September 2018 LIVE UNITED MONTH

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4 Proclamation September 2018 LIVE UNITED MONTH WHEREAS, United Way of Denton County empowers donors, volunteers, businesses, governments, nonprofits, and community groups to invest in neighbors for a better Denton County community; and WHEREAS, United Way of Denton County lives UNITED 4 Denton County to help children and families succeed, to guide and serve Veterans and their families, to advocate for overall mental health, and to make homelessness rare, brief and nonrecurring; and WHEREAS, United Way of Denton County helps 80,000 people each year across Denton County; and WHEREAS, United Way of Denton County seeks to increase efficiencies and eliminate redundancies to better meet people s needs through collaborative programs to solve complex socioeconomic problems; and WHEREAS, United Way of Denton County celebrates 65 years of improving lives across Denton County. NOW, THEREFORE, be it resolved that I, Shea Dane-Patterson, Mayor of the City of Pilot Point declare September 2018 LIVE UNITED Month and ask you to join United Way of Denton County board, donors, volunteers and partners in calling on all residents to LIVE UNITED. IN WITNESS WHEREOF, I have set my hand and caused the Seal of the City to be affixed this 13th day of August in the year 2018 Shea Dane-Patterson, Mayor

5 City of Pilot Point, Texas Minutes of the July 30, 2018 City Council Meeting The City Council of the City of Pilot Point, Texas met on this date at 6:30 p.m. for a Special City Council meeting. City Council members present were Mayor Pro-Tem Jim Porter, Whitney Delcourt, Dean Cordell, and Ronald Petty. City Staff members present were City Manager Alan Guard, EDC Executive Director Denise Morris, and City Secretary Alice Holloway. AGENDA A. ROLL CALL/CALL TO ORDER Mayor Pro-Tem Porter announced a quorum at 6:44 pm and called the meeting to order. B. Discuss and consider authorizing the City Manager to negotiate and execute on behalf of the City of Pilot Point, Texas, contracts for the sale of real property located at 115 East Liberty, Pilot Point, Texas, to the Pilot Point Economic Development Foundation. Councilmember Cordell moved to authorize the City Manager to negotiate and execute on behalf of the City of Pilot Point, Texas, contracts for the sale of real property located at 115 East Liberty, Pilot Point, Texas, to the Pilot Point Economic Development Foundation. Councilmember Petty seconded the motion. The motion passed unanimously. C. Discuss, consider, and possible action on the approval of an ordinance authorizing the sale of 0.21+/-acres of real property legally described as Tract 2, Block 13, in the Texas Pacific Railroad Addition, and commonly known as 459 W. Copenhavr Street, Pilot Point, Texas, Denton County, Texas; and authorizing the Mayor to execute any and all documents. Councilmember Cordell moved to approve ordinance authorizing the sale of 0.21+/-acres of real property legally described as Tract 2, Block 13, in the Texas Pacific Railroad Addition, and commonly known as 459 W. Copenhavr Street, Pilot Point, Texas, Denton County, Texas, to BLA Enterprises, LLC in the amount of $21,500; and authorizing the Mayor to execute any and all documents. Councilmember Petty seconded the motion. The motion passed unanimously. D. Discuss, consider, and possible action on the approval of an ordinance authorizing the sale of 0.21+/-acres of real property legally described as Tract 2, Block 13, in the Texas Pacific Railroad Addition, and commonly known as 458 W. Gould Street, Pilot Point, Texas, Denton County, Texas; and authorizing the Mayor to execute any and all documents. Councilmember Cordell moved to approve an ordinance authorizing the sale of 0.21+/-acres of real property legally described as Tract 2, Block 13, in the Texas Pacific Railroad Addition, and commonly known as 458 W. Gould Street, Pilot Point, Texas, Denton County, Texas, to BLA Enterprises, LLC in the amount of $21,500; and authorizing the Mayor to execute any and all documents. Councilmember Delcourt seconded the motion. The motion passed unanimously. E. Adjourn. Councilmember Petty moved to adjourn. Councilmember Cordell seconded the motion. The motion passed unanimously. The meeting adjourned at 6:50 pm. ATTEST: Shea Dane-Patterson, Mayor Alice Holloway, City Secretary Approved: August 13,

6 City of Pilot Point, Texas Minutes of the July 23, 2018 City Council Meeting The City Council of the City of Pilot Point, Texas met on this date at 6:30 p.m. for a Regular City Council meeting. City Council members present were Mayor Shea Dane-Patterson, Jim Porter, Whitney Delcourt, Andy Singleton, Dean Cordell, Ronald Petty, and Casie CJ Hilliard. City Staff members present were City Manager Alan Guard, Police Chief Tim Conner, Development Services Director Kelly Carpenter, Public Works Director Jim Proce, Finance Supervisor Lana Ensminger, Asst. City Attorney Brett Gardner, and City Secretary Alice Holloway. AGENDA A. ROLL CALL/CALL TO ORDER Mayor Dane-Patterson announced a quorum at 6:30 pm and called the meeting to order. B. PLEDGE TO FLAGS: 1. United States of America 2. Texas Flag Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, One and indivisible Mayor Dane-Patterson led the Pledge to Flags. C. INVOCATION Invocation was led by Roger Greer, Pastor of Calvary Baptist Church D. ITEMS OF COMMUNITY INTEREST NA E. PUBLIC FORUM, PRESENTATIONS AND RECOGNITION: (No Action) 1. Public Forum: (Citizens are allowed 3 minutes to speak. If the issue is on the agenda, the City Council may choose to discuss and consider the item. If the issue is not on the agenda, the Council is not permitted by state law to respond to or discuss the item other than to make statements of specific factual information in response to a citizen s inquiry or to recite existing policy in response to the inquiry. The Council may request the issue to be placed on a future agenda for action in accordance with state law. This forum is not the appropriate place to address complaints against Public Officials and/or Staff. Complaints of this nature should be made in writing and filed with the City Manager.) GFOA Distinguished Budget Presentation Award Janina Jewell, Director of Finance, City of Euless City Manager Alan Guard asked that the award not be presented since Janina Jewell was not present. The presentation will be presented at a later date. F. CONSENT AGENDA 1. Discuss, consider, and possible action on approval of the City Council minutes of July 9, Discuss, consider, and possible action on the 3 rd Qtr. FY 2018 Investment Report. 3. Discuss, consider, and possible action on easement agreements with the following property owners: Tyrga Realty LLC, Bert Fields Jr, Freeman Developers Inc., Pilot Point Independent School District, Peter C. Kern Family Holdings LLC, Clarence R. Chandler and David A. Dejernett, USA Corp of Engineers, Pilot Point Livestock Auction Ltd, 375 Oak Ridge LLC, Craig Liggett and Lisa Liggett, for the purpose of installing public utility lines and infrastructure, and authorize the Mayor to execute the same. 4. Discuss, consider, and possible action on a resolution designating the Mayor as the authorized official to apply for, accept, reject, alter, or terminate the NIBRS grant on behalf of the City. Councilmember Porter requested that item F3 be pulled from the Consent Agenda so it can be discussed. Councilmember Porter moved to approve the Consent Agenda (item F3 excluded). Councilmember Hilliard seconded the motion. The motion passed unanimously. 1

