MINNESOTA WOMEN OF TODAY PLAN OF ACTION

Transcription

1 MINNESOTA WOMEN OF TODAY PLAN OF ACTION SERVICE~ GROWTH~ FELLOWSHIP - 1 -

2 Minnesota Women of Today Plan of Action Compiled by: Brenda K. Sather Distributed: August 2017 Printed by: Staples A very special thank you to the following organizations and individuals who recognize the importance of this valuable resource and who have contributed towards its completion: Key Women Club Shelli Struzyk, President Brenda K. Sather, Secretary Melrose WT White Bear Lake WT Lisa Hahn, PA Sauk Rapids WT Greenbush WT Monticello WT Madelia WT District 4 Barb Zeroth, EVP Bonnie Olmanson Avon WT Katie Castro, Executive Director Duluth WT Aitkin WT St. Michael-Albertville WT Cindy Umland, Membership VP I encourage the chapters and districts to use this Plan of Action as a useful resource tool throughout this year. It contains history about the Minnesota and US Women of Today, information on orientations, officer and new member installation, extensions, committees, programming areas, Foundation, Key Women, the calendar and budget, chapter rosters and our bylaws and policies. A heartfelt thank you goes out to the members of the Minnesota Women of Today who assisted with the completion of the Plan of Action. A very special thank you goes to Katie Castro and Shelli Struzyk for their guidance and assistance in compiling this information. Please use the information contained in these pages, and join President Shelli Struzyk and her staff as we share the meaning of It s a New Dawn, It s a New Day for the members of the Minnesota Women of Today. Brenda K. Sather State Secretary - 2 -

3 Table of Contents State President s Letter... 3 State Staff Roster State Program Managers District Directors National Staff State President Plan of Action... 8 Administrative Vice President Plan of Action... 9 Membership Vice President Plan of Action State Growth Plan Chapter Management Vice President Plan of Action Internal Vice President Plan of Action Internal State Program Managers External Vice President Plan of Action External State Program Managers Extensions Director Plan of Action Secretary Plan of Action Parliamentarian Plan of Action Chairman of the Board Plan of Action Future Directions Committee Plan of Action...21 Marketing Committee Plan of Action...22 Membership Committee Plan of Action 23 State Treasurer Plan of Action Proposed State Budget Executive Council Budget State Calendar Convention and State Meeting Schedule State Map of Districts and Chapters State Organization Extending a New Chapter State Programming Three-Year Programming Review Process Manual Review Schedule Guidelines for Bidding for a State Program Manager Position State Priority Project Bid Guidelines Glossary of Terms State Committees Strategic Plan State Resources MNWT Foundation Protocol for Visiting State Officers and Program Managers New Member Orientation Membership Installation Ceremonies Officer Installation Ceremony State Organizational History National Organizational History Organizational Leadership Key Woman Award Key Women Listing Chapter Directory gold section Minnesota Women of Today Bylaws... tan section Minnesota Women of Today Policies... green section - 2 -

4 Shelli Struzyk, President MN Women of Today P.O. Box 84 Sauk Rapids, MN Dear Minnesota Women of Today, I am honored to be serving as the 68 th state president of the Minnesota Women of Today. I am encouraging each and every one of us to take on a new challenge this year using the attitude of It s a New Dawn, It s a New Day. I truly believe that in working together there is nothing that we can t do! In this, I am challenging each member to step out of their comfort zone. Utilize the tools and talents you each have to start each day as a new day in your life. Use this in regard to your family, your job and in your dedication and commitment to your communities and chapters. It is so easy for us all to get beat down with the everyday responsibilities in so many areas of our lives. The staff, executive council, committees and most of all the members can work together to accomplish great things on all levels of our organization. This Plan of Action is intended to be a reference guide for your chapter. There are many items included in this document to help you throughout the year. I encourage you to keep this plan of action with you at meetings and refer to it often. Included in the Plan of Action is the master calendar for our year, member orientation outline, renewal ceremony and officer installation script, rosters of state staff, SPMs, District Directors and national staff, and state committee information. The colored pages in the back contain a listing of all chapters with contact information and the state bylaws and policies. Thank you so much for your commitment to the Minnesota Women of Today. I know that each of you will contribute in so many ways by having the attitude of It s a New Dawn, It s a New Day. I have already seen this working in your chapters, districts and communities and in the way we all represent ourselves in our communities and with each other in our organization. Please feel free to contact me or any member of my staff to help assist you in achieving your goals. Shelli Struzyk President Minnesota Women of Today Live today fully, expressing gratitude for all you have been, all you are right now, and all you are becoming. ~ Melody Beattie - 3 -

5 State Staff Roster State President Internal Vice President Parliamentarian Shelli Struzyk Jessy McShane Illeana Miller PO Box Nature Avenue 6024 Badger Street Sauk Rapids, MN Aitkin, MN Monticello, MN Administrative Vice President External Vice President Presidential Assistant Christine Sibilleau Barb Zeroth Lisa Hahn th Ave th Ave N th Ave NE Roseau, MN Foley, MN Sartell, MN avp@mnwt.org evp@mnwt.org pa@mnwt.org Membership Vice President Extensions Director Chairman of the Board Cindy Umland Brenda Kennelly Jane Hanson 400 River Ave S Apt Martin Street NW th Avenue Sauk Rapids, MN Coon Rapids, MN Madelia, MN mvp@mnwt.org extensions@mnwt.org cob@mnwt.org Chapter Management Vice State Secretary Executive Director President Brenda K. Sather Katie Castro Heidi Westerlund PO Box 27 PO Box th Lane Greenbush, MN Eden Prairie, MN Aitkin, MN Office secretary@mnwt.org Fax cmvp@mnwt.org csc@mnwt.org State Treasurer Julie Hammel Junkite St NW Ramsey, MN treasurer@mnwt.org - 4 -

6 State Program Managers INTERNAL: EXTERNAL: Living and Learning Community Connections Cindy Golbuff Jenise Teske th Street th Ave NE Albert Lea, MN Spring Lake Park, MN Records and Recognition Breaking Free (Priority Area) Shellie Lemmerman Brenda Reeves St Hwy Sunset Rd N Alberta, MN Brooklyn Park, MN rr@mnwt.org priority-area@mnwt.org NEWSLET OPEN newslet@mnwt.org Women s Wellness Donna Barrett th Street S St. James, MN ww@mnwt.org Public Relations OPEN pr@mnwt.org Youth of Today OPEN yt@mnwt.org - 5 -

7 District Directors District 1 Representative District 5 Director District 9 Director Ginny Avenson Sarah Sundine Kim Marstone 206 ½ Knight Ave N Apt B 5919 Badger Street 427 N Jefferson Thief River Falls, MN Monticello, MN New Ulm, MN dd01@mnwt.org dd05@mnwt.org dd09@mnwt.org District 2 Director District 6 Director District 10 Director Kim Hruba Kathy Hansen Brenda Nommensen rd Avenue 5545 Lander Ave th Ave N Warroad, MN Albertville, MN St. James, MN dd02@mnwt.org dd06@mnwt.org dd10@mnwt.org District 3 Director District 7 Director District 11 Director Heather Simenstad Barb Mitchell OPEN st Ave SE 4304 Thornhill Lane dd11@mnwt.org Aitkin, MN Vadnais Heights, MN dd03@mnwt.org dd07@mnwt.org District 4 Director District 8 Director Cara Norling Cathy Snyder 119 Main St W 401 ½ N Chestnut Street Apt 1 Melrose, MN Chaska, MN dd04@mnwt.org dd08@mnwt.org - 6 -

8 UNITED STATES WOMEN OF TODAY NATIONAL STAFF President Nicky Anderson 1005 Park Avenue NE Staples, MN C president@uswomenoftoday.org narky8645@yahoo.com Imagine Create - Inspire Chairman of the Board Barb Wigell 1255 S Michigan Ave Chicago, IL C cob@uswomenoftoday.org seaswept97@comcast.net Strong Women Secretary JoAnn Miller th Ave SW Rochester, MN C secretary@uswomenoftoday.org jomilleruswt@yahoo.com Opening the Mystery of Meeting Minutes Treasurer Bonnie Waller Direct River Drive Coon Rapids, MN C treasurer@uswomenoftoday.org bonwall@comcast.net Multiplying Magic Parliamentarian Jonnie Becker 124 Benton Boone IA C parli@uswomenoftoday.org jonniebecker@msn.com Rowdy in the Rules Membership Vice President Colleen Todd 4845 Quaker Lane N Plymouth, M H C mvp@uswomenoftoday.org c_mtodd@msn.com Catch the Wave in Membership Public Relations Director Daina Mirsch-Wenner 5165 Howard Gnesen Rd Duluth, MN C prdirector@uswomenoftoday.org daina.uswt@gmail.com Shout It Out Loud! Extensions Director Cathy Snyder 401 ½ N Chestnut St Apt #1 Chaska, MN C extensions@uswomenoftoday.org tweedy1966@aol.com Take a Ride on the Wild Side with Extensions Programming Vice President Laura Gaylord 1002 North German Street New Ulm, MN C pvp@uswomenoftoday.org gaylordkl@comcast.net Programming Power and You Personal Development PM Cindy Sanders 4111 Emerson Rd Duluth, MN C pdstep@uswomenoftoday.org cindy.sanders@gmail.com Stepping Out of Your Box Domestic Violence Awareness Terri Hebda 120 W Center Glenwood IL C dva@uswomenoftoday.org Terann1130@sbcglobal.net Light a Path Health & Wellness Prog Mgr Samantha Mongold 8020 East Keats #319 Mesa, AZ C hw@uswomenoftoday.org smongold2017@gmail.com Fit, Fine and Fun with Health and Wellness Presidential Assistant 1 Jane Hanson th Ave Madelia, MN C pa1@uswomenoftoday.org hanson3@cccinternet.net Keeping It Tied Together Presidential Assistant 2 Kayla Hermann 315 East Main Street Madelia, MN C pa2@uswomenoftoday.org kaylahermann@hotmail.com Keeping It Tied Together Webmaster webmaster@uswomenoftoday.or g - 7 -

9 Plan of Action Shelli Struzyk MNWT State President P.O. Box 84 Sauk Rapids, MN (320) A. Achieve year-end membership growth plus 07. May Base: 1038 Year End Goal: Work with Membership Vice President (MVP) to promote promotions and rebates. 2. Encourage the use of the growth plan on the chapter and district levels. 4. Communicate bi-weekly with MVP about progress towards goals. 5. Work with Chapter Management Vice President (CMVP), MVP and Extensions Director to emphasize and train chapters in orientation, activation and retention. 6. Increase retention to 80%. 7. Use Skype, Zoom and other on line methods to train/communication with chapters. B. Increase the total number of chapters. May chapter Base: 60 Year End Goal: Complete 5 new extensions. a. Work with the Extension Director, Membership Management and 2020 by 2020 committees to develop and implement a plan to complete new extensions. b. Communicate bi-weekly with Extension Director about progress. 2. Provide chapter management tools and assistance to chapters. a. Work with CMVP to develop plans for chapters with TLC status. b. Communicate bi-weekly with CMVP to review president reports and chapter requests and respond. c. Meet once each trimester with the membership team (CMVP, MVP and Extensions Director) to evaluate progress and make plans. d. Encourage the use of Skyping, Zoom, Facebook groups and other on-line methods to connect and train chapters. C. Promote statewide training/communication with chapters/districts. 1. Utilize Skype, Zoom and other tools to bring 1:1 training to chapters/districts. 2. Train staff/exec council on how to use Skype and Zoom. 3. Encourage members to utilize the attitude of It s a New Dawn, It s a New Day on all levels. D. To work with the Programming Vice Presidents to achieve participation and reporting by at least 50% of chapters. 1. Work with Programming Vice Presidents on methods to increase reporting. 2. Support the External Vice President by communicating with all Foundations. 3. Promote nominations, submissions and participation through communications such as NEWSLET, President to President newsletter and Chapter Mailings. E. Strengthen relationship with the United States Women of Today. 1. Attend national convention and establish a working relationship with the National Staff. 2. Be a member of two of the national committees. 3. Encourage staff and state program managers to submit reports to appropriate national officers including programming hours and donation dollars. 4. Encourage inclusion of US promotions in CIPs, on web site and other communications

