1. CALL TO ORDER: The regular meeting of the Common Council of the Village of Shelby was called to order at 6:30 P.M. by President Paul Inglis.

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1 1 VILLAGE OF SHELBY REGULAR COUNCIL MEETING OF February 12, 2018 at 6:30 P.M. COUNCIL PROCEEDINGS 1. CALL TO ORDER: The regular meeting of the Common Council of the Village of Shelby was called to order at 6:30 P.M. by President Paul Inglis. 2. ROLL CALL: Answering the roll call: Jim Wyns, Dan Zaverl, Paul Inglis, John Sutton, Andy Near, and Bill Harris. Staff present: Police Chief Ryan Furman, Village Administrator Chelsea Stratil, and Village Clerk Crystal Budde. 3. PLEDGE OF ALLEGIANCE: All stood for the Pledge. 4. MINUTES: Bill Harris moved to approve the minutes of the Regular Council Meeting of January 22, Seconded by: Dan Zaverl. Voice Vote: All in favor. Motion Carried. 5. ADDITIONS TO THE AGENDA: No additions to the Agenda. 6. PRESIDENT S REPORT: President Inglis commended the DPW employees on a great job of clearing the streets in the Village over the weekend and to the Village Hall staff for all the hard work put into the 2018/2019 Fiscal Year Budget. 7. ADMINISTRATOR S REPORT: VA Stratil reported to Council that President Inglis and she had met with Paul Aksamitowski on Tuesday, January 30 in regard to his final payout of PTO and Vacation. It was brought to the attention of VA Stratil that Mr. Aksamitowski had more PTO and Vacation time in his leave bank than what he would have accrued during his length of employment with the Village of Shelby. Mr. Aksamitowski had originally requested that the Village pay him for the PTO and Vacation that was printed on his pay stub. After having a discussion with VA Stratil and President Inglis, Mr. Aksamitowski did agree that he was overcompensated for PTO and Vacation time. Chief Furman had found a letter written by former Police Chief Terry TenBrink that instructed a pay raise for Mr. Aksamitowski from $17.00 per hour to $17.50 per hour as well as an additional 48 hours of PTO. Village of Shelby Attorney John Schrier pointed out that, while Terry TenBrink was not authorized to make this decision, it would be best that the Village honor it because that was not Mr. Aksamitowski s fault. With permission from President Inglis, it was agreed to pay what the Village found fair at 100 hours of PTO and 40 hours of vacation and Mr. Aksamitowski did sign the letter of acceptance and will not pursue the matter further. VA Stratil noted that she had received a request for an Easement for Electric Facilities on Sixth Street. She was unable to gather much information on the matter as she did not receive the request until late in

2 2 the afternoon on Friday, February 9. VA Stratil met with Don DeVries, of Fleis and VandenBrink, regarding the possible DNR Trust Fund Grant. Mr. DeVries will obtain the scores of the Village s previous grant submission to help determine what that Grant application was lacking. VA Stratil is looking into cost effective options to obtain assistance in preparing the grant application and submitting it by the due date of April DEPARTMENT HEAD REPORT: Village Police Chief Ryan Furman provided Council with January s report of the Police Department s activities which were taken from the officers daily reports. Ryan noted that Ted Terrice, who provides the Village s technical support, will be able to set up everything that is needed for the electronic reporting service and then the Village will be able to cancel the two static IP addresses for which it is currently paying Charter Spectrum $20.00 a month. 9. CORRESPONDENCE: No correspondence. 10. CITIZEN PARTICIPATION: No citizen participation. 11. PUBLIC HEARING: President Inglis opened the Public Hearing for the Fiscal Year 2018/2019 Budget at 6:45 P.M. VA Stratil presented a brief overview of the budget process and budget documents. President Inglis closed the Public Hearing at 7:09 P.M. Jim Wyns moved to adopt the General Fund Budget Revenues of $618, and Expenditures of $515, for Fiscal Year to begin March 1, Seconded by: Dan Zaverl. Ayes: Wyns, Zaverl, Sutton, Near, Harris, and Inglis. Dan Zaverl moved to adopt the General Investment Fund Budget Revenues of $5, and Expenditures of $0.00 for Fiscal Year to begin March 1, Seconded by: Jim Wyns. Ayes: Zaverl, Wyns, Sutton, Near, Harris, and Inglis. John Sutton moved to adopt the Major Street Fund Budget Revenues of $328, and Expenditures of $215, for the Fiscal Year 2018/2019 to begin March 1, Seconded by: Jim Wyns. Sutton, Wyns, Zaverl, Near, Harris, and Inglis.

