CROSS AND SINGLE LINE TRENCHING WORK FOR UNDER GROUND UTILITY IDENTIFICATION FOR BANGALORE METRO RAIL PROJECT PHASE-2 TECHNICAL BID

Transcription

1 TENDER NOTICE NO: RITES/UT/BLR/METRO PH-2/TRENCHING/OT/001/ DATED CROSS AND SINGLE LINE TRENCHING WORK FOR UNDER GROUND UTILITY IDENTIFICATION FOR BANGALORE METRO RAIL PROJECT PHASE-2 CORRIDOR R - 1 Ext BAIYYAPPANAHALLI STATION TO WHITE FIELD VIA K R PURAM AND ITPL Km TECHNICAL BID TENDER DOCUMENT ISSUED TO: NAME OF THE TENDERER: ADDRESS SIGNATURE OF OFFICIAL ISSUING THE DOCUMENT WITH DESIGNATION & DATE OF ISSUE FEBRUARY 2012 Urban Transport Division, 6C, Bharat Apartments, 44/1, Fair Field Layout, Race Course Road, Bengaluru Telefax: Page 1 of 91

2 TENDER NOTICE NO: RITES/UT/BLR/METRO PH-2/TRENCHING/OT/001/ DATED NAME OF WORK: Cross and Single Line Trenching Work for Under Ground Utility Identification for Bangalore Metro Rail Project Phase-2 CORRIDOR R - 1 Ext BAIYYAPPANAHALLI STATION TO WHITE FIELD VIA K.R. PURAM AND ITPL Km TABLE OF CONTENTS Sl. DETAILS PAGE No. No. From To 1 Open Tender Notice Notice Inviting Tender Invitation for Bids Instructions to Tenderers Conditions of Contract Special Conditions of Contract Contract Data Guidelines on Banning of Business dealings Page 2 of 91

3 OPEN TENDER NOTICE (Single Packet) GM/UT/RITES /Bangalore on behalf of the BMRCL, invites sealed Tenders from the contractors who fulfill qualifying criteria stipulated in detailed tender documents for the following works: SN Description 1 Tender Notice No. RITES / UT/BLR/METRO PH-2/ TRENCHING/ OT/ 001/ dated Cross and Single Line Trenching Work for Under Ground Utility Identification for Bangalore Metro Rail Project - Ph II: Corridor R-1 Ext: Baiyyappanahalli Station to White field via K R Puram & ITPL Km 2 Tender Notice No. RITES / UT/BLR/METRO PH-2/ TRENCHING/ OT/ 002/ dated Cross and Single Line Trenching Work for Under Ground Utility Identification for Bangalore Metro Rail Project - Ph II: Corridor R-2 Ext: Mysore Road Station to Kengeri 8.00 Km 3 Tender Notice No. RITES / UT/BLR/METRO PH-2/ TRENCHING/ OT/ 003/ dated Cross and Single Line Trenching Work for Under Ground Utility Identification for Bangalore Metro Rail Project - Ph II: Corridor R-4 Ext: RV Road Station to Bommasandra via Electronic City Km Total Est. Cost of work (approx.) Cost of Tender Document Lakhs Rs. 5,000/- including VAT Lakhs Rs. 5,000/- including VAT Lakhs Rs. 5,000/- including VAT Earnest Money Rs. 77, Rs. 34, Rs. 77, Compl etion Period 75 days 30 days 75 days Date / Time of Submission /Opening Submission = at hrs Opening = at hrs Submission = at hrs Opening = at hrs Submission = at hrs Opening = at hrs Date of sale of tender documents is from to , Completed tender documents including Qualifying criteria can be purchased from General Manager,RITES Ltd., Urban Transport Division, 6C, Bharat Apartments, 44/1, Fair Field Layout, Race Course Road, Bangalore Phone: / , Fax: Other qualifying requirements are elaborated in tender documents and can be seen or downloaded from our web site Addendum and corrigendum, if any, would be hosted on the web site only. General Manager Urban Transport Division RITES, Bangalore Page 3 of 91

4 NOTICE INVITING TENDER No. RITES/UT/BLR/METRO PH-2/TRENCHING/OT/001/ DATED Sealed Bids in Single packet system (Technical and Financial Bid) are invited for the following works by General Manager (UT), RITES Ltd., Bangalore from qualified, competent, financially stable Contractors who fulfill qualifying criteria stipulated in detailed tender documents (JV Not permitted ) SN Description 1 Tender Notice No. RITES / UT/BLR/METRO PH-2 / TRENCHING / OT/ 001/ dated Cross and Single Line Trenching Work for Under Ground Utility Identification for Bangalore Metro Rail Project Phase-2 R-1 Ext: Baiyyappanahalli Station to White field via K R Puram & ITPL Km Total Est. Cost of work (approx.) Cost of Tender Document Lakhs Rs. 5,000/- including VAT Earnest Money Rs. 77, Completion Period 75 days 1. Tender documents are available on RITES website Intending agency/firm/company to obtain/download the tender documents shall submit their Requisition form along with the required credentials from to Tender documents can also be obtained from RITES Ltd. through General Manager (UT), 6C, Bharat Apartments, 44/1, Fairfield Layout, Race Course Road, Bangalore , Phone: on any working day from to (except Sunday, & Public Holidays) on payment of non-refundable Cost of Rs. 5,000/- (Including VAT) for the above mentioned work in the form of Demand Draft / Bankers cheque / pay order on any Scheduled Bank in favour of RITES Ltd payable at Gurgaon / Delhi. Demand Draft / Bankers cheque / pay order from Bank of India will not be accepted. The bidder who will download the tender document from web site are required to submit the cost of tender document in the form of DD/ Bankers cheque / pay order on any Scheduled Bank as given above along with EMD. EMD from Bank of India will not be accepted. 2. The amendments / clarifications to the tender document will also be available on the above website. 3. Tenderers who have been earlier empanelled by RITES for trenching work can also apply either as a single entity or as a partnership firm duly enclosing all relevant documents as required. 4. Only those bids enclosed with the copy of the RITES s provisional confirmation letter for downloading / purchase of the Tender Document will be considered for opening of the Technical Page 4 of 91

