PROPOSED BYLAW AMENDMENT

Transcription

1 Amendment 1 of 12 Amendment 1 First of two proposed bylaw amendments to remove provisions for automatic dues adjustment Amend ARTICLE IV (DUES) SECTION 41 (Dues for Regular Members) by striking out, subject to an annual Consumer Price Index adjustment as provided in section 42 Section 41 Dues for Regular Members: Annual dues for regular members shall be $9000, subject to an annual Consumer Price Index adjustment as provided in Section 42 Regular members who are enrolled as fulltime students at any state-chartered educational institution shall be entitled to a dues discount of 50% Section 41 Dues for Regular Members: Annual dues for regular members shall be $9000, subject to an annual Consumer Price Index adjustment as provided in Section 42 Regular members who are enrolled as fulltime students at any state-chartered educational institution shall be entitled to a dues discount of 50% Section 41 Dues for Regular Members: Annual dues for regular members shall be $9000 Regular members who are enrolled as fulltime students at any state-chartered educational institution shall be entitled to a dues discount of 50% Rationale: Dues have not been adjusted under the existing provisions Dues adjustments can be effected by bylaw amendment Words underlined are insertions or additions Words struck through are strike-outs or deletions

2 Amendment 2 of 12 Amendment 2 Second of two proposed bylaw amendments to remove provisions for automatic dues adjustment Amend ARTICLE IV (DUES) by striking out section 42 in its entirety and renumbering the sections that remain Section 42 Automatic Dues Adjustments: Annual dues shall be adjusted automatically in the same percentage as the net change in the United States Department of Labor Bureau of Labor Statistics Consumer Price Index for all urban consumers (CPI-U), Southern region, all items index, base period =100 The adjustment shall be calculated in February of each year based on the CPI-U for January shall be directly proportional to the percent change in the CPI-U from January of the previous year The amount thus calculated shall be then rounded to the nearest whole dollar amount Section 42 Automatic Dues Adjustments: Annual dues shall be adjusted automatically in the same percentage as the net change in the United States Department of Labor Bureau of Labor Statistics Consumer Price Index for all urban consumers (CPI-U), Southern region, all items index, base period =100 The adjustment shall be calculated in February of each year based on the CPI-U for January shall be directly proportional to the percent change in the CPI-U from January of the previous year The amount thus calculated shall be then rounded to the nearest whole dollar amount Numbering for sections will change Rationale: Dues have not been adjusted under the existing provisions Dues adjustments can be effected by bylaw amendment Words underlined are insertions or additions Words struck through are strike-outs or deletions

3 Amendment 3 of 12 Amendment 3 Proposed amendment to bylaw provisions for board elect to meet before the board s term begins for the purposes of electing officers and establishing a regular meeting schedule Amend ARTICLE V (OFFICERS AND DIRECTORS) SECTION 53 (Nominations and Election of Directors) Subsection C (BOARD-ELECT), by substituting a new subsection for the current subsectionto read as follows: The board-elect shall meet after its election and on the same day as the annual association business meeting at a fixed time announced in the notice of the annual meeting, for the sole and exclusive purposes of (1) electing the president, vice president, secretary, and treasurer for the upcoming term, and (2) establishing a schedule for regular board meetings during its term C BOARD-ELECT: The board-elect shall meet after its election and before adjournment of the annual association business meeting at a fixed time announced in the notice of the annual meeting, for the sole and exclusive purpose of electing the president, vice president, secretary, and treasurer for the upcoming term C BOARD-ELECT: The board-elect shall meet after its election and before on the same day as adjournment of the annual association business meeting at a fixed time announced in the notice of the annual meeting, for the sole and exclusive purpose purposes of (1) electing the president, vice president, secretary, and treasurer for the upcoming term, and (2) establishing a schedule for regular board meetings during its term C BOARD-ELECT: The board-elect shall meet after its election and on the same day as the annual association business meeting at a fixed time announced in the notice of the annual meeting, for the sole and exclusive purposes of (1) electing the president, vice president, secretary, and treasurer for the upcoming term, and (2) establishing a schedule for regular board meetings during its term Rationale: The board recommends that the association grant the board elect to schedule its meetings in advance without a fixed schedule in the bylaws Additional amendments are proposed to make this possible Words underlined are insertions or additions Words struck through are strike-outs or deletions

