TRAINING NOTES PA1 / CA

Transcription

1 TRAINING NOTES PA1 / CA

2 OBJECTIVES ENSURE FREE AND FAIR ELECTION PROCESS ELECTION CARRIED OUT IN ACCORDANCE WITH THE LAWS THE ENTIRE PROCESS LEADS TO COMPLETING AND SIGNING OFF FORM 14 - the results of voting excluding postal votes (to be completed by CA) 2

3 THIS SET OF TRAINING NOTES THIS SET OF TRAINING NOTES IS SPECIFICALLY FOR PA1 ( THE FIRST POLLING AGENT ON ELECTION DAY) WHO COMES BACK AT 4.00PM AND TAKE OVER FROM PA4 TO BE THE LAST POLLING AGENT AND CONTINUE ON AS THE COUNTING AGENT (CA) AFTER 5PM. 3

4 PA / CA serves here Ketua / Penolong PACABA supervises & stationed in school grounds BA serves here - 1 per candidate Barung SPR Saluran / Stream in classrooms MAX 700 VOTERS PER SALURAN Voters Voters 4

5 TWO HOURLY SHIFTS ON POLLING DAY BA1 BA2 BA1 BA2 BA1 8am 12noon 2pm 4pm 5pm 10am 8am 10am 12noon 2pm 4.30pm 5pm PA1 PA2 PA3 PA4 PA1 = CA Arrive by 7am. Enter saluran at 7.30 am. PA1 returns at 4.00pm. Becomes CA at 5pm.CA stays on till counting ends

6 Qualifications for PACABA Malaysian citizen At least 21 years of age Not an undischarged bankrupt Not been convicted of an offence for the period of 5 years from date of nomination. Not registered under Prevention of Crimes Act 1959 Not a person for whom an order has been made under Section 66(4) of Societies Act

7 Your role as PA1/CA The importance of the role of a PA1/CA cannot be over-emphasised. Seats have been marginally lost due to missing Form 14, black outs, unmanned ballot boxes and generally lack of experience and training of PA1/CA. The care with which you carry out your duties could mean a win or loss for your Candidate at your polling centre.

8 Skills of a PA1/CA Diligent and committed to acquiring sufficient knowledge to carry out your duties as PA1/CA. Ability to co-operate with the Ketua Tempat Mengundi(KTM) and SPR officials Courage to uphold the Law and resist any noncompliance with Election Laws & Regulations

9 ADUNs and MPs Outside of Kuala Lumpur, Putra Jaya and Labuan (Wilayah Persekutuan), each voter will cast 2 votes during the GE. One vote will be for the State Assembley man (ADUN) and the other vote will be for the Member of Parliament (MP). The election of ADUN and MP follows the same laws, procedures and requirements. A parallel set of Forms will need to be filled and verified by the PA1CA in the course of his duties. There will be 2 Peti Undi (Ballot Boxes) and separate sets of ballot books(usually differentiated by colour).

10 DUTIES Before Polling Day Your contact person will be the Ketua PACABA and the Penolong Ketua PACABA of your polling station. You would have attended the necessary training and studied the relevant Election Laws & Regulations and SPR Buku Panduan for PACABA. You would also have been asked to submit the Borang A (application to participate as PACABA) together with 2 passport size copies of your IC. As PA1/CA, you would need to fill and submit 2 sets of Borang A: (i) Polling Agent (ii) Counting Agent.

11 Borang A and SPR TAG

12 The Week to Polling 1. Visit and get to know your Polling Centre to ensure you do not get lost on Polling Day. You are PA1/CA you cannot afford to be late! 2. Go through your material one last time. 3. The day before polling, eat sensibly. NO FOOD AND FRUITS that may make you sick

13 Before Polling Day Just prior to Polling Day, you would be issued a Surat Perlantikan(Letter of Appointment) signed by the Wakil Calon (your Candidate s Representative) and your Borang A returned. You would also be issued with an SPR tag with your photo on it which you will need to display when you move around at the polling centre.

14 SURAT PERLANTKAN 14

15 WHAT TO WEAR AND BRING 1. Smart casual shoes(not slippers). Dress conservatively. 2. No display of party logo or pictures of politicians and candidates. 3. Bring your own notes and reference material and a powerful torch. 4. Adequately charge your phone and key in the phone no. of your Ketua PACABA and Penolong Ketua PACABA. Ensure you have a power pack

16 Polling Day Be at your Polling Centre by 7am to meet with your Ketua PACABA for last minute instructions if any, and to collect your PACA kit, SPR tag Borang A Surat Perlantikan You should also have with you, your IC and mobile phone. Always keep all the above with you if you need to go out.

