Poll Worker Information & Instructions 9 KEY ELECTION GUIDELINES

Transcription

1 Time Change Sunday, Nov 6 (fall back 1 hour) Poll Worker Information & Instructions ELECTION BOARD Carolyn VandeWiele (Chair & Democratic Appointee) William Ellis (Republican Appointee) Nicole L. Browne (Election Board Secretary & Monroe County Clerk) For Table of Contents See Page 14 THANK YOU for saying YES to working this Election. These Poll Worker Information & Instructions will help you prepare for this Election. Please review this in advance. We want you to be comfortable and enjoy working this Election. Thank you for helping this Election to run smoothly! ELECTION CENTRAL 401 West Seventh Street, Suite 100 Bloomington, IN Telephone Numbers Election Central Voter Registration In Difficult or Confrontational Situations Alert your Inspector (who oversees the poll) & Judges to help manage the situation Try to keep everyone calm and do not escalate a situation Listen carefully and speak with a calm tone. A patient & helpful attitude will go a long way. In An Emergency Emergency = any actual or potential personal injury or disruption to voting or the election 1. Inspector & Judges will manage an emergency - please follow their direction 2. If asked to do so, call If asked to do so, call Election Central 9 KEY ELECTION GUIDELINES 1. Poll Workers are bi-partisan teams dedicated to free & fair elections 2. All poll workers take the Oath, honor Oath commitments & follow all election procedures 3. Poll site must be politically neutral, non-partisan & free of political comments or literature 4. We help Voters update their voter registration information (e.g. their name, their address) 5. We ensure each Voter receives the proper ballot & we protect all ballots from tampering 6. We protect a Voter s privacy at check-in and by not looking at or touching a Voter s ballot 7. Every Voter can vote no Voter is turned away from their poll 8. We work efficiently (without delay) & effectively (with quality work) to help every vote count 9. We treat everyone with respect (listening well, speaking clearly, clarifying procedures & reporting any issues) The Poll Where You xx Are Workinggg (Poll Worker names & contact information can be recorded on Page 13) Final Page 1

2 I. POLL WORKER VOTING We want poll workers to vote! Please vote during Early Voting & bring a valid ID when you vote. Vote Early! 401 W 7 th St Bloomington Days & Dates Hours Oct (Wednesday-Fri) 8:00 am 6:00 pm Oct (Monday-Fri) 8:00 am 6:00 pm 501 N Morton St Bloomington (Showers Bldg, 2 nd Floor) Oct (Monday-Sat) 8:00 am 6:00 pm Oct 31-Nov 5 (Monday-Sat) 8:00 am 6:00 pm November 7 (Monday) 8:00 am-12:00 pm You cannot leave your poll on Election Day to vote elsewhere or run errands. If you work where you are registered to vote, you can vote on Election Day (notify your Inspector & vote when the Inspector says it is convenient). If voting at your poll, you must be like any other Voter -- DO NOT check yourself in or get your own ballot. II. BRING YOUR OWN FOOD & BEVERAGES TO THE POLL Be nourished & hydrated! You will be paid an extra $25 to provide your own food & beverages if you work a full day at the poll. Bring plenty for yourself in a small cooler (you cannot leave the poll but you can have food delivered to you). Unfortunately we cannot provide a refrigerator or microwave, so please plan accordingly. Some poll workers choose to organize a pot-luck and share food & beverages. You participation is optional if a pot-luck occurs. III. POLL WORKER QUALIFICATIONS Must be a registered to vote in Monroe County Must be at least 18 years old, or be approved by the Election Board to work if years old Must meet all qualifications in the Oath & sign the Oath (Oath is in Section IV) IV. OATH I do solemnly swear (or affirm) the following: 1. I will support the Constitution of the United States and the Constitution of the State of Indiana. 2. I will faithfully and impartially discharge the duties of (Inspector, Judge, Clerk, Sheriff) of election assigned by law. 3. I will not knowingly permit any person to vote who is not qualified and will not knowingly refuse the vote of any qualified voter or cause any delay to any person offering to vote other than is necessary to procure satisfactory information of the qualification of that person as a voter. 4. I am now a bona fide resident of the county in which I am to act as a member of the election board and am a qualified voter of that county. 5. I will not disclose or communicate to any person how any voter has voted at this election or how any ballot has been folded or marked. 6. I am able to read, write and speak the English language. This Oath must be agreed in writing to work the poll. The Inspector will administer the Oath early on Election morning. The Republican Judge ensures the Inspector s signs the Oath. 7. I have no property bet or wagered on the result of this election. 8. I am not a candidate to be voted for at the election in this precinct, except as an unopposed candidate for precinct committeeman or state convention delegate. 9. If I am serving as an Inspector, I am not the chairman or treasurer of the committee of a candidate whose name appears on the ballot. 10. I am not related to any person to be voted for at the election in this precinct as the spouse, parent, father-inlaw, mother-in-law, child, son-in-law, daughter-in-law, grandparent, grandchild, brother, sister, brother-in-law, sister-in-law, uncle, aunt, nephew, or niece of that person, unless that person is an unopposed candidate. 11. If I am an Inspector, I attended the training required by state law. If I am a Judge, Clerk or Sheriff, I have attended any training required by the county. (IC ) Final Page 2

