ST. MARY S COUNTY BOARD OF COUNTY COMMISSIONERS MEETING GOVERNMENTAL CENTER Tuesday, June 29, 2004

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1 ST. MARY S COUNTY BOARD OF COUNTY COMMISSIONERS MEETING GOVERNMENTAL CENTER Tuesday, June 29, 2004 Commissioner President Thomas F. McKay Commissioner Lawrence D. Jarboe Commissioner Thomas A. Mattingly, Sr. Commissioner Daniel H. Raley (departed at 10 am, returned at 1 pm) George G. Forrest, County Administrator Donna Gebicke, Administrative Assistant (Recorder) Kate Mauck, Senior Administrative Coordinator (Recorder) CALL TO ORDER The meeting was called to order at 9:18 am. APPROVAL OF CHECK REGISTER Commissioner President McKay noted that the Check Register for this week was signed on June 25, 2004, to allow the Finance Department to close out FY APPROVAL OF MINUTES Commissioner Jarboe moved, seconded by Commissioner Mattingly, to approve the minutes of the Commissioners meeting of Tuesday, June 22, Motion PROCLAMATIONS The Commissioners presented a retirement proclamation to Corporal Oliver D. (Skip) Stewart, Office of the Sheriff. AMERICORPS*VISTA VOLUNTEERS The Commissioners recognized Lori Wagoner for completing her one year of service as an AmeriCorps*VISTA Volunteer and welcomed new volunteers Erin Fay and Elaine Chun. FREEDOM FEST 2004 Kelsey Bush, Department of Recreation, Parks and Community Services, invited the Commissioners and the public to the fireworks and festivities of Freedom Fest 2004 at the St. Mary s Fairgrounds on July 4. COUNTY ADMINISTRATOR 1. Draft Agenda for July 13, 2004 (no meeting July 6 th )

2 2. Recreation, Parks, and Community Services (Phil Rollins, Director; Walt Biscoe) a&b. Commissioner Mattingly moved, seconded by Commissioner Jarboe, to approve and authorize the Commissioner President to sign Lease Agreements with St. Peter Claver Church and Gospel Tabernacle of Prayer Church to enable the County to use the churches as host sites for the 2004 SOSAR Program. Motion c. Commissoner Raley moved, seconded by Commissioner Jarboe, to approve and authorize the Commissioner President to sign First Amendment of Memorandum of Agreement providing an extension with SMARTCO. Motion

3 d. Commissioner Raley moved, seconded by Commissioner Dement, to aprove and authorize the Commissioner President to sign a Budget Amendment ($10,000) to establish project in FY04 and use unallocated grant reserve account and a Budget Amendment ($10,000) to eliminate the funding in FY05 for funding re AmeriCorps*VISTA training. Motion e. Commissioner Dement moved, seconded by Commissioner Mattingly, to approve and authorize the Commissioner President to sign Project Application, Assurances, and Certifications for Grant Renewal Application for AmeriCorps*VISTA Project. Motion Commissioner Raley departed the meeting at this time. COMMENDATIONS Dr. Francine Dove Hawkins introduced the Ladies & Gentlemen of the Village volunteers who received commendations from the Commissioners for their community service and excellence in education. COUNTY ADMINISTRATOR (continued) 3. Department of Economic and Community Development (John Savich, Director; Tim Faust, Economic Development Coordinator) a. Commissioner Jarboe moved, seconded by Commissioner Mattingly, to authorize the scheduling of a Public Hearing on a Draft Ordinance for the Waiver or Deferral of Building Impact Fees. Motion b. Commissioner Dement moved, seconded by Commissioner Mattingly, to approve and authorize the Commissioner President to sign Department of Housing and Community Development/Community Development Administration Single Family Housing/ Weatherization Assistance Program Agreement and Sub-recipient Agreement. Motion c. Commissioner Dement moved, seconded by Commissioner Mattingly, to approve and authorize the Commissioner President to sign Project Close Out Agreement for a completed community Development Block Grant for $700,000 in grant funds to offset construction expenses for the Dr. J. Patrick Jarboe Family Education and Head Start Center. Motion