17 PACA kit provided by candidate A PACA kit is a plastic box that contains: Daftar pemilih(electoral Roll) for your Saluran(Stream) Borang 753 Borang 13 Voter tally sheet and Defaced vote tally sheet Borang 757 Borang 764 Borang 14 Surat Bantahan Borang 10, 10A,11, 765 Guidebook to determine Undi Ragu (Buku Panduan) Election Laws & Regulations of Malaysia Torchlight Calculator Carbon paper, pens, pencils, eraser, permanent marker pen, ruler, blank paper

18 LIST OF FORMS IN ORDER OF APPEARANCE pg 1 of 3 Borang A Declaration Secrecy Surat Perlantikan Issued by Wakil Calon SPR Identification tags with your photo Borang 753 Bears the SPR Saluran stamp Borang 13 Ballot paper statement. Fill Part A at 8am before start of polling. Complete Parts B, C, D, E after 5pm 18

19 LIST OF FORMS IN ORDER OF APPERANCE page 2 of 3 Voter tally and defective ballot tally sheet Surat bantahan Objections by PA against any contraventions of the LAW Borang 10 Issued by KTM for the blind and disabled. Declaration of identity & nomination of person to act for the voter Borang 10A Issued by KTM. His refusal to issue ballot paper Borang 11 Declaration by voter he has not voted earlier 19

20 LIST OF FORMS IN ORDER OF APPERANCE pge 3 of 3 Voter tally and defective ballot tally sheet Borang 765 Disabled voter who cannot access his saluran. Votes in another accessible saluran Borang 757 Confirmation of total ballots in ballot box (after opening ballot box) Borang 764 Early statement of results Borang 14 Final tally of votes (after recount if any) 20

21 PACA kit important forms The more important forms to note are: Borang 753 Contoh Corak Penindik Borang 13 Penyata Kertas Undi Borang 764 Penyata Awal Pengiraan Undi Surat Bantahan Voter tally sheet and Defaced/Defective Ballot Papers tally sheet Form 14 Penyata Pengundian Selepas Pengiraan Undi

22 MORNING DUTY PA1 22

23 At your Saluran Introduce yourself to KTM and show your SPR tag NRIC Borang A Surat Perlantikan If you re earlier than the other party s polling agent, secure yourself a vantage seat which will give you the clearest view of the polling process.

24 The KTM and his team The KTM supervises polling in his Saluran with the assistance of 4 Kerani who are known respectively as SPR Clerk 1, SPR Clerk 2, SPR Clerk 3 and SPR Clerk 4. Communication is to be made only through the KTM. PA/CA cannot directly address the SPR Clerks. PA/CA cannot communicate with voters SPR staff mostly live in the vicinity, largely work at the polling station (i.e. school teachers); civil servants (not uniform services); likely votes in the same polling station.

25 SPR S CRITERIA FOR SELECTING SPR OFFICERS ON POLLING DAY A Local person Preferably a civil servant (not in the uniform branches) Works in the same premise as the polling station (often a school teacher) Votes in the same polling station SO NOT NECESSARY TO BE AFRAID OF THE OFFICER HE PROBABLY KNOWS LESS THAN A WELL TRAINED PACA

26 SPR GUIDELINES - INSTRUCTIONS TO KTM Be independent of party politics and exercise impartiality Keep time Be fair and just Protect confidentiality of voters Obey directives, rules and regulations governing the election Uphold the image of SPR Refer all problems arising to SPR Administrative officer for that polling station

27 Voting Flow in each saluran SPR Clerk 1 SPR Clerk 2 SPR Clerk 3 PA1 PA2 SPR Clerk 4 KTM 27

28 PA1 s To Do List before start of polling Item 1 1. Inspect the classroom to ensure that There are no posters/pictures of any Political Parties/Calon (except of Agong & Permaisuri) SPR Clerks 2 and 3 CANNOT have access to any PENS, PENCILS AND MARKERS. This is to ensure that Ballot Papers are not marked accidentally or otherwise, and the vote subsequently considered spoilt at time of Counting. No CCTV inside the Saluran (to avoid recording of Voters marking) Inspect the ballot books and copy the serial numbers of all ballot papers and write on your own copy of Borang 13 Part A REMEMBER KTM WILL NOT GIVE YOU HIS COPY OF BORANG 13.

29 PA1 s To Do List before start of polling Items 2 and 3 2. Inspect the Peti Undi (Ballot Box) to ensure it is empty. 3. Witness the sealing of the Peti Undi: SPR has their own seal. Ensure it is properly secured. The LAW requires KTM to sign on the seal and permits the PA to do the same. Regulation COE R18(3b) Request KTM s permission to photograph the seals, signatures on seals and the properly secured Peti Undi.

30 INSPECT AND SEAL THE BALLOT BOX 30

31 SEALED BALLOT BOX 31

32 PA1 s To Do List before start of polling Item 4 4 Complete your copy of Borang 753 Contoh Corak Penindik (Unique saluran stamp)and check that KTM has signed on it and affix the rubber stamp for your Saluran on it. This helps CA to verify the authenticity of each voting slip as all voting slips will be stamped with that same stamp that is unique to that particular Saluran.

33 BORANG 753 CONTOH CORAK PENINDIK (SAMPLE OF STAMP PATTERN) PA1 keeps Borang 753 in the PACA Kit for CA to refer to during Vote Counting to verify authenticity of ballot papers KTM MUST SIGN 33

34 Borang 753 unique stamp for each saluran At GE 13, serialised hologram stickers and sticky labels were used to secure the Peti Undi. Record all relevant Serial Nos 34

35 PA1 s To Do List before start of polling Item 5 5 Complete Part A of your copy of Borang 13 and record serial numbers of all ballots books issued to KTM. Take note that the number of ballot books issued to your Saluran do not grossly exceed the number of voters as per the Electoral Roll. Should be limited to 700 voters

36 PA1 s To Do List before start of polling Item 5 (continued) Check that there are NO missing ballot papers in the books Check that there are no marks on the ballot papers Check that the electoral roll for your saluran has maximum 700 voters SPR guidelines Check that there are 50 ballots in each ballot book Numbering of ballot papers in sequence Order of candidates on ballot papers correct All ballot papers identical except for the numbering 36

