PROPOSED AMENDMENTS TO THE BYLAWS AND STANDING RULES OF UTAH STATE CHAPTER

Transcription

1 PROPOSED AMENDMENTS TO THE BYLAWS AND STANDING RULES OF UTAH STATE CHAPTER (Page numbers refer to the May 2017 printing of the Bylaws and Standing Rules of Utah State Chapter) UNDERLINED PRINT = INSERT OR ADD; LINE THROUGH WORDS = STRIKE OUT. PROPOSED AMENDMENTS TO THE BYLAWS OF UTAH STATE CHAPTER 1. Submitted by the Executive Board of Utah State Chapter (Page B- 1) Amend ARTICLE I, Section 5, subsection B, by striking out the words three years and inserting the words two years. B - Three thousand dollars ($3,000) will be allocated by Utah State Chapter to the hostess chapters convention account, payable over a period of three years. B - Three thousand dollars ($3,000) will be allocated by Utah State Chapter to the hostess chapters convention account, payable over a period of three years two years. B- Three thousand dollars ($3,000) will be allocated by Utah State Chapter to the hostess chapters convention account, payable over a period of two years. EXPLANATION: Would change the term for which funds are allocated from Utah State Chapter to the hostess chapters convention account from a three- year period to a two- year period. RATIONALE: Experience has shown that the hostess chapters convention account does not require funds from Utah State Chapter for longer than a two- year period. 2. Submitted by the Executive Board of Utah State Chapter (Page B- 6) Amend ARTICLE V, Section 3, subsection A by inserting a new item 3. A. The Auditing Committee shall: 1. consist of three members appointed annually; 2. audit the books of the state treasurer at the end of the fiscal year. A. The Auditing Committee shall: 1. consist of three members appointed annually; 2. audit the books of the state treasurer at the end of the fiscal year. 3. audit the current year hostess chapters convention account no later than July 30. A. The Auditing Committee shall: 1. consist of three members appointed annually; 2. audit the books of the state treasurer at the end of the fiscal year. 3. audit the current year hostess chapters convention account no later than July 30. 1

2 EXPLANATION: Would add to the duties of the Auditing Committee the responsibility of auditing the current year hostess chapters convention account no later than July 30. RATIONALE: The hostess chapters convention account is funded by Utah State Chapter monies and an annual audit is warranted. THE FOLLOWING TWO PROPOSED AMENDMENTS WILL BE CONSIDERED SERIATIM Each will be discussed separately but voted upon as one. 3. Submitted by the Executive Board of Utah State Chapter (Page B- 6) Amend ARTICLE V, Section 4, subsection A, by striking out item 1 and inserting a new item 1, by striking out subsection B and inserting a new subsection B, and by inserting a new subsection C. A. The Membership Committee shall: 1. consist of three past state presidents of Utah State Chapter with one appointed annually; 2. work to increase the membership and retention of members in the P.E.O. Sisterhood in Utah; 3. help each local chapter have an enthusiastic, actively participating, supportive and growing membership; 4. assist the organizer in forming new chapters in Utah. B. The chairman shall be the senior member in point of service. A. The Membership Committee shall: 1. consist of three past state presidents of Utah State Chapter with one appointed annually; 1. consist of three to five members, at least one of whom shall be a past president of Utah State Chapter. Members may serve from one to three years at the discretion of the president; 2. work to increase the membership and retention of members in the P.E.O. Sisterhood in Utah; 3. help each local chapter have an enthusiastic, actively participating, supportive and growing membership; 4. assist the organizer in forming new chapters in Utah. B. The chairman shall be the senior member in point of service. B. The president shall designate the chairman. C. A past state president shall be responsible for training the members of the committee. A. The Membership Committee shall: 1. consist of three to five members, at least one of whom shall be a past president of Utah State Chapter. Members may serve from one to three years at the discretion of the president; 2. work to increase the membership and retention of members in the P.E.O. Sisterhood in Utah; 3. help each local chapter have an enthusiastic, actively participating, supportive and growing membership; 4. assist the organizer in forming new chapters in Utah. B. The president shall designate the chairman. C. A past state president shall be responsible for training the members of the committee. 2