5 Bid. RITES s Provisional conformation letter forms a part of Tender Document. To issue this letter bidder have to provide telefax number as well as ID (Not applicable) 5. Tender documents downloaded from RITES website shall be considered valid for participating in the tender process. During the scrutiny of downloaded tender document, if any modification / corrections etc. is noticed as compared to the original documents posted on the website, the bid submitted by such a tenderer is liable to be rejected. 6. The completed tender document shall be submitted along with prescribed EMD. The cost of Tender form once paid is neither refundable nor transferable. 7. Tender Documents requested by mail will be dispatched by Courier / Speed Post / Registered Post on payment of an extra amount of Rs. 500/- (Rupees Five Hundred only) in the form of Demand Draft / Bankers cheque / pay order on any Scheduled Bank in favour of RITES Ltd payable at Gurgaon/Delhi. Demand Draft / Bankers cheque / pay order from Bank of India will not be accepted. The Employer will not be held responsible for the delay, if any, in the delivery of the Documents or non-receipt of the same 8. EMD should be in the form of Demand Draft / Bankers cheque / pay order drawn on any Scheduled Bank in favour of RITES Ltd payable at Gurgaon/Delhi. 9. Bids duly completed in all respects along with the requisite amount of Earnest Money in the form of Demand Draft/ Pay Order/ Bankers cheque shall be received upto hrs on at RITES Ltd., Urban Transport Division, 6C, Bharat Apartments, 44/1, Fair Field Layout, Race Course Road, Bangalore Tender ( Both Technical & Financial Bids) will be opened at hrs on in the presence of the Firms or their authorized representatives at RITES Ltd., Urban Transport Division, 6C, Bharat Apartments, 44/1, Fair Field Layout, Race Course Road, Bangalore Tenderers whose Bids are found acceptable will be evaluated in the due course as per extant instructions. 12. Tender /Bids shall remain valid and open for a period of 90 days from the date of opening of bid. In exceptional circumstances, prior to the expiry of the original time limit for bid validity, RITES may request the Bidder to extend the period of validity for a specified additional period. The request and the Bidder s response shall be made in writing. A Bidder may refuse the request without forfeiting his EMD. 13. Issue of Bid/Tender Documents to the firms will not automatically mean that the firm is qualified for the Award of the Contract. The Bidders will be required to further fulfill the Qualification Criteria & Page 5 of 91

6 other conditions given in the Bid Documents. No Condition / Deviation which is either additional or in modification of the Bid conditions shall be included in the Bid submitted by the firm. If the Bid contains any such condition or deviation from the Bid conditions, it is liable to be/will be rejected. 14. In case of any discrepancies, the provisions of this Bid Notice shall take precedence over all other bidding documents. 15. The bid documents are not transferable. The bidders are required to put the bid in Bid box personally or through their authorized representative. However, bid in sealed condition shall also be received by post/courier, provided that the bid is delivered before the stipulated Date and Time in RITES Ltd., Urban Transport Division, 6C, Bharat Apartments, 44/1, Fairfield Layout, Race Course Road, Bangalore RITES Ltd. shall not be held responsible for the delay, if any, on account of late delivery or non receipt of the same. 16. The sealed envelopes shall be super scribed by the Tender Number and name of work. 17. RITES Ltd does not bind itself to accept lowest or any other bid and reserves the right to reject lowest or any other bid or all the bids and accept any bid either in the whole or in part without assigning any reason whatever. Also RITES Ltd. reserve the right to cancel the Tender Process and reject all tenders, at any time prior to the award of Contract, without thereby incurring any liability to the affected tenderers or any obligations to inform the affected tenderers of the grounds for the Employer s action. Conditional offers will be summarily rejected. 18. In case the date of opening of the bids as mentioned above is declared to be closed holiday, the bids shall be received and opened on the next working day at the same time & venue. 19. All tenders in which any of the prescribed conditions is not fulfilled or any required document is not enclosed; the bids shall be summarily rejected. General Manager (UT) RITES /Bangalore Page 6 of 91

7 INVITATION FOR BIDS No.: To: M/s Tender No: RITES/UT/BLR/METRO PH-2/TRENCHING/OT/001/ DATED Cost of Tender Documents Rs. 5,000/- Approx. Cost of Work Rs Lakhs EMD Rs. 77, Completion Period 75 days Due date & time for Submission Upto Hrs on Opening of tenders At Hrs on Sub: Cross and Single Line Trenching Work for Under Ground Utility Identification for Bangalore Metro Rail Project Phase-2 - Corridor R-1 Ext: Baiyyappanahalli Station (of Phase-1) to White Field via K R Puram and ITPL Km Ref: Notice Inviting Tender No. RITES/UT/BLR/METRO PH-2/TRENCHING/OT/001/ DATED Dear Sir, 1. One set of tender document in respect of the above work is enclosed. The Tenders duly filled in with item rates shall be submitted at RITES Ltd., 6C, Bharat Apartments, 44/1, Fair Field Layout, Race Course Road, Bangalore on the due date mentioned above. The tender (Technical & financial bid) will be opened on the same day and time as mentioned in the presence of those bidders or their authorized representatives who choose to be present. Note: The Tender Box will be available on the date of submission at RITES Ltd., 6C Bharat Apartments, 44/1, Fair Field Layout, Race Course Road, Bangalore Tenderers/ Bidders are requested to return the tender duly filled in sealed cover with sealing wax addressed to General Manager, RITES Ltd., 6C, Bharat Apartments, 44/1, Fair Field Layout, Race Course Road, Bangalore The name of work and reference to this tender Notice is to be superscribed on the top cover in capital letters as under: Cross and Single Line Trenching Work for Under Ground Utility Identification for Bangalore Metro Rail Project Phase-2 - Corridor R-1 Ext: Baiyyappanahalli Station (of Phase-1) to White Field via K R Puram and ITPL Km 3. Sealed tender in the prescribed format are invited for the subject work. The sealed top cover shall contain the following: Page 7 of 91

