VIDARBHA IRRIGATION DEVELOPMENT CORPORATION, NAGPUR. (A Govt. of Maharashtra Undertaking) CHIEF ENGINEER, WATER RESOURCES DEPARTMENT, AMRAVATI

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1 For Authorized use only B -1 Tender Form VIDARBHA IRRIGATION DEVELOPMENT CORPORATION, NAGPUR (A Govt. of Maharashtra Undertaking) CHIEF ENGINEER, WATER RESOURCES DEPARTMENT, AMRAVATI YAVATMAL IRRIGATION CIRCLE, YAVATMAL MINOR IRRIGATION DIVISION, PUSAD, Dist.: YAVATMAL TENDER DOCUMENTS VOLUME - I Name of Work :- The Work Of Repair, Renovation And Restoration Of Khemkund M.I. Tank Estimated Cost :- Rs. 85,82,153 /- 1

2 INDEX Name of Work : Repairs Renovation And Restoration Of Khemkund M.I.Tank Sr. No. PARTICULARS VOLUME I PAGE NO. Press Tender Notice 6 SECTION-I DETAILED TENDER NOTICE, INFORMATION & INSTRUCTIONS FOR TENDERERS 1 Invitation 14 2 Eligibility 16 3 Details of work 16 4 Issue of Blank Tender forms 16 5 Pre-Tender Conference 17 6 Revision or Amendments of Tender Documents Manner of Submission of Tender and its accompaniments Opening of Tenders 20 9 Instructions for submission of e-envelope T Instructions for submission of e-envelope C Tender Units Corrections Signing of Tender Documents Acceptance of Tender Validity period Completion of Tender Documents Language License under Contractor Labor 26 ANNEXURE A Description and status of project, scope of work & other site conditions etc. 1 Description of the Project 27 2 Status of the Project 27 3 Climatic Conditions 27 4 Scope of the work 27 5 Information About Work Site 27 6 Details of work 28 2

3 Sr. No. PARTICULARS PAGE NO. 7 Information for obtaining Tender Paper & its submission 28 8 Period of completion and programme of works 29 9 Earnest money / security deposit Price variation information Cost of cement for mix variation 30 SECTION-II B-1 Tender Form, Schedule Of Works, Work Program. 1 B-1 Tender form and Tender for works Schedule A 38 3 Schedule B 41 4 Schedule C 44 5 Month wise Work Programme 46 SECTION III Forms 1 Appendix A - Details of Technical Personnel with the 48 Contractor 2 Appendix B - Details of Plans and Machinery immediately 49 available with the tenderer for use on this work. 3 Appendix C - Details of works of similar type magnitude 50 carried out by the contractor 4 Appendix D - Details of other works tendered for and in 51 hand on the date of submission of Tender. 5 Appendix E - Details of plans & machinery proposed to 52 used for the work but not immediately available. 6 Appendix F - Declaration of the Contractor 53 7 Appendix G - Bank Guarantee Bond 54 8 Appendix H - Indenture for secured advance 56 SECTION-IV Conditions of contract (B-1 tender form) 1 Conditions of Contract (B-1 Tender Form) 59 3

4 Sr. No. PARTICULARS SECTION-V Special Conditions Of Contract PAGE NO. 1 Special Conditions of Contract 1 Contractor to inform himself fully 81 2 Contract Drawings and Specifications 81 3 Data and Drawings to be furnished by the Contractor 81 4 Errors, Omissions, Discrepancies 82 5 Use of site 82 6 Contractor not to dispose off soil etc Gold/Silver, Minerals, Oils, Relics etc. found on the site Access to site and work and co-operation with other 83 contractors 9 Cleaning up Layout of construction roads Period and hours of work Signing field books, longitudinal section, cross sections and 84 measurement books 13 Programme of construction Materials Laboratory for testing work Hire of construction equipments Bills and payments Security deposit No Interest on money due to the contractor Other contractor for the work Contract documents and matters to be treated as confidential Access to the Contractor s books Breach on part of Corporation not to annual contract Local Laws Personal of the contractor Death, Bankruptcy etc Notices, How to be given Passing of foundation etc Reference to standard specifications Communications and Notices by contractors Non compliance of contract conditions Extra items Price variation clause 91 4

5 Sr. No. PARTICULARS PAGE NO. 34 Deleted Co-ordination with contractors Undertaking under Contract Labor Act Photographs of work Fencing, lighting and ventilation Liability for accidents to persons The contractor to supply and be responsible for the 96 sufficiency of the means employed 41 Covering of work Quantities of work Accuracy of lines, levels and grades Excavated materials Safety Measures Maintenance Sundays and holidays Bank Guarantee Handling over of works Instrumentation Inspection of work Opening out works Removal of imperfect works Jurisdiction of court for disputes Mode of payment of the quantities of excavation, masonry 99 and concrete items executed in excess of 125% 56 Mode of payment of excavation quantities in running bill 100 And final bill 57 Location and layout Insurance for contract work Special condition Lead Stamp duty R.C.C. Pipes 102 5