10 Goals 1. Be dedicated to maintaining an open line of communication with all District Directors by contacting each one at least monthly 2. Be responsible for providing five quality training sessions and a positive team building environment for this years' District Directors 3. Have all District Directors submit a Fast Start, mid-year or year-end entry by educating them on their purpose and value at each training session 4. Assist State Delegates in developing and maintaining a positive attitude by holding five training sessions 5. Motivate State Delegates to submit at least 35 Fast Start, mid-year or year-end entries Implementation 1. Be dedicated to maintaining an open line of communication with all District Directors by contacting each one at least monthly and using: o A closed Facebook group o Monthly newsletters with relevant content, training, reminders, and staff articles o A Pinterest board, topics to include: Motivational, inspirational and positive quotes Organization, filing, planning, time-management Leadership 2. Be responsible for providing five quality training sessions and a positive team building environment for this years' District Directors o MNJOTS will include a comprehensive overview of District Director operations, training in other key areas, as well as an opportunity for bonding o Fall State priorities will be membership goals, mid-year evaluations, delegating and problem-solving o Leadership training and team-building will take place during Mid-Year Exec Individual activity planned to demonstrate we're all unique but work as a team by joining together o Dominant topics at Winter State will be preparing for a successor, record-keeping and year-end entries o Building a legacy, strengthening ones' district, celebrating and transferring of files will be the focus at Annual 3. Have all District Directors submit a Fast Start, mid-year or year-end entry by educating them on their purpose and value at each training session o Discuss the review and judging process - emphasizing goals, implementation and results o Provide links and examples to follow, as well as reminders to complete using , newsletter, Facebook o Share templates and/or tools to track activities o Offer suggestions o Recognize District Directors who submit entries 4. Assist State Delegates in developing and maintaining a positive attitude by holding five training sessions o Roundtable at Annual convention will consist of an introduction to being a State Delegate, Fast Start review, and encouraging them to promote excitement and fun in the organization o Fall State roundtable topics will be on leadership, delegating and visitations o Teamwork and mid-year entries will be the primary focus at the President/State Delegate retreat o Motivation, membership and year-end entries will be discussed at the Winter State roundtable o Engage State Delegates in a roundtable at each district meeting attended Recognize an outstanding State Delegate from each district o Reinforce training discussions and stimulate participation In a closed Facebook group Produce relevant and engaging publications 5. Motivate State Delegates to submit at least 35 Fast Start, mid-year or year-end entries o o o o Introduce Fast Start and mid-year entry forms at the Annual roundtable Additional promoting at President/State Delegate retreat and Fall State roundtable Promote year-end entry at Winter State roundtable Provide tips and offer suggestions through s, Facebook group, publications and handouts Consider hosting Facebook chat Recognize State Delegates that submit entries - 9 -

11 Cindy Umland Membership Vice President 400 River Ave S # Plan of Action Sauk Rapids, MN mvp@mnwt.org Goals 1. Show membership growth +7 at the end of year. 2. Increase year-end membership retention rate to 80%. 3. Communicate with chapters, districts, Executive Council and USWT each trimester. 4. Update and maintain membership information on Facebook and web site 5. Promote at least six traveling m-events, having two per trimester facilitated by staff and MMC. 6. Create and distribute Membership Kits. Implementation 1. End the year with membership growth +7. A. Promote established membership programs for membership growth. B. Include training materials in Chapter Information Packs (CIPs) on recruitment, prospective member lists, orientation, and retention. C. Promote Shine Weeks (7/23, 8/24, 11/12, 2/11,3/18) and offer incentives for holding events and signing new members. D. Promote Star Status for chapters each trimester; bronze-sign a member, silver-sign a member and 75% retention, gold-growth and 75% retention. E. Promote President Shellie s birthday by signing 52 members during first trimester. F. Secure funding for membership growth incentives from the MNWT Foundation. G. Promote the Galaxy Club for Chapters (sign five members) and Districts (sign ten members) Chapters and districts achieving this each trimester, will be members of the Universe Club. 2. Increase year-end membership retention rate to 80%. A. Promote established membership programs for trimester and yearend retention. B. Include training in CIPs on activation, using programming with membership, and public relations. C. Create a renewal ceremony for chapters to use and include in the Fall State CIP. 3. Communicate with chapters, districts, state membership officers and USWT each trimester. A. Use Chapter Mailing, CIPs, Facebook posts, Live feeds and post monthly recognition ideas. B. Utilize the trimester matrix, in the Administrative Vice President s (AVP) newsletter, and at district visits. C. Update the State President weekly, daily during the fourth month of trimester, and update the Membership Team biweekly. D. Forward information from the USWT to chapters for chapter use, and invite USWT MVP to close out or call her with updates. 4. Update and maintain membership information on Facebook and MNWT website A. Update Facebook page with new membership event ideas and activities monthly B. Update membership information including PowerPoint orientation on MNWT web site. 5. Promote at least six traveling m-events, having two per trimester facilitated by staff and MMC. A. Hold trimester drawing to recognize two chapters holding an m-event. B. Have one trimester drawing for TLC chapters 6. Create and distribute Membership Kits. A. Create three new Membership Kits and update on the MNWT website. B. Promote use of existing Membership Kits to increase exposure and availability

12 Minnesota Women of Today State Growth Plan I. Set your goals - How many members would you like your chapter to have at the end of the year? Write that number here II. Where are you starting from? 1. Write down your May base. _ Look at your chapter roster or Activation/Retention Checklist. Count up the number of members due each trimester and write those numbers below. Due Tri Due Tri Due Tri 3_ Now look at the names. Count up how many you know will renew. Renew Tri Renew Tri Renew Tri 3_ Total the Renew Trimester numbers. _830 III. Look at the impact of renewals on your goal. 1. Subtract the Renew Trimester total from your Goal. 215 This is how many new members your chapter will need to meet your goal. You can lower this number if you renew (reactivate) more of your current members. 2. Estimate when you will get those new members. Spread them out over the 3 trimesters. (note: NMA=new member add) NMAs Tri 1 72 NMAs Tri 2 71 NMAs Tri 3 _72 IV. Set some trimester goals - Check your progress every trimester! First Trimester May Base _1038_ Second Trimester Ending Base (1 st Tri) _1048_ Third Trimester Ending Base (2 nd Tri) _1055_ minus Due Tri 1 _311 minus Due Tri 2 _319 minus Due Tri 3 _408 plus Renew Tri 1 _249 plus Renew Tri 2 _255 plus Renew Tri 3 _326 plus NMAs Tri 1 72 plus NMAs Tri 2 _71 plus NMAs Tri 3 72 ************************ ************************ ************************ equals Tri 1 Goal _1048_ equals Tri 2 Goal _1055_ equals Tri 3 Goal _1045_

13 CHAPTER MANAGEMENT VICE PRESIDENT (CMVP) PLAN OF ACTION Heidi Westerlund th Lane Aitkin, MN Embrace the New Day GOALS A. Reduce the number of TLC chapters on May 1, 2018, by 50% from May 1, B. Have 25 chapters participate in state training sessions (President/State Delegate Retreat and LOTS). C. Sign and activate 10 Gold Team members by Mid-Year Executive Council weekend. D. Have 15 chapter presidents complete their fast starts. E. Develop an individualized plan with each District Director (DD) who has a TLC chapter. F. Provide training for the new forms (Programming and Success). IMPLEMENTATION A. Reduce the number of TLC chapters on May 1, 2018, by 50% from May 1, Offer support/training to ALL chapters to help keep chapters off the TLC list. 2. Provide support to TLC chapters by contacting each TLC chapter president within 30 days of notification they are on the TLC list. 3. Utilize Executive Council (especially District Directors) and/or Gold Team members to contact and/or visit TLC chapters as necessary. 4. Work with the Membership Management Committee for assistance and ideas. B. Have 25 chapters participate in state training sessions (President/State Delegate Retreat and LOTS). 1. Attend president/state delegate round tables at conventions and distribute registration forms. 2. Schedule president/state delegate retreat for July or August as a one-day training. 3. Promote in all relevant Chapter Information Packets (CIPs), s, Chapter Mailing Highlights and on the Chapter Management Vice President (CMVP) Facebook page. 4. Work with other staff members to update LOTS training with an emphasis on fun and membership for ALL participants. C. Sign and activate 10 Gold Team members by Mid-Year Executive Council weekend. 1. Provide information on what it means to be part of the Gold Team. 2. Emphasize importance of being on Gold Team and it s reward. 3. Recruit members from chapters, Executive Council and current Gold Team members. 4. Circulate sign-up sheets at Annual convention and MNJOTS Executive Council meetings. 5. Ensure Gold Team members know what their responsibilities are. 6. Clearly define how each individual Gold Team member can help. 7. Recognize each Gold Team member with thank you notes. Have 15 chapter presidents complete their fast starts. 1. Provide fast start criteria in my MNJOTS CIP. 2. Promote completion of the fast start through the July Chapter Mailing and on the CMVP Facebook page. Develop an individualized plan with each District Director (DD) who has a TLC chapter. 1. Work personally with the DDs that have TLC chapters at MNJOTS and at each convention. 2. Provide steps to help each chapter get off the TLC list, including suggestions for m-events. F. Provide training on the new forms (Programming and Success) 1. Go to Chapter Membership Meetings and train on the new forms. 2. Promote on Facebook page

14 Plan of Action Jessy McShane Internal Vice President Nature Ave. Aitkin, MN A. Goals 1. Achieve 100% of Internal State Programming Managers completing trimester challenges, Mid Year and Year End Reviews 2. Work with EVP to ensure a team approach to Internal and External Programming 3. Educate Chapters and Districts on new programming/success reporting forms 4. Coach, support, and recruit Internal District Programming Managers B. Implementation 1. Achieve 100% of Internal State Programming Managers completing trimester challenges, Mid Year and Year End Reviews a. Communicate with SPMs through monthly newsletters, weekly s, and/or phone calls b. Offer feedback on CIPs, Chapter Mailing Highlights, NEWSLET articles, staff reports, project fair and forum materials c. Include information on challenges, upcoming deadlines, and tips for submissions in my CIPs 2. Work with EVP to ensure a team approach to Internal and External Programming a. Meet monthly with EVP to keep abreast of what is happening in Internal and External Programming areas b. Support and mentor EVP c. Have joint trainings at MNJOTS, Mid-year, and all conventions 3. Educate Chapters and Districts on new programming/success reporting forms a. Coordinate Chapter/District visitations via telephone or with District Directors, Chapter PVPs or Chapter Presidents b. Presentation at visitations will include information on the new reporting forms and success system 4. Coach, support, and recruit Internal District Programming Managers a. Send newsletter each trimester highlighting programming areas b. Encourage chapter and district Programming Vice Presidents to complete fast starts

15 c. Provide Programming Vice President challenges each trimester INTRODUCING YOUR INTERNAL STATE PROGRAM MANAGERS Living & Learning Ciindy Golbuff My name is Cindy Golbuff from the Glenville Women of Today Chapter. I am thrilled to be serving as your State Living and Learning Program Manager. My theme is Sparkle and Shine. So will you do something for yourself this year? Ignite your inner sparkle. I have served our chapter with all positions including president and state delegate a few times. Along with being active on the district level, I have also served as Ways and Means SMP and continue to work with the finance committee. I am honored and excited for this new year of Women of Today and look forward to spending time together as we work and learn from each other! I look forward to hearing from you through phone calls, s and monthly reports. NEWSLET OPEN This SPM position is the editor of the official newspaper of the Minnesota Women of Today, the NEWSLET. All members receive each issue delivered to their mailing address. All members, chapters and districts are encouraged to submit articles to the NEWSLET by ing IVP@MNWT.ORG. Emphasis this year will be on It s a New Dawn, It s a New Day! personal messages that will be printed in each issue of the NEWSLET. Public Relations OPEN Currently, this SPM position is open. The Public Relations programming area is the "how to" in teaching our members how to market our organization by utilizing community assets: newspapers, cable, television, radio, network and businesses, along with social media. Learn ways to spread Women of Today news! This area promotes Founder's Day and Women of Today Week. Day at the Diamond is a historical event celebrating MNWT at a Minnesota Twins game. This is a USWT programming area. Records & Recognition Shelli Lemmerman Hi, I m Shellie Lemmerman, your new Records and Recognition State Program Manager for the year. I joined Women of Today in 2003 and have since been President, Secretary, as well as in charge of: Records and Recognition, Living/Learning, External/ Internal, and Membership. I m looking forward helping and meeting you at conventions and meetings. Please, feel free to ask me anything anytime, and I ll be happy to help!

