Water and Power Conservation... a way of life

Transcription

1 ANTONIO R. VILLARAIGOSA Commission RONALD 0. NICHOLS MayfJI' THOMAS S. SAYLES,Presidenl Geue al Ma11ager ERlC HOLOMAN, Vice Preside>!/ RICHARD F. MOSS CHRISTINA E. NOONAN JONATHAN PARFREY BARBARA E. MOSCHOS, s ecretwy February 9, 2012 The Honorable City Council City of Los Angeles Room 395, City Hall Los Angeles, California Honorable Members: Subject: Amendment No. 1 to Agreement No with Logica North America, Inc. Pursuant to Charter Section 373, enclosed for approval by your Honorable Body is Resolution No , adopted by the Board of Water and Power Commissioners (Board) on February 7, 2011, approved as to form and legality by the City Attorney, which authorizes Amendment No.1 to Agreement No with Logica North America, Inc., to extend support service and increase contract amount by $889,164. As directed by the Board, transmitted to you are supporting documents. Ifthere are any questions regarding this item, please contact Ms. Winifred Yancy, Director of Local Government and Community Relations, at (213} Sincerely, Barbara E. Moschos Board Secretary BEM:oja Enclosures: LADWP Resolution Board Letter Amendment No.1 to Agreement No Water and Power Conservation... a way of life 111 North Hope Street, Los Angeles, Californi a Ma ilir1g address: Box 5 l 111, Los Angeles Telephone: (2 13) Cable address: DEWAPOLA ~ ~ ard made from rocyded 1vaste. D Q'

2 c/enc: Mayor Antonio Villaraigosa Councilmember Jose Huizar, Chair, Energy and the Environment Conunittee Gerry F. Miller, Chief Legislative Analyst Miguel A. Santana, City Administrative Officer Rafael Prieto, Legislative Analyst, CLA William R. Koenig, Chief Administrative Analyst Winifred Yancy

3 RESOLUTION NO. 1_2_ 1_ 6_5_ WHEREAS, the Los Angeles Department of Water and Power (LADWP) and Logica North America Inc., (Logica) entered into an agreement wherein Logica agreed to provide software and software support services for LADWP's Work Information Management System; and WHEREAS, effective March 12, 2008, LADWP and Logica entered into Agreement No ; and WHEREAS, Enterprise Work Management Information System and Mobile Work Management Information System are part of LADWP's work management, scheduling, timekeeping, and job coordination system and is a pivotal component in serving the City of Los Angeles residents' and business owners' power needs; and WHEREAS, the LADWP proposes to execute Amendment No. 1 to Agreement No , to increase the expenditure limit by $889,164 without extending the duration for a total not-to-exceed amount of $6,41 0,594; and NOW, THEREFORE, BE IT RESOLVED that proposed Amendment No. 1 to Agreement No between LADWP and Logica, approved as to form and legality by the City Attorney and filed with the Secretary of the Board, to provide services of non-proprietary software programming to keep the Enterprise Work Management Information System and Mobile Work Management Information System in operation, be and the same are hereby approved. BE IT FURTHER RESOLVED that pursuant to Section 1022 of the City Charter, such services can be performed more feasibly by independent contractors than by LADWP or City employees due to the proprietary knowledge of Logica. BE IT FURTHER RESOLVED that the President or Vice President of the Board, or the General Manager, or such person as he shall designate in writing as his designee, and the Secretary, Assistant Secretary, or Acting Secretary of the Board are hereby authorized, empowered, and directed to execute Amendment No. 1 to Agreement No for and on behalf of LADWP. BE IT FURTHER RESOLVED that the Chief Accounting Employee of LADWP, upon proper certification, is authorized and directed to draw demands on the Power Revenue Fund in payment of the obligations arising under said Agreement. I HEREBY CERTIFY that the foregoing is a fu ll, true, and correct copy of a resolution adopted by the Board of Water and Power Commissioners of the City of Los Angeles at its meeting held FEB t:,~.,~.. ry (,'l~;,~y