4 Amendment 4 of 12 Amendment 4 Proposed amendment to bylaws to authorize board to determine its meeting schedule Amend ARTICLE VII (BOARD OF DIRECTORS) SECTION 73 (Board Meetings) by striking out quarterly on the second Wednesday of the second month of each calendar quarter or on such other date and at such place as may be ordered by the board and inserting on a schedule the board-elect shall adopt in its organizational meeting, which schedule the board may amend at any time Section 73 Board Meetings: Regular meetings of the board shall be held quarterly on the second Wednesday of the second month of each calendar quarter or on such other dats and at such place as may be ordered by the board * * * Section 73 Board Meetings: Regular meetings of the board shall be held quarterly on the second Wednesday of the second month of each calendar quarter or on such other dats and at such place as may be ordered by the board on a schedule the board-elect shall adopt in its organizational meeting, which schedule the board may amend at any time * * * Section 73 Board Meetings: Regular meetings of the board shall be held on a schedule the board-elect shall adopt in its organizational meeting, which schedule the board may amend at any time * * * Rationale: Linked to Amendment 4, this amendment provides flexibility for the board to establish a regular meeting schedule consistent with the needs of the organization, and to amend that schedule during its term Words underlined are insertions or additions Words struck through are strike-outs or deletions

5 Amendment 5 of 12 Amendment 5 Proposed amendment to bylaws to change annual-meeting notice requirements Amend ARTICLE VI (MEETINGS) Section 61 (Annual Meetings) by striking out Notice of the annual meeting shall be mailed to each member at least 45 days but no more than 60 days before the meeting and inserting Written notice of the annual meeting shall sent to each regular member at least 45 days before the meeting Section 61 Annual Meetings: There shall be an annual meeting in the second calendar quarter for the purpose of electing directors, receiving reports of officers and committees, and for any other business that may arise Notice of the annual meeting shall be mailed to the last recorded address of each member at least 45 days but no more than 60 days before the meeting Section 61 Annual Meetings: There shall be an annual meeting in the second calendar quarter for the purpose of electing directors, receiving reports of officers and committees, and for any other business that may arise Notice of the annual meeting shall be mailed to the last recorded address of each member at least 45 days but no more than 60 days before the meeting Written notice of the annual meeting shall be sent to each regular member at least 45 days before the meeting Section 61 Annual Meetings: There shall be an annual meeting in the second calendar quarter for the purpose of electing directors, receiving reports of officers and committees, and for any other business that may arise Written notice of the annual meeting shall be sent to each regular member at least 45 days before the meeting Rationale: Sent allows for options other than mailed Further, the board believes that there is no need for a 60- day limit on the number of days in advance the notice could be sent Addition of the term written conforms to the language under special meetings Notice requirements are intended to protect the rights of voting members, therefore, the addition of the term regular as being the member who must receive the official call to the meeting Words underlined are insertions or additions Words struck through are strike-outs or deletions