7 Item F3-This item was discussed after item G3. Councilmember Porter asked City Manager Guard to explain to everyone why the proposed easements are needed. City Manager Guard stated that the easements are necessary for installation of sewer lines in several areas, including Yarbrough Farm. Councilmember Cordell moved to approve easement agreements with the following property owners: Tyrga Realty LLC, Bert Fields Jr, Freeman Developers Inc., Pilot Point Independent School District, Peter C. Kern Family Holdings LLC, Clarence R. Chandler and David A. Dejernett, USA Corp of Engineers, Pilot Point Livestock Auction Ltd, 375 Oak Ridge LLC, Craig Liggett and Lisa Liggett, for the purpose of installing public utility lines and infrastructure, and authorize the Mayor to execute the same. Councilmember Porter seconded the motion. The motion passed unanimously. G. REGULAR AGENDA 1. Discussion and interview of candidates for possible appointment to City Council Place Four. The City Council interviewed the following applicants: Curtis Wilson Gary Speer Ronald Petty Each applicant was asked to sit in the conference room until it was their time. Each applicant was interviewed in open session one at a time. Each applicant was asked the similar questions. 2. Discuss, consider, and possible action on a resolution making an appointment to fill the remaining term of City Council Place Four. Councilmember Porter moved to approve a resolution appointing Ronald Petty to fill the remaining term of City Council Place Four. Councilmember Hilliard seconded the motion. The motion passed unanimously. 3. City Secretary to administer the Oath of Office to the newly appointed councilmember of Place Four. City Secretary Alice Holloway administered the Oath of Office to Councilmember Ronald Petty. Councilmember Petty took his seat on the dais immediately. 4. Second public hearing on the proposed annexation of certain property by the City of Pilot Point, Texas: being Denton CAD Property ID Numbers 41421, approximately acres generally located on the northwest corner of Massey Road and Aubrey Street, approximately 1,400 feet west of South Morrison Street, also described as Tract 38, S. Flint Survey, Abstract Number 418. Mayor Dane-Patterson opened the second public hearing on the proposed annexation of certain property by the City of Pilot Point, Texas: being Denton CAD Property ID Numbers 41421, approximately acres generally located on the northwest corner of Massey Road and Aubrey Street, approximately 1,400 feet west of South Morrison Street, also described as Tract 38, S. Flint Survey, Abstract Number 418 at 7:57 p.m. No public comments made. Mayor Dane-Patterson closed the public hearing at 7:58 p.m. 5. Discuss, consider, and possible action on an ordinance of the City Council of the City of Pilot Point, Texas, annexing the hereinafter described territory known as being Denton CAD Property ID Number 41421, approximately acres in the S. Flint Survey, Abstract Number 418, generally located on the northwest corner of Massey Road and Aubrey Street, approximately 1,400 feet west of South Morrison Street, into the City of Pilot Point, Denton County, Texas, and extending the boundary limits of said City so as to include the described property within the city limits, and granting to all the inhabitants of the property all the rights and privileges of other citizens and binding the inhabitants by all of the ordinances, resolutions, acts, and regulations of the city; adopting a service plan; finding and determining that all requirements for annexation including public hearings, notices and open meetings have been met according to law; providing instructions for filing this ordinance and for correcting the official map and boundaries of said city; providing severability and cumulative clauses; and providing an effective date. Councilmember Hilliard moved to approve an ordinance of the City Council of the City of Pilot Point, Texas, annexing the hereinafter described territory known as being Denton CAD Property ID Number 2