3 V. REQUIREMENTS BEFORE ELECTION DAY Study your materials! a. All Poll Workers Must Attend Training & Review All Materials You will be paid for training (fill in Form 20T at training) Review training materials & make notes. Bring materials to the poll to use. For questions, ask your Trainer, Recruiter, Inspector or Election Central b. Talk with your Inspector Your Inspector will contact you to exchange contact information & confirm the time to meet on Monday evening, November 7 to set-up the poll [if you have not heard anything, call Election Central] c. Monday evening, Nov 7 - Help Set-up Poll Poll workers meet to set up the poll Inspector will direct the poll set-up (using the Inspector Checklist) to organize tables & chairs, post signs, prepare voting booths, get voting equipment ready to use, distribute supplies, etc. (epollbooks at Station #1 are set-up by the technology team) VI. REQUIREMENTS ON ELECTION DAY 5:00 a.m. Final Prep before Poll Opens - please do not be late! Poll Worker Oath is given & name tags are distributed Ballots are checked & opened Inspector directs final set-up of the poll (using Inspector Checklist) Inspector & Judges turn on & open all voting equipment 6:00 a.m. Poll Opens for Voting ½ day workers must report by 1:00 p.m. All stations will be staffed with poll workers to help Voters check-in and vote 6:00 p.m. Poll Closes all Voters in line can still vote Until approx 7:30-8:00 p.m. All poll workers help complete work after the poll closes Inspector will direct activities to finish work at the poll (using the Inspector Checklist) Remove signs, inventory & re-pack supplies, re-pack voting booths Inspector & Judges manage all voting equipment Organize tables, chairs, trash (all borrowed from facility) & Election equipment Election paperwork is completed & signed by poll workers (including Clerks) All poll workers leave the poll together after work is completed Inspector & Republican Judge travel together to return key materials to Election Central Technology Team picks up epollbooks and all Election equipment Final Page 3

4 VII. POLL WORKER STAFF AT THE POLL A. Each poll has 1 Inspector who manages the poll B. Each poll has 2 or more Judges (bi-partisan, representing different political parties). The Precinct Board is made up of the Inspector and a bi-partisan team of Judges who work as a team on election equipment, election paperwork and with Voters. C. Each poll has 2 or more Clerks (bi-partisan, representing different political parties) D. Some polls: 1 Sheriff. Other polls: poll workers perform Sheriff s duties. (duties shown on Page 10) E. Inspector defines where poll workers will work (positioning may change during the day). Please be flexible & fill in for each other during breaks or to complete poll staffing. F. Bi-Partisan Teams - Bi-partisan teams could be: o Inspector + Republican Judge o Democratic Judge + Republican Judge o Democratic Clerk + Republican Clerk o Other combo of Democratic + Republican poll worker These tasks require a bi-partisan team: STATION #1 to review an ID & issue a ballot STATION #3 to set-up an eslate Ballot so a Voter can vote STATION #3 to cancel an eslate Ballot (if Voter exits Station #3 & does not cast their ballot) - IN ANY VOTING BOOTH WITH A VOTER To literally assist a Voter to vote Final Page 4

5 VIII. What to Bring & Wear on Election Day Personal Items Inspector You need a cell phone for phone calls (and maybe a charger) All Poll Workers Bring the materials you received at training with your notes Bring eye glasses and anything else you need Wear comfortable shoes & dress appropriately ( business casual - no clothing that is political, indecent, unkempt or suggestive). Wear layers in case the poll is warm or cool. Plan enough food & beverages for yourself to be nourished & hydrated all day long You may have a spill-proof cup or water bottle on the floor at your station (we cannot have spills around equipment or paperwork) Meals are only allowed in the break area (a small snack can be to the side if poll is busy) Bring a book or puzzles for when no Voter is present. Crafts may be used in the break area but not at your work station. You may have a cell phone, tablet or computer off to the side at your station with these rules: You must comply if the Inspector asks that a device be turned off and not used Device must be on SILENT at all times (sound off, no tones, no vibrating) Do not visit any websites due to potential political pop-ups or content At your station, be ready to help a Voter at any time. No Voter should ever have to wait for you to look up from a personal item to be helped. Only use a personal item when a Voter is not present & keep it off to the side (not in the work area of your station). Maintain a Positive Attitude Throughout the Day Try to maintain your smiling, cooperative, patient self throughout the whole day. A Voter arriving late would like to be greeted with the same energy given to a Voter in the 1 st hour! Although you have said something repeatedly, it will be the first time you have said it to the Voter in front of you. Communicate clearly to each Voter. Your positive attitude can re-energize a fellow poll worker. Poll workers can help each other to keep having positive interactions with all Voters. If used carefully, a sense of humor may help the day go smoothly & diffuse tension. Please DO NOT Bring These to the Poll No political material, newspaper, radio, earbuds, ipod or earphones (even for breaks) No extended visits with family or friends (they can deliver food to you). If family or friends come to vote, greet them in a positive manner & efficiently help them to vote. Self-Care Ideas S-T-R-E-T-C-H Election Day is fun but it is l-o-n-g! An Inspector must give reasonable breaks to poll workers. When you need a break, let your Inspector know so that others can fill in for you. During breaks, get fresh air & stroll around poll. Check the poll while walking: Are signs still in place? Is there any trash or literature in a voting booth or around the poll? Are campaigners outside the chute? Final Page 5

6 IX. WHO IS ALLOWED IN THE POLL Be alert. Report to Election Central if any individuals become problematic at the poll. Poll workers wearing name tags. Election equipment technicians (the Technology Team) are poll workers & are always allowed in. Voters while they are voting + plus their child under age 18 + anyone assisting a Voter to vote These individuals displaying proper credentials at all times: - County Election Board members or representatives - Media Watchers (from newspaper, radio or television) - Political party Watchers, Poll Book Holders or Challengers Credentials must contain: NOTE: A NAME TAG IS NOT ENOUGH Signature of the County Clerk, the Democratic or Republican party chair, or the Indiana Election Division Position of the person (e.g. Watcher, Poll Book Holder, etc.) Person s Name & party affiliation (no party affiliation required for media) X. WHO IS NOT ALLOWED IN THE POLL UNLESS VOTING Unless they are voting, these individuals are not allowed in the poll & must be told to leave: Any candidate for office Any elected official, party volunteer or precinct committee member without credentials XI. WATCHERS POLL BOOK HOLDERS & CHALLENGERS A. These individuals can be appointed to monitor activities at poll by political parties, independent candidates or the County Election Board. ALL must display signed credentials. B. Number allowed at the poll at one time: 1 Poll Book Holder OR 1 Challenger from each party (total of 1 per party at one time) 1 Watcher from each party (1 Watcher from a party may be present at the same time that a Poll Book Holder OR Challenger from the same party is present) C. Watchers, Poll Book Holders & Challengers CANNOT: a. NOT turn away a Voter from voting b. NOT harass, delay or interfere with a Voter in any way c. NOT ask for any information except for the Voter s name d. NOT ask for or handle the Voter identification e. NOT be a problem-solver for a Voter or a poll worker f. NOT handle any election materials or interfere or disrupt any election procedures g. NOT try to influence Voters h. NOT compromise the privacy of a vote in any way i. NOT have a noise-making or vibrating electronic device (must be totally silent) j. NOT make a phone call in the poll k. NOT break any photography rules in the poll continued on next page - Watchers, Poll Book Holders & Challengers Final Page 6