37 PA1 To do list before start of Polling. Item 5 (continued) 5. Complete Part A of Form 13 Convince the KTM to give the information of the serial numbers of ballots issued to voters throughout the day following his own internal Form 720 (which he sends to the Constituency Returning Officer hourly). NOTE : Serial numbers are critical in the event that there are discrepancies between number of ballot papers issued and in th ballot box. 37

38 PA1 to do list. Item 5 (Continued) Serial numbers of ballot papers are critical EMPHASIS. IT IS ESSENTIAL TO KEEP A RECORD OF : (I)THE SERIAL NUMBERS OF BALLOT PAPERS GIVEN TO THE KTM (II) THE SERIAL NUMBERS OF BALLOT PAPERS ISSUED THROUGHOUT THE DAY. THIS IS BECAUSE KTM WILL NOT GIVE HIS COPY OF BORANG 13 TO THE PACA. KTM KEEPS AN HOURLY RECORD OF ISSUANCE OF BALLOT PAPERS (HIS FORM BORANG 720). PA1 TRY TO CONVINCE KTM TO INFORM PACA OF SERIAL NUMBERS OF BALLOT PAPERS ISSUED HOURLY. 38

39 BORANG 13 PAGE ½ PART A TO BE COMPLETED BEFORE POLLING STARTS AND PART B TO BE FILLED THROUGHOUT AND/OR END OF THE DAY BORANG 13 HAS 4 PARTS: PART A AND PART B ON PAGE ½ PART A SERIAL NOS. OF BALLOTS RECEIVED FOR SALURAN PART B SERIAL NOS. OF BALLOTS ISSUED TO VOTERS. 39

40 BORANG 13 PAGE 2/2 PARTS C, D, E AND SIGNATURE PARTS C, D AND E ON PAGE 2/2 PART C No. of Spoilt ballot papers. Kertas undi rosak PART D No. unused ballot papers = A B PART E = A C - D 40

41 Borang 13 page 1 of 2 A to be completed before polling PA1 MUST FILL PART A BEFORE START OF POLLING PA TO FILL & KEEP OWN RECORD OF BORANG 13 AND COMPARE WITH KTM RECORD BAHAGIAN A KERTAS UNDI YANG DI TERIMA DARI PEGAWAI PENGURUS BAHAGIAN B KERTAS UNDI YANG DI KELURAKAN KEPADA PENGUNDI - PART B. PA TRY TO GET INFO FROM KTM HOURLY. KTM KEEPS HOURLY RECORDS. OTHERWISE CA COPY FROM KTM RECORD BEFORE SIGNING FORM 13

42 BORANG 13 PAGE 2 OF 2 C, D AND E to be completed immediately after end of polling before opening of ballot box repeat later PA1 / CA TO FILL PARTS B, C, D IMMEDTELY POLLING ENDS.THEN COMPARE WITH KTM RECORD C = SPOILT BALLOT PAPER = UNDI ROSAK D = UNUSED BALLOT PAPERS = A B E = NO. OF BALLOT PAPERS THAT SHOULD BE IN IN BALLOT BOX = A C - D KTM SIGNS BORANG 13 PA1/CA ALSO SIGNS BORANG 13 KTM WILL NOT GIVE BORANG 13 TO PA1/CA

43 PA1 s To Do List before start of polling Item 6 6. Try YOUR BEST to get KTM agreement for you to copy PART A of Form 13. PA not allowed to handle the ballot books but you may request KTM to inspect them visually.

44 PA1 s To Do List before start of polling Item 7 7. Compare your Electoral Roll with KTM s copy: (i) Check the total number of voters in the Saluran. (ii) Check the first & last name in the list to ensure it is the same (ii) Randomly check the nombor bilangan of a few voters on any page of the electoral roll to ensure it is the same (iv) Check that the total number of pages is the same

45 Voter Roll / Daftar Pemilih Nombor Bilangan 45

46 PA1 s To Do List before start of polling Item 8 HOURS OF POLLING ENSURE THAT THERE IS A NOTICE IN A CONSPICUOUS PLACE OUTSIDE POLLING CENTRE STATING THE SALURAN AND THE HOURS OF POLLING (COE 11 (5 (d)). 46

47 Polling Station/Polling Stream where polling is conducted 47

48 A voter will be issued TWO ballot papers as follows: 1 ballot paper for Parliament (MP); 1 ballot paper for Dewan Undangan Negeri (ADUN) A voter for Kuala Lumpur, Labuan, Putrajaya will receive ONLY ONE ballot paper for Parliament

49 Ballot boxes

50 ACCEPTABLE IDENTIFICATION DOCUMENTS THERE MUST BE A PHOTOGRAPH

51 PERSONS INELIGIBLE TO VOTE

52 Process Flow During Polling Voter: Enters Saluran and goes to SPR Clerk 1 SPR Clerk 1 : Checks Voter s hands Verifies Voter s IC Reads out Voter s No Bilangan and Name from MyKad (not Electoral Roll) SPR Clerk 2: Marks indelible ink on Voter s left index finger SPR Clerk 3: Tears Ballot Paper from Ballot Book Rubber stamps Ballot Paper Folds and hands it over to Voter Voter: Goes to polling booth to cast vote Drops marked Ballot Paper into Ballot Box SPR Clerk 4: Pushes the Ballot Paper into the Ballot Box Voter : Leaves via exit door