8 41421, approximately acres in the S. Flint Survey, Abstract Number 418, generally located on the northwest corner of Massey Road and Aubrey Street, approximately 1,400 feet west of South Morrison Street, into the City of Pilot Point, Denton County, Texas, and extending the boundary limits of said City so as to include the described property within the city limits, and granting to all the inhabitants of the property all the rights and privileges of other citizens and binding the inhabitants by all of the ordinances, resolutions, acts, and regulations of the city; adopting a service plan; finding and determining that all requirements for annexation including public hearings, notices and open meetings have been met according to law; providing instructions for filing this ordinance and for correcting the official map and boundaries of said city; providing severability and cumulative clauses; and providing an effective date. Councilmember Porter seconded the motion. The motion passed unanimously. 6. Public hearing on an ordinance of the City of Pilot Point, Texas, amending Chapter 14, Zoning of the Code of Ordinances to change the zoning classification of plus or minus acre parcel(s), located on the northwest corner of Massey Road and Aubrey Street, approximately 1,200 feet west of South Morrison Street, Pilot Point, Texas from A, Agriculture and SF-2, Single Family Residential to PD, Planned Development. Mayor Dane-Patterson opened the public hearing on an ordinance of the City of Pilot Point, Texas, amending Chapter 14, Zoning of the Code of Ordinances to change the zoning classification of plus or minus acre parcel(s), located on the northwest corner of Massey Road and Aubrey Street, approximately 1,200 feet west of South Morrison Street, Pilot Point, Texas from A, Agriculture and SF-2, Single Family Residential to PD, Planned Development at 8:01 p.m. Development Services Director Carpenter stated that the proposal is to rezone acres from Agriculture/SF-2, Single Family Residential to Planned Development. The maximum number of single family lots permitted in the development will be 35 lots, which must be a minimum size of one acre. In addition, a minimum of 10 ft. wide trail that stretches from the State Park to the main entry at the northwest corner of Massey Road and Aubrey Street. The trail will be used for Equestrian/pedestrian access to the US Army Corps of Engineers property. Mr. Ocie Vest, Vice President of Stratford Land Corporation was present. Mr. Vest stated that the trail will be open to the public. This development leans more to the rural lifestyle and encourages participation in equestrian activities in related to the Corp of Engineers property. Mayor Dane-Patterson closed the public hearing at 8:22 p.m. 7. Discuss, consider and possible action on an ordinance of the City of Pilot Point, Texas, amending Chapter 14, Zoning of the Code of Ordinances to change the zoning classification of plus or minus acre parcel(s), located on the northwest corner of Massey Road and Aubrey Street, approximately 1,200 feet west of South Morrison Street, Pilot Point, Texas from A, Agriculture and SF-2, Single Family Residential to PD, Planned Development, amending the original zoning map to reflect such changes, providing a savings clause, providing a severability clause, providing a penalty clause, providing for engrossment and enrollment, and providing an effective date. City Secretary Alice Holloway stated that a correction is needed for Exhibit C-Planned Development Standards: City Administrator needs to be changed to City Manager. Councilmember Hilliard moved to approve an ordinance of the City of Pilot Point, Texas, amending Chapter 14, Zoning of the Code of Ordinances to change the zoning classification of plus or minus acre parcel(s), located on the northwest corner of Massey Road and Aubrey Street, approximately 1,200 feet west of South Morrison Street, Pilot Point, Texas from A, Agriculture and SF-2, Single Family Residential to PD, Planned Development, amending the original zoning map to reflect such changes, providing a savings clause, providing a severability clause, providing a penalty clause, providing for engrossment and enrollment, and providing an effective date with correction. Councilmember Cordell seconded the motion. The motion passed unanimously. 8. Discuss, consider, and possible action on an amendment to Chapter 14 Zoning of the Code of Ordinances of the City of Pilot Point relating to allowed uses set forth in the Schedule of Land Uses to remove the land use meat processing plant as an allowed use in C-1 and C-2 with a special use permit. Development Services Director Carpenter stated that the Planning & Zoning Commission recommended approval of the request. In addition, she stated that conditions have changed such that a meat processing plant, an industrial use, next door to the historical museum and with a block of retail 3

9 shops and eateries on the square is no longer acceptable. There is no room to store or load animals on the square. Mayor Dane-Patterson stated that she wants to preserve the history and heritage of the City. She stated that the meat processing plant has been operating for many years. Joe David started the meat market in the late 30 s and early 40 s and then B.C. Cheatham in the 50 s who named it the Golden Triangle Meat Market. Ralph Boerner owned the business for 18 years and Kevin Pelzel operated the business for 25 years after that. The last person to operate the business took over in Mr. Kevin Pelzel, current owner of the building stated that he currently works as a state inspector for slaughter houses. Mr. Pelzel stated that several other cities have meat processing plants in their downtown area. Texas Department of State Health Services Inspector Gary Balthrop, stated that he got involved when he received a complaint of bad odor. He stated that he worked with code enforcement and the exowner to review the inside of the building. Mr. Balthrop stated that the whole plant would need to be gutted and rebuilt. If this is done, he can and will come back and re-inspect. Councilmember Cordell moved to not approve the proposed amendment to Chapter 14 Zoning of the Code of Ordinances of the City of Pilot Point relating to the meat processing plant. Councilmember Petty seconded the motion. The motion passed unanimously. 9. Discuss, consider, and possible action of award of bids for Burks Street Sewer Improvements to Vessells Construction in the amount of $415, with approval of the Mayor to execute all Contract Documents including Notice to Proceed. Councilmember Porter moved to accept the bid and award the contract for the Burks Street Sewer Improvements to Vessells Construction in the amount of $415, with a penalty clause with approval of the Mayor to execute all Contract Documents including Notice to Proceed. Councilmember Delcourt seconded the motion. The motion carried unanimously. 10. Discussion of the Historic Downtown Design and review of the RUDAT. Mayor Dane-Patterson stated that she asked for this item to be placed on the agenda so that the new councilmembers would have a copy of the RUDAT plan and to give everyone some history on this project. Committees were started in The City hired an engineering firm named HNTB that came up with some proposals. There was a public workshop and an overview annalist was done in November In February and December of 2006 there were three different committees: Main Street Design Committee, Downtown Planning Committee and Main Street Advisory Committee. They looked at and approved a design plan in After the plan was approved, it was sent to the Community Heritage Development Division of the Main Street Program to come up with the final plan. 11. Discuss, consider and possible action on a resolution of the City Council of the City of Pilot Point, Texas, for the use of eminent domain to condemn an approximately acre tract constituting a portion of that real property located in Denton County, Texas situated in the Charles Smith Survey Abstract 139, the Henry Tierwester Survey Abstract 1242, the Peter Gass Survey Abstract 496, and the A.K. Wiley Survey Abstract 1321, Denton County, Texas, being a part of the Mrs. M. Montgomery Estate, with Denton Central Appraisal District ID # A1242A , generally located west of Pecan Creek and north of FM 455 for a wastewater treatment facility project. Councilmember Delcourt moved that the City of Pilot Point adopt a resolution to authorize the use of the power of eminent domain to acquire an approximately acre tract constituting a portion of that real property located in Denton County, Texas, situated in the Charles Smith Survey Abstract 139, the Henry Tierwester Survey Abstract 1242, the Peter Gass Survey Abstract 496, and the A.K. Wiley Survey Abstract 1321, Denton County, Texas, being a part of the Mrs. M. Montgomery Estate, with Denton Central Appraisal District ID # A1242A , and situated in Denton County, being a part of the Henry Tierwester Survey Abstract No and being a part of the acre tract conveyed to Sharon Ann Shelby by Michael Hall Shelby and ARS Ranch Holdings, Ltd. By Partition Deed dated March 20, 2007 and recorded in instrument No of Denton County Deed Records, and generally located west on Pecan Creek and north of FM 455, for the construction, establishment, maintenance, and operation of the wastewater treatment facility project. Councilmember Cordell seconded the motion. The motion passed. Councilmember Hilliard voted against. H. STAFF REPORTS The City Council may discuss any of the items under Staff Reports, but no formal action will be taken. 4