7 XI. WATCHERS, POLL BOOK HOLDERS & CHALLENGERS continued D. Watchers CAN: Anyone knowingly interfering with a Watcher commits a Class D Felony CAN watch only (CANNOT speak with or interfere with Voters) CAN inspect the escan ballot compartment BEFORE the poll opens (not after the poll opens) CAN enter the poll as early as 5:30 a.m. and remain after the poll closes until the entire Poll Worker Team departs the poll. Can leave and re-enter as desired. CAN inspect the work being done by any precinct election officer (Inspector or Judge) including election paperwork and CAN travel with Inspector & Judge to Election Central to watch the return of election materials at the end of Election Day Watchers & Media Behavior: Beware of watchers who claim to be problem-solvers for Voters E. Poll Book Holders CAN: An Inspector may suggest to a Poll Book Holder that the Clerk is at Election Central & can provide detailed information quickly on who has already voted. Poll Book Holders will find this time with the Clerk to be more efficient than spending hours at a poll tracking who votes. CAN observe the activity at the poll & leave & re-enter the poll as desired when poll is open CAN enter the poll as early as 5:30 a.m. and remain until all Voters have departed (NOT allowed to stay after Voters have departed & Election equipment is being managed by Inspector & Judges) CAN periodically see who has voted from a Clerk as long as no Voter is present, no voting information is displayed, and only the Clerk handles the equipment CAN ask a Voter s name after introducing himself/herself CAN listen for the qualifications of the Voter & can observe (but not handle) the Voter identification when the Voter checks in To Challenge = officially state in writing why a Voter is not qualified to vote a standard ballot (Inspector has the paperwork) If paperwork is completed & signed by the Challenger, this Voter can vote a Provisional Ballot only (on the eslate) CAN challenge a Voter IF THIS HAPPENS, ALERT INSPECTOR An Inspector or Judge can challenge (e.g. because Voter s ID is not valid, if Voter is not registered at this poll, if the Voter has already voted, etc.) An outside Challenger can challenge F. Challengers CAN: CAN observe the activity at the poll & leave & re-enter the poll as desired when poll is open CAN enter the poll as early as 5:30 a.m. and remain until all Voters have departed (NOT allowed to stay after Voters have departed & Election equipment is being managed by Inspector & Judges) CAN ask a Voter s name after introducing himself/herself CAN listen for the qualifications of the Voter & can observe (but not handle) the Voter identification when the Voter checks in Final Page 7

8 XII. POLL WORKER GUIDELINES & WORKING WITH VOTERS Alert your Inspector (or a Judge) to help manage any situation. Getting an Answer to Your Questions while at the Poll At the poll, please direct your questions on procedures to the Inspector (or Judge) to ensure you get the correct answer to your question. Minimize Waiting Time for a Voter - Please be alert and ready to serve each Voter. Greet each Voter quickly & speak clearly. - If long lines form continuously, Inspectors should call Election Central to discuss options. Protect Voter Privacy Station #1 speak quietly yet clearly to Voter when confirming address, etc. Station #2 & #3 - Voters scan/cast their own ballots (a Judge is nearby if the Voter needs help) - Have Voting Booths set-up with at least 5 feet of space around them - Place each paper ballot inside of a privacy sleeve - When talking to a Voter who is holding a ballot, position yourself so you do not see a Voter s votes. You can also say: I do not want to see your votes on your ballot & do not look at it. Protect & Control All Ballots We need to protect unvoted ballots behind Station #1 and ballots scanned at Station #2. No one is to leave the poll with a ballot. Photography at the Poll Indiana Law permits photography within the poll if: The photography does not interfere with any Voter or poll worker in any way The Voter or poll worker does not object to having their picture taken The photography does not violate the secrecy of a Voter s ballot Maintain a Quiet Atmosphere at the Poll (like a library) We want you to enjoy your day at the poll, but please limit noisy activity to minimize distracting others (avoid yelling, communicating across a sizable distance at the poll, loud laughter, etc.) Helping a Voter with Special Needs - Ensure the poll entrance is clear and safe for any Voter (including those in a chair or scooter) - Have all voting booths open & ready to use (including eslate at Station #3) when poll opens - Add chairs around the poll for weary or waiting Voters. Offer a chair if someone would like to sit & stay nearby to help ensure they position themselves safely. - Listen carefully & speak directly to the Voter. Be patient, yet efficient, when someone needs extra time. If a Voter asks for help, try to help. Open doors and/or offer to escort a Voter (allow them to take your arm but do not grab their arm). Never push a wheelchair without asking permission. - Do NOT offer the eslate ballot when issuing a Standard Ballot (unless a Voter asks for it). The eslate offers: a brightly-lit ballot, earphones to hear ballot read aloud, buttons & wheels for voting & Braille language. When Someone is Talking on a Cell Phone in the Poll No one can talk on a phone in the poll (except the Inspector who can). Ask them to exit the poll until their conversation is complete. A cell phone can be ON in the poll. No Electioneering in Poll & Political Items are to be Thrown Away or Hidden Check for newspapers or political literature (e.g. paper, clothing, buttons). Nicely alert that these must be out-of-sight inside the poll (placed under a jacket, removed, or turn a garment wrong-side out). Final Page 8