8 Technical Bid i) Notice Inviting Tender ii) Invitation for Bids iii) Instructions to Tenderer iv) Conditions of Contract v) Special Conditions of Contract vi) Contract Data vii) Drawing Also the following documents form a part of the Technical Bid: i) Earnest Money Deposit ii) Annual Turnover: Not Applicable (Refer Notes under Para 2 of Qualifying Criteria Annexure -I) iii) Work Experience Similar Work Experience: Proforma 1 with details of works as the case may be, which satisfy requisite qualification criterion (Refer Para 3 of Qualifying Criteria Annexure -I) and attested copy of work done certificate for the similar work experience iv) Solvency Certificate : Not Applicable. (Refer Para 4 of Qualifying Criteria Annexure -I) of Instructions to Bidder v) Profitability: Not Applicable (Refer Para 5 - of Qualifying Criteria Annexure -I). vi) Declaration by Bidder Proforma 3 as per Para 6 of Annexure I (Qualifying criteria for works contract). vii) Attested copy of Certificate of TIN Number. viii) Availability of Technical Personnel i.e., Manpower As per Proforma-4 & 4A. ix) Availability of machinery As per Proforma - 5 & 5A x) Details of on-going works As per Proforma - 6 xi) Litigation History As per Proforma 7 xii) Methodology Page 8 of 91

9 Financial Bid (i) Schedule of Quantities (Bill of Quantities) Cross and Single Line Trenching Work for Under Ground Utility Identification for Bangalore Metro Rail Project Phase Corridor R-1 Ext: Baiyyappanahalli Station (of Phase-1) to White Field via K R Puram and ITPL Km Complete set of Tender Documents can be seen in RITES Web site. 4. The following requirements shall be strictly complied with: (a) Tenderers shall initial all corrections; sign all pages of the tender document and all the drawing accompanying the tender document before submission of the tender. (b) The Tender should be accompanied by notarized copy of the power of attorney of the signatory to the documents. (c) Complete tender document with all other relevant / supporting documents shall be returned along with the tender offer. (d) Tender shall ensure that their tender is dispatched well in advance, so that it reaches this office before the time and date stipulated in the tender document. 5. The firm/agency/company who qualifies tender (Technically & Financially) will be intimated in the due course of time about it. The unsuccessful Bidders/ Tenderers shall have no claim whatsoever in this regard. Yours faithfully, For RITES Ltd. Page 9 of 91

10 INSTRUCTIONS TO TENDERERS 1.0 GENERAL 1.1 Tender Notice Open Item Rate Tenders are invited by GM (UT), Bangalore, RITES Ltd. Sealed Bids in Single packet system (Technical and Financial Bid) are invited for the above said works by General Manager (UT), RITES Ltd., Bangalore from qualified, competent, financially stable Contractors who worked with KPWD, CPWD, Railways, MES, RITES, BMRCL, other Metros, KHB or any other Central Govt. / State Govt. PSUs, DOT, State PWD or any other Central / State Government Undertaking Municipal Body, Autonomous Body or Public Ltd., Co. listed on BSE/NSE. (JV is NOT allowed.) 1.2 Estimated Cost of Work All works in total estimated to Cost of Rs Lakhs (approx). This Estimate, however, is given merely as a rough guide. 1.3 Time for Completion The time followed for completion of the work will be 75 days from the 4 th day after the date of issue of Letter of Acceptance or from the date of handing over of the site, whichever is later, in accordance with the phasing, if any, indicated in the Tender Documents. 1.4 BRIEF SCOPE OF WORK GENERAL The utilities, particularly underground, are essential services and have to be maintained properly. The utility investigation work thus becomes a very important activity, as by firming up the details of existing utilities, action can be taken up for their diversion etc. The Cross trenching/single trenching is proposed to be carried out at selected pier/portal locations or at selected desired locations. The total number of trenches to be done, in the work under consideration is = 161 nos. approx. The actual numbers of trenches may vary during the currency of the contract. However, the Contractor shall carry out the trenching works at any of the additional locations identified subsequently either by BMRCL or RITES, at the same rates at which the contract is originally awarded. The trenching work (cross diagonal trenching or single trenches or otherwise) shall be carried out at the pier/portal locations / any other location, (as required) as per the instructions of the Engineer / Employer. The Corridor is shown in Figure-1. WORK CONTENT The scope of work covers trench excavation (cross diagonal trenching and /or single trenching of desired length) at pier/portal desired locations on road/ footpath / median / shoulders or similar locations,without damaging the underground utility, exposing and identifying the utilities (in coordination with the utility owning agencies / other local agencies as per traffic police or other security/safety agencies guidelines), taking photographs & other details, restoration of road / footpath /medians to at least original ground surface, plotting the identified utilities / services on Page 10 of 91