10 June City Secretary Report June Financial Report June Police Reports June Library Report June Main Street Report June Public Works Report June Municipal Court Report No discussion regarding the monthly reports I. EXECUTIVE SESSION The City Council of the City of Pilot Point will recess into Executive Session (Closed Meeting) pursuant to the provisions of Chapter 551, Subchapter D, Texas Government Code, to discuss the following: 1. In accordance with the Texas Government Code, Section (2): Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter re: Options for acquiring an approximately acre tract generally located west of Pecan Creek and north of FM 455 for the wastewater treatment facility project; and 2. In accordance with the Texas Government Code, Section : Deliberate the purchase, exchange, lease, or value of real property. 3. In accordance with the Texas Government code, Section , to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations. 4. In accordance with Texas Government Code, Section : to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee. a. City Council Member Place Four Mayor Dane-Patterson read the purpose of the executive session and Council convened into Executive Session at 7:05 PM. J. RECONVENE INTO REGULAR SESSION: The City Council of the City of Pilot Point will reconvene into Regular Session (Open Meeting) pursuant to the provisions of Chapter 551, Subchapter D, Texas Government Code, to take any action necessary regarding the following items discussed in Executive Session: 1. In accordance with the Texas Government Code, Section (2): Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter re: Options for acquiring an approximately acre tract generally located west of Pecan Creek and north of FM 455 for the wastewater treatment facility project; and 2. In accordance with the Texas Government Code, Section : Deliberate the purchase, exchange, lease, or value of real property: and 3. In accordance with the Texas Government code, Section , to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations. 4. In accordance with Texas Government Code, Section : to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee. a. City Council Member Place Four Council reconvened into regular session at 7:50 PM. Mayor Dane-Patterson returned to regular agenda item G11 H. ADJOURN. 5

11 Councilmember Hilliard moved to adjourn. Councilmember Cordell seconded the motion. The motion passed unanimously. The meeting adjourned at 9:15 pm. ATTEST: Shea Dane-Patterson, Mayor Alice Holloway, City Secretary Approved: August 13,

12 CITY OF PILOT POINT RESOLUTION A RESOLUTION APPROVING THE DRAFT DENCO AREA DISTRICT FISCAL YEAR 2019 FINANCIAL PLAN, PURSUANT TO THE TEXAS HEALTH AND SAFETY CODE, CHAPTER 772, AS AMENDED; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Council of the City of Pilot Point has been presented the DRAFT Denco Area District Fiscal Year 2019 Financial Plan for consideration, in accordance with section Texas Health and Safety Code as, amended; NOW THEREFORE THE COUNCIL OF THE CITY OF PILOT POINT, TEXAS HEREBY RESOLVES: Section 1 That the City of Pilot Point hereby approves the financial plan. Section 2 That this resolution shall become effective immediately from and after its passage. PASSED AND APPROVED this the 13 th day of August, Shea Dane-Patterson, Mayor City of Pilot Point ATTEST: Alice Holloway, City Secretary

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71 City Council Agenda August 13, 2018 Agenda Item: G2 Resolution (Action Item) Agenda Description: Discuss, consider, and possible action on a resolution establishing a date to adopt the 2019 Fiscal Budget; establishing the location and date for the public hearing of the 2019 Fiscal Budget; requiring publication of a notice of the public hearing in accordance with the law; and providing an effective date. Background Information: To begin the formal process of adopting the 2018/2019 Budget, the City Council needs to approve a resolution establishing the location and date for the public hearing. The resolution states that the public hearing will be held on September 10, 2018 and the budget will be voted on September 24, Financial Information: NA City Contact and Recommendations: Alice Holloway, City Secretary Attachments: 1. Resolution

72 CITY OF PILOT POINT RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PILOT POINT, TEXAS, ESTABLISHING A DATE TO ADOPT THE 2019 FISCAL BUDGET; ESTABLISHING THE LOCATION AND DATE FOR THE PUBLIC HEARING ON THE FISCAL BUDGET; REQUIRING PUBLICATION OF A NOTICE OF THE PUBLIC HEARING IN ACCORDANCE WITH THE LAW; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council desires to adopt the Fiscal Year 2019 Fiscal Budget of the City of Pilot Point, Texas (Budget) beginning October 1, 2018 and ending September 30, 2019; and WHEREAS, in order to adopt the Budget, the City Council must first hold a public hearing on the Budget and provide notice of same in accordance with Section 7.05 of the City Charter and other applicable laws; NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF PILOT POINT, TEXAS: SECTION 1. The City Council hereby approves the placement of an item on the September 24, 2018, City Council public meeting agenda to vote to adopt the proposed Fiscal Budget of the City of Pilot Point, Texas. SECTION 2. The City Council hereby calls a public hearing on the proposed 2019 Fiscal Budget of the City of Pilot Point, Texas to be held in the City Council Chambers at City Hall located at 102 E. Main Street, Pilot Point, Texas on September 10, 2018 at 6:30 p.m. The public hearing will not be held until notice of the public hearing has been published in the Pilot Point Post Signal, a newspaper having general circulation within the City. The notice shall be published not earlier than the 30 th or later that the 10 th day before the date of the public hearing. The City Secretary is hereby directed to publish said notice and to provide such other public notice as may be required in accordance with this Resolution and in accordance with Section 7.05 of the City Charter, Chapter 102 of the Texas Local Government Code and all other applicable law.

