AGENDA THE COUNCIL TO ELECT AND APPOINT A VICE CHAIRMAN The same process takes place as per item 20

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1 Harlestone Parish Council Executive Officer/Clerk to the Council : Paul Thomas The Old Bakehouse Harlestone Northampton NN7 4EP harlestoneclerk@btinternet.com Members of the Council are hereby summoned, and members of the public are invited, to attend the meeting of Harlestone Parish Council at 20:00 on Thursday 10 th May 2018 at Harlestone Village Institute NN7 4EH AGENDA THE COUNCIL TO ELECT AND APPOINT A CHAIRMAN If a Chairman is appointed, this will be for twelve months. This must be recorded by the Executive Officer and before moving on to item two, invite the new chairman as Chair to sign the acceptance of Office and this must be countersigned in the presence of the Executive Officer. 21. THE COUNCIL TO ELECT AND APPOINT A VICE CHAIRMAN The same process takes place as per item ATTENDANCE & APOLOGIES 23. APPROVAL OF MINUTES FROM THE PREVIOUS MEETING The distributed and published minutes from the meeting of the parish council held on: 3 rd April DECLARATION OF INTERESTS Members are requested to make any declarations of personal or prejudicial interests, in line with the 2018 code of conduct, relating to items on this agenda. 25. FINANCIAL UPDATE FROM THE EXECUTIVE OFFICER The schedule of payments has been circulated and published with the agenda. The finances to be approved and items for payment authorised. Page 1 of 7

2 26. PUBLIC TIME FOR COMMENTS BY MEMBERS OF THE PUBLIC Whilst parish council meetings are open to the public, contributions are limited by standing orders to allow only invited/scheduled guests or councilors to contribute. However, there is a section in each meeting when the Chairman suspends standing orders to hear any members of the public who wish to address the parish council. This time is limited to 15 minutes and three minutes per contribution unless requested otherwise by the Chair and/or councilors. This is in line with Standing Orders of 2015 Standing Orders will then be reinstated to allow the Council to resume its meeting and discussion items IS AN ELECTION YEAR & THEREFORE THE FOLLOWING ITEMS ARE AVAILABLE TO BE DISCUSSED (MOST ITEMS ARE COVERED IN THE STANDING ORDERS) i. Confirmation of the accuracy of the minutes of the last meeting of the Council ii. Receipt of the minutes of the last meeting of a committee iii. Consideration of the recommendations made by a committee iv. Review of delegation arrangements to committees, sub-committees, staff and other local authorities v. Review of the terms of reference for committees vi. Appointment of members to existing committees vii. Appointment of any new committees in accordance with standing order 4 viii. Review and adoption of appropriate standing orders and financial regulations ix. Review of arrangements (including legal agreements) with other local authorities, not-for-profit bodies and businesses x. Review of representation on or work with external bodies and arrangements for reporting back Page 2 of 7

3 xi. In an election year, to make arrangements with a view to the Council becoming eligible to exercise the general power of competence in the future xii. Review of inventory of land and other assets including buildings and office equipment xiii. Confirmation of arrangements for insurance cover in respect of all insurable risks xiv. Review of the Council s and/or staff subscriptions to other bodies xv. Review of the Council s complaints procedure xvi. Review of the Council s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation (see standing orders 11, 20 and 21) xvii. Review of the Council s policy for dealing with the press/media xviii. Review of the Council s employment policies and procedures xix. Review of the Council s expenditure incurred under s.137 of the Local Government Act 1972 or the general power of competence xx. Determining the time and place of ordinary meetings of the Council up to and including the next annual meeting of the Council Page 3 of 7

4 DUE TO TIME IT MAY NOT BE POSSIBLE TO DISCUSS THE ACTIONS ACTIONS OUTSTANDING FROM PREVIOUS MEETINGS Action source and description September 2017 action 4 Contribution to Church Lane Car Park redevelopment costs (BH) Update Cllr Halliday looking to secure 1,000 contribution from the Harlestone school. Cllr Halliday not in attendance for an update. 03.Apr: No response as yet, will pursue and escalate to the governing board if needed. Will arrange a personal visit to the school. PENDING Item 75 November 2017 action 4 Chairman to seek peer review of meeting of 23/10/17 (SD) Council agree that the Chairman should contact Debra Jewell to progress. The Chairman to prepare a report to the Town Clerk. 03.Apr: The Chairman has passed the EO the contact details of the Town Clerk to pursue on behalf of the future council if so desired. PENDING Item 78 November 2017 action Update NCALC PLR meeting (BH) Update PCSO (SD) Update NHW (EO/SD) Update ANPR etc. (BH) Chairman attended and reported that in review of local policing, rural district police constables down to 5 and PCSOs down to 6 (+ sponsored posts). No longer possible to attend all meetings, but the police must still engage with the public. NCALC has promoted the concept of a Police Liaison Representative (PLR) to act for each parish council as a police contact as part of the Force s accessibility and visibility. Cllr Barry Halliday is our appointed PLR PCSOs: District Cllr John Shepherd is leading an initiative for a consortium of the Spratton Ward parishes (which includes Harlestone) to sponsor a local PCSO. NHW is working well in HM, need to progress to LH & UH. Cllr Mitchell keen to get this started and is happy to progress. EO to confirm the NHW contact and village volunteers. ANPR: waiting for a police policy. Installation and technical issues being discussed. Location: Port Rd. Waiting for the other parishes in the ward to agree their budgets, 19 th Feb next meeting for updates. Requires further technical solutions to improve the network of CCTV/ANPR around the Spratton Ward. 03.Apr: please see the agenda item 9 PCSO PENDING Page 4 of 7