11 drawings in AutoCAD format ( details / coordinates picked up with Survey instruments like total stations/level/similar ones), Report in prescribed Format for Identification and Preparation of Utility Diversion Plans for Bangalore Metro Project Phase-II. Photographs of the exposed trench are to be inserted in the utility plans. The work is required to be done as per direction/requirement of RITES Engineer or Representative. The scope of works shall, inter-alia, include but not be limited to the following: a) The Contractor has to locate the pier position at site and take RITES approval of the identified pier/portal locations. The drawing showing the pier/portal locations, their chainages and coordinates shall be supplied to the successful Tenderer by RITES from time to time during execution. b) After marking the pier location as above at site, whenever necessary, the Contractor shall mark the approximate layout of the Cross trench / single trench (as the case may be) and its dimensions as per directions/requirements of RITES Engineer or Representative. c) Before carrying out the excavation work for trenching at site, necessary permissions from various local agencies (including Traffic police) /local authorities / utility-owning agencies shall be required to be obtained. This has to be arranged by the Contractor. Necessary assistance, if required, in this regard will be provided by RITES Engineer or Representative. d) Site clearance, dismantling of obstructions and traffic medians shall be meticulously done before commencement of work. e) Trenching is required to be done in two types cross diagonal trenching and single line trenches. f) The above trenching shall be done for a prescribed length (as required), for a requisite width and depth (as approved) as per scope of work/ the Bill of Quantity (BoQ) or as directed by RITES Engineer or Representative. g) Cross trench means 2 diagonal trenches crossing each other. Cross trenching work shall be done in the plan area of 6.5m x 6.5m or similar, generally on roads/medians or both or otherwise. The diagonal cross trenches shall have the dimensions of 9.2m length, 2.5m depth and 0.8 to 1.0m width along both the diagonals. However, the actual dimension of trenches to be executed at site is subject to minor variations depending on the site conditions or as directed by RITES Engineer or Representative (Refer Figure-3). h) Single trenching is to be done on footpath / sides / service road / where ever required as per the directions of representatives of BMRCL and RITES Ltd. at site. The single trenches shall have dimensions of 6.5m length, 2.5m depth and 0.8 to 1.0m width. However, the actual dimension of trenches to be executed at site is subject to minor variation depending on the site conditions or as directed by RITES Engineer or Representative i) This trenching work (both single line trenching as well as cross trenching) is inclusive of asphalt cutting / concrete cutting, BS slab removal, any other surfacing coming in the way, excavation in all types of soil / rock strata, or any obstruction coming in the way (open drain walls etc), disposal of excavated materials upto a lead of 25 Km at the prescribed location, removal of kerb stones, drain slabs, paver blocks or any other type, stacking and refixing the same (if broken, Page 11 of 91

12 these had to be replaced /restored to atleast the original condition), providing and filling sand in excavated trench upto 2m depth and compaction of the same layer wise, providing and laying PCC with 1:2:4 mix (350mm thickness) with compaction and/or laying of bituminous layer of 150mm thick (100mm DBM + 50mm BC) and reinstating the road to at least its original condition with all lead, lift, barricading, safety arrangements, lighting etc complete. All this work has to be done as per site conditions or within time limit as per the requirement of Traffic police/utility agencies or as directed by RITES Engineer or Representative. j) Cross trenching may be required to be done on Road (Asphalted or CC), median/shoulder/open drain/road drain slab or any other such location. Wherever the trenching is required to be done on road, the Contractor shall carry out the road cutting with mechanized equipment (road cutter etc.) or any other approved method so as to reduce inconvenience caused to road users. Barricading, diversion boards with reflective pints, traffic lights, signages, fencing, blinkers, night lamps etc., and other requirements for safe working (as approved by RITES Engineer or Representative), shall be provided and maintained throughout the work site to the satisfaction of RITES Engineer or Representative. k) Before the above trenching work is started, necessary permission from Traffic police & local civic authority will be arranged by contractor himself. Necessary barricades have to be procured by the contractor & erected/installed at site of work. The barricades to be used shall be procured by the Contractor in consultation with RITES and as approved by RITES Engineer or Representative. The barricades to be used shall be as per tentative sketch enclosed in drawings (Figure-2). Atleast Three sides of the each trench location is required to be covered with such barricades. Rest of the trench area is required to be barricaded / enclosed with caution tape. l) Traffic Marshalls with reflective vests, lolypops or other traffic regulating aids will be deployed round the clock at critical locations to regulate the traffic and ensure safe movement of traffic and pedestrians affected due to execution of the work. For ensuring the safety at worksite all measures as required by police, RITES representative will have to be ensured by contractor. The above work is required to be done as early as possible preferably in 1 or 2 to 3 days approx. In busy areas the above work may have to be completed early in coordination with police/safety/security agencies. As far as possible work to be done in day light only for safety of all concerned. However, night working for left over work can be permitted with the approval of RITES Engineer or Representative. Nothing extra will be paid for night working. m) Cutting in earth shall be done manually without affecting the completion time of the contract, since Time is the essence of Contract. Excavation is to be done carefully without damaging the utilities. n) After excavating to the desired level, the Contractor shall get the utilities verified from the concerned agencies in the presence of RITES / BMRCL Engineer or Representative. o) Identified utilities shall be colour coded so as to identify the same in the photograph. (Colour schemes shall be approved by RITES Engineer or Representative). p) At least one photograph shall be taken of each trench with a standard board in view clearly indicating the section, tender No., pier No., location and chainage, type of utility depicting through colour code and direction. Page 12 of 91