9 XII. POLL WORKER GUIDELINES & WORKING WITH VOTERS Alert your Inspector (or a Judge) to help manage any situation Voter Asking a Procedural Question - A Voter may ask about voting procedures (example: How does a straight party vote work on a ballot? ) - We never want to give inaccurate information so please DO NOT GUESS. Alert the Inspector (or Judge) to speak with the Voter (they receive more training than Clerks & Sheriffs). IF YOU DO NOT KNOW THE ANSWER: Simply say: I do not know, but I will get someone who may be able to help you. Inspectors can call Election Central. IF YOU KNOW THE ANSWER: Give a brief explanation (not a long detailed one). Do not give a detailed explanation to an unasked question. EXAMPLE: A Provisional Voter may ask What happens next? Remember that each provisional voter receives Form PRO-9 Instructions for Provisional Voter. Do NOT explain next steps. Simply show them the phone number on Form PRO-9 to call if they have questions after reading the Instructions. Be Alert for An Emergency or an Emotionally-Charged Voter Emergency = any actual or potential personal injury, disruption to voting or disruption to the electionx - In any emergency (including any potentially fearful or threatening situation), immediately alert the Inspector/Judge. If needed, call to manage the situation and then notify Election Central. - If a physical injury (or fear of a physical injury) occurs, do not try to administer first aid yourself unless you are personally trained and certified to manage the issue. We do NOT want to cause any additional injury to the victim. - If someone is frustrated or angry, try to calm them instead of escalating it. Do not get into a confrontation. If you are unable to calm the situation, call & then alert Election Central. - Lines of Voters may form in this election. This may create additional opportunities for emergency situations (sickness, fainting, weakness or falls, angry tempers, etc.). Political Comments by a Voter If someone speaks repeatedly or loudly about a candidate/political issue, alert that this type of comment cannot occur in the poll. If this does not cease, this can disrupt voting (call if needed) When a Voter Needs Assistance to Vote Assisting a Voter means being inside the voting booth. If the Voter requests: read the candidate options for each race, mark the Voter s requested candidate and cast the ballot (scan it) for a Voter. - A Voter may bring a friend to help them vote (or may ask poll workers to assist). After completing Form PRE-3, a friend (or bi-partisan poll worker team) can assist a Voter to vote. - Giving instructions to a Voter while standing outside the voting booth is NOT considered assisting a Voter. If you do this, be mindful of the loudness of your voice. Payment for Working - To be paid, complete Form 20E completely & legibly on Election Day (Inspector has form). Please be patient it may take a few weeks for Monroe County to mail your payment. - Separately, $25 will be paid for a full day of work at the polls to help cover meal expenses - No cost is reimbursed without advance approval. If desired, Inspector may complete Form PRE-2: (your mileage will be checked) Date Expense Reason Saturday, Nov 5: Mileage one way from Election Central to your home Transport election materials Monday, Nov 7: Mileage one way from your home to the Poll Transport election materials Tuesday, Nov 8: Mileage one way from the Poll to Election Central Transport election materials Final Page 9

10 XIII. Detailed Duties for Clerks Assist with set-up of the poll the evening before Election Day & maintain poll set-up Help ensure no electioneering occurs & political items are out-of-sight (literature, buttons, clothing, etc.) Follow all election procedures. At Station #1 as bi-partisan team: - Greet Voters pleasantly & work efficiently with quality work to minimize check-in time - Determine whether ID is valid for voting a standard ballot - Find a Voter in the epollbook (if Voter not registered at your poll, provide address of their correct poll) Check that Voter Registration information is up-to-date (e.g. Voter s address, name) - When required, ask Voter to prove their address (only if epollbook says PROVE ADDRESS) - Issue a Standard Ballot in epollbook if a Voter qualifies (or consult with Inspector/Judge if Voter is not in epollbook, is likely Provisional, or for issues: ABS ISSUED, ABS RETURNED & BALLOT ISSUED - Obtain Voter s signature - On paper ballot, add initials to confirm ballot is correct & place it in a privacy sleeve - For an eslate ballot, provide precinct card to Inspector/Judge to create ballot for Voter - Inform Inspector/Judge of any required paperwork before voting (e.g. update registration address or name, provisional voting paperwork, requesting assistance to vote) At end of Election as directed by Inspector: Ensure facility, equipment and supplies are organized (inventory & re-package supplies, clean tables, manage all signage, collapse voting booths, organize chairs, etc.) Help return facility to its original state & organize equipment & supplies Assist with finishing all poll envelopes. Some Clerks will sign the envelopes. XIV. Detailed Duties for Sheriffs Each poll may have a Sheriff or poll workers will share the duties of a Sheriff Assist with set-up of the poll the evening before Election Day & maintain poll set-up Greet Voters pleasantly & follow all election procedures Help ensure no electioneering occurs & political items are out-of-sight (literature, buttons, clothing, etc.) If Voter is talking on cell phone, nicely ask them to exit the poll until the conversation ends Be ready to manage emergencies with the help of the Inspector & Judges. A SHERIFF IS THE ONLY POLL WORKER WHO CAN LEAVE THE POLL TO ASSIST WITH AN EMERGENCY & RETURN LATER. Be alert to potentially-disruptive behaviors, credentialed visitors (and those without credentials), and help the Inspector (and Judges) handle difficult situations to protect the election Be watchful for anyone needing help (Voters, poll workers, candidates, etc.) with doors, a chair to sit and rest, wheelchair assistance, etc. Be alert to anyone who attempts to leave the poll with a ballot Direct questions on procedures to the Inspector (or Judges) direct Voters to Station #1 Identify the end of the voting line when poll closes [this may mean standing at the end of the line & politely explaining to Voters arriving behind you that the poll is closed] At end of Election as directed by Inspector: Ensure facility, equipment and supplies are organized (inventory & re-package supplies, clean tables, manage all signage, collapse voting booths, organize chairs, etc.) Help return facility to its original state & organize equipment & supplies Final Page 10

