCE DEVELOPMENT 1111 SAN FELIPE ROAD, SUITE 107 HOLLISTER, CA (831) FAX (831) SAN BENITO COUNTY WORKFORCE DEVELOPMENT BOARD (WDB) PRIVATE SECTOR REPRESENTATIVES MEMBERSHIP ROSTER NAME & TITLE AGENCY PHONE & TERM EXP. 1. Arias, Alex, Branch Manager Interim Co-Chair Manpower 1111 San Felipe Road, Ste. 201 Hollister, CA (831) Ethics: NEED 07/28/18 2. Bianchi, Richard Ranch Manager 3. Fosdick, Carrie Office Manager 4. Hough, Katherine** Corporate Secretary Interim-Chair 5. Orosco, Albert Director of Operations & CFO 6. Ramirez, Michelle HR Manager 7. Smith, Emery Financial Advisor Sabor Farms 7060 Lovers Lane Hollister, CA State Farm Insurance 581 McCray Street, Suite G Hollister, CA Hough Construction Co., Inc. 303 Linda Drive Hollister, CA Pride Conveyance Systems, Inc 1781 Shelton Dr Hollister, CA Leal Vineyards 300 Maranatha Drive Hollister, CA Christian Wealth Management 350 Sixth Street, Ste. 101 Hollister, CA (831) richard@saborfarms.com Ethics: NEED w carrie.fosdick.ik2o@statefarm.com Ethics: NEED kathy@houghconstructioninc.com Ethics: NEED (831) ex 112 Alorosco@prideconveyance.com Ethics: NEED (831) ext. 12 hr@lealvineyards.com (831) emeryhsmithii@live.com 02/07/17 04/12/19 04/12/19 7/14/18 11/04/17 09/23/17 Ethics training can be completed at: Workforce Development Board Roster 1 COMMUNITY ACTION BOARD & WORKFORCE Development BOARD SERVING SAN BENITO COUNTY SINCE 1978 The County CSWD is an equal opportunity employer/program EQUAL HOUSING OPPORTUNITY The County CSWD is an equal opportunity employer/program. - The County of San Benito complies with the Americans with Disabilities Act (ADA) by assuring that auxiliary aids for services are available upon request to persons with disabilities. Persons with hearing disabilities can call the TDD/TTY phone (831) Persons requiring any special needs for access to should call the CSWD office at at least five business days before the needed date to arrange for the special accommodations.