16 Barb Zeroth External Vice President th Ave N Foley MN evp@mnwt.org EXTERNAL VICE PRESIDENT PLAN OF ACTION I. GOALS A. Communicate with the External State Program Managers (SPMs) at minimum once each month to assist them in meeting their responsibilities, achieving their goals and inspired to keep doing good work. B. Reach 100% of all External SPMs completing MNWT and USWT Fast Starts, Mid-Year and Year- End Evaluations. C. Meet with all External SPMs and their foundation representatives by second trimester. D. Increase total transmittals by 2% each trimester over total value (service hours and dollars) reported in II. IMPLEMENTATION A. Communicate with the External SPMs at minimum once each month to assist them in meeting their responsibilities, achieving their goals and inspired to keep doing good work. 1. Utilize a Facebook group for easy quick communication with team. 2. Post reminders of upcoming due dates and promote at least one month in advance. 3. examples of past work to help with completion of assignment. 4. Congratulate SPMs in Facebook group when assignment has been completed and with incentives at group trainings over convention. 5. Work with SPMs on Project Fair ideas. 6. Offer timely feedback to SPMs on CIPs, Monthly Mailings and DD newsletter topics. 7. Hold SPM trimester challenges. B. Reach 100% of all External SPMs completing MNWT and USWT Fast Starts, Mid-Year and Year- End Evaluations. 1. Encourage External SPMs to complete their MNWT Fast Start. a. Share examples and requirements with SPMs at Annual Convention and MNJOTS. b. Send reminders and provide training sessions. c. Acknowledge SPMs with an incentive to those completing their Fast Starts. 2. Offer online meeting sessions with SPMs to work collaboratively on Mid-Year and Year- End Evaluations during the month they are due. a. Share examples and requirements with SPMs at Fall Convention training. b. Send Facebook reminders and helpful tips on completion tips for evaluations. c. Provide incentives to those who attended the meeting sessions and for completing their evaluations. C. Meet with all External SPMs and their foundation representatives by second trimester. 1. Encourage SPM to set up visits with the foundation representatives before the end of second trimester. 2. Attend foundation visits with the SPM. D. Increase total transmittals by 2% each trimester over total value (service hours and dollars) reported in Promote completion of new programming forms and have forms available at each convention, district and chapter meeting for easy reporting. Offer incentive to chapter or district reporting most service hours and dollars on new programming form each trimester. 2. Work closely with SPMs to communicate with DPMs and LPMs on submitting the new program forms, for all projects upon completion and promote in all CIPs and newsletters

17 Introducing your External State Program Managers Community Connections - Jenise Teske Ties bind us together Jenise is looking forward to encouraging members to build strong ties within their communities. She will be offering challenges to those who participate in promoting Domestic Violence Awareness. She is excited to see the participation in True Friends and her project of choice "Bundles of Love" this year. Breaking Free - Brenda Reeves Rebuilding Shattered Hearts Brenda is excited to be working with the chapters and districts to support Breaking Free. Supporting Breaking Free is a passion of hers. She has been volunteering for the organization whenever she can. She looks forward to visiting with chapters and districts and sharing how they can promote and support Breaking Free this year. Women's Wellness - Donna Barrett Take charge Exercise Awareness Time Donna is looking forward to having you join her in T.E.A. Time. Take charge Exercise Awareness Time. She will be sharing this theme throughout many challenges this year to learn more about yourself. She will be asking members to support her foundation, the American Liver Foundation by doing the walk with her and continued support for the March of Dimes this year

18 Plan of Action Brenda Kennelly Extensions Director Martin Street NW Coon Rapids MN Goals A. Complete 5 extensions by April 30, B. Visit 5 districts to promote extensions in their communities. C. Provide information and training to the two and under chapters. D. Communicate routinely with US Staff, State Staff and Executive Council. 11. Implementation A. Complete 5 extensions by April 30, Promote extensions in Chapter Information Packets (CIP) and Newslet. 2. Promote the use of all social media sources. 3. Offer incentives for intents to extend and all completed extensions. 4. Work with Executive Council to consistently create a list of possible extension ideas. B. Visit 5 districts to promote extensions in their communities. 1. Schedule district visits with district directors. 2. Attend events as time permits. 3. Provide opportunities for training on extending at district meetings. C. Provide information and training to the two and under chapters. 1. Have monthly phone contact with chapter presidents. 2. Provide incentives for all chapters that complete trimester challenges. 3. Send notes of encouragement to the chapters monthly. 4. Provide training materials as needed. D. Communicate routinely with US Staff, State Staff and Executive Council. 1. Attend all State conventions. 2. Provide articles for each CIP, Chapter Mailing and Newslet. 3. Communicate with US Extensions Director monthly. 4. Work closely with state membership team

19 Putting it Together SECRETARY PLAN OF ACTION Brenda K. Sather State Secretary Minnesota Women of Today PO Box 27 Greenbush, MN GOALS: A. Submit minutes for all Executive Council and Business Meetings to the web site within seven (7) days of the meeting. B. Publish minutes for all Executive Council and Business meetings in the next Chapter Mailing following these meetings. C. Have at least thirty (30) chapters or districts submit their meeting minutes to me for critiquing. D. Have all Chapter Mailings sent out by the first of each month they are published for (i.e. August/September Chapter Mailing to be postmarked on or before August 1st.) E. To complete the State Plan of Action (POA) and Book of Forms update by August 1st. F. To raise enough funds to pay for the printing and distribution of the State Plan of Action. G. To have at least ten (10) Chapter or District Secretaries complete their Fast Start (due July 15). IMPLEMENTATION: A. Submit minutes for all Executive Council and Business Meetings to the web site within seven (7) days of the meeting. 1. Write the meeting minutes immediately following the meetings and upload to Dropbox for publication on the web site. B. Publish minutes for all Executive Council and Business meetings in the next Chapter Mailing following these meetings. 1. Ensure the minutes are published in the Chapter Mailing immediately following these meetings. C. Have at least thirty (30) chapters or districts submit their meeting minutes to me for critiquing. 1. Offer incentives to chapters and districts that submit meeting minutes by holding a drawing each trimester for those sending their minutes for critiquing. 2. Utilize a standard critique form to evaluate submitted meetings minutes. 3. Critique and provide feedback on meeting minutes submitted within one month of receiving them. D. Have all Chapter Mailings sent out by the first of each month they are published for (i.e. August/September Chapter Mailing to be postmarked on or before August 1st.) 1. Educate Executive Council members that are required to submit for the Chapter Mailing how to do so using Google Documents. 2. Send reminders out to those required to submit highlights to the Chapter Mailing at least one week before the due date and create fun and unique ways to encourage meeting deadlines. 3. Work closely with the Chapter Service Center (CSC) to get the Chapter Mailing printed and returned to me for mailing in a timely manner. E. To complete the State Plan of Action (POA) and Book of Forms update by August 1st.. 1. Solicit bids for cost of printing POA by May 26, 2017 to be approved by Finance. 2. Prepare copy of POA and Book of Forms to be delivered to printer no later than July 25th. F. To raise enough funds to pay for the printing and distribution of the State Plan of Action. 1. Solicit donations and offer incentives to chapters/districts in my Chapter Information Packet (CIP). 2. Offer fun and creative challenges to the Executive Council each trimester until goal is met. G. To have at least ten (10) Chapter or District Secretaries complete their Fast Start. 1. Promote and offer incentives to any secretary completing their Fast Start

20 State Plan of Action Illeana Miller MNWT State Parliamentarian 6024 Badger St, Monticello, MN I. GOALS A. Review at least 20 chapter and 5 district bylaws and policies, by year end, giving feedback within 30 days of receipt. B. Attend five 5 bylaw and policy review meetings (chapter or district), during the year, to provide assistance with their review. C. Hold the State Bylaw and Policy review by December 1, 2017 with at least 1 member from each of the 4 areas. D. Provide Crown Challenges to chapters and districts for running efficient business meetings and tips on how to follow Robert s Rules of Order. II. IMPLEMENTATION A. Review at least 20 chapter and 5 district bylaws and policies, by year end, giving feedback within 30 days of receipt. 1. Contact chapter presidents and district directors via , on the Parliamentarian website, Facebook page and chapter mailing requesting them to send their bylaws and policies to be reviewed. 2. Utilize state publications to promote submission of bylaws and policies for review. 3. Offer an incentive drawing at Annual Convention for chapters and districts submitting their bylaws for review. B. Attend five 5 bylaw and policy review meetings (chapter or district), during the year, to provide assistance with their review. 1. Contact chapter presidents and district directors via , on the Parliamentarian website, Facebook page and chapter mailing that I am available to attend their bylaws and policies review. 2. Work with CMVP to determine chapters or districts that may benefit from assistance from the State Parliamentarian. 3. Work with Extensions Director to ensure new chapters have bylaws and policies in place. 4. Work with 2 and Under Chapters to ensure they have updated bylaws and policies. C. Hold the State Bylaw and Policy review by December 1, 2017, with at least 1 member from each of the 4 areas. 1. Set a date and secure a location near the metro area. 2. Promote attendance and offer an incentive for those attending in state publications, s, and on the Parliamentarian website and Facebook page. 3. Offer a Go-To meeting for those that cannot travel and would like to attend. D. Provide Crown Challenges to chapters and districts for running efficient business meetings and tips on how to follow Robert s Rules of Order. 1. Offer Robert s Rules of Order information monthly on the Parliamentarian Facebook page and in each CIP. 2. Provide training of Robert s Rules of Order in state publications, Parliamentarian website, Facebook page, and at visitations. 3. Provide a special challenge on parliamentary procedure each month on Facebook page and draw for a winner at each convention

21 State Plan of Action Jane Hanson Chairman of the Board th Avenue Madelia MN website: mnwt.org Goals/Implementation A. Serve as a liaison between the Minnesota Women of Today (MNWT) and the United States Women of Today (USWT) 1. Establish an ONTO committee to promote national convention. 2. Have at least 15 members attend mid-year convention in October and 20 year-end in June. 3. Host visiting national officers at state meetings. 4. Promote USWT certifications at state meetings. B. Serve as Chair of the Elections Committee, securing president and treasurer candidates on or before February 1st 1. Select committee members representing each of the four (4) areas, prior to Fall State Solicit prospective staff, presidential and treasurer candidates and provide guidelines and guidance for those seeking an elected position. 3. Oversee and implement the elections as governed by the MNWT Bylaws. 4. Coordinate Area Meetings, Friday night caucus and the elections meeting at Annual Convention C. Educate and assist District Directors with Area Meeting planning 1. Meet with District Directors at Fall State, Mid-Year Exec and Winter State to plan Area Meeting location, format and publicity of event. D. Coordinate and facilitate March Planning 1. Secure a host chapter in a central location for March Planning by 2017 Mid-Year Exec. 2. Solicit recommendations from current Exec Council and committee chairs by Winter State E. Work with Committee Chairs to provide informative and productive committee meetings 1. Review agenda items prior to each meeting and ensure agenda/minutes are out 2 weeks prior to meeting. 2. Forward any brain storming ideas and suggestions to add to each agenda. 3. Work with committee chairs to oversee taskforce and sub-committees are meeting and ready to report at committee meetings. F. Assist with manual review and complete reviews prior to the appropriate Future Directions. 1. Coordinate efforts with manual review committee. 2. Help to identify updates that are needed and assist with finalized updates in a timely manner. G. Host past presidents in attendance at state meetings 1. Recognize and welcome the contributions of the past state presidents in attendance

22 Tevyan Sorensen Forest Circle Burnsville, MN Goals: Future Directions Plan of Action Have at least 30 Women of Today members attend each of the scheduled Future Directions meetings. 2. Use technology such as Google Hangout, Go To Meeting and/or Skype to allow more members to participate in Future Directions meetings. 3. Have monthly contact with all Sub-Committee Chairs. 4. Have communication each trimester with Future Directions Committee members. Implementation: 1. Promote meetings in CIPs, Social Media posts, and Chapter Mailings. Work with Sub-Committee chairs to help promote their areas and attendance of sub-committee members at Future Directions meetings. 2. Work with Web-Team and meeting facilities to set-up technology so that members can join in on these meetings. Promote this option in CIPs, Social Media posts and Chapter Mailings. 3. Contact each Sub-Committee Chair via or phone to get updates monthly while also providing guidance where needed. Work with Sub-Committee chairs to ensure progress is being made and reported or actioned accordingly at the Committee level. 4. Contact all Future Directions Committee members each trimester to ensure participation or understand need for substitutes at Future Directions meetings

