Agenda. 1. Prayer. 2. Recognition of Staff Members and Guests. 3. Approval of Minutes of Previous Meeting. 4. Review Duties of Executive Committee

Transcription

1 Agenda Executive Committee Victor Chayasirisobhon, Chairman Bill Agee, Staff Liaison Wednesday, January 23, :00 p.m. Conference Room B Ministry Resource Center, Fresno 1. Prayer 2. Recognition of Staff Members and Guests 3. Approval of Minutes of Previous Meeting 4. Review Duties of Executive Committee 5. Items for Consideration: Agendas of Committees and Board Executive Board Committee Assignments for 2019 Executive Board Meeting Dates Authorization to Designate Housing Allowance for 2019 Corporate Officers for 2019 Authorization to Transact Business for 2019 Legal Counsel for Financial Update 7. Miscellaneous Business 8. Adjourn

2 Duties of The Executive Committee of the California Southern Baptist Convention Executive Board The Executive Committee shall consist of the chairman of each standing committee of the Executive Board, the chairman of the Executive Board, the vice chairman of the Executive Board and one member selected by the Executive Board chairman in consultation with the other chairmen. The chairman of the Executive Board will serve as chairman of the Executive Committee and as an ex officio member of all committees. The duties of the committee shall be: 1. Recommend actions to be taken by the Executive Board sitting as the Convention ad interim. 2. Be responsible for recommending to the full board action to be taken in regards to the internal affairs for the Board, such as organization, methods, procedure, and order of business. 3. Be available to the Executive Director as an advisory committee in personnel matters. Make recommendations regarding salary and benefit administration. 4. Submit a list of committee assignments for all newly elected Executive Board members for approval by the full board during its annual organizational meeting. 5. Recommend to the entire Executive Board persons to fill interim vacancies on all boards of the Convention. 6. Be responsible for notifying the Convention s Committee on Board Nominations any vacancies that may occur during the year. 7. Upon recruitment and recommendation by the Executive Director, recommend to the Executive Board the election of those in Grade V and above. 8. Evaluate annually the performance of the Executive Director and report to the full board. 9. Recommend annual general counsel for the Executive Board. 10. Affirm new associational directors of missions and report their affirmation to the Board 11. Review and evaluate the cooperating relationships among Southern Baptist groups and recommend to the Executive Board actions designed to improve these relationships. 12. Receive reports of Convention agencies and make appropriate recommendations to the Executive Board. 13. Recommend broad policies of all types having general applicability to agencies of the Convention. 14. Formulate annually that portion of the Executive Board report dealing with the actions of this committee.

3 Executive Board Committee Assignments for 2019 Recommendation: It is recommended that Executive Board members be approved to serve on the following committees for 2019: Executive Committee 1. Victor Chayasirisobhon, Chair (19) 2. Duane Tadlock, Vice Chair (20) 3. Rick Bennett, BOC (22) 4. Jim Ryan, CC (21) 5. David Spear, FC (19) 6. Young Su McCann, SMC (20) 7. Eddie Pate, Member-at-Large (19) Board Operations Committee 1. Rick Bennett, Chair (22) 2. Shawn Beaty (19) 3. Jeff Coburn (19) 4 Sarah Graham (19) 5. Brent Ives (20) 6. Duane Tadlock (20) 7. Barbara Smith (21) 8. Charles Woods (21) 9. Greg Davidson (22) 10. Sean Paulson (22) Communications Committee 1. Jim Ryan, Chair (21) 2. Alan Chan (20) 3. Timothy Chan (20) 4. Jane Gross (20) 5. Daniel Cassels (21) 6. Bushawn Carpenter (22) 7. Robert Doña (22) 8. Jimmy Farrell (22) Finance Committee 1. David Spear, Chair (19) 2. Stephen Aoki (19) 3. Don Fugate (19) 4. Eddie Pate (19) 5. Dale Garland (21) 6. Jeff Lettow (21) 7. Susan Roper (21) 8. Kyle Windsor (21) 9. Ryan Blackwell (22) Strategic Ministries Committee 1. Young Su McCann, Chair (20) 2. Becky Duron (20) 3. Derk Schulze (20) 4. Donald St. John (20) 5. David Yi (20) 6. Jason Mahill (21) 7. Matt Lawson (22) 8. Kendrick Neal (22) 9. Andy Prince (22) 10. Jonathan Sakovich (22)