5 Item 88 November 2017 action 9 Faulty pavement lamp (SD/EO) EO to source the style of lamps that Boughton use, a more decorative style would suit our village. 03.Apr: EO has spoken with D.Mooney from Eon and he has supplied guide prices. Installation 350 Standard Lamp 300 Traditional Decorative Lamp 800 The lamps are made by DW Windsor. Currently we have old sodium lamps, the new lamps will have low energy bulbs, which will be a saving over time. Chairman: future councils will have to agree on replacing the lamps. PENDING Item 90 November 2017 action 11 Enquiry with Highways re Yew Tree cottage gateway and accessibility to field (EO) EO ed Ian Boyes, this has been referred to the Rights of Way officer Nick Wedgebrow. Waiting to hear back. Nick Wedgebrow has visited the location and has reported that the gate is fine. It turns out that it is the ground and terrain that is the issue with a large dip and very muddy. 03.Apr: EO correspondence with Ian Boyes, waiting for a 2 nd visit from Nick Wedgebrook to inspect the ground, the actual gate has also become increasingly difficult to open by pedestrians and the horse riders. PENDING Item 91 November 2017 action 12 Enquiry with Highways by EO re speed limits Contacted by a resident from HM to reduce the speed from 40mph to 30mph on the A428 at the gateway to HM. Contacted Ian Boyes, he has requested data to be recorded along this section of road. Speed reduction can then be considered by the: speed limit review panel, road-safety and the police. The Safer Roads Team will put in the grey boxes and record the speed details, engineering, education, enforcement or a mixture of the 3 will then follow. 03.Apr: EO to contact JAG to get a grey box installed to monitor the traffic speeds. Cllr Perryman raised that we should increase the Speedwatch campaign to incorporate Harlestone Manor and look to book Tracsis too. PENDING ACTIONS FROM FEBRUARY 2018 Action 4 February 2018 Cllr Stock to all Cllrs and ask for nominations for Green Spaces 03.Apr: Cllr Stock have contacted the Althorp Estate for their view, waiting for a response regarding the playing fields etc, once I have done some more research I would like to present to the council a discussion document at the next meeting. PENDING Page 5 of 7

6 Action 5 February 2018 Cllr Stock to source and cost 3 heated defibrillator boxes, for the pub, HVI and HM Action 6 February 2018 EO: Map required to mark the areas of potential burial ground areas near to the Golf Course. Council to agree costs before ordering 03.Apr: Cllr Stock to speak with the Fox & Hounds for an external location, HVI consulted. Heated boxes are currently out of stock, prices EO: will continue to have dialogue with Harlestone Manor to find a suitable location. PENDING 03.Apr: EO: Map received from Pheonix through Graham Mortimer. Please see agenda item 11. PENDING ACTIONS FROM APRIL 2018 Action 1 April 2018 EO to contact the DDC to ask about a reduction of rates relating to the PFSC Action 2 April 2018 EO: to contact Mandy Lowe at EMAS to confirm the process for out of hours defibrillator usage. Action 3 April 2018 EO: to contact the County Councilor Judy Shepherd and the NCC Highways Officer ref the Harlestone Road drains being blocked. Action 4 April 2018 Research all grit bins in the village and consider extra locations depending on cost Action 5 April 2018 Contact Ian Boyes to come and view the verges and offer a solution. Action 6 April 2018 EO to ask Althorp about making the quarry harder to enter, possibly with planting Blackthorn Page 6 of 7

7 NEXT MEETING TUESDAY 5 th JUNE :00 at Harlestone Village Institute The council may need to convene for planning items which require a response before the date of the next meeting. Deadline for items for the next meeting to the EO/Clerk please: NO LATER than 25 th May 2018 Paul Thomas - Executive Officer Dated: 3 rd May 2018 Page 7 of 7