RULES OF WAIUKU NETBALL CENTRE INCORPORATED

Transcription

1 RULES OF WAIUKU NETBALL CENTRE INCORPORATED 1. NAME The name of the Centre shall be The Waiuku Netball Centre Incorporated, hereinafter referred to as The Centre. 2. OBJECTS The Objects of the Centre are: To foster and control Netball in the Waiuku District, and to conduct Tournaments and arrange Inter-Centre matches. To settle disputes and questions of any matter relating to Netball in the Waiuku District having regard to the Rules and Regulations set by Netball New Zealand Incorporated. To make, manage and enforce rules and regulations for the control and governing of the game of Netball in the Waiuku District. To employ the funds of the Centre as shall be deemed to be in the best interest of the game. To purchase, take on lease, hire, rent, or otherwise acquire any real or personal property for the purpose of the Centre and to sell, lease, let or otherwise dispose of same. To send delegates to the Entity or body to which the Centre is affiliated. 3. MEMBERSHIP The membership of the Centre shall comprise of: Ordinary members, being non-players and registered players who have paid full fees. Officers of the Centre, duly elected in accordance with these rules. Life Members. A Register of ALL members and Affiliated clubs shall be held by the Secretary at the Centre s Office. All clubs shall forward to the Centre Secretary the names, addresses and telephone numbers (if available) of their President and Secretary following their Annual General Meeting each year. Membership of the Centre shall be open to all persons who either join a Club and/or pay and have accepted by the Management Committee the appropriate Annual Subscription set from time to time by the Centre. 4. LIFE MEMBERSHIP Life Membership shall be conferred for special services rendered in connection with the game. This distinction shall be conferred only at an Annual General Meeting. This distinction shall carry with it the right to attend and speak at all general meetings of the Centre, but not to vote unless otherwise qualified. 5. SERVICE AWARDS Awards shall be conferred for services rendered in connection with the game of Netball. Updated March 2018 Page 1

2 This distinction shall be conferred only at an Annual General Meeting. This distinction shall carry with it the right to attend and speak at all General and Special Meetings of the Centre, but not to vote at such meetings unless otherwise qualified. 6. AFFILIATION Any club wishing to affiliate with this Centre shall apply in writing to the Management Committee. This Application must be accompanied by an affiliation, the amount of which shall be decided annually by the Management Committee. Each Club, on affiliation, shall be supplied with a copy of the Centre By-Laws and shall be bound, together with all members of that club, by these Laws and by this Constitution. Each Club, on affiliation, shall register the uniform to be worn by each club, and such uniforms shall be approved by the Management Committee and shall not thereafter be worn by any other club. 7. RESIGNATIONS Any club or member wishing to resign from the Centre shall notify the Secretary in writing, not later than the last day of February in each year. 8. COLOURS The registered colours of the Centre are GREEN, WHITE and BLACK. 9. PATRON The Centre may elect any suitable person as Patron. Such election shall be governed by the Rules for the Election of Officers. 10. MANAGEMENT COMMITTEE The affairs of the Centre shall be managed by the Management Committee, the officers of which shall be elected annually at the Annual General Meeting and shall be financial members of the Centre at the time of their Election. The Management Committee shall consist of: (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) (x) (xi) (xii) (xiii) (xiv) (xv) (xvi) (xvii) President Senior Vice-President Junior Vice-President Secretary Treasurer Representative Liaison Officer Draw Steward Time keeper Two representatives from each Club who have duly been elected by their clubs as representatives for that year Umpires Coordinator Assistant Secretary Assistant Treasurer Assistant Draw Steward/Registrations Officer Umpires Allocation Officer Coaching Coordinator Canteen Officer Shop Officer Updated March 2018 Page 2