4 Executive Board Meeting Dates Recommendation: It is recommended that these dates be adopted for Executive Board meetings in 2020, 2021 and January January January May May May September September 9-10 September Background: Executive Board policies specify that meeting dates for the Executive Board be scheduled three years in advance. (January 25, 1971) Executive Board meetings will be on Thursday and Friday with specific dates to be outlined by administration. Action:

5 Authorization to Designate Housing Allowance for 2019 Recommendation: It is recommended that the Business Services Team leader be authorized to designate housing allowance amounts for qualified employees of the Executive Board of California Southern Baptist Convention in compliance with section 107 of the Internal Revenue Code. Background: Internal Revenue Service regulations require that the employer designate housing allowances for each clergy member. The Executive Board must approve this designation. Since staff members may change their allowance anytime during the year and because an allowance must be set when a new staff member begins work, the CSBC Executive Board could make these adjustments only three times annually. However, the Board can designate a staff member to fulfill this requirement at any time during the year. Action:

6 Corporate Officers for 2019 Recommendation It is recommended that CSBC corporate officers for 2019 be: Billy D. Agee, Chief Executive Officer Michael B. McCullough, Chief Operations Officer & Secretary Marc Tempesta, Chief Financial Officer Background The Corporations Code of the State of California requires all California corporations to have a minimum of three corporate officers defined as the chief executive officer, chief financial officer and secretary. Their appointments must be approved by the board of directors and recorded in the official minutes of the organization. One person may hold more than one position. Action:

7 Authorization to Transact Business for 2019 Recommendation: It is recommended that Corporation (California Southern Baptist Convention) officers, each acting alone, is authorized and empowered to act on behalf of the Corporation, to sign contracts and loan documents, open bank accounts, and transact other business that may be in the interest of the Corporation. Officers of the Corporation are: Billy D. Agee, Executive Director/Chief Executive Officer Michael B. McCullough, Chief Operations Officer Marc Tempesta, Chief Financial Officer Background: From time to time vendors ask for proof of authorization to transact business on behalf of the Corporation. This can be awkward if the Board has not passed a recommendation to that effect. This recommendation enables corporate officers to conduct business for the Convention. Action:

8 Legal Counsel for 2019 Recommendation: It is recommended that Matthew Hoffman be retained as legal counsel for California Southern Baptist Convention for Background: This matter is brought to the Executive Board annually during its January meeting. An attorney from the Fresno firm of Baker Manock & Jensen, PC has served CSBC as corporate legal counsel since Mr. Hoffman is an associate in that firm. He has professional expertise in matters related to religious non-profit organizations and is familiar with our organization having assisted CSBC former counsel. Mr. Hoffman has represented CSBC since Action:

9 Executive Committee Dinner Victor Chayasirisobhon, Chairman Bill Agee, Staff Liaison Wednesday, January 23, :30 p.m. Conference Rooms A & B Ministry Resource Center, Fresno Agenda 1. Prayer 2. Dinner 3. Items for Consideration 4. Miscellaneous Business 5. Adjourn

10 Duties of The Executive Committee of the California Southern Baptist Convention Executive Board The Executive Committee shall consist of the chairman of each standing committee of the Executive Board, the chairman of the Executive Board, the vice chairman of the Executive Board and one member selected by the Executive Board chairman in consultation with the other chairmen. The chairman of the Executive Board will serve as chairman of the Executive Committee and as an ex officio member of all committees. The duties of the committee shall be: 1. Recommend actions to be taken by the Executive Board sitting as the Convention ad interim. 2. Be responsible for recommending to the full board action to be taken in regards to the internal affairs for the Board, such as organization, methods, procedure, and order of business. 3. Be available to the Executive Director as an advisory committee in personnel matters. Make recommendations regarding salary and benefit administration. 4. Submit a list of committee assignments for all newly elected Executive Board members for approval by the full board during its annual organizational meeting. 5. Recommend to the entire Executive Board persons to fill interim vacancies on all boards of the Convention. 6. Be responsible for notifying the Convention s Committee on Board Nominations any vacancies that may occur during the year. 7. Upon recruitment and recommendation by the Executive Director, recommend to the Executive Board the election of those in Grade V and above. 8. Evaluate annually the performance of the Executive Director and report to the full board. 9. Recommend annual general counsel for the Executive Board. 10. Affirm new associational directors of missions and report their affirmation to the Board 11. Review and evaluate the cooperating relationships among Southern Baptist groups and recommend to the Executive Board actions designed to improve these relationships. 12. Receive reports of Convention agencies and make appropriate recommendations to the Executive Board. 13. Recommend broad policies of all types having general applicability to agencies of the Convention. 14. Formulate annually that portion of the Executive Board report dealing with the actions of this committee.