4 ~ LOS ANGELES DEPARTMENT OF WATER AND POWER (LADWP) BOARD APPROVAL LETTER [!o: BOARD OF WATER AND POWER COMMISSIONERS /l ;[/ ~. DATE: January 24, 2012 SUBJECT: Amendment No. 1 to Agreement No With Logica North America, inc. ~ARA.M1i.ENYAMIN RONALD 0. NICHOLS (Logica) Senior Assistant Genera! General Manager Manager - Power System FOR COMMISSION OFFICE USE: RESOLUTION NO.. ~ ---- vii T.., ~_: APPROVAL lf YES, BY WHICH CITY "es 18] NoD CHARTER SECTION: 373 D New Contract D Replacement Contract!8J Amendment to Existing Contract PURPOSE The attached Resolution, recommends to the Los Angeles City Council, approval of Amendment No. 1 to Agreement No between LADWP and Logica to extend support service and increase expenditure limit. Amendment No. 1 is for additional consulting services of non-proprietary software programming to keep the Enterprise Work Management Information System (EWMIS) and Mobile Work Management Information System (MWMIS) and their Application Extensions in operation and to provide EWMIS interface with Customer Information System Connection (CISCON) system. COST AND DURATION The Amendment No. 1 increases the original contract amount of $5,521,430 by $889,164 to make the new total an amount of $6,410,594.

5 Board of Water and Power Commissioners January 24, 2012 Page 2 Service Fixed Price for 3-Year Period Standard Core Software $ 1,670,040 Proprietary Maintenance Services for the Power System Standard Core Proprietary $ 974,340 and Maintenance Services for the Water System Non-Proprietary Software $ 889,164 Tasks in Power System and Customer Services (Programming Tasks) Non-Proprietary Software $ 215,556 Tasks in Power System (Document Writer) Escrow Services $ 5,646 Total $ 3,754,746 2 One-year Total Renewable Options (4th Yr) $556,680 $ 2,783,400 (5th Yr) $556,680 (4th Yr) $324,780 $ 1,623,900 (5th Yr) $324,780 (4th Yr second half - $ 1,778,328 Programmer 1) $148,194* (4th Yr second half- Programmer 2) $148,194* (5th Yr- Programmer 1) $296,388* (5th Yr- Programmer 2) $296,388* $ 215,556 (4th Yr) $1,882 $ 9,410 (5th Yr) $1,882 $ 2,655,848 $ 6,410,594 *Amended dollar amount totaled $889,164 There is no change in the contract duration. It remains the same as the original Agreement from March 12, 2008 through March 11, BACKGROUND EWMIS/MWMIS are proprietary software provided by Logica, which handles coordinating, scheduling, timekeeping, and job tracking for the Power System's electrical distribution system. EWMIS/MWMIS supports all electric distribution work where all of the design and accelerated work by engineering personnel is handled through EWMlS, and then passed on to construction personnel with an accurate realtime estimate of length of job, material to be used in construction, and cost of job using a mobile unit. All of the Customer Service Division's meter jobs, which include meter type orders, meter installation field orders sent to the meter setters, and electricity rate assignment, are also supported in EWMIS/MWMIS.

6 Board of Water and Power Commissioners January 24, 2012 Page3 In July 2007, Power System's EWMIS was upgraded to the latest version, and LADWP now has full capability of using the lnternet/lntranet technology to supp01i customer se!vice on the internet. Consistent with LADWFs ongoing EWMlS/MWMIS software maintenance and support needs, this Amendment to Agreement No will allow the EWMIS/MWMIS to function without interruption. lt is needed as soon as possible to provide support to the EWMIS/MWMIS users as well as to the CISCON system which is being developed. Such work was not part of the original Agreement. The Amendment will include consulting services and programming tasks: Provide non-proprietary programming task suppo1i services for management reports (LA Reports). Provide non"proprietary programming task suppoti services for Interfacing between Logica's WMIS a~d LADWP CISCON system. Per Charter Section No. 373, Los Angeles City Council approval is required. Accordingly, an ED4 waiver was given by the Mayor's office on January 24, METHOD OF SELECTION D Competitive 0 Cooperative Purchase IZl Sole Source Logica is the sole provider of LADWP's Work Management Information System Software. Logica provides proprietary services, owns the source code necessary to make changes to the software, ensures that changes are made to the software, and provides proprietary support for enhancements and fixes to the core software and system interfaces. Therefore, pursuant to City Charter Section 371 (e){2), it has been determined that the competitive bidding process is not practical or advantageous for these services.