6 Amendment 6 of 12 Amendment 6 Proposed amendment to bylaws to change special- meeting notice requirements Amend ARTICLE VI (MEETINGS) Section 62 (Special Meetings) by striking out given to regular members to each member at least 30 days but no more than 45 days before the meeting and inserting sent to each regular member at least 30 days before the meeting Section 62 Special Meetings: Special meetings may be called by the president or board of directors and shall be called upon the written request of 5 percent of the regular members of the association, or any lesser percentage such as the law may provide The purpose of the meeting shall be stated in the call Written notice of special meetings shall be given to regular members at least 30 days, but no more than 45 days, before the meeting Section 62 Special Meetings: Special meetings may be called by the president or board of directors and shall be called upon the written request of 5 percent of the regular members of the association, or any lesser percentage such as the law may provide The purpose of the meeting shall be stated in the call Written notice of special meetings shall be given to regular members at least 30 days, but no more than 45 days, before the meeting sent to each regular member at least 30 days before the meeting Section 62 Special Meetings: Special meetings may be called by the president or board of directors and shall be called upon the written request of 5 percent of the regular members of the association, or any lesser percentage such as the law may provide The purpose of the meeting shall be stated in the call Written notice of special meetings shall be sent to each regular member at least 30 days before the meeting Rationale: Sent allows for options other than mailed Further, the board believes that there is no need for a 45- day limit on the number of days in advance the notice could be sent Words underlined are insertions or additions Words struck through are strike-outs or deletions

7 Amendment 7 of 12 Amendment 7 Proposed amendment to bylaws to establish registry of preferred method of delivery of meeting notices Amend ARTICLE VI (MEETINGS) by inserting a new Section titled Member preferences for notice delivery immediately after Section 62 (Special Meetings) to be headed by striking out given to regular members to each member at least 45 days but no more than 60 days before the meeting and inserting sent to the member at the member s last recorded address of each member at least 45 days before the meeting and re-numbering the remaining sections in Article VI Section 63 Member preferences for notice delivery: Members shall designate their preferred delivery method for written notices of meetings by filing a written designation with the secretary In the absence of a written designation, notice shall be deemed sent when deposited in the US Mail, postage paid and addressed to the last post office address of the member as shown in the records of the association Section 63 Member preferences for notice delivery: Members shall designate their preferred delivery method for written notices of meetings by filing a written designation with the secretary In the absence of a written designation, notice shall be deemed sent when deposited in the US Mail, postage paid and addressed to the last post office address of the member as shown in the records of the association Former sections 63 & 64 renumbered to 64 and 65 respectively Rationale: A provision for members to designate their notice-delivery preferences protects the association from unsubstantiated claims that notice was not sent properly Words underlined are insertions or additions Words struck through are strike-outs or deletions

8 Amendment 8 of 12 Amendment 8 First of four proposed amendments to bylaws to update Article VIII changing certain standing committee names and roles and adding a new standing committee Amend ARTICLE VIII (COMMITTEES) Section 81 (Standing committees) by substituting for the current section the following: Standing committees appointed by the board shall be: Conference, Communications and Outreach, Elections, Technical Issues, Training, and others as may be authorized by the board or the membership Section 81 Standing Committees: Standing committees appointed by the board shall be: Conference, Communications, Elections, Technical Issues, Outreach, and others as may be authorized by the board or the membership Section 81 Standing Committees: Standing committees appointed by the board shall be: Conference, Communications and Outreach, Elections, Technical Issues, Outreach, Training, and others as may be authorized by the board or the membership Section 81 Standing Committees: Standing committees appointed by the board shall be: Conference, Communications and Outreach, Elections, Technical Issues, Training, and others as may be authorized by the board or the membership Rationale: The board believes that the needs of the association will be better served by making the adjustments in the standing committees as proposed by this and related amendments Words underlined are insertions or additions Words struck through are strike-outs or deletions

9 Amendment 9 of 12 Amendment 9 Second of four proposed amendments to bylaws to update Article VIII changing certain standing committee names and roles and adding a new standing committee Amend ARTICLE VIII (COMMITTEES) Section 81(A)(1) (Standing Committees-Duties-Conference Committee) by inserting after annual conference the words and other membership meetings, Conference Committee: To report and recommend on plans for the annual conference and to execute the orders of the board or membership in connection therewith Conference Committee: To report and recommend on plans for the annual conference and other membership meetings, and to execute the orders of the board or membership in connection therewith Conference Committee: To report and recommend on plans for the annual conference and other membership meetings, and to execute the orders of the board or membership in connection therewith Rationale: The association has meetings other than the annual business meeting and it has fallen to this committee to manage the planning and execution of those meetings Words underlined are insertions or additions Words struck through are strike-outs or deletions