11 XV. Detailed Duties of Inspectors Manager of the Poll, oversee all activity at the poll & member of Precinct Election Board Receive poll materials from Monroe County Election Central Contact facility to gain access, borrow equipment and define time to set-up poll Monday evening Assign poll workers, ensure all get breaks, coach poll workers & fill-in for workers as needed Ensure procedures are followed, the poll is politically neutral & a poll has the proper atmosphere MONDAY EVENING before Election: Direct set-up of the poll. Notify Election Board when complete. ELECTION DAY: - Set-up and open all voting equipment, open & inspect unvoted ballots, monitor seals, complete and manage all forms and logs, monitor ballot inventory (as Precinct Board) - Make all calls to Election Central & Voter Registration, resolve questions & issues effectively & communicate final decisions (after consult with Judges & Election Central) - Help Voters with paperwork, give Supervisor Approval in epollbook & get replacement ballots - Manage emergencies. Try to prevent situations that may impact the election (as Precinct Board). - Administer Oath to all poll workers and get poll worker signatures - Announce opening and closing of the poll - Assign poll worker positions, ensure all get breaks, re-assign positions & fill in as needed - Manage credentialed visitors at the poll & can challenge a Voter (so Voter must vote provisional) - Can set-up ballot on the eslate (at Station #3) & can assist a Voter to vote (bi-partisan) At end of Election as part of Precinct Election Board: Manage closing of voting equipment, all poll forms & papers Ensure facility, equipment and supplies are organized Deliver Election materials to Election Central with Judge of the opposite party XVI. Detailed Duties for Judges Member of the Precinct Election Board & fills in for the Inspector (& can perform duties of Inspector) At Station #1 - Confirm Clerks initials are on each paper ballot - Direct Voter to vote in an empty booth/table & then go to Station #2 to scan ballot At Station #2 - Ensure Voter scans their ballot & gets I Voted sticker (children can have one too) - If ballot does not scan, read the escan screen so Voter understands the cause - Help any Voter get a replacement ballot (e.g. get a new one, spoil old one with Inspector) Assist with poll set-up, help with an emergency, try to prevent situations that may impact the election, eliminate electioneering, fill-in for other workers as needed (as Precinct Board) Set-up and open all voting equipment, open & inspect unvoted ballots, monitor seals, complete and manage all forms and logs, monitor ballot inventory (as Precinct Board) Greets Voters & answers Voter s questions, help Voters with paperwork, give Supervisor Approval in epollbook and help manage credentialed visitors Republican Judge administers Oath to Inspector & gets Inspector s signature Can challenge a Voter (so Voter must vote provisional), set-up an eslate ballot & assist a Voter to vote At end of Election as part of Precinct Election Board: Manage closing of voting equipment, all poll forms & papers Ensure facility, equipment and supplies are organized With the Inspector, a Republican Judge will deliver Election materials to Election Central Final Page 11

12 XVII. ELECTION DAY POLLS in Monroe County Arlington Heights Elementary School 700 West Parrish Road, Bloomington, Binford Elementary School 2300 E 2 nd Street, Bloomington, Bloomington City Utilities 600 E Miller Drive, Bloomington, Bloomington High School South 1965 S Walnut St, Bloomington, Bloomington Public Transportation 130 W Grimes Ln, Bloomington, Burgoon Baptist Church 8598 E Burgoon Church Road, Bloomington, Eastview Church of the Nazarene 4545 E Lampkins Ridge Road, Bloomington, Edgewood High School 601 S Edgewood Drive, Ellettsville, Ellettsville Fire Station 5080 W State Rd 46, Bloomington, Emmanuel Baptist Church 1503 W Shaw Road, Bloomington, Evangelical Community Church 503 S High St, Bloomington, Fairview Elementary School 500 W 7 th St, Bloomington, Faith Lutheran Church 220 S. High St., Bloomington, Family Worship Center 8449 N Foxhollow Rd, Bloomington, First Church of the Nazarene 700 W Howe St, Bloomington, Free Methodist Church 1121 S Lincoln St, Bloomington, Genesis Church 801 E State Rd 45/46 Bypass, Bloomington, Grandview Elementary School 2300 S Endwright Rd, Bloomington, Harrodsburg Community Center 1002 W Popcorn Rd, Bloomington, Highland Park Elementary School 900 S Park Square Dr, Bloomington, Indian Creek Fire Station 8019 S Rockport Rd, Bloomington, IU Football Complex, Room N E 17 th St, Bloomington, (North end of complex) Jackson Creek Middle School 3980 S Sare Rd, Bloomington, Meadowood Retirement Community 2455 Tamarack Trail, Bloomington, Sherwood Oaks Christian Church 2700 E Rogers Rd, Bloomington, Smithville Christian Church 7280 S Fairfax Rd, Bloomington, Southside Christian Church 500 E Empire Mill Rd, Bloomington, St. John s Catholic Church 4607 W State Rd 46, Bloomington, Stinesville Lions Club 8060 N Stinesville Rd, Gosport Summit Elementary School 1450 W Countryside Lane, Bloomington, Tri North Middle School 1000 W 15 th St, Bloomington, Union Center 445 N Union St, Bloomington, Unionville Elementary School 8144 E State Rd 45, Bloomington, Unitarian Universalist Church 2120 N Fee Lane, Bloomington, University Elementary School 1111 N Russell Rd, Bloomington, Final Page 12