73 SECTION 3. This Resolution shall become effective immediately upon its passage and approval at a meeting of the City Council of the City of Pilot Point, Texas. PASSED AND APPROVED this the 13th day of August, Shea Dane-Patterson, Mayor City of Pilot Point ATTEST: Alice Holloway, City Secretary

74 Notice of Public Hearing 2018 Proposed Annual Budget NOTICE IS HEREBY GIVEN to all interested citizens in the City of Pilot Point, Texas that the City Council will hold a public hearing on the 2019 proposed annual budget on Monday, September 10, 2018 at 6:30 p.m. at Pilot Point City Hall, 102 East Main Street, Pilot Point, Texas. This budget will raise more revenue from property taxes than last year s budget by $196,386, a 14.0% increase, and of that amount $38,627 is tax revenue to be raised from new property added to the tax roll this year. The proposed budget is available for review in the office of the City Secretary at City Hall between the hours of 8:00 a.m. and 5:00 p.m. Monday through Friday and online at Posted this 14 th day of August, 2018 on the official posting website and bulletin board at the Pilot Point City Hall, 102 East Main Street, Pilot Point, Texas. Alice Holloway, City Secretary City of Pilot Point

75 City Council Agenda August 13, 2018 Agenda Item: G3 Resolution (Action Item) Agenda Description: Discuss, consider, and possible action on a resolution placing a proposal on the September 26, 2018 Council Agenda to adopt the 2018 Tax Year Proposed Property Tax Rate equal to the roll back rate of $ for the fiscal year beginning October 1, 2018 and ending September 30, Background Information: This resolution is part of the process for approving the tax rate. It sets the date to adopt the rate, location, and the dates for public hearings on the tax rate. The Resolution has to be approved by roll call vote. Financial Information: None City Contact and Recommendations: Alice Holloway, City Secretary Attachments: 2014 Effective Tax Rate Worksheet Public Hearing notice

76 CITY OF PILOT POINT RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PILOT POINT, TEXAS PLACING A PROPOSAL ON THE SEPTEMER 26, 2018 COUNCIL MEETING TO ADOPT A 2018 TAX YEAR PROPOSED PROPERTY TAX RATE EQUAL TO THE ROLL BACK RATE OF $ FOR THE CITY OF PILOT POINT, TEXAS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2018 AND ENDING SEPTEMBER 30, 2019; CALLING TWO PUBLIC HEARINGS ON THE PROPOSED PROPERTY TAX RATE TO BE HELD ON AUGUST 27, 2018 AT 6:30PM AND SEPTEMBER 10, 2018 at 6:30PM; POSTING THE NOTICE ON THE CITY S WEBSITE; AND PROVIDING AN EFFECTIVE DATE. Whereas, that the City Council of the City of Pilot Point, Texas met and determined the necessary appropriations required for Fiscal Year on the 13 th day of August, 2018 and have determined it be in the best interest of the citizens of Pilot Point to propose a tax rate that is equal to the roll back tax rate for the fiscal year beginning October 1, 2018 and ending September 30, 2019 of $ per $100 valuation. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PILOT POINT, TEXAS: Section 1. That the City Council hereby approves consideration of a proposed property tax rate for the fiscal year beginning October 1, 2018 and ending September 30, 2019 of $ per $100 of valuation. The members of the governmental body voted on this proposal to consider the proposed property tax rate as follows: For: Against: Abstain: Absent: Section 2. The City Secretary is hereby directed to place consideration and adoption of the 2018 Tax Year Proposed Property Tax Rate for the City of Pilot Point, Texas on the September 25, 2018 City Council Agenda. Section 3. The City Secretary is hereby directed to place public hearings on the 2018 Tax Year Proposed Property Tax Rate for the City of Pilot Point, Texas on the August 27, 2018 and September 10, 2018 at 6:30 PM at the Pilot Point City Hall, 102 East Main Street, Pilot Point, Texas on City council meeting agenda.

77 Section 4. Further, the City Secretary is hereby directed to publish the 2018 TAX YEAR PROPOSED PROPERTY TAX RATE FOR THE CITY OF PILOT POINT, TEXAS, is attached here to as Exhibit A, on City s internet website on August 14, 2018 till the City adopts a tax rate as required by Local Government Code Sec (f). Section 5. That this resolution shall become effective upon the date of passage. Passed and adopted this the 13 th day of August 2018 by a vote of ayes and nays at a regular meeting of the City Council of the City of Pilot Point, Texas. ATTEST: Alice Holloway, City Secretary Shea Dane-Patterson, Mayor