53 SPR Clerk 1 SPR Clerk 2 SPR Clerk 3

54 SPR GUIDELINES ON UTENSILS FOR KERANI KERANI

55 SPR GUIDELINES TOOLS FOR KERANI 1

56 SPR GUIDELINES TOOLS FOR KERANI 2

57 SPR GUIDELINES TOOLS FOR KERANI 3 NOTE NO WRITING MATERIALS. NO PENS. NO PENCILS. NO MARKERS.

58 OBSERVE VERY CAREFULLY Be alert and carefully observe each voter to ensure that his general appearance befits the name called out by kerani 1. BANTAH If Kerani 1 does not look at the voter and compare looks with IC/MyKad. KERANI 1 reads Page number; Bilangan number; Name; IC number. Names marked PP on the electoral role is a postal voter and not allowed to vote. Observe that the voter s left index finger has not been marked with indelible ink. PA1 must discuss with KTM before start of polling for all voteres to show finger to PA. Note that SPR Clerk 3 in particular has no writing instrument to mark on the ballot papers. Ensure the stamp for your Saluran is affixed onto each ballot paper. 58

59 ORDER IN WHICH KERANI 1 READS VOTER INFO. 1. Page no. of the electoral roll 2. Bilangan no. 3. MyKAD / IC No. of voter 4. Name of voter

60 APPLYING INDELIBLE INK KERANI 2 1. SHAKE BOTTLE 2. DIP FINGER INTO BOTTLE 3. BRUSH PAINT FOR PERSON WITHOUT FINGERS

61 KERANI 3 STAMPING AND TEARING BALLOT PAPER APPLY THE SALURAN STAMP ACROSS PERFORATED LINE BETWEEN COUNTERFOIL AND BALLOT PAPER

62 PERFORATION LINE

63 KERANI 3 FOLD BALLOT PAPER TWICE AND HAND TO VOTER

64 Polling booth

65 UNDI ROSAK DAMAGED / SPOILT BALLOT PAPERS ONLY ONE REPLACEMENT IF VOTER SPOILS BALLOT PAPER KTM TO STAMP AND SIGN ON BACK OF SPOILT BALLOT PAPER 65

66 RECORD OF ISSUANCE OF BALLOT PAPER - emphasis KTM keeps a record of ballots issued every hour in his Form 720. FORM 720 is kept in Envelope (Sampul Surat 5) after the end of polling. KTM not obligated to give the information to PACA. PACA must try to convince KTM to read out his records or write the serial numbers of issued ballots on the board so that PACA may copy. In view of possibility of there being more ballot papers in ballot box than issued and that Borang 13 will not be given to PACA, IT IS ESSENTIAL THAT PACA OBTAIN THE SERIAL NUMBERS. AS A MINIMUM, PA1 MUST AT LEAST RECORD THE SERIAL NUMBERS OF ALL THE BALLOT BOOKS IN THE MORNING AND ALL PAs MUST KEEP AN ACCURATE COUNT OF THE NUMBER OF VOTERS IN THE TALLY SHEET

67 Voter tally sheet and Defaced/defective Ballot Paper tally sheet The objective of the Voter tally sheet is to keep count of the number of Voters who have come in to vote at your Saluran. At the end of the day, the total number in the Voter tally sheet should be the same as Part E of Borang 13. When a Voter walks in, his Bilangan No., ic number and name will be called out by SPR Clerk 1. Immediately strike off the name on the Voter list and tick on your tally sheet. Record the number of Kertas Undi Rosak(Defaced/defective Ballot Papers), in the tally sheet provided. Kertas Undi Rosak are Ballot Papers which have been found to be torn or heavily smeared with printing ink or otherwise considered by the KTM to be unsuitable to be issued to the Voter. They are NOT Undi Ragu/Ditolak(Spoilt Votes). 67

68 VOTER TALLY & DEFECTIVE VOTE TALLY SHEET Ballot Book Ballot Book serial Number Time Book use to issue ballot papers am 10.30a m 1 IIII IIII IIII 2 IIII IIII IIII 3 IIII IIII IIII 4 IIII IIII IIII 5 IIII IIII 6 IIII IIII 7 IIII IIII 8 IIII IIII 9 IIII IIII 10 IIII IIII TOTAL Ballot Book Ballot Book serial Number 12 pm Time Book use to issue ballot papers 8am 10.30am 12 pm 1 IIII IIII IIII 2 IIII IIII IIII 3 IIII IIII IIII 4 IIII IIII IIII 5 IIII IIII 6 IIII IIII 7 IIII IIII 8 IIII IIII 9 IIII IIII 10 IIII IIII TOTAL (1) PA1 TO FILL 2 ND ROW - SERIAL NUMBERS OF ALL BOOKS IN THE MORNING BEFORE START OF POLLING.(2) Tick in each cell in blocks of 5 (2) ALL PA TO TICK FOR EACH VOTER. E.G. IIII (3) ONE COLUMN = 5 x 10 = 50 BALLOTS MUST BE COMPLETE BEFORE NEXT BOOK IS USED (50 BALLOT PAPERS PER BOOK) (1) PA1 TO FILL 2 ND ROW (4) - SERIAL PA TO WRITE NUMBERS THE TIME EACH OF BOOK ALL IS ISSUED. BOOKS IN THE MORNING BEFORE START OF POLLING. (2) ALL PA TO TICK FOR EACH UNDI ROSAK VOTER. / DEFECTIVE E.G. BALLOT IIII PAPER TALLY (3) ONE COLUMN = 5 x 10 IIII = 50 BALLOTS IIII MUST BE COMPLETE BEFORE NEXT BOOK IS USED (50 BALLOT PAPERS PER BOOK)(4) PA TO WRITE THE ALL TIME PA TO KEEP EACH A COUNT BOOK OF THE IS UNDI ISSUED. ROSAK / DEFECTIVE BALLOT. UNDI ROSAK / DEFECTIVE BALLOT PAPER TALLY IIII IIII ALL PA TO KEEP A COUNT OF THE UNDI ROSAK / DEFECTIVE BALLOT. 68