13 Poll Workers Names & Position Contact Info - Phone & Final Page 13

14 Table of Contentsx Pag e Topic Page Topic 1 Phone # for Election Central 6-7 Poll Watchers, Poll Book Holders & Challengers 1 9 Key Election Guidelines 6 - What they Cannot Do 7 - What they Can Do 2 Voting Times & Addresses for Early Voting 2 Bring Your Own Food & Beverages to the Poll 8-9 Poll Worker Guidelines & Working with Voters 2 Poll Worker Qualifications 2 Oath 8 - Getting Answers to Your Questions while at the Poll 8 - Minimize Waiting Time for a Voter 3 Requirements Before Election Day 8 - Protect Voter Privacy 3 - Attend Training 3 - Review Materials from Training 8 - Protect & Control All Ballots 3 - Talk with your Inspector 8 - Photography at the Poll 3 - Set-Up Poll Monday evening, Nov Maintain a Quiet Atmosphere at the Poll 3 Requirements for Election Day 8 - Helping a Voter with Special Needs 3-5:00 a.m. Be at Poll for Oath & set-up steps 8 - When Someone is Talking on a Cell Phone in the Poll 3-6:00 a.m. 6:00 p.m. Poll Open for Voting 8 - No Electioneering in Poll 3 - Until approx. 8:00 p.m. Work After Poll Closes 3 - All Workers Leave Poll Together 8 - Political Items are to be Thrown Away or Hidden 9 - Voters Asking a Procedural Question 3 The Typical Voting Process at a Poll 9 - Be Alert for an Emergency 4 Poll Worker Staff at the Poll 9 - An Emotionally-Charged Voter 4 What is a Bi-Partisan Team 9 - Political Comments by a Voter 9 - When a Voter Needs Assistance to Vote 4 Sample Poll Layout 4 Equipment at Station #1, Station #2 & Station #3 9 - Payment for Working 5 What to Bring on Election Day Poll Worker Detailed Duties 5 Personal Items 10 - Clerks 5 Maintain a Positive Attitude 10 - Sheriffs 11 - Inspectors 5 What NOT to Bring to Poll 11 - Judges 5 Self-Care Ideas 12 List of Election Day Polls in Monroe County 6 Who IS Allowed in the Poll 6 Who IS NOT Allowed in the Poll 13 Space for Poll Worker Names & Contact Info Final Page 14

15 2016, General Election, Monroe County Station #1 Guide Election Day 5 Short-cut Check-In Steps for bi-partisan team at Station #1 i1i 1) Ask: May I please see your photo ID? Thank you. Details on Page 2-4 2) Study Voter s ID 4 requirements for an ID to be VALID to issue a Standard Ballot: #1-Voter s Photo #2-Voter s Name #3-Issued by IN or Federal Gov t #4-Proper Expiration i2i 1) Find Voter in epollbook (on Find Voters Screen) 2) Check Birthday on ID or ask: May I have the month & day you were born? 3) Voter Registration address - always ask: Is your current address (read full street address in epollbook)? If Voter s address in epollbook is not current, this info must be updated today 4) Look for colored boxes (issues) in epollbook (red) (red) (yellow) (blue) Return ID & Touch Voter s name (to go to Voter Record Screen) i3i 1) Look for colored-background message (red, yellow or blue) for guidance on Voter issue 2) Agree on Ballot to issue & touch button: Standard or Provisional i4i 1) Obtain Voter s electronic signature (on Get Signature screen) 2) Accept signature (will take you to Select Ballot screen) i5i xif STANDARD Paper Ballotx PIf PROVISIONAL Ballotx If STANDARD Ballot on eslate a. Get paper ballot and check that precinct on ballot = precinct in epollbook b. 2 Clerks add initials on ballot (confirms ballot is correct) & put ballot in privacy sleeve c. Select PAPER Ballot button (center button in epollbook) d. Direct Voter to Supervisor & tell Supervisor if Voter needs to update registration name or address a. Get precinct card for Supervisor Sample Precinct Card: b. Add reason for provisional at Issue Reason (click for menu) Options on Reason List: No proper ID or Challenged by Poll Watcher Issue PROVE ADDRESS -unable to prove Voter Not Found or Voter Not in Precinct Issue ABS ISSUED ballot not surrendered Issue ABS RET D or BALLOT ISSUED c. Select eslate Ballot button d. To Supervisor: 1. Say: This is a Provisional Ballot 2. Give Precinct card 3. Say if Voter needs to update name or address a. Get precinct card for Supervisor Sample Precinct Card: b. Select eslate Ballot button (left button in epollbook) c. To Supervisor: 1. Say: This is a Standard Ballot on the eslate 2. Give Precinct card 3. Say if Voter needs to update name or address FINAL Page 1

16 2016, General Election, Monroe County xvoter Check-Inx Details for Step #1-4 for a bi-partisan team at Station #1 Step 1 - Check a Voter s ID for 4 requirements to issue a Standard Ballot 1) Voter s Photo 2) Voter s Name 3) Issued by State of Indiana or US Gov t 4) Proper Expiration Step 2 on Find Voter Screen An ID from these State Schools qualifies: Indiana University, Ivy Tech, Purdue University, Ball State University, IUPUI, Indiana State University, Vincennes University, University of Southern Indiana, WGU Indiana If Expired An expiration date aafter November 4, 2014i4 is proper for a Standard Ballot Military ID - A military ID with NO expiration date is proper. - A military ID WITH an expiration date aafter November 4, is proper. There is no requirement that an ID have an address on it. If an ID has an address, it does not need to match the address in the epollbook. DO NOT penalize a Voter due to an address on their ID. 1) Find Voter in epollbook Option 1- Enter 2-3 letters of last & first name. Look on top of screen for Voter. If TOO MANY message, add letters to the last & first name. Option 2- Scan Driver s License with (hold button on scanner & scan barcode on back of the license) Option 3- If unable to find Voter, ask: Might you be registered under a different name? A Voter may change their name & not notify Voter Registration. epollbook will show old name. Check-in Voter s old name (you may issue a Standard Ballot) & alert Supervisor to update name. Option 4- If unable to find Voter: 1) Search Entire County 2) Do Birthday Search: Add 1 st letter of last & first name Add 8-digit birthday EXAMPLE 02/08/1971 FINAL Page 2