23 Together We Can Make a Difference with Marketing Plan of Action Shellie Matthes Marketing Committee Chair 3675 St. Regis Drive White Bear Lake, MN (m) marketing@mnwt.org I. Goals A. Partner with the District Directors to promote the Start with Why campaign. B. Work with committee co-chairs to promote the Bucket of Sunshine organization and raise $1,500 in donations. C. Work with the Expo Chair to sign 10 vendors for the Project Fair Expo at the Fall State Convention with the Minnesota Women of Today Organization. D. Work with the Promotional Chair to have six or more members volunteer at the Hand On Twin Cities Expo at the Mall of America. II. Implementation A. Partner with the District Directors to promote the Start With Why campaign. 1. Engage the District Directors in finding out their Why and helping to collect the Why from their chapter members. 2. Encourage all committee members to share their reason Why they joined and continue to renew their membership. 3. Gather and display the reasons Why at conventions to inspire everyone! B. Work with committee co-chairs to promote the Bucket of Sunshine organization and raise $1,500 in donations. 1. Partner with co-chairs to create a visual display to show the impact we are making with the Buckets of Sunshine organization each trimester. 2. Maintain contact with Administrative Vice President and District Directors sharing our progress to keep chapters informed about Buckets of Sunshine organization. 3. Highlight Buckets of Sunshine organization in Chapter Information Packets (CIP), website, Facebook, and chapter mailings. 4. Encourage the membership to support the Buckets of Sunshine organization through volunteering, donations and fundraising activities. C. Work with the Expo Chair to sign 10 vendors for the Project Fair Expo at the Fall State Convention with the Minnesota Women of Today Organization. 1. Ask members that have home-based businesses to participate in the Project Fair Expo. 2. Promote the vendor fair on website, Facebook and chapter mailings. 3. Advertise on MNWT Facebook page vendors who have committed to attending! D. Work with the Promotional Chair to have six or more members volunteer at the Hand On Twin Cities Expo at the Mall of America. 1. Work with the Promotional Chair to solicit volunteers for the Hand On Twin Cities Expo through Fall State CIP, Facebook, and chapter mailings. 2. Coordinate with Promotional Chair to offer an incentive drawing for the Women of Today members that work or attend event. Perhaps Bonus Points for Success

24 Forever Friendships PLAN OF ACTION Sherry Boike Membership Management th Ave NW Coon Rapids, MN I. GOALS A. See an increase of first timers by 10% at each convention. B. Strive for membership growth of 10, 80% retention. C. Review New Member Packets D. Create a short information sheet/checklist to be given to newly extended chapters to help them get off to a solid start. II IMPLEMENTATION A. See an increase of first timers by 10% at each convention. 1. Use social media to encourage first timers to attend conventions. 2. Add information to CIP s about conventions and first timer s opportunities. 3. Recognize first timers attending conventions B. Strive for membership growth of 10, 80% retention. 1. Work with Membership Vice President with close-out and membership drives 2. Work to help with Chapter Management Vice President s needs. 3. Assist Extensions Director in completion of her extension goals. C. Review New Member Packets. 1. Familiarize committee with the packets to understand the education they offer. 2. Form a taskforce to review current materials for any changes needed. 3. Work with ED to assemble or distribute packets. D. Create a short information sheet/checklist to be given to newly extended chapters to help them get off to a solid start. 1. Create a task force. 2. Bring together resources for new chapters. 3. This would supplement the Extensions manual but not as overwhelming

25 I. GOALS A. Promote and educate on the use of the new programming report form on how it relates the treasurer s role this year. B. Assist the Finance Committee with state ways and means fundraising to reach the goals of $2,500 for donations, $4,000 for trimester promotionals, $5,000 for special fundraisers, and $1,000 in clothing sales. C. Supervise the State Store Manager and assist with reaching $5,300 in store sales. D. Achieve a balanced budget for Minnesota Women of Today at the mid-year budget review. E. Maintain monthly communication with chapters and districts using the MNWT webpage, social media, , and mailings. II. IMPLEMENTATION A. Promote and educate on the use of the new programming report form on how it relates the treasurer s role this year. 1. Include information on the new programming report form in all communications and promote online submissions. 2. Coordinate education and promotion with the External Vice President and External State Program Managers. 3. Send reminders to chapters and districts each trimester to complete the programming report form. B. Assist the Finance Committee with state ways and means fundraising to reach the goals of $2,500 for donations, $4,000 for trimester promotionals, $5,000 for special fundraisers, and $1,000 in clothing sales. 1. Assist Finance fundraising chairs and/or committee to run trimester promotionals and fundraisers, communicating regularly to ensure progress toward goals. 2. Communicate to chapters and members through newsletters, webpage, social media and about the fundraisers. C. Supervise the State Store Manager and assist with reaching $5,300 in store sales. 1. Maintain contact with the State Store Manager at least bi-monthly and assist promoting new and current state store items at conventions and through different media. 2. Promote state store presence at MNWT district and state events besides conventions. 3. Promote state store sales in treasurer CIP each trimester and feature specials from State Store Manager. 4. Assist State Store Manager with implementation of online store presence on the MNWT website. D. Achieve a balanced budget for Minnesota Women of Today at the mid-year budget review. 1. Participate on the income increase and cost reduction task force, comprised of Finance Committee members. 2. Educate membership on the status of MNWT budget, encouraging commitment to participate in state fundraisers. E. Maintain monthly communication with chapters and districts using the MNWT webpage, social media, , and mailings. 1. Inform chapters and members of each state fundraiser and promote participation from all chapters. 2. Provide minutes and highlights from Finance Committee meetings. 3. Educate memberships on financial topics including treasurer reports, budgeting, sales tax, gambling rules and annual registrations (Minnesota and Federal 990N). 4. Provide chapters and districts with training materials and updates via CIPs, webpage, and s

26 Minnesota Women of Today Budget Proposal Budget INCOME 40 Sales 402 State Store Sales/Taxable $5, State Store Sales/Non-Taxable $ Total 40 Sales $5, Promotionals 420 W & M Donations $2, Promotionals $4, Clothing $1, Total 42 Promotionals $7, Finance Committee 4221 Finance Committee Fundraisers $5, $5, CIP/Chap Mailing Subscription $ State Dues $45, National Dues $5, Charter Fee & Extension $80.00 $50, Programming 445 Community Connections Awards $ Convention Service Project $ O/S Young Adult $ O/S PDC $ Women Who Impact $ Total 44 Programming $ Personal Enrichment $ PE Videos $ $ Conventions 450 Foundation Guests $ Winter State $8, MNJOTS $3, LOTS $1, MidYear Exec $1, Pres/SD Retreat $ USWT Convention $5, Total 45 Conventions $19, Twins Game I/O $ Nametags $ Interest AR Late Fees $25.00 $25.00 $ Newslet Personal Messages Newslet Returns $ $30.00 Total 47 Newslet $ Insurance - Chap. Liability Misc. Income $5, $ Membership Late Fee $ Annual Registration Late Fee $ Late Fee $ $6, Marketing POA/Book of Forms $ $ Project Fair $ Total 490 Marketing $

27 Budget 495 National 495 ONTO $2, National Campaign $ Total 495 National $2, Other 4974 E.C. Shirts (I/O) $ State Pres Gift (I/O) $ Donations - Manual Prtg $ Donations - Foundation $0.00 Total 497 Other $0.00 TOTAL INCOME $100, EXPENSES 50 National Dues $5, $5, Charter and Extension Expenses Charter Banquet Mileage Charter & Extension Exp-other $ $ Total 502 Charter and Extension Expenses $ New Member Packets $ New Member Packets/Gift Cert $75.00 $ Cost of Sales 5101 State Store Cost $3, Credit Card Fees $ Postage & Mailings $ State Store Mgr-Mileage $ State Store Mgr-Registration $ Total 51 Cost of Sales $3, Promotional & Fundraiser Expenses 521 W & M Promotions $3, Clothing $ Finance Committee Fundraisers $ Total 52 Promotional & Fundraiser Expenses $3, Chapter Service Center 531 Payroll Training Exec. Dir. $ Unemployment $ FICA/Medicare Match $1, Workers Comp $ Payroll - other $19, Total 531 Payroll $20, Gen. Office Supplies $ Mileage - CSC Mileage - Conventions $ $ Office Equip. Maint. $1, Office Equip. Purchase $ Misc Small Office Equip. $ Exec. Council Equip/Maint $ $2, Office Maint. & Supplies Telephone - CSC $1, Printing - CSC $ Postage -CSC $ Rent - CSC $5, Chapter Mailing Postage $ Total 5390 Office Maint & Supplies $7, Gen. Liability Insurance $5, $5,

28 Budget 5399 Website Webmaster Services $1, Webteam - Conventions $ Website-other $80.00 Total 5399 Website $1, Awards 541 Pres. Trimester Awards $1, Year End Awards $1, Exec. Council Plaques $ Membership Incentives $ Outstanding Program Mgr $ Project of the Trimester $ Success System $30.00 Total 54 Awards $2, Extension Incentives $ Extension Chapter Manuals $ $ Programming Awards 5475 Evaluation Entry Judging $ Personal Enrichment $ O/S Young Adult $ Outstanding PDC $ Women Who Impact $ Total 547 Programming Awards $ Newslet Expense 551 Newslet Printing $1, Newslet Postage $1, Newslet Returns $50.00 Total 55 Newslet Expense $3, Conventions 560 Convention Guests $ Winter State $9, MNJOTS $4, LOTS $ Mid Year Exec $1, Pres/S Del Retreat $ USWT Convention Exp (host) $5, Convention Stipend $ Total 56 Conventions $21, Misc. Council 5672 Twins Game $ Convention Service Project Expens $ Nametags - Exec. Council $ Speakers $1, PR Scrapbook Total 560 Misc. Council $50.00 $1, Officer Expense Officer Expense--Communication $6, Officer Expense--Mileage $8, Total 569 Officer Expense $15, Audit $2, Bad Debts $ Bank Expense $ Bonding $ Depreciation/Office Equip $ First Timers $ Gifts for Speakers & Hosts $ Legal Costs $25.00 $3,

29 Budget 58 Meetings 580 Future Directions Chair $ CIPS-Marketing, MMC, FD COMM $ Mileage - Foundation Visits $ Mileage - Study Committee $ Study Committee $ Membership Mgmt. Comm $ by 2020 Comm. $ Strategic Plan. Comm. $ Manual Review Comm. $ Marketing Committee $ Total 58 Meetings $1, Misc. Exp. $ Paper/Printing/Stationary $ Manual Printing $ POA & Book of Forms $ Gold Team $ Past President Expense $ $2, National 591 USWT Convention Exp. $1, National Entry Fees $ National Campaign Fund $ ONTO $1, US Ambassador $ National Speaker Fund $ Total 59 National $3, TOTAL EXPENSES $107, TOTAL INCOME $100, TOTAL EXPENSES $107, DEFICIT -$7, NOTE: This is the budget proposal, which will be approved by Membership at Fall State. The Finance Committee will be re-evaluating and adjusting the figures in January

30 Minnesota Women of Today Executive Council Budgets Position Name Mileage Communications/Supplies Total Budget President Shelli Struzyk $ 1, $ 1, $ 2, AVP Christine Sibilleau $ $ $ 1, MVP Cindy Umland $ $ $ CMVP Heidi Westerlund $ $ $ IVP Jessy McShane $ $ $ EVP Barb Zeroth $ $ $ Ext Dir Brenda Kennelly $ $ $ Sec Brenda Sather $ $ $ Parli Illeana Miller $ $ $ PA Lisa Hahn $ - $ $ Treas OPEN $ $ $ COB Jane Hanson $ $ $ LL Cindy Golbuff $ $ $ NEWSLET OPEN $ $ $ PR OPEN $ $ $ RR Shellie Lemmerman $ $ $ Breaking Free Brenda Reeves $ $ $ CC Jenise Teske $ $ $ WW Donna Barrett $ $ $ YT OPEN $ $ $ DD01 Rep Ginny Avenson $ $ - $ DD02 Kim Hruba $ $ - $ DD03 Heather Simenstad $ $ - $ DD04 Cara Norling $ $ - $ DD05 Sarah Sundine $ $ - $ DD06 Kathy Hansen $ $ - $ DD07 Barb Mitchell $ $ - $ DD08 Cathy Snyder $ $ - $ DD09 Kim Marstone $ $ - $ DD10 Brenda Nommenson $ $ - $ DD11 Contact (Byron) $ $ - $ TOTALS $ 8, $ 6, $ 15,