13 q) Record of each trench shall be prepared as per the approved format (samples enclosed at drawings) including key plan showing location of trench and location of identified utilities (plan and cross-section). This has been given only for reference and guidance. However, the details of utilities in each trench shall be prepared (details/coordinates picked up with Survey instruments like total stations/level/similar ones) as per instructions of Engineer-in-Charge of the Employer / as per format required by BMRCL. r) After verification of utilities, the trench shall be filled up to the desired level in layers, compacted and site shall be cleaned up and the surface / road shall be restored to original condition as per specifications within seven days as decided by RITES Engineer or Representatives. Wherever road median or footpath is required to be dismantled for the work, it shall be restored to its original finish after completion of the work. It has to be ensured that after digging cross trench, the excavated pit is filled back with suitable materials & surface restored back with Asphalt or cement concrete or otherwise & kerb stones, if dismantled will have to be reset or new kerb stones are cast afresh & laid in position as per requirement of RITES Engineer or Representative, to at least to the original condition ensuring smooth flow of traffic without any hindrance. s) Disposing off of the excavated material shall be responsibility of the Contractor and the same shall be collected and transported for disposal in the area approved by relevant authorities. t) Restored surface / road / median / footpath shall be maintained for a period of 6 (Six) months from the date of completion for any settlement which shall be required to be made up immediately. During excavation of any trench work, the existing pillar ( survey/land boundary)if dismantled, will require to be erected at the same place (with coordinates supplied by RITES). This will be part of this work & no extra cost for this. u) After verification, the Contractor shall plot the utilities on the soft copy of drawings supplied by RITES in AutoCAD-2006 or similar version and submit the same along with soft copy and two hard copies in stages as decided by RITES Engineer or Representative. v) Contractor shall also show the continuity of identified utilities in consultation with RITES Engineer or Representative and available records with utility owning agencies. Contractor shall also co-ordinate with various civic agencies for this purpose. w) The Contractor shall prepare preliminary report of the trenches and submit one hard copy of the same to the Employer at regular intervals as per instructions of the Engineer-in-Charge. The Contractor shall also prepare power point presentation (of the trenches utilities identified, scope of work or otherwise) and will be required to present it to the Employer as required, as per instructions of the Engineer-in-Charge. x) Draft report shall be submitted along with all the details, photographs and drawings in two hard copies along with one soft copy. After acceptance of the draft report by RITES Ltd., the Contractor shall submit the final report duly incorporating the modifications / corrections / suggestions given by RITES Ltd. The final report shall be submitted in the format as required by RITES Ltd. in four hard copies and two soft copies. y) Close coordination (in the form of getting utility marked on plans, getting civic utility representative to the site etc. etc.) with various civic utility agencies, traffic police or other agencies will have to be maintained by the Contractor. Page 13 of 91

14 z) To complete the work in time safely/effectively, at least 2 to 3 teams have to be deployed simultaneously. 1.5 Availability of Site The site for the work is available. 1.6 Basic conditions for issue of Tender Document The Tender Document will be issued to any Contractor who satisfies the following conditions. i) He should have deposited the Cost of Tender Document as stipulated in Para No ii) Any agencies/firms/companies can download the tender document from RITES website ( and in such a case, the tenderer shall deposit the cost of tender documents along with submission of tender, failing which his tender shall not be considered. The cost of tender documents shall be deposited in the form of separate Demand Draft /Pay order and enclosed in the envelope containing the Earnest Money Deposit. The amendments / clarifications to the Tender Document will also be available on the above web site The intending tenderers are advised that Tender is in Single Packet System, Both Technical & Financial Bids shall be opened simultaneously and evaluated. These Bids will be considered only for those Tenderers who have deposited the requisite Earnest Money in an acceptable form. 2.0 QUALIFICATION CRITERIA TO BE SATISFIED 2.1 The Qualification Criteria to be satisfied are given at Annexure I (Qualifying criteria for works contract). 3.0 FORMAT AND CHECK LIST FOR SUBMISSION OF INFORMATION ON QUALIFICATION CRITERIA 3.1 The tenderer shall furnish a Letter of Transmittal as given in ANNEXURE II enclosing the documents mentioned therein/listed in para 13 of Annexure I. 4.0 CONTENTS OF TENDER DOCUMENT 4.1 Each set of Tender or Bidding Document will comprise the Documents listed below: Technical Bid i) Notice Inviting Tender ii) Invitation for Bids iii) Instructions to Tenderer iv) Conditions of Contract v) Special Conditions of Contract vi) Contract Data vii) Drawing The Check List of documents as per Clause No. 13 of Annexure I (qualifying Criteria for works contract) form a part of technical bid. Page 14 of 91

15 Financial Bid (i) Schedule of Quantities (Bill of Quantities) 5.0 ISSUE OF TENDER DOCUMENT 5.1 A complete set of Tender Document (Technical and Financial Bid) described in Para 4.1 above can be seen in the office of the General Manager, RITES Ltd., 6C, Bharat Apartments, 44/1 Fair Field Layout, Race Course Road, Bangalore between hours of AM and 5.30 PM every day except on Saturdays, Sundays and Public Holidays. 5.2 Tender documents are available on RITES website Tender Document may also be purchased from RITES Ltd. through General Manager /UT/RITES/Bangalore, 6C, Bharat Apartments, 44/1, Fairfield Layout, Race Course Road, Bangalore , Phone: / from to for a non refundable fee per set of Rs. 5,000/- (Rupees Five Thousand only) in the form of Demand Draft/ Pay Order/ Banker s cheque drawn on any Scheduled Bank payable at Gurgaon/Delhi in favour of RITES Ltd. The bidder who will download the tender document from web site is required to submit the cost of tender document in the form of DD/ Bankers cheque / pay order on any Scheduled Bank as given above along with EMD. However, Demand Draft/ Pay Order/ Banker s cheque and EMD of Bank of India shall not be accepted. 5.3 Tender Documents including drawings can also be downloaded from RITES Website ( and in such a case, the Tenderer shall deposit the cost of tender documents along with submission of tender, failing which his tender shall not be opened. The cost of tender documents shall be deposited in the form of a separate Banker s cheque / Demand Draft / Pay Order and enclosed in the envelope containing the Earnest Money Deposit. The amendments / clarifications to the Tender documents will also be available on the above website. 5.4 Tender Documents downloaded from RITES website shall be considered valid for participating in the tender process. During the scrutiny of downloaded tender document, if any modification / correction etc. is noticed as compared to the original documents posted on the website, the bid submitted by such a Tenderer is liable to be rejected. In case the bid of a Tenderer who has downloaded the document from website is accepted the contract shall be executed in the original / manual tender document issued by the concerned RITES officer. 5.6 CLARIFICATIONS ON TENDER DOCUMENTS A prospective tenderer requiring any clarification on the Tender Document may notify Deputy General Manager (UT), (the official nominated for this purpose) in writing or by telefax or by at the following postal address at RITES Ltd., 6C, Bharat Apartments, 44/1, Fair Field Layout, Race Course Road, Bangalore 1, Phone , Fax , utbangalore@rites.com. In cases where Pre-Bid Meeting is not proposed to be held, request for clarifications including request for Extension of Time for submission of Bid, if any, must be received not later than 3 (three) days prior to the deadline for submission of tenders. Details of such questions raised and clarifications furnished will be uploaded in RITES website without identifying the names of the Page 15 of 91

