Notes of meeting and Actions arising

Transcription

1 National Stakeholder Steering Committee for smart metering 17 September 2008 Teleconference Notes of meeting and Actions arising Attendees Acting chair Voting members Non-voting members Secretariat Guest presenter Others present Brendan Morling Tony Westmore, Beverly Hughson, Owen Coppage, Natalie Lindsay, Geoff Roberts, Geoff Lilliss, Peter Bryant, Andrew Blyth, Sandra Gamble David Waterson, Brendan Morling Mishael J Chris Deague (NEMMCO) Chris Locke (RET), Randall Brown (Origin), Simon Thackray (Synergy) Item 1 Agree notes of last meeting on 19 August The NSSC agreed notes of the meeting as an accurate record. The NSSC noted the status of actions arising from the meeting. Item 2 NEMMCO update on selection of Secretariat NEMMCO reported on the process for selection of a Secretariat for the NSSC. NSSC discussed the candidates and accepted the recommendation of the evaluation team (Organisation 5). The NSSC agreed to a process recommended by the evaluation committee to appoint the program secretariat so it may commence by 1 October. NEMMCO is to finalise the process to: the Independent Chair's agreement the organisation being available to start work by 1 October (NEMMCO noted that they are available to start on 24 September) contracting arrangements being agreed NEMMCO to ensure Secretariat contract includes the following: duties of Secretariat specified as deliverables including Page 1 of 5

2 o development of a consultation plan as a priority, o development of a work plan, and o MCE requests. The NSSC discussed that the role of the secretariat is to facilitate direct communication between the NSSC and its working groups, rather than being a go-between. Brendan Morling identified that the next MCE meeting would be held around 19 December so the last date for finalisation of a work plan to be presented to the MCE would be 1 December. NEMMCO reported that Organisation 5 estimated it would take 8 weeks to establish the program office and this would include development of a work plan. NEMMCO also reported on the results of their call for experts to participate in the work of the NSSC. NSSC agreed to use the suggested approach of a registry of Subject Matter Experts who can be called upon as needed. Item 3 NEMMCO Independent Chair Meeting agreed that the NEMMCO contract for IEC Chair could serve as a model for the contract for NSSC Chair. The Committee selected David Miles as its chair from a short-list prepared by the ENA, ERAA and the National Customer Roundtable. The Committee also noted Brendan Morling's advice that all SCO jurisdictions have formally endorsed the appointment of David Miles as chair as required under section 4.8 of the NSSC terms of reference. The NSSC asked that NEMMCO negotiate and execute a contract to engage Mr Miles. NEMMCO will arrange for David Miles to meet the main members of the preferred Secretariat team and, if he is happy to work with them, they will be contracted. Item 4 Background/history of NSSC Mishael J circulated a paper on the formation of the NSSC, and a diagram illustrating its context, and ran through the major points in the meeting. NSSC endorsed SCO's changes to the TOR in response to NSSC's proposal from last meeting. This final version will now be agreed by the NSSC organisations. Item 5 Consultation plan The meeting discussed the consultation plan circulated by NEMMCO and the extent to which it may not cover consultation on work being developed by the NSSC's working groups, but was relevant to work already finalised by NSSC, but on which it wanted wider public input. It noted that these timelines were required by the National Electricity Rules for NEMMCO consultations, but could be changed if required for NSSC purposes. Any changes could be expected to impact on either the opportunity for public input or the capacity for the NSSC to respond to suggestions. The meeting noted that development of a consultation plan is a priority, and that the Secretariat should undertake this when it is formed and is developing the NSSC's work plan. Page 2 of 5

3 Beverley Hughson noted that it would be useful to add the wider stakeholder group (including, for example, small retailers and other organisations NSSC members are representing) to the diagram on the NSSC's context. RET agreed to suggest an amendment to the diagram. Item 6 Home Area Network Working Group consultancy proposal The HAN proposal was not agreed and held over pending more information to assess its relevance to the terms of reference. The meeting discussed the possible value of the proposed consultancy but the members were unsure exactly how this piece of work fitted into the forward work plan of the HAN WG. The NSSC requested further development of the proposal, consideration of other consultants, and clarification of the purpose of the HAN WG. RET is to clarify the consultancy requirements in consultation with NSSC and seek further consultants. RET is to send a list of HAN WG members, and the HAN WG TOR/workplan to NSSC. Item 7 Next meeting Next meeting will be held in Sydney on the afternoon of 15 October, hosted by Jemena. Further details of the meeting including the agenda are to be developed by the Secretariat when they are engaged. Actions Actions arising from meeting on 17 September NEMMCO is to finalise its process to engage the program secretariat subject to: the Independent Chair's agreement the organisation being available to start work by 1 October (NEMMCO noted that they are available to start on 24 September) contracting arrangements being agreed 2. NEMMCO to ensure Secretariat contract includes the following: duties of Secretariat specified as deliverables including o development of a consultation plan as a priority, o development of a work plan, and o MCE requests. 3. NEMMCO will make arrangements to engage David Miles as the independent Chair. Page 3 of 5

4 Actions arising from meeting on 17 September NEMMCO will arrange for David Miles to meet the main members of the preferred Secretariat team and, if he is happy to work with them, they will be contracted. 5. RET to circulate the amended TOR to the NSSC organisations for agreement. 6. Secretariat to develop a consultation plan. 7. RET to suggest an amendment to the NSSC stakeholder diagram to incorporate the wider stakeholder group including, for example, small retailers and other organisations NSSC members are representing. 8. RET is to clarify the HAN WG consultancy requirements in consultation with NSSC and seek further consultants. 9. RET is to send a list of HAN WG members, and the HAN WG TOR/workplan to NSSC 10. Next meeting will be held in Sydney on the afternoon of 15 October, hosted by Jemena. Actions arising from meeting on 19 August Next meeting will be in Canberra on 17 September, hosted by the ENA. 2. The synopsis of the meeting including the proposed change to section 2.2 of the NSSC TOR will be circulated to SCO and agreed through the usual SCO comments process. 3. Sandra Gamble will add further points to her description of the role of the independent Chair relating to the need for additional effort at early stages of the process, that the effort required is expected to fluctuate, and the interaction of the Chair s role with the Secretariat. This will then be circulated to all. 4. The three voting member groups, consumers, retailers and distributors, will propose candidates for the independent Chair through their organisations and a teleconference will be held to develop a short list (the people to be involved in the teleconference were not finalised in the meeting). The expanded description of role will be sent to the short-listed candidates. The next meeting will select a Chair based on candidates responses to the job description. 5. NEMMCO is to circulate documentation describing NEM consultation procedures to be amended as necessary to suit NSSC objectives. This will provide an interim consultation process until the Secretariat is hired and a consultation process is agreed with stakeholders. The NSSC held a telephone meeting on 17 September. Page 4 of 5

5 Actions arising from meeting on 19 August NEMMCO will make recommendations on the Secretariat to the NSSC by 12 September, noting that the Chair would also need to approve the Secretariat. 7. Patrick Cooper agreed to lead the next stage of work on a stakeholder vision for smart metering including clarification of the scope, and how it would be developed, which are to be discussed at the next meeting. 8. RET agreed to develop a paper for circulation before the next meeting addressing the COAG and MCE decisions, a chronology and background of the NSSC. 9. RET will circulate the COAG and MCE decision papers, and the work plan once it is endorsed by the TRWG, including a description of the consultation process involved in its development. NSSC considered evaluation committee recommendations on 17 September Country Energy discussion paper circulated 10. RET will circulate a contact list. Partially complete - RET have circulated the COAG and MCE decision papers. Page 5 of 5