31 Minnesota Women of Today Calendar Jun-17 Emphasis: Chapter Management (MN); Personal Development (US); Public Relations(US); STEP (US) Jul-17 5 District Director monthly reports due to AVP 8-11 USWT National Convention in Las Vegas Baby 21 President Shelli's Birthday 28 MNWT Trimester Webinar Night - "New Program Reporting Training" 30 Chapter President reports due to DD NMAs due IN HAND to Chapter Service Center Emphasis: Community Connections-True Friends (MN); Public Relations (MN); Extensions (US); Membership (US) 1 USWT Founder's Day Cheryl L. Anderson scholarship applications due to MNWT Foundation 5 District Director monthly reports due to AVP 12 Out and About Night 15 Early Bird Renewals due POSTMARKED to Chapter Service Center District Director Fast Start due to AVP Chapter President Fast Start due to DD Secretary Fast Start due to State Secretary Treasurer Fast Start due to State Treasurer Membership VP Fast Start due to MVP LPM and DPM Fast Starts due to SPM and DD Programming VP Fast Start due to IVP and EVP District Membership Fast Start due to DD and MVP State Delegate Fast Start due to AVP Marketing (10:00 am), Membership (noon) and Future Directions (1:30 pm); Location Monticello District Directors call Chapter Service Center to check renewals 22 President/State Delegate Retreat in Monticello Shine Week 31 Chapter President reports due to DD NMAs due IN HAND to Chapter Service Center Chapter President Fast Start verification due from DD to CMVP Key Woman nominations for Fall State due to Key Woman President Aug-17 Emphasis: Youth of Today (MN); Health & Wellness (US); Project Recognition (US); Domestic Violence Prevention (US) 1 Programming Evaluations due to IVP/EVP (YT, NEWSLET, PR-available on line) National Night Out - Night to Unite 4 Deadline to order Day at the Diamond tickets from PR SPM 5 District Director monthly reports due to AVP Finance Committee Meeting: 10:00am at Monticello 6 USWT Friendship Day MNWT Foundation Meeting - Location Rice Kid's Week

32 Sep All Renewals due POSTMARKED to Chapter Service Center DD Challenge due to AVP District Directors call Chapter Service Center to check renewals 22 Presidential pin and medallion nominations due to State President 31 Trimester 1 Close Out Chapter President monthly reports due to DD State Delegate Reports due to DD & AVP Programming Trimester Report (NEW) NMAs due IN HAND to Chapter Service Center DPM reports due to DD, SPM and IVP/EVP Founder's Day Participation Forms due to PR SPM End of 1st Trimester Ways & Means Promotionals Emphasis: Community Connections (MN) Public Relations (MN & US), Women of Today Week (MN & US); Membership (MN); USWT Foundation (US); Personal Development (US) Oct-17 1 Project of the Trimester due to SPM Outstanding Program Manager nominations due to SPMs All Certifications due to L&L SPM Impromptu Registration for Fall State due to Living and Learning SPM Friendship Day participation form due postmarked to USWT Membership VP (copy MNWT Membership VP) National Effective Writing essays due to US WT Outstanding Achievement in Programming due to USWT Programming VP State of MN Annual Registration due to Sec. of State's Office 990N filing due to IRS (first deadline, $10 late fee assesed) Begin 2nd Trimester Ways & Means promotionals 3 Day at the Diamond 5 District Director monthly reports due to AVP 1st Trimester Success due POSTMARKED to R&R SPM 10 NEWSLET articles for Post Fall State Issue due to Newslet SPM Fall State Convention, Hinckley MNWT Foundation Special Election Meeting MNWT Foundation Annual Meeting at Fall State Exec Council Meeting 23 Cheryl L. Anderson Art Auction at Fall State Shine Week Women of Today Week 25 NEWSLET Personals due to NEWSLET SPM 30 Chapter President monthly reports due to DD NMAs due IN HAND to Chapter Service Center Emphasis: R&R (MN); Buckets of Sunshine (US); Extensions (US); Domestic Violence Awareness (US) 1 990N filing due to IRS ($40 late fee assessed) 5 District Director monthly report due to AVP 5-8 Mid-Year National Convention - Location Iowa 10 Shout Out with Pride certification due postmarked to USWT PR Director (copy PR SPM) 13 Bylaw Review; Location Monticello 25 MNWT Trimester Webinar Night 28 Make A Difference Day

33 Nov Chapter President monthly reports due to DD NMAs due IN HAND to Chapter Service Center Emphasis: Women's Wellness (MN); Parliamentarian (US); Health & Wellness (US) Dec-17 1 Women Who Impact nominations due POSTMARKED to Awards Committee Chair People with Developmental Challenges nominations due POSTMARKED to Awards Committee Chair Outstanding Young Adult nominations due POSTMARKED to Awards Committee Chair 4 MNWT Foundation Meeting 5 District Director monthly reports due to AVP 9 Out and About Night 10 Mid-year Evaluation due POSTMARKED to R&R SPM Shine Week 15 Early Bird Renewals due POSTMARKED to Chapter Service Center 16 Give to the Max Day District Directors call Chapter Service Center to check renewals 30 Chapter President monthly reports due to DD NMAs due IN HAND to Chapter Service Center Emphasis: Membership (US); Community Connections (US) 1 Chapter Grant applications due to MNWT Foundation Chair Key Woman nominations for Winter State due to Key Woman President 5 District Director monthly reports due to AVP 9 Marketing (10:00 am), Membership (noon) and Future Directions (1:00 pm); Eden Prairie 15 All Renewals due POSTMARKED to Chapter Service Center DD 2nd Trimester Challenge due to AVP Effective Writing Essay Contest entries due L&L SPM District Directors call Chapter Service Center to check renewals 30 State Delegate Reports due to DD & AVP Chapter President monthly reports due to DD NMAs due IN HAND to Chapter Service Center 2nd Trimester Closeout 31 End 2nd Trimester Jan-18 Emphasis: Living and Learning (MN); Personal Development (US) 2 Presidential pin and medallion nominations due to State President Bidding SPM POA due to IVP/EVP All certifications due to L&L SPM Project of the Trimester nominations due to SPM Outstanding Program Manager nominations due to SPMs 5 District Director monthly reports due to AVP 2nd Trimester Success due postmarked to R&R SPM Mid-Year Budget Review DPM Reports due to DD, SPM, and IVP/EVP Programming Trimester Report (NEW) 6 Finance Meeting 10 Insurance Payments due from chapters to CSC

34 Feb-18 NEWSLET articles due for Post Winter State Issue to Newslet SPM 13 MNWT Foundation meeting Winter State Convention; DoubleTree Park Place, St. Louis Park 29 NEWSLET personals due to NEWSLET SPM for Post Winter State Issue 31 Chapter President monthly reports due to DD NMAs due IN HAND to Chapter Service Center Emphasis: NEWSLET (MN), Extensions (MN & US); STEP (US); Domestic Violence Awareness (US) 5 District Director monthly reports due to AVP Sales Tax due to Department of Revenue Shine Week Mar-18 March Planning recommendations due to Chairman of the Board 19 NEWSLET Articles for March Issue due to Newslet SPM NEWSLET Personals for March Issue due to Newslet SPM 28 NMAs due IN HAND to Chapter Service Center MNWT Trimester Webinar Night Chapter President monthly reports due to DD Emphasis: STEP (MN); Membership (MN &US); USWT Foundation (US); Health & Wellness (US) Apr-18 3 Finance Committee Meeting 5 District Director monthly reports due to AVP 7 Out and About Night 10 March Planning 13 Presidential Pins & Medallion nominations for Area Meetings due to State President 15 Early Bird Renewals due POSTMARKED to Chapter Service Center 17 Marketing (10:00 am), Membership (noon) and Future Directions (1:00 pm); Location TBD Shine Week District Directors call Chapter Service Center to check renewals 23 Area 2 Meeting; Rice 24 Area 1 Meeting; Bemidji 31 Chapter President monthly reports due to DD NMAs due IN HAND to Chapter Service Center Emphasis: Volunteer Recognition/Public Relations (US); Outstanding Achievement in Programming (US) 1 Key Woman nominations for Annual due to Key Woman President 5 District Director reports due to AVP 6 Area 3 Meeting; Location TBD 7 Area 4 Meeting; Location TBD 13 Year-End Individual Evaluations due POSTMARKED to R&R SPM 14 MNWT Foundation Meeting 15 Community Connections Award nominations due To CC SPM National Volunteer Week 15 All Renewals due POSTMARKED to Chapter Service Center District Directors call Chapter Service Center to check renewals 24 Presidential Pins & Medallion nominations due to State President 30 End 3rd Trimester Ways & Means Promotional

35 May-18 All Certifications due to L&L SPM Programming Trimester Report (NEW) DPM Reports due to DD, SPM and IVP/EVP Chapter President monthly reports due to DD NMAs due IN HAND to Chapter Service Center Trimester and Year-end Closeout Emphasis: Website (US); Parliamentarian (US); Community Connections (US) 1 1st Fellowship Builder Awards due to USWT MVP, copy to MNWT MVP All US certifications due to USWT All American Chapter information due to USWT President State Delegate Reports due to DD & AVP Project of the Trimester nominations due to SPM Outstanding Achievement in Programming due to USWT Programming VP Outstanding Program Manager nominations due to SPM 5 District Director monthly reports due to AVP DD Challenge due to AVP 3rd Trimester SUCCESS due to R&R SPM LOTS; Location TBD NEWSLET articles for post Annual issue due to NEWSLET SPM Annual Convention; Location Alexandria 21 NEWSLET personals due for post Annual Issue 25 Finance Meeting 31 NMAs due IN HAND to Chapter Service Center Jun-18 Emphasis: Chapter Management (MN); Personal Development (US); Public Relations(US); STEP (US) 1-3 MNJOTS 7-10 USWT National Year End Convention - Minnesota 27 MNWT Trimester Webinar Night

36 Convention and State Meeting Schedule Fall State 2017 Date: September 22-24, 2017 Location: Grand Casino Hinckley Hosted by: District 3 Women of Today Theme: Choose Your Renaissance! Abbreviations for Women of Today President/State Delegate Retreat 2017 Date: July 22, 2017 Location: Resurrection Church, Monticello US Women of Today Mid-Year Convention 2017 Date: October 6-8, 2017 Location: Ankeny, Iowa Hosted by: TBD AVP CC CIP CMVP DD DPM EVP IVP Administrative Vice President Community Connections Chapter Information Packet Chapter Management Vice President District Director District Program Manager External Vice President Internal Vice President Winter State 2018 Date: January 26-28, 2018 Location: Double Tree Park Place, St. Louis Park Hosted by: Minnesota Women of Today Theme: TBD LL Living and Learning LOTS Local Officer Training Session MNJOTS Minnesota June Officer Training Session MNWT Minnesota Women of Today MVP Membership Vice President LOTS 2018 Date: May 5, 2018 Location: TBD Annual Convention 2018 Date: May 18-20, 2018 Location: Arrowwood Resort, Alexandria Hosted by: TBD Theme: TBD NMAs PR RR SPM USWT WW YT New Member Adds Public Relations Records and Recognition State Program Manager United States Women of Today Women s Wellness Youth of Today MN JOTS 2018 Date: June 1-3, 2018 Location: Arrowwood, Brainerd Lakes US Women of Today National Convention Date: June 7-10, 2018 Location: TBD Hosted By: Minnesota

37 Area 1 District 1, 2 and 3 Area 2 District 4, 5 and 6 Area 3 District 7 and 8 Area 4 District 9,10 and 11 Greenbush Lake of the Woods Roseau Warroad Area Hawley Mahnomen Red Lake Falls Thief River Falls II. C. Aitkin Brainerd Lakes Area Duluth Longville Staples-Motley Area Virginia 3 a) Albany Alexandria Area Avon Benson Melrose Area b) Morris Area Willmar Hanska Marshall Montevideo New Ulm Redwood Falls A. B. Fairmont Jackson Madelia Slayton St. James Windom Blooming Prairie Byron Glenville Mankato Straight River 11 Anoka Big Lake Champlin Coon Rapids Elk River Area Mora St. Michael/Albertville Brooklyn Park Fridley Maple Grove New Hope White Bear Lake Arlington/Green Isle Burnsville Eastern Carver Cty Eden Prairie Savage Area Woodbury Hutchinson Area Monticello Rice Sauk Rapids St. Cloud Minnesota Women of Today, Chapter/District Map Revised 2016 Reviewed 07/23/2017 by MNWT Executive Director