3 (xviii) (xix) (xx) (xxi) Assistant Timekeeper Immediate Past President Sponsorship Panel Representative Talent Scout (g) (h) Nominations for the elected members of the Management Committee and other officers can be made by financial members or the Management Committee and shall be received at the registered office of the club by not less than 14 days before the date set for the Annual General Meeting. Nominations for the position can be taken from the floor at the Annual General Meeting Nominations for the positions can be made electronically to the Secretary of the club and/or in writing by the required date. The Management Committee shall meet on the first Monday of each month from February to October inclusive in each year. FIFTEEN Members of the Management Committee shall form a quorum. There shall not be more than five (5) members of any one Club on the Management Committee in any one period between Annual General Meetings of the Centre. 11. POWERS OF THE MANAGEMENT COMMITTEE To admit Clubs for affiliation to the Centre and to cancel or revoke such admissions at any time for good cause shown. To manage and control the finances of the Centre. To appoint sub-committees and deal with their reports. To consider and adjudicate on any infringement of the Rules of the Centre, whether such infringement shall become known to the Committee by formal protest or otherwise. To make such By-Laws as may from time to time be found necessary for the conduct of its business, such By-Laws to remain in force until the next Annual General Meeting when they shall be confirmed, amended or rescinded. To fill any vacancy which may occur in the Management Committee or any Sub- Committee. (g) To decide the amount of Registration Fees payable annually. (h) To decide the amount of monies, if any, payable to the Zone on behalf of any Waiuku Netball Centre player/s selected in the Zone Representative teams. (i) To up-hold the Schedule of By-Laws. (j) To fix at the first Management Committee Meeting of each year, Reimbursement of Expenses for Officers of the Centre. 12. EXECUTIVE COMMITTEE In addition to the Management Committee there shall be a Executive Committee which shall consist of: The President The Secretary The Treasurer The Draw Steward An Umpire s Representative The Snr Vice President Updated March 2018 Page 3

4 This Committee shall meet as often as is necessary to maintain the smooth and efficient conduct of the Centre s Affairs. In addition to its other functions the Executive Committee shall have the sole authority and power to regrade players and the decision of the Executive Committee on any question of re-grading of any player shall be final and binding. 13. AWARDS COMMITTEE The Committee shall be elected annually by the Management Committee and shall consist of: A Chairperson, whose interests in netball shall be of an unbiased or neutral nature, i.e. not affiliated to or aligned with any club. Two senior members of the Centre who may be but are not required to be Life Members of the Centre. The Awards Committee shall be responsible for conferring Service Awards on deserving recipients. 14. PROTEST COMMITTEE This Committee shall be elected annually by the Management Committee and Shall consist of: A Chairperson An Umpire One other Financial Member They shall be responsible for the hearing of any protests in connection with the playing of the game, as laid down in the accompanying By-Laws. 15. HONORARY SOLICITOR An Honorary Solicitor shall be appointed annually at each Annual General Meeting. 16. MEETINGS The Annual General Meeting of the Centre shall be held not later than March 31 st in each year, at a time and place set down by the Management Committee. i. The Secretary shall give fourteen (14) days clear notice of the date and place of the Annual General Meeting. ii. The closing date for nominations of elected positions and items of business (under rule 16 (iv, v & vi) to be submitted iii. Notice of the AGM shall be by advertisement in the local paper and shall also convey written notice of such meeting to the Secretary of the Zone Ten (10) financial members of the Centre present in person shall form a quorum at any General Meeting of the Centre. The business shall be: (i) Roll Call (ii) Confirmation of Minutes (iii) Presentation of Annual Report and Balance Sheet (iv) Election of Officers (v) Remits (vi) General Business Updated March 2018 Page 4