4 4. Office on Aging (Gene Carter, Director; Jane Kostenko) Commissioner Mattingly moved, seconded by Commissioner Dement, to approve and ratify sign-off by Director of the Office on Aging of revised Department of Mental Health and Hygiene Fiscal 2005 Grant for Medical Adult Day Care. Motion 5. Department of Public Works and Transportation (George Erichsen, Director) a.& b. Commissioner Mattingly moved, seconded by Commissioner Dement to approve and authorize the Commissioner President to sign Public Works Agreement Addendums for Brooks Cluster Subdivision, Section 1, located in the 3 rd Election District and for St. James Subdivision, Section 4, located in the 1st Election District. Motion. c.& d. Commissioner Jarboe moved, seconded by Commissioner Dement, to adopt Resolutions accepting into the County system and posting 25-mph speed limit and stop signs for T-Wood Drive, True Grit Court and Deadwood Court located in the John Wayne Estates Subdivision, Section 3, 4th Election District, and Long Bow Drive and Short Bow Court, located in the Arrowhead Subdivision, Section 1, 8th Election District. Motion e. Commissioner Dement moved, seconded by Commissioner Mattingly, to approve and authorize the Commissioner President to sign Budget Amendment in order to fund the Solid Waste Overtime Account. Motion (Linda Bronsdon, Senior Project Manager) f.& g. Commissioner Mattingly moved, seconded by Commissioner Jarboe, to approve submission of Grant Application to Maryland Department of Natural Resources requesting funding for the Southern and Eastern Tributaries of the Regional Stormwater Management Facility at the Governmental Center. Motion 6. Emergency Management Agency (Stanley Williams, Jr. Acting Director) Commissioner Mattingly moved, seconded by Commissioner Dement, to authorize the Acting Director of Emergency Management to sign Expression of Interest for a Sub-Award Grant from the MD Bio-Terrorism Hospital Preparedness Program being awarded through MIEMSS for purchase of

5 weapons of mass destruction equipment for EMS companies and to approve and authorize the Commissioner President to sign the Assurance of Compliance and Certification regarding Environmental Tobacco Smoke. Motion 7. Finance Department (Jeannett Cudmore) a. Commissioner Mattingly moved, seconded by Commissioner Jarboe, to approve and authorize the Commissioner President to sign Budget Amendment ($9,000) to provide assistance for Habitat for Humanity. Motion b. Commissioner Jarboe moved, seconded by Commissioner Dement, to approve and authorize the Commissioner President to sign Budget Amendment ($394,592) to re-allocate funding originally targeted to the Rainy Day Fund into the Reserve for Emergency Appropriations Account. Motion 8. County Attorney (John Norris; Carol Gallagher, Procurement Manager) The Commissioners reviewed a proposal to amend St. Mary s County Manual or procurement regulations and procedures to allow the award of a contract to a local, responsible bidder, when such a local bidder matches the lowest bid price and meets the specifications in the solicitation. It was agreed to refer the proposed amendments to the Procurement Policy Review Committee for review and recommendations, including a proposed methodology for implementation. This item will be on the Committee s July meeting agenda with recommendations coming back to the Board soon thereafter. 9. Recreation, Parks and Community Services/Office of the State s Attorney/Maryland State Police/Office of the Sheriff (Walter Biscoe, Community Services Coordinator) (Michael Stamm, Deputy State s Attorney) a. Commissioner Dement moved, seconded by Commissioner Jarboe, to approve and authorize Commissioner President to sign the Governor s Office of Crime Control and Prevention Grant Award for the Collaborative Supervision and Focused Enforcement Initiative (CSAFE) Community Prosecution program ($12,000 State). Motion (Capt. Michael Spaulding, Commander, MD State Police, Leonardtown Barracks) b. Commissioner Jarboe moved, seconded by Commissioner Dement, to approve and authorize Commissioner President to sign CSAFE Grant Award to fund police officer in CSAFE area ($12,000-State). Motion

6 (Jeff Morris, Dept. of Juvenile Services) c. Commissioner Dement moved, seconded by Commissioner Mattingly, to approve and authorize Commissioner President to sign CSAFE Grant Award to provide funding to purchase urinalysis kits for CSAFE program ($2,600-State). Motion

7 (David Zylak, Erin Gass) d. Commissioner Dement moved, seconded by Commissioner Mattingly, to approve and authorize Commissioner President to sign the CSAFE Grant Award for the St. Mary s County/Lexington Park/Great Mills Community Policing Project to fund overtime in CSAFE area ($12,000-State). Motion Commissioner Jarboe moved, seconded by Commissioner Dement, for the Board of County Commissioners to meet in Executive Session in order to discuss Real Property Acquisiton/Disposition matters as provided for in Article 24, Section 4-210(a)11. Motion Commissioner Dement moved, seconded by Commissioner Mattingly, for the Board of County Commissioners to meet in Executive Session in order to discuss Personnel matters, to include boards and committees, as provided for in Article 24, Section 4-210(a)1. Commissioner Jarboe voted no. Motion EXECUTIVE SESSION Personnel Commissioner Thomas F. McKay, President Commissioner Lawrence D. Jarboe Commissioner Thomas A. Mattingly, Sr. George Forrest, County Administrator Delores Lacey, Appointments Secretary Valerie Pilkerton, Assistant Appointments Secretary Donna Gebicke, Recorder Authority: Article 24, Section 4-210(a)1 Time Held: 11:34 am 12:20 pm Action Taken: The Commissioners reviewed applications for boards and committees vacancies. EMERGENCY COMMUNICATIONS CENTER The Commissioners departed to participate in a demonstration of M/A-COM s Interoperable Public Safety Communications Unified Network System in the governmental center parking lot. Personnel Commissioner Thomas F. McKay, President Commissioner Daniel H. Raley