3 3 Andy Near moved to adopt the Local Street Fund Budget Revenues of $140, and Expenditures of $92, for Fiscal Year to begin March 1, Seconded by: John Sutton. Ayes: Near, Sutton, Wyns, Zaverl, Harris, and Inglis. Bill Harris moved to adopt the Street Improvement Debt Service Fund Budget Revenues of $106, and Expenditures of $133, for Fiscal Year to begin March 1, Ayes: Harris, Near, Wyns, Zaverl, Sutton, and Inglis. Jim Wyns moved to adopt the Sewer Fund Budget Revenues of $386, and Expenditures of $373, for Fiscal Year to begin March 1, Seconded by: John Sutton. Wyns, Sutton, Zaverl, Near, Harris, and Inglis. Dan Zaverl moved to adopt the Water Fund Budget Revenues of $300, and Expenditures of $279, for Fiscal Year to begin March 1, Seconded by: Jim Wyns. Ayes: Zaverl, Wyns, Sutton, Near, Harris, and Inglis. John Sutton moved to adopt the Motor Pool Fund Revenues of $142, and Expenditures of $111, for Fiscal Year to begin March 1, Seconded by: Dan Zaverl. Ayes: Sutton, Zaverl, Wyns, Near, Harris, and Inglis. 12. OLD BUSINESS: No Old Business.

4 4 13. NEW BUSINESS: a.)shelby Police Department Fee Schedule Village Police Chief Ryan Furman presented Council with a proposed fee schedule for obtaining copies of police reports. Chief Furman proposed charging $5.00 per page and noted that most reports are two pages. The fee for these copies would cover the expense of the paper and ink that are used to produce them. He also included a $10.00 fee for Court Ordered Preliminary Breath Tests in the proposed fee schedule. Jim Wyns moved to adopt the Shelby Police Department Fee Schedule as proposed. Roll Call vote: Ayes: Wyns, Near, Zaverl, Sutton, Harris, and Inglis. b.) Purchase of New Police Cruiser The Village of New Era is selling its 2007 Dodge Charger that was previously used as a patrol car. There are no mechanical issues with the vehicle and it will come with all the equipment that the Village would need except for the car radio. Chief Furman can transfer the radio from the 2010 Ford to the 2007 Dodge Charger. Dan Zaverl moved to purchase the 2007 Dodge Charger 5.7 Liter V8 police cruiser from the Village of New Era in the amount of $5, Ayes: Zaverl, Near, Wyns, Sutton, Harris, and Inglis. c.) Consumers Energy Easement Request VA Stratil has been contacted by Consumers Energy requesting a permanent Easement to enter the Village owned property located on Sixth Street for a line of electrical facilities. Council requested more information on the matter before considering any action. d.) Verizon One Talk VA Stratil had a phone conference with representatives from Verizon and Sova regarding office phones. The Village has had a number of issues with its phone system. Verizon has a partnership with Sova and is currently offering free office phones if the Village signs up for the office service through Verizon. The phone service would cost $ per month and the Village would receive new phones at no cost.

5 Jim Wyns moved to authorize VA Stratil to enter into the Verizon One Talk Plan for $ a month contingent on the Village receiving free phones and that the company s offer is in writing. Ayes: Wyns, Near, Zaverl, Sutton, Harris, and Inglis. 14. COMMITTEE REPORTS a. PLANNING COMMISSION: Chair Ex-Officio: John Sutton, Paul Inglis: Planning Commission will be meeting on Tuesday, February 20, 2018 at 6:30 P.M. b. WATER & SANITATION: Chair: John Sutton, Steve Crothers: c. STREETS AND SIDEWALKS: Chair: Dan Zaverl, Jim Wyns: d. PARKS, REC. & BLDGS: Chair: Andy Near, John Sutton: Andy Near met with VA Stratil regarding the alleyway improvement project and to review the DNR Grants that may be available for the Village s park improvements. e. FINANCE and INSURANCE: Chair: Jim Wyns, Bill Harris: f. PERSONNEL: Chair: Bill Harris, Andy Near: Personnel Committee will be meeting on Tuesday, February 13, 2018 at 4:30 P.M for VA Stratil s annual performance evaluation. g. ORDINANCES Chair Steve Crothers, Dan Zaverl: 15. PAYMENT OF THE BILLS: Jim Wyns moved to approve the payment of bills in the amount of $65, Seconded by: Bill Harris. Ayes: Wyns, Harris, Zaverl, Sutton, Near, and Inglis. 5

6 6 15. ADJOURNMENT: Dan Zaverl moved to adjourn the meeting at 8:41 P.M. Seconded by: John Sutton. Voice Vote: All in favor. Motion Carried. Council minutes are not official until approved at the February 26, 2018 Council meeting. Approved Minutes Respectfully Submitted by Crystal Budde, Village Clerk Date