69 OTHER PAs activities If you see other PAs recording bilangan numbers or numbering the voters coming in YOU MUST OBJECT If you notice any Pas taking materials out YOU MUST OBJECT on the basis of violation of confidentiality. 69

70 Surat Bantahan An important Form is the Surat Bantahan to register your protest in the event polling procedures are not in order.

71 Surat Bantahan To record objections, Inform KTM that you ll have it recorded then ask KTM to sign on it. One Surat Bantahan for every observed transgression. To save time, prefill at least 2 sets of Surat Bantahan with your Name, IC No, Candidate Name, No Kod Daerah Mengundi etc. On Polling Day, no one waits for you and the process continues whether you have finished your calligraphy on the Surat Bantahan or not.

72 Other Forms - Borang 10 Borang 10 To be filled in and signed by the person accompanying a blind voter and by the KTM

73 Other Forms - Borang 10A Borang 10A KTM to fill up and sign for NOT issuing Kertas Undi to a Voter under the 4 circumstances stated in the form ie a) Voter refuses to show his left index finger to prove he has not yet voted b) Voter refuses to be marked with indelible ink c) Voter s left index finger has been marked with indelible ink but his name has not been crossed out in the Daftar Pemilih d) Voter s left index finger has not been marked but his name in the Daftar Pemilih has been crossed out.

74 Other Forms - Borang 11 Borang 11 Doubtful Voter s declaration That he has not voted before. Form is filled in and signed by the Voter and KTM

75 Other Forms - Borang 765 Borang 765 Where disabled Voter is unable to access his designated Saluran and his voting slip is sent down to him to mark at a Saluran downstairs. Form is filled and signed by KTM and Polling Agents from Saluran downstairs. The KTM takes the completed ballot back upstairs and place in the ballot box.

76 After your duty as PA1 At 10am, PA2 takes over from you. Do not leave your station until PA2 reports for duty. Do not remove the PACA kit. The PACA kit does not leave the room until after the Counting. Before you leave the Polling Centre, meet with your Ketua PACABA to brief him about the events of the morning.

77 END OF DUTY AS PA 1 AT 10AM GO AND VOTE HAVE A GOOD REST BEFORE COMING BACK AT 4.00PM SHARP 77

78 BACK AT 4.00PM Report to Ketua PACA 20 mins before the hour and be at the saluran 10 mins before the hour. RESUME DUTIES AS LAST PA AND THEN CA (remember to bring along your PA as well as CA tags) 78

79 Returning as final PA and CA When you return to take on the duties of final PA/CA from 4.00pm, you will not be leaving the Polling Room which will also serve as Counting Room until finalisation of Counting(read: no toilet break, no dinner break). These final moments are crucial and the Ballot Box cannot be left unattended at any time. At 5pm the doors will be closed and the ballot box sealed The KTM and Kerani will rearrange the furniture for counting. CA must remain in the room. Never ever take your eyes off the Ballot box.

80 LAYOUT FOR COUNTING CA TO REQUEST POSITIONS FOR CA BE MOVED AS NEAR TO THE COUNTING KERANI AS POSSIBLE

81 ONLY ONE PA/CA PER CANDIDATE Note that only one PA/CA per candidate is allowed inside the saluran. Ensure a smooth change from one PA to another without leaving the slauran unattended. 81

82 Duties of final PA Check morning seals to ensure they have not been tampered with. Witness sealing of Peti Undi slot and ensure it is properly secured Ensure KTM signs. PA also signs on the seals Take a picture of the signature on the seals and the now fully sealed Peti Undi.

83 Final duties of PA1 at 5pm 6 Must-Do List of PA1 in transition to CA Witness sealing of ballot box & sign on the seals 83

84 Final task for PA complete and sign Borang 13 Complete Parts B, C, D & E of your Borang 13. Compare your copy with KTM s COPY OF Borang 13. They should tally. The LAW requires the KTM to sign his Borang 13 and permits the PA to also sign. COE R24c. The LAW however does not require that KTM give you a copy of the signed Borang 13. SPR LATEST GUIDELINES STATE CLEARLY FORM 13 SHALL NOT BE GIVEN TO PA/CA. IMPERATIVE PA1 HAVE DISCUSSED WITH KTM EARLY IN THE MORNING TO ENABLE PA TO RECORD THE SERIAL NUMBERS OF BALLOTS ISSUED AND ALSO TO MAKE A COPY (PHOTO OR HAND COPY) BEFORE FORM 13 IS PLACED INSIDE ENVELOPE 1. Hence it is important that you have your own copy and encourage the KTM and other PAs to sign your copy. They may not agree to do so. CORRECTNES OF TALLY SHEET FILLED BY ALL PACA DURING POLLING BECOMES VERY IMPORTANT TO CROSS CHECK Borang 13 must be completed and signed BEFORE the Peti Undi is opened for vote counting.