38 State Organization Ever wondered what makes up the state organization? The state organization is YOU and all the other members like you! The Minnesota Women of Today is made up of chapters all over the state, with members just like you. The chapters are all configurations and sizes, but they are all bound together with a common goal: to leave the world a better place! When the local chapter plays an active role within the state organization, we become strong. If chapters choose not to become active, we are weakened. One good way to become active in the state organization is to get to know the state executive council and to use them to offer the best opportunities for your chapter. Other good ways to become familiar with the workings of our state organization include: attending state meetings where your ideas can be expressed and where you can exercise your right to vote; reading and becoming familiar with the state plan of action, bylaws and policies; and sharing information about the programming areas with your local chapter. As you familiarize yourself with the workings of our state organization, and as you get to know the people on the executive council, remember to let them help you to serve your communities, your chapter and your members better. They are willing to help -- all you need to do is ASK! Communication Cycle Communication Is The Key! Listed below is the communication cycle used by the organization to effectively serve your chapter. The arrows in the communication cycle indicate how the information within our organization moves in two directions: from local to district to state, and from state to district to local. Each of the steps in between is important and needed! Chapter Status Information Local Chapter President & State Delegate District Director Administrative Vice President State President Programming Information Local Chapter Local Program Manager District Program Manager State Program Manager Internal or External Vice President State President Executive Council Structure The executive council of the Minnesota Women of Today has the same purpose as the local chapter s board of directors. The council meets prior to each state meeting and may take action on policies, make recommendations, and discuss items of importance to all levels of the organization. The executive council consists of the following: State Staff State President - elected each May; presides at meetings of this corporation; supervises activities undertaken by this corporation; is an ex officio member of all committees. Administrative Vice President - appointed position; supervises district directors and state delegates; serves on Future Directions committee. Membership Vice President - appointed position; is the administrator of membership and state s growth plan; and serves on the Membership Management Committee. Chapter Management Vice President - appointed position; is in charge of TLC chapters; supervises Gold Team; promotes the use of chapter management tools; coordinates LOTS; and serves on the Membership Management Committee

39 Internal Vice President - appointed position; is administrator of internal programming; supervises four (4) internal state program managers; serves on the Marketing committee and as an ex-officio member of the Finance committee. External Vice President - appointed position; is administrator of external programming; supervises four (4) external state program managers; serves on Future Directions committee; is liaison between MNWT and foundations; serves on MNWT Foundation Board. Extensions Director - appointed position; assists chapters with extensions process; follows through with newly extended chapters; promotes chapter extensions; serves on the Membership Management Committee and is a member of the MNWT Foundation Board. Secretary - appointed position; records and distributes minutes of all meetings; compiles Chapter Mailings, State Plan of Action (POA) and Book of Forms. Parliamentarian - appointed position; oversees parliamentary procedure at meetings of the corporation; responsible for review of state bylaws and policies; serves on the Future Directions and the Credentials committees. Chairman of the Board - immediate past president; chairs the Elections committee; serves as historian for MNWT; is the liaison between the USWT and MNWT; chairs the ONTO committee for national conventions; serves on the Future Directions committee; oversees statewide committees. Treasurer - elected each May; prepares state budget; chairs the Finance committee; supervises State Store Manager; serves on MNWT Foundation Board and the Future Directions committee. Executive Director - permanent position; serves as a resource for chapters through the Chapter Service Center; serves on the Future Directions, Finance and Foundation committees. Presidential Assistant - appointed position; assists state president in any activities deemed necessary; compiles executive council directory. State Program Managers Other state program managers are selected by executive council through bidding process. They promote participation and provide information for their areas. District Directors These leaders are elected at the winter district meeting or at a special meeting at the end of the year by chapters in each district. They supervise and assist chapters in the district and preside over district meetings

40 Extending a New Chapter One of the greatest challenges and rewards in our organization is starting a chapter in a new community doing an extension. In choosing to work on a new chapter extension, members become a living example of our creed. They are extending the hand of fellowship to a new group of women in a new community. For years to come, the new chapter s contribution to their community will be great. You will be a part of that, since you were a part of their beginning. Steps to completing an extension: 1. Discuss it with your chapter and set up a committee of three to four people. 2. File an Intent to Extend form with the extensions director. 3. Review the Extension Manual for more specific information. 4. Hold informational meetings and establish local contacts within the community. 5. Recruit at least 10 members and your extension is complete! 6. Call the State President, Extensions Director and Chapter Service Center with your news. 7. Work with the extensions director and executive director to complete all the necessary paperwork. After the completion of an extension, the new chapter is supported for the first two years by the extending chapter or the extension team. The new members need to be trained in many areas including: officer responsibilities, running a project, membership recruitment, programming, and the history of Women of Today. It is exciting to see the new chapter learn and grow over the course of their first year. Their excitement is contagious. It spreads to all those who help the new chapter. The second year sees the extension team stepping back and watching the new chapter work alone. The new chapter has gained the knowledge and experience they need to hold their meetings and work on projects. The role of the extending chapter or team is to support the new chapter and help answer their questions. There are many benefits for a chapter working on an extension. The members who help are increasing their recruitment, training, and leadership skills. Energy builds in a chapter, which comes from helping a new group of women become a team and build new friendships. Any member can also join an extension team, which is made up of individual recruiters and trainers. Ideally, a group of three recruiters often from different chapters would begin the extension team. They work together in all aspects of the extension recruitment process including marketing and m-events. Once the chapter has been started, at least four individual trainers with differing backgrounds would be recruited to work with the new extension. The MNWT Foundation has grants and loans available to newly extended chapters and teams that completed new extensions. A grant of up to $150 is available to extending chapters or teams. A grant of up to $200 and a loan of up to $150 are available to newly extended chapters. The USWT offer $30 to newly extended chapters. All grants require proper forms to be file. If recruitment of the extension is going well, a chapter may take over the extension for the training aspect. This offers more continuity for the chapter, by having one constant source of information. Often chapters are afraid of the recruiting side of extensions. This allows a chapter to participate with a higher comfort level. To find out more about joining an extensions team, contact the Extensions Director to learn about possible extensions in your area. There are teams all over the state who are always looking for more people to bring in their individual talents and experiences

41 State Programming Programming Emphasis Months June Chapter Management Public Relations Personal Development/ STEP July Community Connections Extensions Friendship Ventures Public Relations Membership September Community Connections Women of Today Week USWT Foundation Membership Public Relations Personal Development Breaking Free October Buckets of Sunshine Domestic Violence Awareness Extensions Records and Recognition December Membership January Living and Learning. Personal Development Project Recognition March Health & Wellness Membership STEP April Domestic Violence Awareness Listening Course Volunteer Recognition August Domestic Violence Awareness Project Recognition Health and Wellness Ways & Means Youth of Today November Health & Wellness Parliamentarian Women s Wellness February Extensions Domestic Violence Awareness NEWSLET May Website Parliamentarian Community Connections Minnesota Women of Today emphasis United States Women of Today emphasis Internal Programming Living and Learning programming area promotes participation and provides information and project ideas in the areas of personal growth of members; intellectually, spiritually, civically, and through family. This area also promotes the Impromptu competitions as well as the Women Who Impact award. Invocations and benedictions at meetings will fall under this area. NEWSLET is the official newspaper of the Minnesota Women of Today. Every member is encouraged to submit an article to this newspaper by contacting the editor. Items included are: staff and program manager news, awards received at conventions, personal notes, chapter highlights, etc. Each member receives a copy of the publication delivered to her/his home. The NEWSLET editor will also offer tips and ideas on generating your own newsletters. Public Relations programming area is the how to in utilizing your community assets: the local paper, cable network, radio, TV and businesses. Learn ways to spread Women of Today news! Founder s Day is celebrated July 1 and Women of Today Week is celebrated in September. Promote MNWT as one of the top ten volunteer groups to be a part of in Minnesota. This is also a USWT programming area. Records and Recognition programming area is designed to help encourage good record keeping. Ideas for chapter histories come from this area, as do awards and incentive ideas. Presidents, state delegates and executive council members complete individual entries at the end of each year that are beneficial to the next officer in that position. The entries are judged and keys are awarded based on the accomplishments

42 recorded in the entries. Records and Recognition also coordinates the chapter Success System submissions. External Programming Community Connections programming area encourages involvement in the local community (e.g. food shelf, a civic project, senior citizens, adopt-a-family, etc.) This area promotes True Friends, Domestic Violence Awareness, the Outstanding Person with Developmental Challenges Award, the Community Connections Awards, and national programming areas that do not fall under any MNWT programming area. Breaking Free (Priority Area) programming area encourages members, chapters and districts to become educated about and do fundraising for Breaking Free. Breaking Free is an organization created to educate and provide services to women and girls who have been victims of abuse and commercial sexual exploitation (prostitution/sex trafficking) and need assistance escaping the violence in their lives. While Breaking Frees primary mission is to provide direct services to victims and survivors, we also aim to ensure that the services provided are victim-centered, trauma-informed, and operate within a culturally appropriate, age, and gender-specific context; provide transitional and/or permanent housing and rental/placement assistance to our target population; decriminalize victims and encourage the use of precourt diversion in lieu of criminal charges against women in prostitution; educate law enforcement, the criminal justice system, medical professionals, service providers, educators and students, faith communities, and the community at large about the effects of commercial sexual exploitation on women and girls; expose prostitution/sex trafficking as violence against women; and to stop the demand that drives sex trafficking. Women s Wellness programming area will focus on providing and supporting women s health education through traditional and holistic medical practices, as well as balanced lifestyles. The state program manager may promote up to two health areas and possibly one additional foundation of her choosing. The March of Dimes March for Babies will be promoted through this area. Youth of Today programming area promotes ideas and activities that allow youth to discover and experience the importance of volunteering. This area also promotes the Outstanding Young Adult Award, Kids Week and foundations related to youth activities

43 Three-Year Programming Review Process Each year, the programming vice presidents distribute and collect evaluations of the areas for the current year. A programming review committee consisting of the general membership is established for each area. The recommended changes are presented to the executive council at the mid-year executive council meeting. If any changes are to occur, these changes are presented to the general membership at the next state membership meeting. The implementation process takes place the year after evaluation, and then the programming area is allowed a third year extension. Phase 1 Implementation Community Connections Priority Area Living & Learning Public Relations NEWSLET Records & Recognitions Including the Success System Women s Wellness Phase 2 Extension Records & Recognitions Including the Success System Women s Wellness Community Connections Youth of Today Living & Learning Public Relations NEWSLET Phase 3 Evaluation Public Relations NEWSLET Youth of Today Records & Recognitions Including the Success System Women s Wellness Community Connections Priority Area Living & Learning Every area is evaluated in three-year intervals. Input from the general membership is important in this process in order to fully understand the effects of each programming area on individual members and their chapters

44 Manual Review Schedule Manuals are reviewed on a four-year cycle according to this schedule. Personal Enrichment Courses are reviewed under the direction of the Manual Review Chair and committee members. Local Officer and Other Manuals are reviewed under the direction of the Manual Review Chair utilizing reviewers that have held positions in the areas associated with the manuals. Programming (SPM) Manuals are reviewed under the direction of the state internal and external vice presidents in conjunction with the programming review process. Staff and District Director Operations Manuals are reviewed under the direction of the Chairman of the Board. PE Course Local Officer Manuals Other Manuals SPM Manuals Staff/DD Ops Manuals Year Change (video) Live Out Loud Amanda Gore DPM Manual LPM Manual Membership Manual Living & Learning Chapter Manual Priority Program Area Community Connections Living & Learning DD AVP IVP & EVP Committee Chairs Year I Am Beautiful (video) Lead Out Loud Amanda Gore President Vice President R & R Manual PR Manual M-Night Manual PE Manual Youth of Today State Store Manager Treasurer Secretary Parliamentarian Specific Procedures Year Conversation (video) Laughter Yoga (video) Treasurer Secretary Gold Team Outstanding Awards Committee Guidelines NEWSLET Public Relations Extensions Director MVP CMVP Year Fish (video) State Delegate R&R / Success Improvisation Women s Wellness Extensions Outstanding Awards (OYA, WWI, OPDC) President COB Executive Director PA

