MINUTES BOARD OF DIRECTORS MEETING INTERNATIONAL LUTHERAN LAYMEN S LEAGUE

Transcription

1 BOD /2018 MINUTES BOARD OF DIRECTORS MEETING INTERNATIONAL LUTHERAN LAYMEN S LEAGUE Hilton St. Louis at the Ballpark 1 South Broadway, St. Louis, MO Friday, November 3, 2017 In Attendance: Chairman Phillip Johnson; Vice Chairman Gene Partlow; Treasurer Paul Pettit; Secretary Janice Wendorf; Londa Borer-Skov; Jack Ficken; Richard Gast; Gretchen Jameson (attended via phone); Kay Meyer; Mick Onnen; Weldon Schwiebert; William Snow; LHM CEO Kurt Buchholz, Ex Officio; LLL-Canada Managing Director Stephen Klinck, Advisory (attended via phone for morning session); LCC Synodical Liaison Rev. Jim Schnarr, Advisory Absent: Leonard Pranschke; Andreas Schwabe; Pastoral Advisor Rev. Bill Tucker, Ex Officio Staff of Lutheran Hour Ministries attended portions of the meeting at the request of the CEO. 01 Phillip Johnson, Chairman, called the meeting to order at 9:00 a.m. 02 Chairman Johnson led opening devotional thoughts based on Psalm 51. M 2017/18-19 Motion was made to approve the consent agenda including: Approval of the meeting agenda; Approval of the July 2017 meeting minutes; Approval of September 2017 meeting minutes; Annual approval of Employee Housing Allowances. 03 Treasurer Paul Pettit, Chair of the Budget & Finance Committee, presented on behalf of the committee, reporting the committee had met via phone conference and approved the financial reports. Treasurer Pettit guided the Board through a series of slides and graphs on the FY year-to-date financials. M 2017/18-20 Motion was made on behalf of the Budget and Finance Committee to accept the report and file it for audit. 04 William Snow, Chair of the Audit Committee, reported the committee met via phone conference with the auditors. The auditors reported there were no significant findings and they were pleased with the cooperation by staff in the process. Minutes from the committee meeting were part of the Board docket. Recommended procedure going forward is to have the Executive Committee participate in the meeting with the auditors to receive the report. The Executive Committee will accept the report of the auditors on behalf of the entire Board. This will satisfy the requirements for the loan secured from the Lutheran Church Extension Fund.

2 BOD /2018 M 2017/18-21 Motion was made on behalf of the Audit Committee to accept the Consolidated Financial Statements with Independent Auditor s Report dated May 31, The Board monitoring trip to Russia and Latvia will take place the last week of April through the first week of May. Board members chosen to participate are Paul Pettit and Andreas Schwabe. The LHM Foundation voted to include a member of their trustees to participate in the trip. The proposed agenda was part of the Board materials for the July 2017 meeting. 06 Kurt Buchholz, President & CEO, gave the report of the President & CEO. Stephen Klinck, LLL-Canada Managing Director, reported Lutheran Church-Canada had their triennial convention in October. Following the convention, LLL-Canada had their Board meeting. CEO Buchholz attended both events. The convention passed a resolution of thanks acknowledging the 100 th anniversary of the LLL and the 50 th anniversary of LLL-Canada. Klinck shared two new programs developed by LLL-Canada: S.W.J. Serving with Joy, and Solas Alive. CEO Buchholz reported on his visit to Canada for the Lutheran Church-Canada convention and LLL-Canada Board meeting. Engaging with pastors and other church leaders, he reported strong appreciation for LHM products and programs. Honored to be part of both events, Buchholz was able to spend significant time with Klinck and the LLL-Canada Board. CEO Buchholz reviewed the Board Governance Manual s Ends Policies. He explained the standards of achievement for the organization as indicated by numbers for people reached, responses, referrals, and equipped. Jay DeBeir, Executive Vice President & COO, was introduced to highlight the dashboard report, showing increased numbers in the areas of reach, response, referral, and equipping. CEO Buchholz reviewed materials that were in the Board docket, the Speaker Recruitment Process and Position Description for The Lutheran Hour Speaker. M 2017/18-22 Motion was made to go into Executive Session. M 2017/18-23 Motion was made to go out of Executive Session. 07 The Board went into recess for the lunch break. 08 The Board reconvened at 12:55 p.m. 09 Jeff Craig-Meyer, Vice President of Constituencies, presented an overview of the weekend s events for the SENT Initiative Leadership Meeting.

