MINUTES #2503 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS TUESDAY, FEBRUARY 1, 2005, 5:00 P.M.

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1 MINUTES #2503 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS TUESDAY, FEBRUARY 1, 2005, 5:00 P.M. Mayor Holmes opened the meeting of the City Council. Present were Mayor Pro Tempore Jim Roberts and Councilmembers Syd Carter, Kelly Walker and Harry Shawver. Also in attendance were City Manager Bob Livingston, City Attorney Rob Dillard and City Secretary Nina Wilson. AWARDS & RECOGNITION PROCLAMATION: Mayor Pro Tem Jim Roberts presented Mayor Blackie Holmes with a proclamation from the City Council honoring him as a Distinguished Alumni Award Recipient for Private Practice from the Dedman School of Law, Southern Methodist University for the Year Mayor Holmes has also received numerous other awards including 2004 Texas Trial Lawyer of the Year and the Lola Wright Foundation Award for Outstanding Public Service in BOY SCOUTS: Boy Scouts Dean Hawn and Courtney Strachan introduced themselves and stated they were working on Citizenship in the Community Merit Badges. RECOGNITION: Municipal Court Associate Judges Winfield Scott and Charles Caperton for their years of service to the City. Municipal Court Judge presented them with plaques and Mayor Holmes thanked them for their years of service. RECOGNITION: Police Officer Al Rosales was unable to attend to receive the Employee of the Year Awards from the Police Department. His appearance will be rescheduled at a future meeting. DEPARTMENT PINS: Fire Department Lt. Shane Schindler and Fire Department Drive/Engineer Nelson Shaw were awarded 25-year pins and Building Department Code Enforcement Officer Russell Craig was awarded a 15-year pin for a total of 65 years of service to the City. ITEMS FROM THE FLOOR Ms. Susan Eldredge, 6805 Golf Drive, Ms. Sylvia LaRue, 6720 Golf Drive, Mrs. Frank Bradley, 6709 Golf Drive and Mr. Kenny Stephens, 6701 Golf Drive spoke in opposition to the home being built at Golf and Rosedale. The size of the home and the setback from Golf Drive were of major concern. Mrs. Bradley distributed pictures of the view on Golf Drive to the Councilmembers. The Mayor thanked them for coming before the Council with their concerns and stated the builder would be contacted and everything possible would be done to soften the impact aesthetically on the west side of the home. Mayor Holmes also invited them to go before the Board of Adjustment to express their concerns. He then requested the City Attorney and City Manager to investigate City ordinances regarding whether a home can change from the street on which it faces to a different street if the home is torn down. If possible, an ordinance will be passed immediately prohibiting that change. Mayor Pro Tem Roberts moved acceptance of the Consent Agenda. Councilmember Shawver seconded, and the vote was unanimous to approve the following:

2 CONSENT AGENDA CONSIDER ORDINANCE ABANDONMENT OF RIGHT-OF-WAY AT 5701 ARMSTRONG PARKWAY: The Fair Market Value of the 196 square foot strip of land was calculated at $ per square foot for $8, No utilities will be impacted by the proposed sale of the right-of-way, and the City has no current or future use of the subject parcel. ORDINANCE NO. 05/03 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, ABANDONING A PORTION OF THE STREET RIGHT-OF-WAY OF ARMSTRONG PARKWAY, AS MORE PARTICULARLY DESCRIBED AND DEPICTED IN EXHIBIT A, TO THE ABUTTING OWNER IN CONSIDERATION OF THE PAYMENT OF THE APPRAISED MARKET VALUE BY THE OWNER TO THE CITY; PROVIDING FOR THE FURNISHING OF A CERTIFIED COPY OF THIS ORDINANCE FOR RECORDING IN THE REAL PROPERTY RECORDS OF DALLAS COUNTY, TEXAS, AS A QUIT CLAIM DEED; AND PROVIDING AN EFFECTIVE DATE. CONSIDER BID #05-07, ANNUAL CONTRACT FOR CRUSHED STONE: TXI submitted the low bid of $6.10 per ton with an $8.73 per ton delivery fee ($14.83 per ton total). This price is $1.19 per ton more than our expired contract price solicited in September The Street Division expects about 80% of its orders will be delivered with the remaining 20% picked up by City employees. Based on this ratio, this contract is worth approximately $34, CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For January 19, MAIN AGENDA CONSIDER AWARD OF BANK SERVICES PROPOSAL: The City of University Park uses a variety of contemporary banking services in conducting its daily financial operations. The City s current depository bank is Bank of Texas. Five banks submitted comprehensive proposals on November 12, 2004, the proposal deadline. Two members of the City s Finance Advisory Committee participated in the selection process and interviewing two proposers, Bank of Texas and Texas Capital Bank. These two banks proposed the lowest pricing with Bank of Texas being the low bidder, and Bank of Texas has provided excellent service during the time of it s contract with the City. The selection committee and the Finance Advisory Committee recommended awarding the three-year contract for banking services to Bank of Texas. The contract includes two additional one-year extensions if agreeable to both parties. Councilmember Walker moved approval of the award. Councilmember Shawver seconded, and the vote was unanimous to award a three-year contract for banking services to Bank of Texas. CONSIDER ORDINANCE FOR NO PARKING ON DUBLIN FROM DYER NORTH TO MCFARLIN: The City is preparing to open this new section of Dublin, which is approximately 200 feet in length and adjacent to the new SMU parking lot on the east side of campus. The need for no parking on the east and west side of Dublin is for public safety and fire lane protection. Councilmember Shawver moved approval of the ordinance. Councilmember Carter seconded, and the vote was unanimous to approve no parking on Dublin from Dyer north to McFarlin.

3 ORDINANCE NO. 05/04 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, PROHIBITING PARKING ON DUBLIN STREET FROM THE POINT OF ITS INTERSECTION WITH DYER TO THE POINT OF ITS INTERSECTION WITH MC FARLIN BOULEVARD; PROVIDING FOR THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. CONSIDER ORDINANCE AMENDING SECTION PARKING FOR HANDICAPPED OR DISABLED PERSONS: The proposed amendments, updated by state law, include a revised schedule of fines and penalties for the owners of vehicles parking in or blocking access to a designated parking spot without a license plate or placard bearing the international symbol of accessibility. Under existing code, the fine is a maximum of $200 per violation. The proposed changes increase the minimum fine to $250, with increased fines and penalties for repeat offenders. Staff also recommended amendments be removed which would require the City to post the fine amount beneath the sign designating an accessible parking space. Mayor Pro Tem Roberts moved approval of the ordinance. Councilmember Carter seconded, and the vote was unanimous to amend parking for handicapped or disabled persons. ORDINANCE NO. 05/05 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, BY AMENDING CHAPTER 10, SECTION TO PROVIDE REGULATIONS FOR PARKING FOR HANDICAPPED OR DISABLED PERSONS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF ONE THOUSAND ($1,000.00) DOLLARS FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. CONSIDER ORDINANCE ADDING COMMUNITY INFORMATION OFFICER (CIO) POSITION: An additional job description will be added to the salary schedule. Councilmember Walker moved approval of the ordinance. Mayor Pro Tem Roberts seconded, and the vote was unanimous to add the CIO position. ORDINANCE NO. 05/06 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING ORDINANCE NO. 04/28, THE PAY PLAN FOR EMPLOYEES FOR FY , BY ADDING THE POSITION OF COMMUNITY INFORMATION OFFICER; AND PROVIDING FOR AN EFFECTIVE DATE. CONSIDER AT&T TELECOM EASEMENT AT DRANE DRIVE: AT&T Wireless plans to install wireless communication antennas on a TXU pole along the Dallas North Tollway across