85 PA s FINAL DUTY The remaining unused ballot books(kertas belum di guna), defaced/defective ballot papers(kertas undi rosak), counterfoils of used ballot books(kaunterfoil kertas undi di guna) together with other election material will be packed away and sealed in large envelopes. KTM and PA to sign on the seals. Photograph the signatures on the seals and envelopes only with agreement of KTM. You may not be allowed to photograph as this contravenes the secrecy act.

86 Borang 13 page 1 of 2 A to be completed before polling - repeat PA1 MUST FILL PART A BEFORE START OF POLLING PA TO FILL & KEEP OWN RECORD OF BORANG 13 AND COMPARE WITH KTM RECORD BAHAGIAN A KERTAS UNDI YANG DI TERIMA DARI PEGAWAI PENGURUS BAHAGIAN B KERTAS UNDI YANG DI KELURAKAN KEPADA PENGUNDI - PART B. PA TRY TO GET INFO FROM KTM HOURLY. KTM KEEPS HOURLY RECORDS. OTHERWISE CA COPY FROM KTM RECORD BEFORE SIGNING FORM 13

87 BORANG 13 PAGE 2 OF 2 C, D AND E to be completed immediately after end of polling before opening of ballot box repeated PA1 / CA TO FILL PARTS B, C, D IMMEDTELY POLLING ENDS.THEN COMPARE WITH KTM RECORD C = SPOILT BALLOT PAPER = UNDI ROSAK D = UNUSED BALLOT PAPERS = A B E = NO. OF BALLOT PAPERS THAT SHOULD BE IN IN BALLOT BOX = A C - D KTM SIGNS BORANG 13 PA1/CA ALSO SIGNS BORANG 13 KTM WILL NOT GIVE BORANG 13 TO PA1/CA

88 YOU ARE NOW A COUNTING AGENT CA 88

89 BEFORE START OF COUNTING The KTM may suggest taking a short break before Counting begins. Under no circumstances should you leave the room even when asked to do so. NEVER, NEVER, NEVER Eat and drink inside the saluran. At this point do a quick tally of Voters recorded from the Voter tally sheet to compare with the actual Count later.

90 LAYOUT FOR COUNTING CA TO REQUEST POSITIONS FOR CA BE MOVED AS NEAR TO THE COUNTING KERANI AS POSSIBLE

91 FORMS FOR CA IN ORDER OF APPEARANCE FORM 13 TO BE COMPLETED BEFORE BALLOT BOX IS OPEN FOR COUNTING FORM 757 AFTER OPENING COUNT OF THE TOTAL BALLOT PAPERS ACTUALLY IN THE BALLOR BOX TALLY THE NUMBERS IN FORM 13 ( E) WITH 757 FORM 764 EARLY RESULTS FORM 14 FINAL RESULTS FOR YOUR SALURAN

92 COUNTING PAR AND DUN It is possible that PAR votes and and DUN votes will be counted simultaneously If you are the PAR representing both the candidate for Parliament and DUN please ask KTM to count one after the other not simultaneously. This situation should not arise. In principal DUN and PAR candidates should not be represented by the same PA/CA. 92

93 Counting Agent Witness the opening of the box and pouring out of the Kertas Undi. Ensure nothing is added or taken away. Kerani SPR will do a physical count of Kertas Undi from the Peti Undi. CA Tick and record each vote in blocks of You may use Borang 757 as a Counting aid. The total Kertas Undi in the Peti Undi should be the same as Part E of Borang 13. It should also be the same as the Voter Tally Sheet kept throughout the day by the various Pas.

94 Counting Agent Counting takes place in the respective Polling Rooms. No one is allowed to be in the room apart from the KTM, the SPR Kerani, the Counting Agents and the Wakil Calon. COE R25(1), (1A), (2) Keep your torch lights ready in case of blackout. In the event of a blackout focus your torch light on the ballot box and the ballot papers. THE BIGGER THE TORCH THE BETTER

95

96 EVENT1: Physical count of ballots from ballot box CA fills in Borang SPR 757 Catatan Bilangan Pengesahan Kertas Undi

97 Three different scenarios when counting total number of votes in ballot box (1) Total ballot papers in ballot box = Total ballots that should be in Box following Form 13 Item E. (2) Total ballot papers in ballot box < Total ballots that should be in Box following Form 13 Item E. (3) Total ballot papers in ballot box > Total ballots that should be in Box following Form 13 Item E. (3) Can only mean that ballots from somewhere else has gone into the ballot box 97

98 Votes in ballot box = BORANG 13 E JUMLAH KERTAS UNDI DIPETI UNDI (447) SAMA DENGAN JUMLAH KERTAS UNDI DI BAHGIAN E BORANG 13 (447) proceed with counting BORANG 757