16 Bidders who had raised the questions. Any modification of the Tender Document arising out of such clarifications will also be uploaded on RITES website only. 6.0 AMENDMENT OF TENDER DOCUMENT 6.1 Before the deadline for submission of Tenders, the Tender Document may be modified by RITES Ltd. by issue of Addenda/Corrigendum. 6.2 Any Addendum/Corrigendum issued shall be part of the Tender Documents and shall be seen on RITES website To give prospective tenderers reasonable time in which to take the Addenda/ Corrigenda into account in preparing their tenders, extension of the deadline for submission of Tenders may be given as considered necessary by RITES. 7.0 TENDER VALIDITY 7.1 The Tender shall be valid for a period of 90 days from the due date for submission of Tender or any extended date as indicated in Sub Para below. 7.2 In exceptional circumstances, prior to the expiry of the original time limit for Tender Validity, the Employer may request that the tenderers may extend the period of validity for a specified additional period. The request and the tenderer s response shall be made in writing. A tenderer may refuse the request without forfeiting his Earnest Money. A tenderer agreeing to the request will not be required or permitted to modify his Bid but will be required to extend the validity of the Earnest Money for the period of the extension. 8.0 EARNEST MONEY 8.1 The Tender should be accompanied by Earnest Money of Rs. 77, (Rs. Seventy Seven Thousand only) in any of the forms given below:- Banker s Cheque / Pay Order / Demand Draft payable at Gurgaon/Delhi, drawn in favour of RITES Ltd. However, Earnest Money from Bank of India is not acceptable. 8.2 Any Tender not accompanied by Earnest Money in an acceptable form shall be rejected by the Employer as non-responsive. 8.3 Refund of Earnest Money a) The Earnest Money of the Tenderers whose tender/ Bids are found not acceptable will be returned after complete scrutiny/evaluation of Bids have been completed by the Employer. 8.4 The Earnest Money is liable to be forfeited a) if after bid opening during the period of bid validity or issue of Letter of Acceptance, whichever is earlier, any tenderer i) withdraws his tender or ii) makes any modification in the terms and conditions of the tender which are not acceptable to the Employer. Page 16 of 91

17 b) in case any statement/information/document furnished by the tenderer is found to be incorrect or false. c) Submission of fake documents / suppression of blacklisting. d) in the case of a successful tenderer, if the tenderer i) Fails to furnish Performance Guarantee within the stipulated period specified in Clause 43 of Conditions of Contract. ii) Fails to commence the work within 4 days after the date of issue of Letter of Acceptance or from the date without valid reasons of handing over of the site, whichever is later. In case of forfeiture of EMD as prescribed here in above, the tenderer shall not be allowed to participate in the re-tendering process of the work. 9.0 ALTERNATIVE PROPOSALS BY THE TENDERERS The Tenderers shall submit offers which comply strictly with the requirements of the Tender Document. Alternatives or any modifications shall render the Tender invalid SUBMISSION OF TENDER 10.1 Single Packet System: The tenderer shall submit the Tender in original in one Single Packet as under: TECHNICAL BID Envelope 1 (i) Earnest Money (ii) Cost of Tender in the form of DD/Bankers Cheque / Pay order on any Schedule Bank in Favour of RITES Ltd. payable at Gurgaon/Delhi if Document is downloaded from the website. Envelope 2 Technical & Financial Bid i) Notice Inviting Tender ii) Invitation for Bids iii) Instructions to Tenderer iv) Scope of the Work v) Conditions of Contract vi) Special Conditions of Contract vii) Contract Data viii) Drawings ix) BOQ The Check List of documents as per Clause No. 13 of Annexure I (Qualifying Criteria for Works Contract) form a part of the Technical Bid: Page 17 of 91

