Annual Work Plan 2011 Extended Phase One Country: KENYA

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1 Project Title: UNDAF Outcome: CPAP Expected Outcome: Expected CPAP Output(s)/Project Outcome: Implementing Partner: Collaborating parties: Annual Work Plan 0 Country: KENYA Support to Electoral Reforms and the Constitutional Referendum Process in Kenya Democratic governance and human rights including gender equality progressively enhanced. More efficient, effective and equitable public service delivery by institutions and systems of democratic governance and rule of law enhanced. Enhanced capacity of the to deliver on its constitutional mandate including the successful implementation of the referendum on the draft Constitution. Interim Independent Electoral Commission () Development Partners, International and National Electoral NGOs Project Summary: The Interim Annual Workplan is based on Phase One project document and Workplan ending in December 00. The project was extended to enable implement critical activities pending establishment of its successor commission and refinement of Phase Two electoral support priorities. The main results under this transitional phase take into consideration the new constitutional context. The following results will be given priority during this period: - The project outcome: Enhanced capacity of the to deliver on its constitutional mandate including the successful implementation of the referendum on the draft Constitution. -The project outputs: (i) Strengthened capacity of the Commission (ii) Improved voter identification and registration mechanisms (iii) Strengthened Electoral Legal Framework (iv) Enhanced voter awareness (v) Enhanced capacity of the to manage free and fair (vi)strengthened capacity of the RPP (vii) Enhanced leadership and coordination (viii) Project monitored, evaluated and audited. - The main activities under the project will focus on: (a) Training of staff (b) Support to operational infrastructure including ICTs (c) Strengthen communication capacity of the and RPP (d) Research activities to inform voter education and electoral processes (e) Support stakeholder consultation and technical capacity on the legal framework on electoral processes (f) Supporting initial activities related to boundary delimitation (g) Reviewing Political Parties Act and strengthening political parties registration system (h) setting up a project management unit and (i) complete the evaluation and audit of the Phase One. Programme Period: CPAP Programme Component: Governance Project Title: Support to Electoral reforms in Kenya Project ID: Project Duration: 4 months Management Arrangement: NIM AWP 0 Budget USD:,9,8 General Management Support Fee: USD 75,60 Total budget AWP 0: USD: 4,07,54 Total allocated resources under project: USD: 4,90,50 UNDP core resources: USD 400,000 Donors: SIDA:,40,000 /FINLAND: 575,000 /NORWAY: 995,000 /UNEAD: 5,000 /DFID: 4,05,00 /Denmark:,600,000 /USAID:, /CIDA 44,49 /EU 6 /RNE: 7 UNDP Signature.... Date... Ahmed Issack Hassan Chairperson, Alfredo Teixeira Deputy Country Director (Programmes) Page of 5

2 A. Strengthened capacity of the Commission New secretariat in place Limited organizational/ institutional capacity Limited ICT infrastructure Status of organizational policies Number of trainings for staff Level of network connectivity : Staff in each directorate trained in respective areas At least one organizational policy developed Key ICT equipment purchased B. Improved voter identification and registration mechanisms.6m voters registered /9 m eligible Percentage of registered voters : Register 5m new voters with a male: female ratio of : by 0 C. Strengthened Electoral Legal Framework New constitutional framework Legislation on electoral reforms : Recommendations for electoral reforms/bills presented to CIC ANNUAL WORKPLAN Support to Electoral Reforms Project Jan-Sep, 0 - Support training of staff Budgeting, Procurement, Financial and HR Management Corporate governance, integrity and ethics Electoral management (BRIDGE) - locally and abroad Electoral reforms and processes under Constitution - Support ICT infrastructure and office equipment GIS and GPS equipment and software for mapping 00 pieces heavy-duty B/W printers for voter register production 50 laptops for internal use and field operations Equipment and services for the implementation of a LAN/WAN Consultants Consultancies Travel 7700 Training workshops Contractual services 7800 ICT equipment - Develop risk and compliance policy Consultancy 7700 Workshop/Meetings 4- Support communication within and without the Commission Conduct communication needs assessment Design and validate Communication Policy and Strategy - Develop audio visual materials on voter registration and training - Hold consultative meetings on options for integrated voter identification Consultancy 7700 Workshop/Meetings 7,500 7,500 5,000 75,000 75,000,50 5,000 5, ,000,56,50 7,500 68,750 00,000 68,750 Sub-total,97, Contractual services Consultant Travel 7700 Workshops Conduct research on targeted voter registration Contractual services Travel Sub-total 8,750 - Facilitate necessary legal reforms Review of constitutional provisions and existing laws,500 Drafting Elections Bills and Legislation on Dispute Resolution Stakeholder consultations on Elections Bill and Legislation on Consultancy Dispute Resolution 7700 Workshop/Meetings 5,000,50 00,000 Sub-total 8,500 Page of 5