99 Votes in ballot box < Borang 13 E BORANG 757 BORANG 757

100 Votes in ballot box > Borang 13 E BORANG 757 YOU MUST IMMEDIATELY INFORM YOUR KETUA PACA OF THIS SITUATION

101 Counting Agent Procedure described in Schedule 3 when there are more ballot papers than in Form 13 E 1. Reopen envelopes to ensure Borang 13 properly filled 2. If Ballot papers still exceed that in Borang 13 Part E; inspect each and every ballot paper and remove those without perforation and the stamp(refer to Borang 753 for Contoh Corak) and without the Serial No of that Saluran(refer to Borang 13 Part B for Serial No. of Kertas Undi issued). 3. The 3 rd Schedule allows the KTM to proceed after Items 1 and 2 even though the number of ballot papers from the ballot box still exceed the number issued. 4. However if after 1 and 2 the number of ballot papers still exceed that in Borang 13 Part E, CA MUST do his best to convince KTM to check every serial number and remove the ballot papers whose Serial number is not listed in Borang 13 Part B this is not provided for in the 3 rd Schedule so it has to be with the agreement of the KTM IMMEDIATELY INFORM YOUR KETUA PACA, WAKIL CALON AND CALON GET THEM TO HELP CONVINCE THE KTM THE NEED TO CARRY OUT ITEM

102 BALLOT PAPERS IN PETI UNDI EXCEED BALLOT PAPERS ISSUED If KTM agrees to check serial numbers then CA must reject all ballots whose serial numbers are not in Form 13. This is why it is very important for the CA to have a RECORD of the serial numbers of the ballot papers (Part A of Borang 13) and a RECORD of the serial numbers of ballot papers issued (Part B Borang 13). This is why PA1 MUST QUICKLY COPY THE SERIAL NUMBERS first thing in the morning and Encourage the KTM to write the serial numbers on the board every hour. Latest SPR guidebooks to their officers specifically forbids KTM giving Form 13 to the PACA (although the PACA signs on it).

103 Counting Agent Procedure when there are more ballot papers than in Form The extra Kertas Undi that does not belong to the Saluran are identified, extracted and placed in a separate envelope which will be sealed and signed by the KTM and CAs. 103

104 COUNTING OF VOTES Each Candidate will have a box/tray to collect the votes they receive. KERANI WILL DISPLAY THE BALLOTS AND PLACE IN THE CORRECT TRAY. Your eyes MUST FOLLOW each Kertas Undi to ensure that it ends up in the correct box/tray of your Candidate.

105

106 KERANI DISPLAYS EACH BALLOT PAPER THE BALLOT PAPERS ARE PLACED IN TRAYS CORRESPONDING TO PARTY SYMBOLS DOUBTEFUL BALLOTS GO INTO THE RAGU TRAY

107 Counting Agent Tick off to record each vote for each Candidate in blocks of 5 //// Ensure Spoilt Votes(UNDI RAGU/DITOLAK) are put into a separate tray.

108 UNDI RAGU APPROVED BALLOT / DITERIMA. BACK OF BALLOT PAPER STAMPED DI TERIMA AND SIGNED BY KTM AND PLACED IN THE APPROPRIATE CANDIDATE S TRAY REJECTED / DITOLAK BALLOT. BACK OF BALLOT PAPER STAMPED DITOLAK AND SIGNED BY KTM AND PLACED IN THE DITOLAK/RAGU TRAY

109 UNDI RAGU KTM has the final say on whether the ballot is accepted or rejected. When accepted KTM stamps Di-terima and signs at the back of the ballot paper. Spoilt or rejected ballot papers shall be stamped cancelled and signed by KTM at the back. 109

110 T2: ing s to mine er of for each date. ARE ES OF

111 Counting Agent You may request for a recount if there is a difference of 4% or less received between the 2 leading Candidates, calculated in the following manner: (Diff. Votes between 2 leading candidates) x 100 (Total Votes for all Candidates i.e. valid votes)

112 CALCULATING THE PERCENTAGE DIFFERENCE HIGHEST VOTES = 230 % PERBEZAAN = X ND HIGHEST VOTES = 213 SUM OF TOTAL VALID VOTES FOR ALL CANDIDATES = 443 UNDI RAGU EXCLUDED % PERBEZAAN = = 3.8 % < 4 % X 100

113 Counting Agent Of course if the outcome of the first count is NOT in your Candidate s favour, you request for a recount. But if the outcome is in your Candidate s favour, you DO NOT ask for a recount. ONLY one recount is permitted from requests by CA. The KTM may however order several recounts.

114 CA Early results & Borang 764 Record votes received by each candidate in Borang 764. The sequence of the candidates listed MUST be in the same sequence as printed on the Kertas Undi. Ensure that votes you have recorded for each Candidate is the same as recorded by KTM. This is to prevent any transposition error that may arise at this point. Borang 764 is the Early Results form. Immediately inform your ketua PACA Borang 764 forms the basis for the final results contained in the Borang 14.

115 CA Early results & Borang 764 Borang 764 is NOT the official results. KTM may not give CA his copy. CA must have his own completed copy of Borang 764 and ensures that his results are the same as the KTMs copy. CA must the whatsapp or sms the results to Ketua PACA, wakil calon or calon. THE EMPHASIS must now be on getting FORM

116 BORANG 764 DIMANA KERTAS UNDI DALAM BORANG 757 (446)< BORANG 13 E (447) KERTAS UNDI BORANG 757 KURANG DARI BAHAGIAN E BORANG 13 A IKUT BORANG 757

117 BORANG 764 DI MANA KERTAS UNDI 757 = BORANG 13 E = 447 KERTAS UNDI 757 SAMA DENGAN BAHAGIAN E BORANG 13

118 Counting Agent - FORM 14 The KTM will complete the Borang 14 and provide all Counting Agents present with a copy of the completed form. It is PARAMOUNT that you counter-sign on each other s Borang 14. This is the most important document in the entire election process. Take a photograph of the Form 14 and watsapp it to your Ketua PACABA. COE R25.12(b) (ii)_