3 EXPLANATION: Would change the number of committee members from three past state presidents to three to five members, at least one of whom shall be a past state president; would specify that the committee members serve from one to three years at the discretion of the president; would specify that the president designates the chairman; and would add the responsibility of training the members of the committee to a past state president. NOTE: If this amendment is adopted, the subsequent subsection will be relettered to conform. 4. Submitted by the Executive Board of Utah State Chapter (Page B- 4) Amend ARTICLE IV, Section 1, by striking out subsection D and inserting a new subsection D. D. one past state president to the Membership Committee annually, the chairman being the senior member in point of service; D. one past state president to the Membership Committee annually, the chairman being the senior member in point of service. D. one or more members to the Membership Committee, insuring at least one past state president is on the committee. D. one or more members to the Membership Committee, insuring at least one past state president is on the committee. EXPLANATION. Would redefine the method by which the state president appoints members to the Membership Committee. RATIONALE: Expansion of the Membership committee and reduction in the number of past state presidents allows for more participation by other members of Utah State Chapter. ******************************************* 5. Submitted by the Executive Board of Utah State Chapter (Page B- 7) Amend ARTICLE V, Section 7, by inserting a new subsection A. A. Shall be appointed by the president for a term of one year. A. Shall be appointed by the president for a term of one year. EXPLANATION: Would specify the term of program file chairman to be a one year appointment. RATIONALE: Per Article V preamble, all standing committees consist of three members on rotating terms unless otherwise ordered. This amendment identifies that the term for the program file chairman shall be for one year. NOTE: If this amendment is adopted, the subsequent subsections will be relettered to conform. 3

4 THE FOLLOWING THREE PROPOSED AMENDMENTS WILL BE CONSIDERED SERIATIM Each will be discussed separately but voted upon as one. 6. Submitted by the Executive Board of Utah State Chapter (Page B- 7) Amend ARTICLE V, Section 10, by removing entire section. SECTION 10 CONVENTION PROCEEDINGS COORDINATOR A. Shall be appointed by the president. B. Under the direction of the secretary shall: 1. submit the printer s proof of the convention proceedings to the immediate past president for approval; 2. distribute a copy of the proceedings, bylaws and standing rules to those specified in the Constitution (Part II, Article VIII, Section 6). An electronic copy of proceedings will be provided to the Communications Team to be posted on the Utah State website. Upon request, hard copies will be made available for purchase from the secretary. SECTION 10 CONVENTION PROCEEDINGS COORDINATOR A. Shall be appointed by the president. B. Under the direction of the secretary shall: 1. submit the printer s proof of the convention proceedings to the immediate past president for approval; 2. distribute a copy of the proceedings, bylaws and standing rules to those specified in the Constitution (Part II, Article VIII, Section 6). An electronic copy of proceedings will be provided to the Communications Team to be posted on the Utah State website. Upon request, hard copies will be made available for purchase from the secretary. EXPLANATION: Would eliminate the position of Convention Proceedings Coordinator and all assigned duties. 7. Submitted by the Executive Board of Utah State Chapter (Page B- 4) Amend ARTICLE IV, Section 1, subsection E, by striking out the words and convention proceedings coordinator and by striking out the words their successors are and inserting the words her successor is. E. a convention coordinator and convention proceedings E. a convention coordinator and convention proceedings E. a convention coordinator who shall serve until her successor is 4

5 coordinator who shall serve until their successors are named; coordinator who shall serve until their successors are her successor is named; named; EXPLANATION: Would remove from the duties of the state president the responsibility of appointing a convention proceedings coordinator. 8. Submitted by the Executive Board of Utah State Chapter (Page B- 5) Amend ARTICLE IV, Section 5 by striking out subsection A and inserting a new subsection A. The secretary shall: A. supervise the Convention Proceedings Coordinator in the preparation and distribution of the proceedings, bylaws and standing rules; The secretary shall: A. supervise the Convention Proceedings Coordinator in the preparation and distribution of the proceedings, bylaws and standing rules; A. prepare and distribute a copy of the proceedings, bylaws and standing rules to those specified in the Constitution (Part II, ARTICLE VIII, Section 6). An electronic copy of proceedings will be provided to the Communications Team to be posted on the Utah State website. Upon request, hard copies will be made available for purchase. The secretary shall: A. prepare and distribute a copy of the proceedings, bylaws and standing rules to those specified in the Constitution (Part II, ARTICLE VIII, Section 6). An electronic copy of proceedings will be provided to the Communications Team to be posted on the Utah State website. Upon request, hard copies will be made available for purchase. EXPLANATION: Would remove from the duties of the state secretary the responsibility to supervisor the Convention Proceedings Coordinator; would add to the duties of the state secretary the responsibility to prepare and distribute a copy of the proceedings, bylaws and standing rules to those specified in the Constitution; would provide that the state secretary prepare an electronic copy of the proceedings for posting by the Communications Team on the Utah State website; and would provide that the state secretary make available hard copies of the proceedings for purchase. RATIONALE: Transferring the responsibility for the convention proceedings to the state secretary is consistent with her other assigned duties. THE FOLLOWING TWO PROPOSED AMENDMENTS WILL BE CONSIDERED SERIATIM 5