5 (g) The elected officers of the Centre shall not take office until the termination of the Annual General Meeting at which they are elected. The Secretary shall convene a Special General Meeting, either at the request of the Management Committee, or on receiving a requisition to that effect, setting forth the object of the meeting, and signed by the Secretaries of TWO affiliated Clubs. TEN days notice must be given in writing to each affiliated Club in the Centre setting out the business to be transacted. At any meeting of the Centre the President shall be a Chairperson. If she/he should be absent the Vice President shall chair the meeting. Should a quorum of members not be reached at the expiration of one half hour after the time set for commencement of any meeting then that meeting may at the sole discretion of the Chairperson be abandoned and the Secretary shall convene a further meeting in accordance with these rules. 17. VOTING Every question submitted to a Meeting shall be decided in the first instance on the voices of those present and entitled to vote and in the case of a decision being in doubt the Chairperson or any member may call for a show of hands. Voting shall be by ballot if desired by any member present. At all Meetings of the Centre the voting strength shall be two (2) votes for each Club. One delegate shall exercise all the votes to which the team/s of his/her respective club is entitled. The Officers of the Centre who shall consist of President, Snr Vice President, Secretary, Treasurer, Draw Steward, Timekeeper and Umpires Coordinator shall each be entitled to exercise two (2) votes. Any Jnr Vice President, Assistant Secretary, Assistant Treasurer, Assistant Draw Steward/Registrations Officer, Umpires Allocation Officer, Coaching Coordinator, Representative Liaison Officer, Canteen Officer, Shop Officer, Immediate Past President, Assistant Timekeeper, Sponsorship Panel Representative and Talent Scout shall be entitled to exercise one (1) vote each. Whilst the TWO representatives of each Club shall exercise their respective votes in accordance with Rule 18 hereof. The Chairperson of the Meeting shall have both a deliberative and a casting vote. A Seventy-Five Percent (75%) majority vote shall be required at any meeting of the Centre. 18. DUTIES OF CLUBS Secretaries of Clubs shall forward to the Centre Secretary at least 14 days before the Annual General Meeting Notice of Remits to be discussed at the Annual General Meeting. Secretaries of Clubs shall forward to the Centre Secretary names, addresses and telephone numbers (if available) of their President and Secretary for each year. 19. ALTERATIONS TO RULES Neither these rules (nor regulations made thereunder) shall be replaced or altered, nor shall any rules be added without concurrence of a Seventy-Five Per Cent (75%) Updated March 2018 Page 5

6 majority of votes of the delegates and officers of the Centre at any Annual General Meeting or Special General Meeting called. At least 7 days notice of such proposed changes shall be given to all Clubs. No alteration to Clause 20 or Clause 25 shall commence until approved by the Inland Revenue Department. This clause and the effect of it shall not be removed from this constitution and shall be included and implied into any constitution replacing this constitution. 20. FINANCES AND BORROWING POWERS The Treasurer shall keep proper books of account in respect of the Centre s Finances and shall receive and disburse all monies, keeping an account in the name of the Centre into which all monies not required for current use shall be promptly paid. Such account shall be operated on by the Treasurer signing co-jointly with the President or Secretary. The Treasurer shall submit to the Annual General Meeting a Statement of Accounts for the past year, ending 31 st December of each year, which shall have been previously reviewed and/or audited by an independent party. The Management Committee of the Centre shall have the power to borrow money, if authorized to do so by a resolution of a Special General Meeting convened under Clause 17 of this Constitution. Such resolution must be approved by a Seventy- Five Per Cent (75%) majority of financial members present at such a meeting. 21. APPLICATION OF INCOME No persons shall be able to make private pecuniary gain, persons may be reimbursed for expenditure incurred and paid reasonable remuneration for services rendered. 22. INDEMNITY CLAUSE The Management Committee and other Officers of the Centre shall be indemnified by the Centre against all losses and expenses incurred in or about the discharge of their duties, except such as happen to be by their own willful act, neglect or default. No member of the Management Committee shall be responsible for any other member of the Management Committee, or for any Officer, clerk or servant of the Centre by the insufficiency or deficiency of value of, or title to, any property or security required or taken on behalf of the Centre or by the bankruptcy or any tortuous act of any customer or debtor of the Centre, or by anything done in the Execution of his/her act or default. 23. COMMON SEAL The Centre shall have a Common Seal which shall be kept in the custody of the Secretary, and shall be affixed to any documents or writing, upon the resolution of a General or Management Meeting, by the Secretary in the presence of the President. 24. WINDING UP On the winding-up of the Centre and any property remains after the settlement of the Centre s debts and liabilities, that property must be given or transferred to another organization for a similar charitable purpose or purposes as defined in section 5 (1) of the Charities Act Updated March 2018 Page 6