45 Guidelines for Bidding for a State Program Manager Position It is very important to inform and involve your local chapter if you are interested in bidding for a state program manager (SPM) position. Let your chapter know what they can expect if your bid is accepted. Explain conventions and the SPM s role in them: your deadlines for reports and paperwork, a Chapter Information Packet (CIP), your responsibility to the state organization, and explain that you may be asked to travel to make presentations. Ask your chapter to vote to support you. Then ask your chapter president to write a letter expressing your chapter s support and why you would be a good candidate for the position. The letter should also include ways they support you, which could include assisting with CIPs and DPM letters, providing a travel companion, etc. Send this letter with your bid form, which is found in the Book of Forms. Contact the present program manager and the appropriate programming vice president to ask for any recommendations or answers to questions you may have. Find out how the state area fits in with national programming. Check on emphasis months - they can be found in the State Plan of Action, and generally do not change from year to year. Determine what your Plan of Action (POA) will be: Outline goals and priorities; Show a course of action to implement the Plan of Action; Indicate resources and materials you intend to use; and Include prospective forum titles and tentative dates for presentation (i.e., Fall State or Winter State). If a foundation or other organization is involved, contact them for possible ideas, help and materials. Know what their involvement will be. Send bid form, Plan of Action and letter from your chapter president, to the appropriate programming vice president and the state president at least four (4) weeks prior to the executive council meeting where the bid will be presented. The External Vice President (EVP) or Internal Vice President (IVP) will notify you as to any necessary changes or corrections you need to make. After the final approval of your POA, she will request that you prepare and make final copies (35) of your proposed Plan of Action and send them to her by 11:00 a.m. the Friday of Winter State convention or Annual Convention (depending on when you will bid). For more information pertaining to the responsibilities of a state program manager, refer to the external or internal programming definitions in the state Plan of Action, and contact the state program manager presently serving that area and the respective state programming vice president. Bid Procedures All programming areas are open to bid at Winter State. Any positions not filled at this convention may be bid at Annual convention. Program manager Plans of Action for the membership will be posted on the website. Bids are presented at the Winter State executive council meeting (or thereafter) at a specific time, usually on Friday afternoon of that convention. Only executive council members may be present during the presentation of the bids. Five (5) minutes are allowed for presentation of the bid. Questions and answers may follow. Following the bid presentation of each individual programming area, the executive council will discuss the merits of each individual Plan of Action. A vote is taken by secret ballot. When the bid is selected, the new program manager will be notified immediately. It is the right of the executive council to table a bid until the next state meeting

46 Where to get Information Contact the external/internal vice president and state president if you will be bidding and utilize them for clarification or to answer any questions concerning the bidding or presenting of your bid. The external/internal vice president needs to be aware of who will be presenting your bid at MNJOTS (if it is necessary). Suggested Bidding Material Write your bid like a Plan of Action; be complete and specific. Do not expect people to read your thoughts or feelings. Explain exactly what you want the Women of Today to do for your specific area, whether it is fundraising, education, etc. Be sure to include other sources of income that are available for the project you are proposing. If there is a foundation that is working with the area you are proposing, be sure to contact them, ask for assistance and find out clearly what aid they are willing to give. Use your time wisely when presenting the bid. Get to the point and be clear. Use booth space that will be provided at Fall State to distribute your fliers, brochures, etc. Be positive about your area. KNOW ALL THE FACTS! State Priority Project Bid Guidelines Two (2) mailings may be sent out to member chapters and the Executive Council between April 15 and September 1. Bidding foundations can purchase mailing labels from the Chapter Service Center for a set fee. Mailing content must be sent to the External Vice President and the State President for approval prior to the mass mailing. These mailings are not required, but are at the discretion of the bidding organizations. There is no charge for bidders to distribute information through the CIP at MNJOTS. Display tables will be provided at the Annual Meeting. Hospitality rooms will not be allowed. Visitations and personal distribution of brochures may be done at the discretion of those promoting state programming areas. No promotion of programs will be allowed at the Fall State Meeting. All expenses incurred in the promotion of an area will be paid for by the bidding foundation. The priority project is a three (3) year commitment and individuals, foundations, chapters or districts may not re-bid at the end of the three (3) years

47 Glossary of Terms Active Member Add & Change Form Administrative Vice President (AVP) All American Chapter Ambassador Award Annual Convention Area Meeting Articles of Incorporation Bid Board of Directors Bylaws Chair Chairman of the Board Chapter Chapter Attendance Award Chapter Grants Program Chapter Information Packet (CIP) A Women of Today member who regularly attends meetings and works on projects. A form to be completed by the first of the month following the adding of a new member; individual member information may also be changed using this form. Appointed position; supervises District Directors and State Delegates; serves on the Future Directions Committee. A USWT program designated to provide recognition for those WT chapters that have planned and accomplished a well-rounded program of projects and activities. USWT honor presented to an outstanding member; the highest recognition that can be bestowed on a member. MNWT Convention held in May for the purpose of electing the State President and State Treasurer, and for year-end awards recognition. Held once each year in the spring, the purpose of which is to meet the candidates for State President and State Treasurer, offer training and to meet with the current State President. Articles of law governing the national, state, district and local organization. An offer to host an event or meeting; an offer to become a program manager on the state or national level, or a state-sponsored programming area. Consists of President, Vice President(s), Secretary, Treasurer, State Delegate, immediate Past President, and any elected directors. Articles of law governing the entire operations of the organization. The individual charged with the responsibility of the completion of a project; heads a committee and provides motivation for its members. Immediate Past State President; Elections Committee chair; serves as Historian for MNWT; acts as liaison between USWT and MNWT; ONTO Committee chair for National Convention. A local organization of the Women of Today. Recognition given to the chapter having the highest percentage of members present at a meeting. Designed to give a chapter the funds needed to do a special project they would be unable to run without financial aid; applicants must donate $35 to the Foundation to be eligible to apply for a grant, which is presented at Winter State. Information on all state programming areas and other items of interest; given to chapters at each state meeting. Full CIPs will be distributed at MNJOTS, Fall State and Winter State. All CIPs will be available on the MNWT website

48 Chapter Mailing Chapter Management Chapter Management Vice President (CMVP) Chapter Mile Award Chapter Service Center (CSC) Charter Cheryl L Anderson Memorial Scholarship Communication Log Community Connections (CC) Community Connections Awards Conventions Community Involvement District District Director (DD) Domestic Violence Awareness Effective Speaking Effective Writing Elections Committee Mailing by the State Secretary to the local chapter presidents and executive council members; contains minutes of the state Business Meetings, executive council Meetings, highlights of state activities, reminders, deadlines, forms, etc. Effective, efficient and proper use of resources to accomplish a predetermined objective. MNWT appointed position that works with the TLC Chapters, supervises the Gold Team, promotes the use of chapter management tools, and coordinates LOTS. Recognition given to the chapter traveling the furthest distance to attend a meeting. Headquarters of the Minnesota Women of Today; staffed by an Executive Director who is a resource person for chapters and individual members. Certificate given to a new chapter when it officially becomes a member of MNWT. Given Fall State, this $500 scholarship is awarded to a deserving member of the organization of at least two years who is seeking higher education and is in need of financial assistance. A log that records the outgoing and incoming written and verbal communication. Program to encourage chapter involvement in their local community (e.g., food shelf, a civic project, senior citizens, adopt-a-family). Promotes Friendship Ventures, the Outstanding Person with Developmental Challenges Award and national programming areas that do not fall under any MN programming area. Awards given to chapters under the Community Connections Programming Area. Joint Ventures for work with another organization, Community Impact for work within your community and Civic or environment project for other projects. These awards are given at Annual Convention. State meetings held three times each year: Fall State in September, Winter State in January, and Annual Convention in May. Women of Today activities aimed at the improvement of the community. A group of chapters under the supervision of a District Director. A state officer that works directly with the local chapter presidents, presides at all district meetings and serves on executive council as a voting representative. This is the only external programming area officially promoted by the USWT. A Personal Enrichment Program to offer all Women of Today an opportunity to develop their speaking abilities; competition is held at state meetings. A Personal Enrichment Program to offer all Women of Today an opportunity to develop their writing abilities; competition is held at state meetings. A committee that sets the basic rules for the campaign and elections process

49 Executive Council Executive Director Expense Voucher Extension Extension Fund Extensions Director External Programming External Vice President (EVP) Fall State Finance Committee First Timer Forum Foundation, Minnesota Women of Today State-governing body consisting of state staff officers, state program managers and district directors. Permanent position; serves as resource for chapters through the CSC. A form completed and given to the treasurer for reimbursement of expenses per the approval of the president or project chair. The establishment of a new Women of Today chapter. Established to provide needed financial assistance to new chapters; consists of a matching fund grant program available to a chapter within its first 120 days of existence and a nointerest loan available to a chapter within its first two (2) years; awarded as needed in the amount of up to $100 with the recommendation of the Extensions Director and subject to approval of the Foundation s Board of Directors. Appointed position; assists chapters with extensions process and follows through with newly extended chapters; promotes chapter extensions. Projects or events run for the benefit of the local community or state-endorsed foundation; MNWT areas include: Community Connections, Isaac s Journey, Women s Wellness and Youth of Today. Administrator of external programming who supervises the external program managers; the MNWT appointed position that serves on the Future Directions Committee, is the liaison between MNWT and foundations we serve, and serves on the MNWT Foundation Board. MNWT meeting held in September for the purpose of orientations, project fair and awards. A standing committee that oversees the budget and financial operations of the organization; sets the annual budget for the organization and is chaired by the treasurer; state committee members include the State Treasurer, Ways & Means SPM, immediate past State Treasurer and five to seven additional members. Member attending their first meeting. Group meetings held on various informative subjects at meetings. Incorporated 501C3 entity that provides a means for individuals and businesses to donate to the Women of Today and receive a tax benefit; committee that provides financial assistance to the MNWT to supplement our programs. Founder s Day Celebration of the anniversary of the founding of the USWT on July 1, Friendship Day Future Directions Committee Promoted by the Membership VP to recognize the importance of fellowship within the chapter; celebrated on the first Sunday in August. 39 A state-standing committee that studies where the future of our organization should go; evaluates how we operate, our programming areas and what we offer to better improve our organization; subcommittees include: Marketing Committee, Membership Management Committee, Manual Review Committee and Finance Committee

50 GOLD Team Growth Plan Health & Wellness Honorary/Lifetime Member In-Chapter Extension Institutional Chapter Internal Programming Internal Vice President (IVP) Key (Gold, Silver and Bronze) Key Woman Living & Learning (LL) Local Officer Training Sessions (LOTS) Lois M. Christensen Women Who Impact Award Manual Review Committee March Planning A group of members that have many talents and a great deal of experience who are willing to share with local chapters. A schedule of planned membership growth; details membership activity for the year. A USWT programming area designed to help each member be aware of their physical, mental, and spiritual well-being. Membership conferred upon an individual whose contributions to the organization have been so outstanding as to merit this honor. Acquired by signing four (4) new members into a chapter in a period of one calendar month. A Women of Today chapter that exists within a confining rehabilitative center or a job training facility. Areas, which are primarily for the benefit and service of our members: MNWT areas include: Living & Learning, NEWSLET, Public Relations, Records and Recognition, and Ways & Means. Administrator of internal programming who supervises the internal program managers; the State IVP is an appointed position and serves on the Future Directions Committee. Individual awards shall be given to outstanding State Staff, State Program Managers, District Directors, Local Presidents, new Local Presidents, State Delegates and new State Delegates as judged by the Year-End Entries. MNWT recognition of an outstanding member. Programming Area that promotes participation and provides information and project ideas in the areas of personal growth of members; intellectually, spiritually, civically, and through family. Also promotes the Effective Writing, Speaking and Impromptu competitions and oversees invocations and benedictions at meetings. Seminar for the orientation of chapter officers held in the Spring. Designed to honor women in three categories: Non-Profit, Youth Outreach and Women s Advocacy. Honorees are judged on community activities, leadership and overall contributions in their Lois M Christensen Women Who Impact Award category. At least three (3) entries must be received in one category to hold a competition. Subcommittee of the Future Directions Committee established to oversee the development and review of all manuals produced by the MNWT; anyone wishing to publish a manual must have it reviewed and approved by this committee, which oversees the three-year manual review cycle. State-sponsored meeting for the review of the next MNWT year s activities