7 Board of Water and Power Commissioners January 24, 2012 Page4 MBE/WBE SUBCONTRACTJNG PARTICIPATION Following is a current list and data with projected participations of Minority Business Enterprise (MBEs) and Women Business Enterprise (WBEs) sub-contracted by Logica for MBEIWBE Services herein in accordance with Exhibit B, Section B 1.3 of the Agreement. The projected participation percentages for each enterprise are to remain set through the Term of the contract on a yearly basis. MBE SUBCONTRACTING MBE SUBCONTRACTOR PARTICIPATION PROJECTED PARTICIPATION DUE TO ORIGINAL CONTRACT THROUGH OCTOBER PROPOSED $889,164 (CONTRACT AMOUNT 2011 {CONTRACT AMENDMENT(PROPOSED CONTRACT $5,521,430) AMOUNT $5,521,430) AMOUNT $6,410,594) - REVISED REVIS EO PERCENT PERCENT PROPOSED$ COMMITTED ACTUAL TOTAL PERCENT OF OF IN AMOUNT AMOUNT SUB OF CONTRACT CONTRACT AMENDMENT AMOUNT CONTRACT Wizard Consulting $828,214 15% $846, % $133,375 $961,589 15% WBE SUBCONTRACTING PARTICIPATION PROJECTED PARTICIPATION DUE TO ORIGINAL CONTRACT THROUGH OCTOBER PROPOSED $389,164 (CONTRACT AMOUNT 2011 (CONTRACT AMENDMENT(PROPOSED CONTRACT $5,521,430) WBE AMOUNT $5,521 ;430) AMOUNT $6,41 0,594) SUBCONTRACTOR REVISED REVISED PERCENT PERCENT PROPOSED$ COMMITTED ACTUAL TOTAL PERCENT OF OF IN AMOUNT AMOUNT SUB OF CONTRACT CONTRACT AMENDMENT AMOUNT CONTRAC1 P. Murphy & $386,500 7% $591, % $62,241 $448,741 7% Associates OBE SUBCONTRACTING NONE ENVIRONMENTAL DETERMINATION In accordance with the California Environmental Quality Act (CEQA), it has been determined that the action of awarding a contract for help line, hardware, and software support is exempt pursuant to the General Exemptions described in CEQA guidelines

8 Board of Water and Power Commissioners January 24, 2012 Page 5 Sections (b)(3). General Exemptions apply in situations where it can be seen with reasonable certainty that there is no possibility that the activity in question may have a significant effect on the environment. RECOMMENDATION It is recommended that your Honorable Board adopt the attached Resolution authorizing execution of Amendment No. 1 to Agreement No between LADWP and Logica. HVN:EAT:rr Attachment e-c/att: Ronald 0. Nichols Richard M. Brown Aram Benyamin James B. McDaniel Lorraine A. Paskett Ann M. Santilli Gary Wong John X. Chen Matthew M. Lampe John R. Dennis Eric A Taylor