3 D. Enhanced voter awareness on voter registration and Successful voter registration and referendum in 00. Percentage of registered voters Responsiveness of VE strategy : Increase registered voters by 5m Responsive VE strategy E. Enhanced capacity of the to manage free and fair successfully managed 00 referendum declared free and fair Boundary delimitation report handed over to IEBC 00 referendum peaceful Type of mechanism to manage multiple adopted Legitimacy of new electoral units Observer mission verdict on the : Appropriate voting procedures for multiple adopted by 0 Recommendations for new electoral units receive political support Appropriate election related conflict prevention mechanisms adopted Positive verdict of 0 by observer mission F. Strengthened capacity of the RPP New constitution sets new - Carry out needs assessment for voter education - Conduct a mapping of potential partners for voter education across the counties Travel Contractual services 7700 Workshop/Meetings Travel - Develop and update voter information and education materials Contractual services Consultant Sub-total 58,906 - Facilitate development of mechanisms of voting under Constitution Conceptual framework of voting under multiple Consultant 6, Travel Studies on best practices in conduct of multiple Contractual services A national symposium on expanded 6, Workshop/Meetings Evaluate and advise on e-voting options in Kenya 75,000 - Support initial activities on boundary delimitation Review of IIBRC report and make recommendations Undertake mapping of polling stations Regional workshops to review electoral unit/area database - Strengthen Commission s electoral conflict prevention mechanisms Review the Commission's conflict prevention strategies Design a conflict prevention strategy for the Commission Travel 7700 Workshop/Meetings Service contract Travel Workshop/Meetings 56,50 Sub-total 5 - Support Development of communication strategy for the RPP Design communication strategy Contractual services 0,000 Roll out of essential newspaper ads Consultant 0,000 Develop IEC materials 0,000 7,500 6,500 58,906, ,500 6,500 6,50 Page of 5

4 benchmarks for political parties regulation Complaints by political parties on modalities of distribution of the Political Parties Fund Compliance rate to PPA among political parties is low Level of clarity of procedure on access to the Political Parties Fund by political parties Number of information requests lodged with the office of RPP by stakeholders Number of political parties complying with Political Parties Act 007 : All political parties access rules and procedures of the Office of RPP 45% increase in information requests lodged with RPP At least 80% of all registered political parties demonstrate compliance to Political Parties Act 007 PPA reviewed to comply with constitution G. Enhanced leadership and coordination Limited coordination structures and project management capacity Strategic plan under development Project document for Phase One due Existing electoral support coordination mechanisms Status of Project Document for Phase two : PMU set up to support IEBC in - Review and operationalizing Political Parties Act Develop Political Fund management guidelines Draft political parties regulations Develop operationalisation plan for PPA Consultative meetings with stakeholders - Strengthen political parties registration system Design modern registry and install appropriate software Train staff on use of registration system Page 4 of Consultants Workshop/Meetings Contractual services Workshop/Meetings Sub-total 77,500 - Recruit key staff members Chief Technical Advisor - P5 0,50 Programme Manager- SB5 Finance Officer - SB4,500 Procurement Officer - SB4,500 Project Assistant - SB Conflict Specialist Service contracts 8,000 CSO coordination assistant Driver - SB ,000 5,65 - Acquire office space and equipment for minimum year Rent Office equipment and furniture Stationary, communication Rent Miscellaneous office supplies ICTs Furniture 60,000 0,000 0,000 0,000 7,500 5,000 5,000 0,000 77,875,500 5,000 97,500

5 coordination Gender responsive programme of support running up to in 0 approved and agreements with partners finalized. H. Project, Monitored and Evaluated Evaluation report of 007 electoral assistance programme Audit report of 007 electoral assistance programme uality of evaluation report, including gender responsiveness of support Nature of audit findings and number of audit queries Target: Credible evaluation report acceptable by stakeholders with lessons for Phase two. Audit completed in good time - Transport Office vehicle Vehicle running costs 4- Support strategic planning and identification of Phase two priorities Consultations on strategic planning Develop phase two project document 700 -Transportation equip Miscellaneous Meetings Consultant 57,500 Sub-total 449,5 - Undertake end of Phase One project evaluation Consultants Travel 9, Workshop/Meetings - Undertake Phase One Audit Contractual services 9, Miscellaneous 6,500,50 7,750 7,500 Sub-total 58,000 Total,9,8 General Management Services 7% 75,60 Grand Total 4,07,54 Page 5 of 5