18 Authority to Sign and Qualification Information along with all enclosures /documents as per Letter of Transmittal/ Checklist given in Annexure II. As regards Authority to Sign Para 10.2 below may be referred to. Technical Bid including signature on Tender Form duly witnessed after filling up blanks therein. Each page of the above documents including all reports, Drawings and designs and all other relevant documents should bear the dated initials of the Applicant along with seal of the company in token of confirmation of having understood the Contents (a) Each page of the Technical & Financial Bid should be signed by the tenderer. In the last page of Financial Bid, at the end, the tenderer should sign in full with the name of the Company, Seal of the Company and Date. (b) Each Correction, Cutting, Addition and overwriting should be initialed by the tenderer. (c) In case of Percentage Rate Schedule of Quantities - Tenderer shall fill up the Tender form, stating at what percentage below / above (in figures as well as in words) of the total estimated cost given in Schedule of Quantities. (d) In case of Percentage Rate Schedule of Quantities - only percentage quoted shall be considered. Any tender containing item rates is liable to be rejected. Percentage quoted by the contractor in percentage rate tender shall be accurately filled in figures and words, so that there is no discrepancy. In case any discrepancy found in percentage in figure and words then the percentage written in words shall be taken as correct. (e) In case of Item rate Schedule of Quantities - The rates must be quoted in decimal coinage. Amounts must be quoted in full rupees by ignoring fifty paise and less and considering more than fifty paise as rupee one. (f) In the case of Item Rate Tenders Schedule of Quantities - only rates quoted shall be considered. Any tender containing percentage below / above the rates quoted is liable to be rejected. Rates quoted by the contractor in item rate tender in figures and words shall be accurately filled in so that there is no discrepancy in the rates written in figures and words. However, if a discrepancy is found, the rate quoted in figure or in words are not tallying, then the rates quoted by the bidder in words shall be taken as correct. If the amount of an item is not worked out by the bidder or it does not correspondence with the rates written either in figure or in words then the rate quoted by the bidder in words shall be taken as correct. Items of the Works for which no rate or price has been entered in, will not be paid for by the Employer and shall be deemed covered by other rates and prices in the Contract. (g) In case of Item rate Schedule of Quantities - In the case of any tender where unit rate of any item / items appears unrealistic, such tender will be considered as unbalanced and in case the tenderer is unable to provide satisfactory explanation such a tender is liable to be disqualified and rejected. (h) If the same item figures in more than one section / part of schedule of quantities the tenderer should quote the same rate for that item in all section / parts. If different rates are quoted for Page 18 of 91

19 the same item, the least of the different rates quoted only shall be considered for evaluation of that item in all sections / parts of the schedule of quantities Authority to Sign a) If the Applicant is an individual, he should sign above his full type written name and current address. b) If the agency/firm/company is authorizing any member, the Documents shall be signed by the Member holding Power of Attorney for signing the Document in the Format at Annexure III. c) If the applicant is a firm in partnership, the Documents should be signed by all the partners of the firm above their full type written names and current addresses. Alternatively the Documents should be signed by a partner holding Power of Attorney for the firm in the Format at Annexure III. d) If the applicant is a limited Company, or a Corporation, the Documents shall be signed by a duly authorized person holding Power of Attorney for signing the Documents in the Format at Annexure III Items to be kept in mind while furnishing details While filling in Qualification Information documents and the Financial Bid, following should be kept in mind: i) There shall be no additions or alterations except those to comply with the instructions issued by the Employer or as necessary to correct errors, if any, made by the tenderers. ii) Details should be typed or written in indelible ink. iii) All Corrections, Cutting, Addition and overwriting should be initialed by the authorize person or persons. iv) Conditional Offer/ Tender will be rejected. Unconditional rebate/ discounts in the Financial offer will however be accepted. v) The Employer reserves the right to accept or reject any conditional rebate/discounts. While evaluating the Bid Price, the conditional rebates/discounts which are in excess of the requirements of the bidding documents or otherwise result in accrual of unsolicited benefits to the Employer, shall not be taken into account. vi) Each page of the Bid should be signed by the tenderer along with the name of the Company, Seal of the Company and Date 10.4 Sealing and Marking of Tenders Single Packet System: Envelopes 1 & 2 as described in Para above should be sealed separately superscribing Envelope Number, Name of the Work and Name of the Tenderer. Envelope 1 Earnest Money & Cost of Tender in the form of DD/Bankers Cheque / Pay order on any Schedule Bank in Favour of RITES Ltd. payable at Gurgaon/Delhi if Document is downloaded from the website. Envelope 2 Technical & Financial Bid If the envelopes and packets are not superscribed and sealed as indicated above, the Employer will assume no responsibility for the misplacement or premature opening of the Tender. Page 19 of 91

20 10.5 Deadline for submission of Tender Tenders must be received by the Employer at the following address not later than Hrs. on In the event of the specified date for the submission of the Tender being declared a holiday by the Employer, the Tenders will be received up to the appointed time on the next working day. Address for submission of Tender: General Manager, UT Division, RITES Ltd., 6C, Bharat Apartments, 44/1, Fair Field Layout, Race Course Road, Bangalore The Employer may extend the deadline for submission of Tenders by issuing an amendment in writing in accordance with Para 6.3 in which case all rights and obligations of the Employer and the tenderer previously subject to the original deadline will be subject to new deadline In case the date of Submission of the bids as mentioned above is declared to be closed holiday, the bids shall be received and opened on the next working day at the same time & venue Late Tender / Delayed Tender Any Tender received by the Employer after the specified date and time of receipt of tender will be returned unopened to the tenderer TENDER OPENING, EVALUATION AND CLARIFICATIONS OF APPLICATIONS 12.1 The Employer will open all the Tenders received (except those received late or delayed) as described in para 12.2 below, in the presence of the Tenderers or their representatives who choose to attend at hrs. on in the office of RITES Ltd., 6C Bharat Apartments, 44/1, Fair Field Layout, Race Course Road, Bangalore 1. In the event of the specified date of the opening being declared a holiday by the Employer, the Tenders will be opened at the appointed time and location on the next working day Single Packet System (a) Envelope 1 containing Earnest Money of all the Tenderers will be opened first and checked. If the Earnest Money furnished is not for the stipulated amount or is not in an acceptable form then the Envelope 2 (TECHNICAL & Financial BID) will be returned to the tenderer concerned unopened at the time of opening of the Tender itself. The Envelopes 2 of other Tenderers who have furnished Earnest Money of correct amount in acceptable Form will then be opened. The tenderer s name, the presence of Earnest Money and Authority to sign and such other details as the Employer may consider appropriate will be announced by the Employer at the time of opening The Employer s official opening the Tender will sign on this Envelope and will also take the signatures of two or three Tenderers or their representatives present. This Envelope will be kept in safe custody by the Employer. (b) The Employer will scrutinize the Technical & Financial Bids accepted for evaluation to determine whether each Tenderer. (i) has submitted `Authority to sign as per para 10.2 above. Page 20 of 91