17 2016, General Election, Monroe County Step 2 continued on Find Voter screen Example: 2) Confirm the Voter s birthday by checking for a birthday on their ID or by asking Voter (this makes sure you have correct Voter in epollbook) i3) Always read the address in the epollbook aloud & ask whether it is still current = If epollbook address is old, you may issue a Standard Ballot & alert Supervisor to update address. = If address on ID matches epollbook address, still read the epollbook address aloud (ID may be old) 4) alook for Issues (red, yellow or blue boxes)s (blue) VOTER MAY SHOW PROOF ON CELL PHONE Red ABS Returned Voter has voted. Alert Supervisor to help. Red Ballot Issued Voter has voted. Alert Supervisor to help. Yellow ABS Issued A ballot was mailed. Alert Supervisor to help. Blue Prove Address Address issue or alert Supervisor to help. tan & gray ( active & inactive ) colors are not of concern PROVE ADDRESS Issue This Voter must prove that their registration address (address in epollbook) to be issued a standard ballot. Proof must have Voter s name & the epollbook address. 1) If their ID has the epollbook address, address is proven. Continue check-in. 2) If needed, ask the Voter for one of these items: another ID, utility bill, pay check, bank statement, government check or any other government document. If unable to prove the registration address, issue a Provisional Ballot. aif Voter is found in Entire County Searchx a. Confirm Voter s birthday & check address in epollbook b. Touch Voter s name to go to Voter Record screen c. On Voter Record screen: If yellow message says Voter registration is not at this poll touch Precinct Details tab d. The Precinct Details tab shows the poll where the Voter is registered & where Voter should go to vote. Share this poll name & address with the Voter. xif Voter is NOT in epollbook At Allx Alert Supervisor that Voter cannot be found in epollbook. Supervisor may call Voter Registration to see of Voter is registered. If Supervisor says, check-in Voter using Voter Not Found button. Supervisor will say to issue Standard or Provisional Ballot Supervisor will give the Voter s precinct to enter into epollbook (if you have more than 1 precinct at poll) FINAL Page 3

18 2016, General Election, Monroe County Step 3 on Voter Record screen 1) Read any message in box with red, yellow or blue background Standard message Blue Issue message 2) Agree on ballot for Voter & touch button: Standard or Provisional Standard Ballot allowed if Voter: Is registered to vote in this precinct /poll Has VALID ID (meets 4 requirements) Has not voted in this election Has NO issues outstanding/unresolved If Name or Address in epollbook is out-ofdate & Supervisor is alerted to update info If yellow ABS ISSUED & Supervisor approves Standard Ballot If PROVE ADDRESS & Voter proves it If Standard Ballot select Provisional Ballot required if Voter Is NOT registered to vote or not registered in this poll ID is not VALID (not meet 4 requirements) Has red BALLOT ISSUED or ABS RETURNED Has yellow ABS ISSUED & Supervisor cannot resolve Has blue PROVE ADDRESS & Voter cannot prove the registration address If Provisional Ballotxx ALERT SUPERVISOR & select Supervisor Approval required: Step 1: Add Password Step 2: Click OK- Supervisor Step 4 on Get Voter s Signature Screen 1) Obtain Voter s Electronic signature on sitnature unit An X for a signature is accepted if that is all a Voter can do. If asked by a Voter, 2 poll workers can sign for a Voter: With the Voter & 2 nd poll worker, 1 st poll worker signs for Voter & adds their own initials after the signature 2 nd poll worker adds their initials to signature as a witness 2) Accept Voter s signature If Voter wants to start over, push the CLEAR SIGNATURE button to clear screen Do not critically analyze signature if Voter does their best using black signature unit Do not use button saying Signature Entered on Paper FINAL Page 4

19 2016, General Election, Monroe County If You Experience epollbook Problems Alert Supervisor IF epollbook Freezes & Won t Respond. Do NOT turn off the epollbook. Supervisor will request the assistance of the Technology Team. IF Yellow WAIT or Red ERROR messages are steady (not simply flashing occasionally) Likely you can still use the epollbook until Technology team arrives (it may be slower) epollbook Guidelines Please rely on your SUPERVISOR to answer your questions (not on others working at your poll) Only use the epollbook when checking in Voters o Do NOT turn on the epollbook, log in, log out, open or close the poll, or turn off the epollbook. The Supervisor will do these functions if they are needed. o Do NOT unplug any equipment to move it or set it up differently Please use the stylus (not a pencil or a real ink pen). Store stylus in the top, left-hand corner when not being used. epollbooks work better when items on the screen are deliberately selected (not just lightly tapped) Alert your Supervisor if something is unfamiliar, confusing, or if equipment fails or gives you odd messages Please do not have food or beverages near equipment to eliminate that risk for damage Please keep equipment from sitting on a narrow table or near an edge where a fall could occur Locating the Find Voters Screen in the epollbook If epollbook Screen shows: Use the stylus to select Issue Ballots tab, then select Search for Voter button. Check in Voters at this Find Voters screen: FINAL Page 5

20 2016, General Election, Monroe County These ID s are NOT VALID for voting with a Standard Ballot. If Voter has no other ID, issue a Provisional Ballot. Invalid issuer & no expiration. Invalid issuer & invalid expiration. No expiration. No photo, invalid issuer & no expiration. No photo, invalid issuer & invalid expiration. Invalid issuer & invalid expiration. No expiration. FINAL Page 6

21 2016, General Election, Monroe County VALID ID s FOR VOTING with a STANDARD BALLOT Each ID meets these criteria: Displays the Voter s photo Displays the Voter s name (& the name conforms with the Voter Registration record) Issued by the US Government by the US Department of Defense, any branch of the uniformed services, Indiana National Guard or the U.S. Department of Veterans Affairs (Veterans Administration) Contains one of these regarding expiration date: o Displays an expiration date that is either current or has expired sometime after the date of the last General Election (November 4, 2014) o Displays NO expiration date shown or shows INDEF listed as the expiration Expiration shows INDEF. Issued by US Uniformed Services. Expiration date shown. Issued by Army. No Expiration Date. Issued by US Department of Veterans Affairs. No Expiration Date. Issued by U S Merchant Marines. FINAL Page 7

22 2016, General Election, Monroe County VALID ID s FOR VOTING with a STANDARD BALLOT Each ID meets these criteria: Displays the Voter s photo Displays the Voter s name (& the name conforms with the Voter Registration record) Issued by the State of Indiana or the US government Displays an expiration date and either is current OR has expired sometime after the date of the last General Election (November 4, 2014) FINAL Page 8