78 NOTICE OF 2018 TAX YEAR PROPOSED PROPERTY TAX RATE FOR CITY OF PILOT POINT A tax rate of $ per $100 valuation has been proposed by the governing body of CITY OF PILOT POINT. This rate exceeds the lower of the effective or rollback tax rate, and state law requires that two public hearings be held by the governing body before adopting the proposed tax rate. The governing body of CITY OF PILOT POINT proposes to use revenue attributable to the tax rate increase for the purpose of providing basic, essential public services. PROPOSED TAX RATE PRECEDING YEAR'S TAX RATE EFFECTIVE TAX RATE ROLLBACK TAX RATE $ per $100 $ per $100 $ per $100 $ per $100 The effective tax rate is the total tax rate needed to raise the same amount of property tax revenue for CITY OF PILOT POINT from the same properties in both the 2017 tax year and the 2018 tax year. The rollback tax rate is the highest tax rate that CITY OF PILOT POINT may adopt before voters are entitled to petition for an election to limit the rate that may be approved to the rollback rate. YOUR TAXES OWED UNDER ANY OF THE ABOVE RATES CAN BE CALCULATED AS FOLLOWS: property tax amount = (rate) x (taxable value of your property) / 100 For assistance or detailed information about tax calculations, please contact: Michelle French Denton County Tax Assessor-Collector 1505 E McKinney Street Denton, TX property.tax@dentoncounty.com tax.dentoncounty.com You are urged to attend and express your views at the following public hearings on proposed tax rate: First Hearing: 08/27/2018 6:30 PM at 102 E Main Street, Pilot Point, TX Second Hearing: 09/10/2018 6:30 PM at 102 E Main Street, Pilot Point, TX 76258

79 City Council Agenda August 13, 2018 Agenda Item: G4 Ordinance (Action Item) Agenda Description: Discuss, consider, and possible action on the approval of an ordinance ordering a bond election to be held in the City of Pilot Point, Texas, making provision for the conduct of the election and resolving other matters incident and related to such election. Background Information: In order to determine future capital projects Council established the Capital Projects Advisory Committee (CPAC) which began meeting in the fall of This committee met throughout the fall to hear about the various capital needs of Pilot Point. Topics included streets, public buildings, parks, drainage, sidewalks and downtown redevelopment, as well as potential means of funding and the impact on taxpayers. This committee developed a series of bond propositions for Council consideration in January Council determined that additional public input was needed. In April, Council held a town hall meeting where all the propositions were discussed. The community provided feedback through a multi-voting exercise. Public buildings, a drainage master plan, streets and downtown redevelopment received the most support. Following the Town Hall meeting, City Council held two additional discussions for public input at the June 25 and July 9 City Council meetings. Council must call an election at this meeting for a November 6 bond election from among the following propositions: Proposition #1 $4,500,000 for Public Buildings to include a new fire station, new police station and building renovations for Public Works and Development Services. Proposition #2 $4,000,000 for street reconstruction and rehabilitation. Proposition #3 $1,000,000 for downtown redevelopment Proposition #3 $500,000 for the preparation of a drainage master plan. Proposition #4 $500,000 for sidewalk construction. Proposition #5 $1,000,000 for parks and recreation

80 Financial Information: Based on which propositions are approved, projects will be included in the FY capital budget. City Contact and Recommendations: Alan Guard, City Manager Discuss the propositions and take individual votes on each one to determine the make-up of the November bond election ordinance. Attachments: 1. Ordinance

81 CITY OF PILOT POINT ORDINANCE NO. AN ORDINANCE ordering a bond election to be held in the City of Pilot Point, Texas, making provision for the conduct of the election and resolving other matters incident and related to such election. WHEREAS, the City Council of the City of Pilot Point, Texas hereby finds that an election should be held to determine whether such governing body shall be authorized to issue bonds of the City in the amounts and for the purposes hereinafter identified; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PILOT POINT, TEXAS: SECTION 1: An election shall be held on the 6 th day of November, 2018, in the City of Pilot Point, Texas, which date is not less than seventy-eight (78) nor more than ninety (90) days from the date of the adoption hereof and is a uniform election date pursuant to Texas Election Code, Section , for the purpose of submitting the following measures: CITY OF PILOT POINT, TEXAS PROPOSITION A SHALL the City Council of the City of Pilot Point, Texas, be authorized to issue general obligation bonds of the City in the principal amount of $4,500,000 for permanent public improvements and public purposes, to wit: acquiring, constructing, designing, renovating, improving, expanding and equipping public safety facilities, including a new fire station, a new police station and renovation of the existing fire station and police station for the public works and development services departments; such bonds to mature serially or otherwise over a period not to exceed forty (40) years from their date, to be issued and sold in one or more series at any price or prices and to bear interest at any rate or rates (fixed, floating, variable or otherwise) as shall be determined within the discretion of the City Council at the time of issuance or sale of the bonds; and whether ad valorem taxes shall be levied upon all taxable property in the City sufficient to pay the annual interest and provide a sinking fund to pay the bonds at maturity? CITY OF PILOT POINT, TEXAS PROPOSITION B SHALL the City Council of the City of Pilot Point, Texas, be authorized to issue general obligation bonds of the City in the principal amount of $4,000,000 for permanent public improvements and public purposes, to wit: acquiring, constructing, designing, improving, expanding and maintaining streets, thoroughfares, bridges, alleyways, pathways, screening walls and sidewalks within the City, including related storm drainage improvements, signage, streetscaping, beautification, median improvements and entryway improvements, utility line relocations, and the acquisition of needed right-of-ways therefor; such bonds to mature serially or otherwise over a period not to exceed forty (40) years from their date, to be issued and sold in one or more series at any price or prices and to bear interest at any rate or rates (fixed, floating, variable or otherwise) as shall be determined within the discretion of the City Council at the time of issuance or sale /