21 (ii) meets the Qualification Criteria stipulated in Para 2.0 and (iii) conforms to all terms, conditions and specifications of the Tender Document without any modifications or conditions. (c) If required, the Employer may ask any such tenderer for clarifications on his Bid. The request for clarification and the response from the tenderer will be in writing. If a tenderer does not submit the clarification/document requested, by the date and time set in the Employer s request for clarification, the bid of such tenderer is likely to be rejected INSPECTION OF SITE AND PROCEDURES TO BE FOLLOWED FOR THE TENDER BY THE TENDERERS Tenderers are advised to inspect and examine the site and its surroundings and satisfy themselves before submitting their tenders, the form and nature of the site, the means of access to the site, the accommodation they may require and in general shall themselves obtain all necessary information as to risks, contingencies and other circumstances which may influence or affect their tender. A tenderer shall be deemed to have full knowledge of the site whether he inspects it or not and no extra charges consequent on any misunderstanding or otherwise shall be allowed. The tenderer shall be responsible for arranging and maintaining at his own cost all materials, tools & plants, water, electricity, access, facilities for workers and all other services required for executing the work unless otherwise specifically provided for in the contract documents. Submission of a tender by a tenderer implies that he has read this notice and all other contract documents and has made himself aware of the scope and specifications of the work to be done and of conditions and rates at which stores, tools and plant etc. will be issued to him by the Employer and local conditions and other factors having a bearing on the execution of the work. The procedures to be followed by the tenderers will be as per Para 17 of Instructions to Tenderer EMPLOYER S RIGHT ON ACCEPTANCE OF ANY TENDER (i) If required, the Employer may ask any tenderer the breakdown of unit rates. If the tenderer does not submit the clarification by the date and time set in the Employers request for clarification, such tender is likely to be rejected. (ii) The competent authority on behalf of the Employer does not bind himself to accept the lowest or any other tender and reserves to himself the authority to reject any or all the tenders received without the assignment of any reason. All tenders in which any of the prescribed conditions is not fulfilled or any condition is put forth by the tenderer shall be summarily rejected CANVASSING PROHIBITED Canvassing whether directly or indirectly, in connection with tenders is strictly prohibited and the tenders submitted by the Contractors who resort to canvassing will be liable to rejection EMPLOYER S RIGHT TO ACCEPT WHOLE OR PART OF THE TENDER The competent authority on behalf of the Employer reserves to himself the right of accepting the whole or any part of the tender and the tenderer shall be bound to perform the same at the rate quoted MISCELLANEOUS RULES AND DIRECTIONS Page 21 of 91

22 17.1 The tenderer shall not be permitted to tender for works if his near relative is posted as Associated Finance Officer between the grades of AGM(F) and AM (F) in the concerned SBU Unit or as an officer in any capacity between the grades of GGM/GM and Engineer (both inclusive) of the concerned SBU of the Employer. He shall also intimate the names of persons who are working with him in any capacity or are subsequently employed by him and who are near relatives to any Gazetted officer in the organization of the Employer. Any breach of this condition by the Contractor would render his Tender to be rejected. No Engineer of Gazetted rank or other Gazetted Officer employed in Engineering or Administrative duties in an Engineering Department of the Organisation of the Employer is allowed to work as a contractor for a period of one year after his retirement from the Employer s service without the previous permission of the Employer in writing. The contract is liable to be cancelled if either the Contractor or any of his employees is found any time to be such a person who had not obtained the permission of the Employer as aforesaid before submission of the tender or engagement in the Contractor s service Use of correcting fluid anywhere in tender document is not permitted. Such tender is liable for rejection Percentage/Item Rates submitted by the tenderer in Schedule of rate, in figures and words shall be accurately filled in so that there is no discrepancy in the rates written in figures and words. However, if a discrepancy is found, the rates which correspond with the amount worked out by the contractor shall unless otherwise proved be taken as correct Special care should be taken to write quoted amount in figures as well as in words against the respective column in Financial Bid so that interpretation is avoided. In case of discrepancies between words and figure, the Percentage Rate written in words shall take precedence and while quoting Item rates, the lumpsum amount written in words shall take precedence in Price Bid and also the Rate written in words shall take precedence The percentage as well as item rates considered for the Percentage/Item Rate tender shall include and shall be deemed to have included all taxes i.e. taxes on works contract, excise duty, octroi duty, fees, royalties, service tax / VAT and any other duties or fees whatsoever leviable under the State or Central Govt. or any other local authorities and also for getting the required mandatory statutory approvals for completing the project. The rates considered for the Percentage/Item Rate tender shall also include and shall be deemed to have included any other expenses like transportation of materials to the work site, handling, loading and unloading thereof and taxes, duties, royalties, fees, whatsoever on materials. It shall be the responsibility of the contractor to bear any increase at future date after opening of tenders in the rates of taxes, duties, royalties, fees etc. new taxes, duties, royalties, fees etc. by any Govt. / Local authorities and the Employer will not entertain any claim whatsoever in respect of the same. The rates considered for the quote also include the maintenance to be done as per Conditions of Contract during the Maintenance Period The Percentage/Item Rate Tender shall be for execution of finished item of work, which include cost of all materials, consumables, labours, plants, equipment, machineries, transportation of Page 22 of 91