51 Marketing Committee Meeting Member in Good Standing Membership Management Committee Membership Vice President (MVP) Minnesota June Officer Training Sessions (MNJOTS) Mid-Year Meeting (USWT) National Convention NEWSLET Newsletter ONTO Committee Orientation Outstanding Awards Committee Outstanding Young Adult Award (OYA) Outstanding Young Adult Scholarship Committee established to promote MNWT externally; activities include informational booths at expos, developing media kits and new brochures, and providing promotional materials at state-sponsored events; comprised of representatives from across the state and several executive council members including the PR SPM. A session conducted by the officers of the organization within the bylaws of the organization; local meetings are usually held monthly, while district and state meetings are held three times yearly, and national meetings are held bi-annually. An individual at least 18 years old whose dues are paid. 40 Established in January 1984, this subcommittee works with the state president and her team to generate interest and excitement in meeting membership goals; additional objectives are to find ways to increase chapter size, improve retention, assist with extensions, and to internally market our organization. Administers the Growth Plan; the State MVP is an appointed position and serves on the Membership Management Committee. Meeting of the executive council in early June for purposes of orientation, training and motivation. A meeting of the USWT Board of Directors held in fall from Friday to Sunday. Annual USWT year-end meeting held the second full weekend in June from Thursday to Sunday. The official publication of the Minnesota Women of Today; issued four times each year. A publication of the chapter or district used to keep its members informed of Women of Today news and meetings. MNWT committee, which promotes attendance at the national meetings. The ongoing function of educating members about the Women of Today organization, its benefits and opportunities offered to the individual member.. Committee to work with Living & Learning, Community Connections and Youth of Today State Program Managers in regards to individual recognition awards in their area. This ongoing committee will oversee the Outstanding Young Adult, Outstanding Person with Developmental Challenges and the Women Who Impact Awards Shall oversee judging process, script write-ups, PowerPoint presentations and assist the Executive Director where needed. Young adults (grades 9-12) honored at Winter State for their volunteer contributions to the communities. Provides scholarships for the OYA recipients

52 Parliamentarian Outstanding Person with Developmental Challenges Award Personal Development Personal Enrichment Program (PEP) Presidential Assistant Presidential Medallion Presidential Pin Plan of Action Policies President Priority Area Program Manager Project Project Fair Project of the Trimester Project Recognition Prospective Advisor to a chair or presiding officer regarding parliamentary procedures; oversees parliamentary procedures at meetings of the corporation; responsible for review of bylaws and policies (Bylaw Review chair); on the state level this is an appointed position; on the local level it is usually the past president. Designed to honor an individual who has overcome his/her disability, shown personal growth and has made an impact on their community and family; in order to hold a competition there shall be no less than three (3) entries received by the publicized deadline date. A USWT programming area designed to help each individual advance in personal growth, careers, and citizenship. Self-development program aimed at teaching, developing and increasing the individual member s personal and leadership skills. Appointed position who assists State President in any activities (s)he deems necessary; compiles the executive council Directory. Awarded to members of the executive council, local presidents and state delegates who are recognized for outstanding contributions and leadership. Awarded to only 100 recipients on the state and national level who are recognized for outstanding contributions and leadership in the Women of Today. Plans made by the president and Board of Directors for the coming year. Defines specific additional areas, not in the bylaws, under which the organization operates. Presides at meetings of and supervises activities undertaken by this organization; elected in May on the state level and usually in April on the local level. MNWT programming area, which is emphasized for three years as part of the external programming. An individual who oversees one of the internal or external programming areas on the local (LPM), district (DPM), state (SPM) or national level. An event or activity organized by a chair for purposes of education or fundraising; can be done on the local, district, state or national level. MNWT internal and external programming area exhibits, displayed at Fall State, to assist chapters in learning about programming and to get ideas on projects or activities for the year. Project submitted by the local chapter on the district or state level at each trimester s meeting for awards purposes. Form filled out for competition at the national level; includes description of the project and how it was developed and conducted. A community member interested in the Women of Today who attends a meeting or event

53 Public Relations (PR) Quorum Records and Recognition (R&R) Retention Robert s Rules of Order An internal programming area promoting the organization; not to be confused with publicity that is just one of the methods used in communicating image. 42 Number of members necessary to conduct business at a meeting; usually a simple majority, but bylaws may specify otherwise. MNWT internal programming area promoting record keeping of events, projects and activities; coordinates submission of Project of the Trimester and coordinates chapter s Success System submission. Renewing of an individual s membership for another year. A guide book of parliamentary procedure written by General Henry A Robert (US Army) in 1884; provides for the protection of the rights of the minority, individuals and those absent in the conduct of the meetings. Sapphire Club Help the Minnesota Women of Today Foundation establish funding for the Membership Rebate program. Contributors can use three years to complete their pledge at either the $100 pledges/donations or $500 pledge/donations. Please help by making a pledge or donation to the Foundation s Sapphire Club. Secretary SODA Sponsorships State Staff Strategic Planning Committee Straight River Scholarship Success System Records and distributes minutes of all meetings; coordinates PALS program; on the state level this appointed position compiles Chapter Mailings, state Plan of Action, and the Book of Forms. Schedule of dues admissions that are given to each state at the first of the year. Financial, material or physical support of Women of Today programs by an outside individual, group or firm. Consists of the State President, Administrative VP, Membership VP, Chapter Management VP, Internal VP, External VP, State Treasurer, State Secretary, Extensions Director, State Parliamentarian, Chairman of the Board, Executive Director and Presidential Assistant. Established in 1988 this subcommittee of the Future Directions Committee is tasked with developing a long-range vision for the MNWT; focus groups throughout the state will seek input from all members; this committee will develop a strategic plan for approval by membership. A scholarship up to $400 is given to assist a person to enter or continue in an educational program where his/her goal is to improve or enhance the skills of the physically or mentally disabled individuals. A chapter management tool for chapters to use in planning activities and programs; provides a checklist of what a chapter offers to its members; competition among the chapters in the state where points are earned and a ranking established

54 Success Through Enthusiastic Participation (STEP) Sunshine Sustaining Members Today s Leader Treasurer Trimester Dues Billing US Staff Ways & Means (W&M) State Store Manager A USWT management tool and programming area that aids in activating members in chapter, district and state activities; STEP I is available for new members within their first 120 days; STEP II is available for new members within their first year; STEP III is available for members from their first year through their fifth year; STEP IV is available for those members of six years or more. Sending cards, gifts, etc., for good cheer, babies, illnesses, etc. Program that allows for individuals to be recognized as annual contributors to the Foundation with a yearly tax-deductible donation of $25. The official newsletter of the USWT; published bi-monthly and distributed to the USWT board of directors, all local chapters, USWT Foundation president, and USWT ambassador president. Prepares budget; Finance Committee chair; supervises W&M program manager; on the state level this position serves on the MNWT Foundation Board and is elected in May. Forms sent each trimester by the Chapter Service Center that indicate the number of members who are due. The dues billing is received from the United States Women of Today. Includes the executive committee, directors, program managers, presidential assistants and chaplain. Promotes fundraising for general fund and expenses on the district and local level for events and projects. On the State level includes the state store. Webmaster Winter State Women of Today Week An individual with the background and knowledge of sustaining a website for the Minnesota Women of Today. Approved by the Executive Council and reviewed yearly, reporting to the Executive Director. MNWT meeting held in January for the purposes of honoring Outstanding Young Adults, People with Developmental Challenges and Women Who Impact. Observed the last full week in September. Women s Wellness (WW) Youth of Today (YT) MNWT external programming area promoting women s health education; promotes March of Dimes March for Babies; may promote up to two (2) health areas and possibly one additional foundation. MNWT external programming area promoting ideas and activities that allow youth to discover and experience the importance of volunteering. Also promotes the Outstanding Young Adult program, Kids Week and foundations related to youth activities

55 State Committees Bylaw Review Committee This committee is responsible for annually reviewing state bylaws and policies. The state parliamentarian chairs this committee and other members include: State President, Chairman of the Board, Executive Director, and immediate past Parliamentarian. Other members are welcome to attend the committee meeting, which is held once each year. Finance Committee This committee is responsible for providing financial direction, designation of funds, and preparing the annual budget. The State Treasurer, State Store Manager, immediate past State Treasurer, Chairman of the Board and five to ten additional members shall serve on this committee. Ex-officio members shall be the State President, Executive Director and Internal Programming Vice President. This committee meets four (4) times each year. Future Directions Committee This ongoing committee is responsible for reviewing member suggestions concerning organizational structure, administration or programming, especially long range planning in those areas which have been approved by the membership. This committee is organized annually and meets at least three times during the year. The Future Directions Committee chairperson is appointed by the State President and serves a one-year term. Additional committee members are the State President, External Vice President, Administrative Vice President, Chairman of the Board, Executive Director, State Parliamentarian, State Treasurer, Marketing Chair, Membership Management Chair, reporting subcommittee chairs, past Future Directions chair, one (1) general member from each area and up to four (4) additional members from any area. General members shall serve rotating two-year terms. Major subcommittees of Future Directions include: Manual Review Committee The purpose of this subcommittee is to oversee the development and review of all manuals produced by the Minnesota Women of Today. Anyone wishing to publish a manual must have it reviewed and approved by the Manual Review Committee. The committee oversees the four-year manual review cycle. Strategic Planning Committee Established in 1998, this subcommittee is tasked with developing a long-range vision for the MNWT. Focus groups will help throughout the state, seeking input from all members. This committee developed the strategic plan approved by the membership. Membership Management Committee Established in January 1984, this committee works with the state president and her team to generate interest and excitement in meeting membership goals. Additional objectives are to find ways to increase chapter size, improve retention, assist with the addition of new chapters (extensions), and internally market our organization. This committee is also in charge of the First Timers Program at each state convention. Leadership Committee The purpose of this subcommittee is to bring awareness about committees to members; what are the committees, what they do, etc. This subcommittee was also established to find people in the organization who can become our future leaders. It will also implement a coaching system to help develop our future leaders. Marketing Committee This committee externally promotes the Minnesota Women of Today. Activities include informational booths at expos, developing media kits and new brochures, and providing promotional materials at statesponsored events. This committee is comprised of representatives from across the state and several executive council members, including the Public Relations State Program Manager, NEWSLET Editor, Webmaster and Internal Vice President. Major subcommittees of Marketing include:

56 Branding Committee The objective of this committee is to create a MNWT Brand that provides wider public recognition of our organization. Expo Committee Established in 2002, this committee is in charge of reading materials and booths for the MNWT at women s expos across the state. Buckets of Sunshine (Statewide Project Committee) This committee is charged with locating an annual fundraising event for a needy organization that will benefit from our organization s efforts. In the past, we have donated monetary and gift items to organizations such as: Shriners Hospitals for Children, Project Linus, Operation Minnesota Nice, Emerge Mothers Academy, Ruff Start Rescue and Kody s Closet. Statewide Committees Future Directions Chair: fdc@mnwt.org Awards Subcommittee Chair: fdc-awards@mnwt.org Chapter Structure Subcommittee Chair: fdc-chapterstructure@mnwt.org International Chapters Subcommittee Chair: fdc-international@mnwt.org Go Green Subcommittee Chair: fdc-gogreen@mnwt.org Manual Review Subcommittee Chair: fdc-manualreview@mnwt.org Online Training Subcommittee Chair: fdc-online@mnwt.org Restructuring Subcommittee Chair: fdc-restructuring@mnwt.org Strategic Plan Subcommittee Chair: fdc-strategicplan@mnwt.org Train the Trainer Subcommittee Chair: fdc-train@mnwt.org Marketing Chair: marketing@mnwt.org Expos Subcommittee Chair: mktg-expo@mnwt.org Internet Connection Subcommittee Chair: mktg-internet@mnwt.org Promotions Subcommittee Chair: mktg-promotions@mnwt.org Social Media Subcommittee Chair: mktg-socialmedia@mnwt.org Statewide Projects Subcommittee Chair: mktg-stateproject@mnwt.org Website Subcommittee Chair: webmaster@mnwt.org MMC Chair: mmc@mnwt.org o 2020 by 2020 Subcommittee Chair: mmc-2020@mnwt.org o Leadership Subcommittee Chair: mmc-leadership@mnwt.org Key Women Chair: keywomen@mnwt.org Bylaw Review Committee Chair: parli@mnwt.org Finance Committee Chair: treasurer@mnwt.org

57 MN WT Strategic Plan