9 Amendment No. 1 to Agreement for Information Technology Products and Services No Between The Los Angeles Department of Water and Power And Logica North America, Inc_ THIS AMENDMENT NO. 1 to Agreement No is made and entered into by and between the City of Los Angeles, a municipal corporation acting by and through the Los Angeles Department of Water and Power (LADWP), and Logica North America Inc. (formerly known as LogicaCMG lnc.) (Referred to herein as "Logica"). WHEREAS, effective March 12, 2008, the LADWP and Logica entered into Agreement No 47724~8 (which together with all amendments and supplements thereto hereinafter shall be referred to as the "Agreement"); and WHEREAS, the amendment is necessary and proper to add consulting services of non~ proprietary software programming to keep the Enterprise Work Management Information System (EWMIS) and Mobile Work Management Information System (MWMIS) and their Application Extensions in operation AND to provide EWMIS interface with Customer Information System Connection (CISCON) system; and WHEREAS, the LADWP and Logica desire to amend the Agreement for purpose of increasing the total agreement amount by $889,164, inclusive of expenses for a maximum expenditvre limit of $6,410,594. NOW, THEREFORE, the LADWP and Logica agree to amend the Agreement No_ as follows: AMENDMENT 1. The following language shall be added to Exhibit~ A.5.3 Term and Pricing (pages 46~ 47). A.5.3 TERM AND PRICING for Non~Proprietary Support Tasks in POWER System and CUSTOMER Services {Programming Tasks} Two programmers are required to provide the programming task support services. Programmer 1 will support the Power System with programming service levels as defined herein Exhibit A2 Section 3.1. Programmer 2 will support the Customer Service Organization with programming interface support between the WMIS systems and the CISCON system. In addition to the above-mentioned tasks, the Programmer 2 may perform tasks as defined herein Exhibit A.2 Section The tasks will begin as of the date of the Execution Letter received by Logica from the Department, and will end on March 11, 2013 thereafter (the "Term") for the amount of $889,

10 Amendment No. 1 to Agreement for Information Technology Products and Services Number Between The Los Angeles Department of Water and Power And Logica North America, Inc. Payment schedule: The fixed fee for the programming tasks will be paid in monthly increments over an 18-month period for the months in which seivices are performed.. Payment breakdown is as follows: Month 1-18 $24,699 per month per programmer Not to exceed $889, for the 18 month period. Contractor for the Support Task in Power System and Customer Services (Programming Tasks) will be determined as the contract became effective on the Effective Date, and assigned during the Task Assignment Process. 2. A.5.5 Summary (page 48) shall be replaced in its entirety by the following: A.5.5 S ummary Service Fixed Price for 3-2 One-year Total Year Period Renewable Options Standard Core Software $ 1,670,040 (4th Yr) $556,680 $ 2,783,400 Proprietary Maintenance (5th Yr) $556,680 Services for the Power System " Standard Core Proprietary $ 974,340 (4th Yr) $324,780 $ 1,623,900 and Maintenance Servlces for (5th Yr) $324,780 the Water System Non-Proprietary Software $ 889,164 (4th Yr second. half- $ - 1,778,328 Tasks in Power System and Programmer 1) Customer Services $148,194* (Programming Tasks) (4th Yr second half-. Programmer 2) ' $148,194* (5th Yr- Programmer 1} $296,388* (5th Yr- Programmer 2) $296,388* Non-Proprietary Software $ 215,556 $ 215,556 Tasks in Power System (Document Writer) Escrow Services -- $ 5,646 {4th Yr) $1,882 $ 9,410 {5th Yr) $1,882 Total $ 3,754,746 $ 2,655,848 $ 6,410,594 * Amended dollar amount totaled $889,164 2

11 Amendment No. 1 to Agreement for Information Technology Products and Services Number Between The Los Angeles Department of Water and Power And Logica North America, Inc. 3. A.4 WBE/MBE Subcontractors Women Business Enterprises (WBEs) with Minimum Percentage of full contract: 7%.. Minority Business Enterprises (MBEs) with Minimum Percentage offull contract: 15% Except as amended herein, all terms and conditions of Agreement No shall remain in full force and effect. This Amendment No. 1 is executed in two duplicate originals, each of which is deemed to be original. This amendment includes three pages. IN WITNESS WHEREOF, the parties hereto have caused this Agreement Amendment to be executed by their authorized representatives on the day and year written below. DEPARTMENT OF WATER AND-POWER OF THE CITY OF LOS ANGELES BY BOARD OF WATER AND POWER COMMISSIONERS OF THE CITY OF LOS ANGELES Date: By: Ronald 0. Nichols General Manager- Date: t zc;; 11.. LOGICA NORTH AMERICA, INC../ 4 A_/~----/(/--\_. By: / ~ v ~ Title: ----={_ _0_ _0~~ -~----_~