10 Amendment 10 of 12 Amendment 10 Third of four proposed amendments to bylaws to update Article VIII changing certain standing committee names and roles Amend ARTICLE VIII (COMMITTEES) Section 81(A)(2) (Standing Committees-Duties-Communications Committee) by substituting the following: Communications and Outreach Committee: To report and recommend on matters and methods of communication with the membership and the public, for promoting an awareness of geospatial technologies, for facilitating networking among members, and to execute the orders of the board or membership in connection therewith Communications Committee: To report and recommend on matters and methods of communication with the membership and the public, and to execute the orders of the board or membership in connection therewith Communications and Outreach Committee: To report and recommend on matters and methods of communication with the membership and the public, for promoting an awareness of geospatial technologies, for facilitating networking among members, and to execute the orders of the board or membership in connection therewith Communications and Outreach Committee: To report and recommend on matters and methods of communication with the membership and the public, for promoting an awareness of geospatial technologies, for facilitating networking among members, and to execute the orders of the board or membership in connection therewith Rationale: The functions of the Outreach committee can be efficiently fulfilled by the Communications committee Words underlined are insertions or additions Words struck through are strike-outs or deletions

11 Amendment 11 of 12 Amendment 11 Fourth of four proposed amendments to bylaws to update Article VIII changing certain standing committee names and roles and adding a new standing committee Amend ARTICLE VIII (COMMITTEES) Section 81(A)(5) (Standing Committees-Duties-Outreach Committee) by substituting the following: Training Committee: To report and recommend on methods for identifying training needs, methods of training, and training resources, and to execute the orders of the board or membership in connection therewith Outreach Committee: To report and recommend on methods for exchanging information and for promoting an awareness of geospatial technologies and to execute the orders of the board or membership in connection therewith Outreach Committee: To report and recommend on methods for exchanging information and for promoting an awareness of geospatial technologies and to execute the orders of the board or membership in connection therewith Training Committee: To report and recommend on methods for identifying training needs, methods of training, and training resources, and to execute the orders of the board or membership in connection therewith Training Committee: To report and recommend on methods for identifying training needs, methods of training, and training resources, and to execute the orders of the board or membership in connection therewith Rationale: There board believes there exists a need for a training committee to enhance the ability of the association to fulfill its object Words underlined are insertions or additions Words struck through are strike-outs or deletions

12 Amendment 12 of 12 Amendment 12 To ensure that the provision for the parliamentary authority applies not only to the board but to the association as well Amend ARTICLE IV (PARLIAMENTARY AUTHORITY) by substituting the following: The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern this association in all cases to which they are applicable and in which they are not inconsistent with these bylaws, any special rules of order the membership may adopt, and any statutes applicable to this organization that do not authorize the provisions of these bylaws to take precedence The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the board of directors in all cases to which they are applicable and in which they are not inconsistent with these bylaws, any special rules of order the board may adopt, and any statutes applicable to this organization that do not authorize the provisions of these bylaws to take precedence The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the board of directors this association in all cases to which they are applicable and in which they are not inconsistent with these bylaws, any special rules of order the board membership may adopt, and any statutes applicable to this organization that do not authorize the provisions of these bylaws to take precedence The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern this association in all cases to which they are applicable and in which they are not inconsistent with these bylaws, any special rules of order the membership may adopt, and any statutes applicable to this organization that do not authorize the provisions of these bylaws to take precedence Rationale: The parliamentary authority needs to be applicable to the association, not just to its board Words underlined are insertions or additions Words struck through are strike-outs or deletions