6 Each will be discussed separately but voted upon as one. 9. Submitted by the Executive Board of Utah State Chapter (Page B- 9) Amend ARTICLE V, by striking out Sections 19, 20, 21, 22 and 23 and inserting a new Section 19. Section P.E.O. EDUCATIONAL LOAN FUND REPRESENTATIVE A. The P.E.O. Educational Loan Fund Section P.E.O. INTERNATIONAL PEACE SCHOLARSHIP REPRESENTATIVE A. The P.E.O. International Peace Scholarship Representative shall extend courtesies to recipient students in the state and promote interest in and support of the project. Section P.E.O. EDUCATIONAL LOAN FUND REPRESENTATIVE A. The P.E.O. Educational Loan Fund Section 20 - P.E.O. INTERNATIONAL PEACE SCHOLARSHIP REPRESENTATIVE A. The P.E.O. International Peace Scholarship Representative shall extend courtesies to recipient students in the state and promote interest in and support of the project. Section P.E.O. INTERNATIONAL PHILANTHROPIES COMMITTEE A. The P.E.O. International Philanthropies Committee shall extend courtesies to recipient students in the state and promote interest in and support of the P.E.O. Educational Loan Fund, P.E.O. International Peace Scholarship, P.E.O. Program for Continuing Education, P.E.O. Scholar Awards, and the P.E.O. STAR Scholarship. Section 21 PROGRAM FOR CONTINUING EDUCATION REPRESENTATIVE A. The P.E.O. Program for Continuing Education Section P.E.O. SCHOLAR AWARD REPRESENTATIVE A. The P.E.O. Scholar Awards Section 21 PROGRAM FOR CONTINUING EDUCATION REPRESENTATIVE A. The P.E.O. Program for Continuing Education Section 22 - P.E.O. SCHOLAR AWARD REPRESENTATIVE A. The P.E.O. Scholar Awards 6

7 Section P.E.O. STAR SCHOLARSHIP REPRESENTATIVE A. The P.E.O. STAR Scholarship Section 23 - P.E.O. STAR SCHOLARSHIP REPRESENTATIVE A. The P.E.O. STAR Scholarship Section P.E.O. INTERNATIONAL PHILANTHROPIES COMMITTEE A. The P.E.O. International Philanthropies Committee shall extend courtesies to recipient students in the state and promote interest in and support of the P.E.O. Educational Loan Fund, P.E.O. International Peace Scholarship, P.E.O. Program for Continuing Education, P.E.O. Scholar Awards, and the P.E.O. STAR Scholarship. EXPLANATION: Would remove from standing state committees the P.E.O. Educational Loan Fund representative, the P.E.O. International Peace Scholarship representative, the P.E.O. Program for Continuing Education representative, the P.E.O. Scholar Award representative, and the P.E.O. Star Scholarship representative; would establish a new standing committee titled P.E.O. International Philanthropies Committee; and would reassign the duty to extend the state to the new committee. 10. Submitted by the Executive Board of Utah State Chapter (Page B- 4) Amend ARTICLE IV, Section 1, by striking out subsection H and by inserting a new subsection H. 7

8 H. a representative for each of the following International projects: P.E.O. Educational Loan Fund, P.E.O. International Peace Scholarship, P.E.O. Program for Continuing Education, P.E.O. Scholar Awards, and P.E.O. STAR Scholarship. H. a representative for each of the following International projects: P.E.O. Educational Loan Fund, P.E.O. International Peace Scholarship, P.E.O. Program for Continuing Education, P.E.O. Scholar Awards, and P.E.O. STAR Scholarship. H. a member to the P.E.O. International Philanthropies Committee. H. a member to the P.E.O. International Philanthropies Committee. EXPLANATION: Would remove from the duties of the state president the responsibility of appointing one representative for each of the five International philanthropies; would add to the duties of the president the responsibility to appoint a member to the P.E.O. International Philanthropies committee. RATIONALE: Provides a more coordinated effort and more efficient use of member resources in promoting the International philanthropies across the state. EDITORIAL RESOLUTION Resolved, That the Executive Board of Utah State Chapter be authorized to correct article and section designations, punctuation and cross- references, and to make such other technical and conforming changes as may be necessary to reflect the intent of Utah State Chapter. 8