23 2016, General Election, Monroe County Poll Atmosphere & Voting 1) Voter asks you how the new rule for straight party voting works. 2) Voter asks if they can use notes they made on their cell phone while voting. 3) Voter is wearing a T-shirt that has the face of a political candidate on it. 4) Voter asks whether a particular candidate is on the ballot. 5) Your partner the other half of your bi-partisan team is on a break. On Election Day, a bi-partisan team works together at Station #1. 6) Voter comes to a Clerk at Station #1 with a paper ballot & says they made a mistake on the ballot & want a new one. Voter Identification Example Situations SOLUTION: Alert your Supervisor to speak with this Voter. SOLUTION: A Voter may use notes on a cell phone while in the poll. We do ask that the sound be turned off on the device. SOLUTION: Alert Supervisor or say: We cannot have any political clothing or materials visible in the poll. Could you please cover your shirt while in the poll (or turn it inside out)? SOLUTION: Say: We cannot discuss that topic in the poll. Sample ballots are displayed in the Voter Information Area for you. SOLUTION: Ask your Supervisor to help. One bi-partisan team at Station #1 checks a Voter s ID, issues a ballot in the epollbook & initials the paper ballot. One person cannot do this alone & all is to be done by one team (not split between two teams). SOLUTION: Alert Supervisor to help. Clerks cannot give a new ballot to a Voter without a Supervisor being involved. 7) Voter s ID expired January 1, SOLUTION: This expiration date is proper expiration date. 8) Voter has a photo ID from the US Department of Veterans Affairs that expired 10/1/2014. SOLUTION: This military ID expiration date is NOT proper. Does the Voter have another ID? 9) Voter s ID from the Army has no expiration. SOLUTION: This military ID has a proper expiration date. 10) Voter has a student ID from Indiana Wesleyan University with a photo, Voter s name & a proper expiration. 11) Voter has an IU student ID with a photo & name but no expiration. When you ask for another ID, He has an Ohio Driver s License with photo, name & a proper expiration. SOLUTION: This ID is NOT issued by the State of IN or US Gov t (Indiana Wesleyan is not a State school). Does Voter have another ID? SOLUTION: Neither ID is valid. A single ID must have all 4 requirements to be valid for a standard ballot. Two ID s cannot be combined to meet the 4 requirements. Unless this Voter has another ID, issue a provisional ballot. 12) Voter s ID has no birthday and no address. SOLUTION: An ID does not need to have a birthday or an address to be valid to vote with a Standard Ballot. Finding Voter in epollbook 13) You can t find the Voter in the epollbook. SOLUTION: Try these: 1) Ask Voter whether they might be registered under any other name (maybe a middle name? or did their name change?) 2) Search the Entire County using a birthday search. 14) Voter is not in epollbook. Even a birthday search in Entire County doesn t find Voter. SOLUTION: Alert the Supervisor. Maybe someone else can find this Voter or the Supervisor can call Voter Registration. 15) Voter s ID has no birthday on it. SOLUTION: A VALID ID does not need to have a birthday. Ask for Voter s month and day of birth to find correct Voter in epollbook. 16) Voter s ID has the wrong address on it. SOLUTION: A VALID ID does not need to have any address. Ignore address on ID. Read aloud the epollbook address to see if it is still current. FINAL Page 9

24 Example Situations Finding Voter in epollbook - continued 17) ID is valid. Voter has no issues (no colored box). Voter s address in the epollbook is out-of-date. 18) The Voter s Driver s License is valid & shows the same address as the address in the epollbook. 19) You find a Voter in the epollbook in an Entire County search. Voter is registered at a different poll. Voter says they moved and now are now supposed to vote in your poll. 20) epollbook says Voter is registered at a different poll, but the Voter says that this was all updated already with the Bureau of Motor Vehicles. epollbook Colored Boxes 21) epollbook has the yellow ABS ISSUED issue. You ve checked the Voter s birthday. 22) epollbook as the BALLOT ISSUED or red ABSENTEE RETURNED issue. You ve checked the Voter s birthday. 23) ID is valid. epollbook has the blue PROVE ADDRESS issue. You ve checked the Voter s birthday. Issuing a Ballot to the Voter 24) The Voter hears you say that you are going to issue a provisional ballot and asks: What is a provisional ballot? 2016, General Election, Monroe County SOLUTION: Check Voter in (make sure you check Voter s birthday), issue standard paper ballot & ask Supervisor to update Voter s address before the Voter votes. SOLUTION: We always ask if the address in the epollbook is current by reading the address aloud. The license may be old. SOLUTION: Alert Supervisor or say: A Voter is to vote where they are registered and you are still registered at (insert poll). You can go there today, vote one more time & update your Voter Registration today. If Voter does not want to go to go to their poll, alert Supervisor to update Voter s address today. SOLUTION: Alert your Supervisor to work with this Voter. It appears that the registration update was not received by the deadline for this election. SOLUTION: Do not check the Voter in. Alert Supervisor to help. There are steps required with Supervisor before this Voter can be checked-in. SOLUTION: Do not check the Voter in. Records say this Voter has voted. Alert Supervisor to help. If Voter says they have NOT voted, the Supervisor will call Election Central. SOLUTION: Does the Voter s ID have an address on it that matches the address in the epollbook? - If a match: Address is proven. Issue a standard ballot. - If no match: Ask: May we see a document to confirm your address? Could you show us a bank statement, a utility bill, a paycheck or a government letter with your name and address on it? Voter can prove address by showing a cell phone screen. If not proven, issue a provisional ballot. SOLUTION: Check-in Voter & alert Supervisor. You will need Supervisor s approval to issue a provisional ballot & the Supervisor can answer this question. 25) Voter brought his son with him to help him vote. SOLUTION: Check-in Voter & alert Supervisor that Voter has brought his son to help the Voter to vote. Paperwork is needed before voting. 26) You made a mistake and issued the wrong kind of ballot to this Voter. 27) Voter asks for workers at the poll to help her vote because she cannot read. 28) Voter asks to vote with the machine that has earphones SOLUTION: Thank you for catching this error! Alert Supervisor quickly to help. Together, find the Voter again in epollbook & re-issue the correct ballot. The Supervisor will log this reissue action on the Spoiled Ballot Log. SOLUTION: Check-in Voter & alert Supervisor that Voter wants poll workers to help the Voter to vote. Paperwork is needed before voting. SOLUTION: Check Voter in & issue an eslate ballot. The eslate has earphones & will read the ballot aloud to the Voter. FINAL Page 10