82 of the bonds; and whether ad valorem taxes shall be levied upon all taxable property in the City sufficient to pay the annual interest and provide a sinking fund to pay the bonds at maturity? CITY OF PILOT POINT, TEXAS PROPOSITION C SHALL the City Council of the City of Pilot Point, Texas, be authorized to issue general obligation bonds of the City in the principal amount of $1,000,000 for permanent public improvements and public purposes, to wit: acquiring, constructing, renovating, improving, expanding and equipping park and recreational facilities and trail systems, including the acquisition of land and rightsof-way therefor; such bonds to mature serially or otherwise over a period not to exceed forty (40) years from their date, to be issued and sold in one or more series at any price or prices and to bear interest at any rate or rates (fixed, floating, variable or otherwise) as shall be determined within the discretion of the City Council at the time of issuance or sale of the bonds; and whether ad valorem taxes shall be levied upon all taxable property in the City sufficient to pay the annual interest and provide a sinking fund to pay the bonds at maturity? CITY OF PILOT POINT, TEXAS PROPOSITION D SHALL the City Council of the City of Pilot Point, Texas, be authorized to issue general obligation bonds of the City in the principal amount of $1,000,000 for permanent public improvements and public purposes, to wit: downtown redevelopment, including street construction, public space, beautification, streetscape and sidewalks; such bonds to mature serially or otherwise over a period not to exceed forty (40) years from their date, to be issued and sold in one or more series at any price or prices and to bear interest at any rate or rates (fixed, floating, variable or otherwise) as shall be determined within the discretion of the City Council at the time of issuance or sale of the bonds; and whether ad valorem taxes shall be levied upon all taxable property in the City sufficient to pay the annual interest and provide a sinking fund to pay the bonds at maturity? CITY OF PILOT POINT, TEXAS PROPOSITION E SHALL the City Council of the City of Pilot Point, Texas, be authorized to issue general obligation bonds of the City in the principal amount of $500,000 for public purposes, to wit: master plan for drainage system and improvements, such bonds to mature serially or otherwise over a period not to exceed forty (40) years from their date, to be issued and sold in one or more series at any price or prices and to bear interest at any rate or rates (fixed, floating, variable or otherwise) as shall be determined within the discretion of the City Council at the time of issuance or sale of the bonds; and whether ad valorem taxes shall be levied upon all taxable property in the City sufficient to pay the annual interest and provide a sinking fund to pay the bonds at maturity? CITY OF PILOT POINT, TEXAS PROPOSITION F SHALL the City Council of the City of Pilot Point, Texas, be authorized to issue general obligation bonds of the City in the principal amount of $500,000 for permanent public improvements and public purposes, to wit: sidewalks within the /

83 City; such bonds to mature serially or otherwise over a period not to exceed forty (40) years from their date, to be issued and sold in one or more series at any price or prices and to bear interest at any rate or rates (fixed, floating, variable or otherwise) as shall be determined within the discretion of the City Council at the time of issuance or sale of the bonds; and whether ad valorem taxes shall be levied upon all taxable property in the City sufficient to pay the annual interest and provide a sinking fund to pay the bonds at maturity? SECTION 2: In accordance with the provisions of an election services contract with the Denton County Elections Administrator (the "Denton Contract") for that portion of the City located in Denton County, an election services contract with Cooke County (the "Cooke Contract") for that portion of the City located in Cooke County and an election services contract with the Grayson County Elections Administrator (the "Grayson Contract") for that portion of the City located in Grayson County, the election shall be conducted by the Denton County Elections Administrator, Cooke County and the Grayson County Elections Administrator, respectively, in accordance with the provisions of the respective election contract or agreement (collectively, the Contracts ). SECTION 3: (a) With respect to that portion of the City located in Denton County, the locations, dates and times for early voting for this election shall be as shown in Exhibit A, which is attached hereto and incorporated herein by reference as a part hereof for all purposes. Frank Phillips, Denton County Elections Administrator, is hereby appointed early voting clerk and shall appoint and designate deputy clerks for early voting in accordance with the Denton Contract. (For purposes of processing ballots cast in early voting, the election officers for the early voting ballot board for this election shall be appointed and designated in accordance with the provisions of the respective Contracts. SECTION 4: Pursuant to the provisions of the Contracts, the election precincts and polling places for voters in Denton County are shown in Exhibit A attached hereto, which the Exhibit are hereby incorporated herein by reference as a part hereof for all purposes. The election officers and maximum number of clerks for each polling place or voting center shall be determined and appointed in accordance with the provisions of the respective Contracts. On election day, the polls shall be open from 7:00 A.M. to 7:00 P.M. SECTION 5: A voting system or systems meeting the standards and requirements of the Texas Election Code, as amended, is hereby adopted and approved for early voting by personal appearance and by mail and for election day voting. Ballots shall be prepared in accordance with the Texas Election Code, and permit electors to vote FOR or AGAINST the aforesaid measures which shall appear on the ballot substantially as follows: CITY OF PILOT POINT, TEXAS PROPOSITION A THE ISSUANCE OF $4,500,000 GENERAL OBLIGATION BONDS FOR PUBLIC SAFETY FACILITIES AND RENOVATING OF EXISTING PUBLIC SAFETY FACILITIES CITY OF PILOT POINT, TEXAS PROPOSITION B /