8 Commissioner Lawrence D. Jarboe Commissioner Thomas A. Mattingly, Sr. George Forrest, County Administrator Delores Lacey, Appointments Secretary Valerie Pilkerton, Asst. Appointments Secretary Donna Gebicke, Recorder Authority: Article 24, Section 4-210(a)1 Time Held: 1:45 pm 2:16 p.m. Action Taken: The Commissioners discussed boards and committees vacancies.

9 Real Property Acquisition/Disposition Commissioner Thomas F. McKay, President Commissioner Daniel H. Raley Commissioner Lawrence D. Jarboe Commissioner Thomas A. Mattingly, Sr. George Forrest, County Administrator John Norris, County Attorney Joyce Malone Donna Gebicke, Recorder Authority: Article 24, Section 4-210(a) 11 Time Held: 2:17 pm 2:29 pm Action Taken: The Commissioners discussed real property issues. Commissioner Mattingly departed the meeting at this time. The following minutes were transcribed by Kate Mauck: PUBLIC HEARING: PRESENTATION OF DRAFT ORDINANCE TO CREATE HOLLY POINT SHORE EROSION CONTROL DISTRICT George Erichsen, Director, Department of Public Works and Transportation Thomas Brower, Senior Engineer for Department of Natural Resources Shore and Erosion Control Program Scott Alexander, Project Engineer John Groeger, Project Manager All Property Owners The purpose of the public hearing was to conduct a Shore Erosion Control Special Taxing District for properties in the community of Holly Point, which is located in the First Election District and adjacent to Holly Point Road on the Chesapeake Bay. Mr. Erichsen presented a copy of the Notice of Public Hearing, which was properly advertised on June 16 and June 23, In addition, a copy of the certified mail receipts to property owners was submitted for public record. Commissioner President McKay opened the public hearing for comments from citizens, with the following individual speaking:

10 John Porcari, Holly Point Road Thanked Mr. Alexander, Mr. Groeger, and Mr. Brower for the assistance provided to the property owners of Holly Point. Urged Commissioners to support the creation of this district. Stated that the properties are in imminent peril without the creation of the district and asked the County to shave time off this process wherever possible. Commissioner President McKay closed the public hearing, and stated that the record would remain open for a period of ten days in order to accept written public comment. The matter will then be placed on the Commissioners agenda for discussion/decision. It was reported that the proposed schedule for the project would be to accept bids late in the winter and for construction to begin by March Mr. Brower suggested that he meet with Commissioners in order to outline the billing process with DNR and how it might be established so that the County would not first have to pay the bills and then await reimbursement from DNR. Donna Gebicke recorded the remaining meeting minutes: BRAC UPDATE MEETING The Commissioners departed to attend a BRAC Update meeting at the Patuxent Naval Air Museum. EXECUTIVE SESSION (Governmental Center) Personnel Commissioner Thomas F. McKay, President Commissioner Daniel H. Raley Commissioner Lawrence D. Jarboe Commissioner Thomas A. Mattingly, Sr. George Forrest, County Administrator John Norris, County Attorney Donna Gebicke, Recorder Authority: Article 24, Section 4-210(a)1 Time Held: 4:28 pm 5:04 pm Action Taken: The Commissioners discussed personnel matters. Real Property Acquisition/Disposition Commissioner Thomas F. McKay, President Commissioner Daniel H. Raley Commissioner Lawrence D. Jarboe

11 Commissioner Thomas A. Mattingly, Sr. George Forrest, County Administrator John Norris, County Attorney Joyce Malone, Real Property Manager Donna Gebicke, Recorder Authority: Article 24, Section 4-210(a)11 Time Held: 5:10 pm 5:45 pm Action Taken: The Commissioners discussed personnel matters. ACTIONS FROM EXECUTIVE SESSION Commissioner Jarboe moved, seconded by Commissioner Raley, to direct staff to proceed as discussed in the area of personnel. Motion Commissioner Jarboe moved, seconded by Commissioner Dement, to direct staff to proceed as discussed regarding property disposition/acquisition matters. Motion Commissioner Jarboe moved, seconded by Commissioner Dement, to direct staff to schedule and advertise Public Safety Director interviews for Executive Session on July 12. Motion ADJOURNMENT The meeting adjourned. Minutes Approved by the Board of County Commissioners on Donna M. Gebicke, Administrative Assistant to the Board of County Commissioners