4 from the Dallas County Park Cities Municipal Utilities District booster pump station. AT&T plans to place the base cabinets associated with that installation in the southwest corner of Germany Park on land owned by the North Texas Tollway Authority (NTTA). The cables between the TXU pole and the base cabinets will need to run along a 5-foot wide strip of land between the sound wall and Roland Avenue curb line. They also need to install underground conduits in the same area for electric and telephone service to the site. That strip of land is owned by the City. Consequently, AT&T Wireless has requested a utility easement in the above-mentioned strip of land to allow for the placement of their cables and associated hardware. AT&T has requested an easement for subterranean and surface rights on a 77-foot long, 1-foot wide strip of land beginning at the NTTA property and extending south to the TXU pole. Appraisal Brokerage & Consulting Co. has valued that part of the easement at $3, AT&T has also requested subterranean rights on a 289-foot long, 1-foot wide strip of land beginning at the TXU monopole and extending south to a wooden utility pole near the Stanhope alley. That part of the easement was valued at $3, The total easement was valued at $7, Payment from AT&T will also include reimbursement for appraisal expenses in the amount of $ Thus, the total payment will be $8, Councilmember Shawver moved approval of the easement. Councilmember Carter seconded, and the vote was unanimous to approve the telecommunications easement for AT&T Wireless along the west side of the Roland Avenue right-of-way. CONSIDER PARK CITIES YMCA FACILITY UTILIZATION AGREEMENT: The Park Cities YMCA and City have cooperated for years to provide youth athletic facilities and recreational programming for residents of University Park, Highland Park and the surrounding north Dallas area. The City Council is on record giving the YMCA the right of first refusal for use of all City fields. In recent years, in addition to the YMCA, we have provided practice and game facilities for the HPHS girl s softball teams, HPHS Lacrosse teams, HPHS soccer teams, and other groups. The frequency of requests from all groups continues to increase due to the limited amount of practice and league game field space available in our area. The agreement provides direction regarding both the City s and YMCA s responsibilities associated with field scheduling, user fees, field maintenance practices and field closures. The agreement also provides a schedule for meetings between the City and the YMCA after each season to evaluate the field usage and the successes of the agreement. The agreement is structured to cover a five (5) year period from January 2005 until June Mayor Holmes moved approval of the agreement with suggested changes addressed in the pre-meeting. Councilmember Shawver seconded, and the vote was unanimous to approve the YMCA Facility Utilization Agreement. CONSIDER AWARD OF RFP NO , DIGITAL IMAGERY COLLECTION: GEOSPAN for an amount not to exceed $38,500. The Cartegraph work order and asset management software approved for purchase in August 2004 will be utilized to direct and assign all citizen inquiries/requests and to assign work orders within the streets, utilities, sanitation, and traffic divisions. It will also serve as an asset management tool for maintaining inventory, tracking work completed on specific assets and providing the initial inventory of City assets. GEOSPAN s technology incorporates van-mounted cameras that take a 360-degree picture of the right-of-way every fifteen feet. The digital imagery will be used to collect specific location on the following city assets: signs, signals, water valves, street intersections, manholes, fire hydrants and decorative street lights. It was suggested that the City be listed as additional insured GEOSPAN Proposal. Mayor Pro Tem Roberts moved approval of the award. Councilmember

5 Walker seconded, and the vote was unanimous to approve the award for digital imagery collection to GEOSPAN for an amount not to exceed $38,500. DISCUSS REST AND RECUPERATION PROGRAM AT D/FW AIRPORT: The City, along with The Town of Highland Park and the Highland Park Independent School District, has volunteered to participate in the Rest and Recuperation Program at D/FW Airport February to greet our troops as they return home. The City will furnish goodie bags, decorated by the Highland Park Elementary Schools, and will display welcome home banners and signs. All University Park employees are eligible to volunteer for this program. The City Council will greet the troops on February 23 rd. There being no further business, the meeting was adjourned. PASSED AND APPROVED this 15 th day of February ATTEST: James H. Holmes III, Mayor Nina Wilson, City Secretary