3 BOD / Secretary Janice Wendorf, Chair of the Election Committee, reported the committee will meet this spring to verify the results of the April 2018 election. Board members Treasurer Pettit and Gene Partlow, Vice Chairman, serve on this committee, along with two staff members to be appointed by the CEO. 11 The Fund Development Committee did not meet. 12 Vice Chairman Partlow, Chair of the Nominations Committee, reported the committee met via phone on October 16, Minutes from the meeting are part of the Board docket. Five Board members will be elected in the 2018 election. 13 Rev. Jim Schnarr, LCC Liaison, gave an update on Lutheran Church-Canada and the restructuring that was approved at their recent convention. He also referenced a letter from President Robert Bugbee, which was part of the Board s docket. President Bugbee will be leaving office January 15, 2018; he chose not to run for another term and has accepted a call to be pastor of First Lutheran Church and Christian Academy at Windsor, Ontario. The Rev. Timothy Teuscher was elected to serve as the fourth LCC President. He will be installed January 28, There was no report or communication from the LCMS for this meeting. 15 Chairman Johnson gave an update on the LHM Foundation meeting held the day before the Board meeting. M 2017/18-24 Motion was made to go into Executive Session. M 2017/18-25 Motion was made to go out of Executive Session. M 2017/18-26 Motion was made on behalf of the Compensation and Evaluation Committee to approve a three percent cost of living increase for the President and CEO effective June 1, Secretary Wendorf, Chair of the Board Development Committee, reported the committee met via phone conference on September 22, Minutes from the meeting are part of the Board docket. M 2017/18-27 Motion was made on behalf of the Board Development Committee to delete from the Governance Manual policy 2.12 Hiring of The Speaker of The Lutheran Hour; renumber the balance of policy 2; 2.13 becomes 2.12, and so on; adopt new policy 4.12: In

4 BOD /2018 the event of a vacancy in the position of The Speaker of The Lutheran Hour, the CEO shall not fail to present a plan for speaker recruitment process, and secure approval from the Board on the final slate of candidates. M 2017/18-28 Motion was made on behalf of the Board Development Committee to accept the Policy Revision Reflecting the Bylaws Changes from the 2017 election. M 2017/18-29 Motion was made to approve the Proposed Future Int l Board Meeting and Events Schedule as presented in the Board docket. 17 Future Board Meetings January 19, 2018; Online meeting April 20, 2018; St. Louis, MO August 2-5, 2018; Milwaukee, WI (Will include the convention in 2018 as required in the bylaws) October 19, 2018; St. Louis, MO January 18, 2019; Online April 26, 2019; St. Louis, MO July 19-20, 2019 October 18, 2019; St. Louis MO Regional event scheduled: January 20, 2018; Williamsburg, PA: Faith in the Digital Age Outreach Workshop. (Board members are encouraged to attend, if possible, but are not required.) M 2017/18-30 Motion was made to approve the Resolution for the Siebert Lutheran Foundation Application Approval, resolved that the Board authorizes staff to submit a request for a grant from the Siebert Lutheran Foundation to support ministry efforts in M 2017/18-31 Motion was made to adjourn the meeting. 18 Kay Meyer led the closing prayer for the meeting. 19 The meeting was adjourned at 4:15 PM.

5 Respectfully submitted by, Janice Wendorf, Secretary BOD /2018