119 FORM

120 BORANG 14 A BILANGAN UNDI DI BAHAGIAN E BORANG 13 = 447 B UNDI UNTUK CALON = 443 KERTAS UNDI DALAM BORANG 757 (446) KURANG DARI BAHAGIAN E BORANG 13 (447) C UNDI DI TOLAK = 3 D UNDI KERTAS DI KELUAR KEPADA PENGUNDI TIDAK MASUK PETI UNDI = 1

121 A BILANGAN UNDI DI BAHAGIAN E BORANG 13 = 447 B UNDI UNTUK CALON = 443 C UNDI DI TOLAK = 4 C UNDI DI TOLAK BORANG 14 KERTAS UNDI DALAM BORANG 757 SAMA DENGAN BAHAGIAN E BORANG 13 = 447 D UNDI KERTAS DI KELUAR KEPADA PENGUNDI TIDAK MASUK PETI = A B C = 0

122 WHERE NUMBER BALLOTS IN BOX (757) EXCEED BORANG 13E It means ballots come from some where else. Suppose Borang 13 E = A = 447 Suppose Borang 757 = ballots in box = 547 > 447 Suppose of valid candidate votes = B = 543 Undi Ragu = C = 4 Then D = A B C = = -100 (NEGATIVE NUMBER MEANS 100 EXTRA VOTES INSIDE BALLOT BOX NOT FROM YOUR SALURAN) BORANG 14 BECOMES TOTALLY ABSURD. CALL YOUR KETUA PACA / WAKIL CALON / CALON / EVERYONE AND SCREAM CHEATING. 122

123 MUST SIGN AND GET COPY OF FORM 14 THE LAW REQUIRES THAT KTM SIGN FORM 14. THE LAW REQUIRES THAT KTM INVITE ALL CAs TO SIGN YOU AS CA MUST SIGN THE LAW REQUIRES THAT KTM GIVES YOU A COPY OF FORM 14. YOU MUST NOT LEAVE UNTIL YOU GET A COPY OF FORM 14 THAT IS SIGNED BY KTM AND CAs 123

124 CA FINAL TASKS Ensure all Kertas Undi, Borang-Borang, SPR stamp and seals are packed away into envelopes and properly sealed by KTM. Follow the Peti Undi till it leaves the premises where your Security team will take over and follow the vehicle. At the last GE, one SPR vehicle was assigned to one Peti Undi. Hand your Borang 14 to Ketua PACABA. Return PACA kit to Ketua PACABA together with any other relevant documents.

125 FORMS TO ENVELOPES

126 ENVELOPE (SAMPUL) NO. 1

127 ENVELOPE (SAMPUL NO. 2)

128 KTM TO HAND ENVELOPES 1 AND 2 TO THE PEGAWAI PENGURUS (SPR HEAD OF POLLING STATION NOTE: (I) ENVELOPE 1 BORANG 13, 753, 757 AND 764 (II) ENVELOPE 2 BORANG 14 GOES DIRECT TO THE SPR HEAD OF THE POLLING STATION THEY ARE NOT PACKED WITH THE OTHER DOCUMENTS

129 ENVELOPES 3 AND 4 PLACED INSIDE BALLOT BOX

130 ENVELOPES 5 AND 6 INTO A ZIP BAG

131 CA TO SIGN ON ENVELOPE AND SEALS

132 SEALING BALLOT BOX AND DOCUMENTS

133 KTM S FINAL HANDOVER OF DOCUMENTS NOTE: ENVELOPES 1 AND 2 ARE KEPT SEPARATE

134 Guide To Determine Doubtful Votes 134

135 Invalid ballot papers (Reg 25(7&8) pg137) Paper not perforated Vote is for more than ONE candidate If there is any mark by which voter can be identified Intention of voter not clear Unmarked / not marked with a cross / not on right-hand side opposite name of candidate (on last point only, KTM can accept if intention of voter is clear!!!) 135

136 Kertas Undi Boleh Di Terima: Tanda dalam 1 garisan saja

137 Kertas Undi Boleh Di Terima: Tanda dalam 1 garisan saja

138 Kertas Undi Boleh Di Terima: Tanda dalam 1 garisan saja

139 Kertas Undi Boleh Di Terima: Tanda dalam 1 garisan saja

140 Kertas Undi Boleh Di Terima: Tanda dalam 1 garisan saja

141 Kertas Undi Boleh Di Terima: Tanda dalam 1 garisan saja

142 Kertas Undi Boleh Di Terima: Tanda dalam 1 garisan saja

143 Kertas Undi Boleh Di Terima: Tanda dalam 1 garisan saja

144 Contoh-Contoh Kertas Undi Yang Di Tolak

145 Contoh-Contoh Kertas Undi Yang Di Tolak

146 Contoh-Contoh Kertas Undi Yang Di Tolak

147 Contoh-Contoh Kertas Undi Yang Di Tolak

148 Contoh-Contoh Kertas Undi Yang Di Tolak

149 Contoh-Contoh Kertas Undi Yang Di Tolak

150 Other training modules Forms Election Laws Practice role playing Valid / Invalid ballot papers Forms made easy Ketua PACA www/invokemalaysia.org/paca/ and download notes from there. 150

151 THANK YOU FOR YOUR COMMITMENT 151