84 THE ISSUANCE OF $4,000,000 GENERAL OBLIGATION BONDS FOR STREET IMPROVEMENTS CITY OF PILOT POINT, TEXAS PROPOSITION C THE ISSUANCE OF $1,000,000 GENERAL OBLIGATION BONDS FOR PARK AND RECREATIONAL FACILITIES AND TRAIL SYSTEMS CITY OF PILOT POINT, TEXAS PROPOSITION D THE ISSUANCE OF $1,000,000 GENERAL OBLIGATION BONDS FOR DOWNTOWN REDEVELOPMENT CITY OF PILOT POINT, TEXAS PROPOSITION E THE ISSUANCE OF $500,000 GENERAL OBLIGATION BONDS FOR MASTER PLAN FOR DRAINAGE SYSTEM AND IMPROVEMENTS CITY OF PILOT POINT, TEXAS PROPOSITION F THE ISSUANCE OF $500,000 GENERAL OBLIGATION BONDS FOR SIDEWALKS SECTION 6: With respect to the voters of the City residing in Denton County, the Central Counting Station for the tabulation and counting of ballots for this election shall be located at the Office of the Elections Department, 701 Kimberly Drive, A101, Denton, Denton, Texas, the Manager, Tabulation Supervisor, Presiding Judge and Alternate Presiding Judge at each Central Counting Station shall be appointed and designated in accordance with the provisions of the respective Contract. The Manager and Presiding Judge of the Central Counting Station may appoint clerks to serve at such Station, as provided by Section of the Election Code. SECTION 7: All resident qualified electors of the City shall be permitted to vote at such election, and on the day of the election, such electors shall vote at the polling place designated for the Election Precinct in which they reside or at a voting center with respect to Grayson County. This election shall be held and conducted in accordance with the provisions of Texas Election Code and Texas Government Code, Chapter 1251, and as may be required by law, all election materials and proceedings shall be printed in both English and Spanish. SECTION 8: A substantial copy of this Ordinance shall serve as proper notice of the election called hereby. Such notice shall be published on the same day in each of two successive weeks in a newspaper of general circulation in the City, the first of such publications to appear in such newspaper not more than thirty (30) days and not less than fourteen (14) full days prior to the day of the election. Additionally, such notice shall be posted (i) at three (3) public places within the City and at the City Hall not less than twenty-one (21) full days prior to the date on which such election is to be held, (ii) prominently on the City s Internet website during the twentyone (21) days prior to election day, and (iii) in a prominent location at each polling place on the day of the election and during early voting. SECTION 9: In accordance with Texas Election Code, Section 3.009(b), as amended, the aggregate amount of outstanding principal of the City's debt obligations secured by ad valorem taxes as of the beginning of the City's 2017/2018 fiscal year, totaled $5,350,000; the /

85 aggregate amount of outstanding interest on the City's debt obligations secured by ad valorem taxes as of the beginning of the City's 2017/2018 fiscal year totaled $71,774.00; and the ad valorem debt service tax rate for the City for the 2017/2018 fiscal year is $ per $100 of taxable assessed valuation. Based on the bond market conditions at the date of adoption of this Ordinance, the maximum net effective interest rate for any series of the bonds is estimated to be 1.34%. Such estimated maximum rate is provided as a matter of information and in accordance with the requirements of Texas law, but is not a limitation on the interest rate at which the bonds, or any series thereof, may be sold. SECTION 10: This Ordinance incorporates the provisions of the Contracts, and to the extent of any conflict between this Ordinance and the Contracts, the provisions of the Contracts shall control. The City Secretary or her designee, is hereby authorized to correct, modify or change the exhibits to this Ordinance based upon the final locations and times agreed upon by the Denton County Elections Administrator, Cooke County and/or the Grayson County Elections Administrator and the City as well as incorporate additional voting locations as designated by the Denton County Elections Administrator, Cooke County and/or Grayson County Elections Administrator /

86 PASSED AND APPROVED, this the 13 th day of August, CITY OF PILOT POINT, TEXAS Shea Dane-Patterson, Mayor ATTEST: Alice Holloway, City Secretary (City Seal) / [signature page of Election Ordinance]

87 City Council Agenda August 13, 2018 Agenda Item: G5 SRO Agreement Action Item Agenda Description: Discuss, consider, and possible action on an agreement and authorize the Mayor to sign with the Pilot Point Independent School District for a School Resource Officer as part of the Annual Budget. Background Information: With the need for the safety of our school age children and youth in mind, the Pilot Point Independent School District is considering funding a School Resource Officer. The new school Superintendent Dr. Byron Terrier has been in discussion with the Chief of Police on this option, and has asked that the City consider an interlocal agreement with the school to help fund the position. The SRO would be under the direction of the City Police Department for hiring and direct administration. The officer would work at the school during the school year and then work for the city during the summer months. The SRO would not only help provide a police presence on school campuses, but the officer would also help the Police Department with the scheduling of vacation time during the summer months. Both the PPISD and the City could benefit from the agreement for an SRO officer. The City would have the SRO use an available police vehicle for police work so an additional vehicle and related equipment would not be necessary. Since the officer will spend most of the time on school campuses, there will be little wear and tear on the vehicles. Having both a police officer and a police car presence on school campuses can help with school safety. Financial Information: PPISD will compensate the City by October 15 th of each year in the amount of $55, approximately 75% of the estimated cost of the officer. The City s portion then would be the remaining 25%. City Contact and Recommendations: Attachments: 1. Proposed SRO Contract.

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96 City Council Agenda August 13, 2018 Agenda Item: G6 Resolution Action Item Agenda Description: Discuss, consider, and possible action on a resolution appointing one (1) member to the Board of Managers of the Denco Area District. Background Information: Chapter 772, Texas Health and Safety Code, provides for the Denco Area District Board of Managers to have two members appointed jointly by all participating municipalities located in whole or part of the district. Each year the term of one of the two members appointed by participating municipalities expires. The district requests the following actions by the governing bodies of each city: 1. Vote for Candidate by September 15 th 2. Tally Votes-The one nominee with the most votes received by the deadline will be the municipal representative appointed for the two year term beginning October 1 st. Financial Information: There is no cost to the City. City Contact and Recommendations: Alice Holloway, City Secretary Attachments: 1. Resolution

97 CITY OF PILOT POINT RESOLUTION A RESOLUTION APPOINTING ONE MEMBER TO THE BOARD OF MANAGERS OF THE DENCO AREA DISTRICT. WHEREAS, Section 772, Health and Safety Code, provides that two voting members of the Board of Managers of an Emergency Communications District shall be appointed jointly by all cities and towns lying wholly or partly within the District; NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF PILOT POINT, TEXAS: Section 1 The City of Pilot Point hereby votes to appoint as a member of the Board of Members for the Denco Area District. Section 2 That this resolution shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the 13 th day of August, Shea Dane-Patterson, Mayor City of Pilot Point ATTEST: Alice Holloway, City Secretary

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