6 VIDARBHA IRRIGATION DEVELOPMENT CORPORATION NAGPUR DETAILED e- TENDER NOTICE e-tender NOTICE NO. 1 / System e- TENDER NOTICE NO. (System Generated no ) FOR e-tenders on Percentage basis in B-1 form in two envelope system are invited online on web-site of Government of Maharashtra website etenders.in through Sub-Portal of vidc.maharashtra.etenders.in. by the Executive Engineer, Minor Irrigation Division Pusad (Phone ) for the following works from the capable and registered contractors in appropriate class of Government of Maharashtra, Public Works Department. Contractors are required to get enrolled on the Portal and get empanelled in relevant sub portal. The registered contractor has to obtain the Digital Certificate. For the information required to issuance of Digital Certificate he may contact ETMS Help Desk in the office of Superintending Engineer, Yavatmal Irrigation Circle, Yavatmal. Contact on Pune Help Desk Contractor shall deposit process fees in the form of Demand Drafts drawn on nationalized / scheduled bank in name of Executive Engineer, Minor Irrigation Division Pusad (Phone ). The contractor should upload the documents in readable form, the unreadable documents shall not be considered. The blank tender forms shall have to be downloaded by contractor only from the said website 6

7 Sr. No. Name of Work Tender Cost (i Lakh) Earnest Money (Rs.) Initial Security Deposit (Rs.) Cost of Tender form Time limit for completio (Months) Repairs Renovation And Restoration Of Khemkund M.I. Tank /- 1,72,000/- 5000/- 18 Calender Months Class of Registr atio Class IV-A & above 2 Place of on-line issue of Shall be made available on web-site. Tender form 3 Validity of Offer 90 Days from the date of on-line opening of the e-tender and further upto withdrawal by the contractor. Date of on-line issue of Available to qualified contractors on web-site, from Hrs. To Blank Tender form. upto Hrs. 5 Date of Tender Conference for contractor to whom online blank tender forms have Circle,Yavatmal. Date At.00 Hrs.In the Office Of the Superintending Engineer, Yavatmal Irrigation been issued on-line. 6 Last Date & Time of on-line Date up to Hrs. receipt of tender D.D s. for the cost of Tender Document and E.M.D. drawn on or before as well as Hard copy of uploaded Tender Document (in form of bound volume) shall be physically submitted before last date and time of on-line Re-encryption of Tender Document i.e. upto Hrs. 7 Tender Document Re-encryption period Hrs. To upto Hrs. 8 Date of on-line opening of on-line submitted tender. Dt. from Hrs. To Dt. upto hrs. (if possible by the Superintending Engineer, Yavatmal Irrigation Circle,Yavatmal) in the presence of interested bidders. Note : Detailed Estimates & Drawing are available in the office of Executive Engineer and can be seen during office hours on working days. The details of demand Draft for the cost of P.Q. / Tender Form shall be verified during the opening event & only those contractors whose online uploaded details of Demand Draft shall be found matching with the physical Demand Draft shall be Short Listed Only. Right to reject any or all the Tenders, without assigning any reasons there of, is reserved by the competent authority Executive Engineer Minor Irrigation Division Pusad 7

8 I-A e tendering Instructions to Applicants 1.Detail tender notice can be seen on the notice board in the Executive Engineers office. (Copy can be obtained free of cost from Executive Engineer on request). Blank tender booklets are available on the Government of Maharashtra website ( through Sub Portal of The competent authority reserves all rights of rejecting any one of all tender without assigning any reason thereof. 2.Main Tender documents will be available on Government of Maharashtra website ( through Sub Portal of fromand within dates and time mentioned in Annexure A The bidder has to submit the tender documents online as per key dates mentioned below. 3 The cost of Main Tender Document is as per Annexure A. It is necessary to draw the Demand Draft of in favor of "The Executive Engineer, Minor Irrigation Division, Pusad '' And submit the same physically to the office of The Superintending Engineer, Yavatmal irrigation circle, Yavatmal. before submission date, otherwise the documents loaded on site can not be considered for evaluation.,mention of DD number and date in payment stage of purchase document is must. The said DD must be scanned and uploaded while submitting tender document. The details of demand Draft for the cost of P.Q. / Bid Capacity/ Tender Form shall be verified during the opening event & only those contractors whose online uploaded details of Demand Draft shall be found matching with the physical Demand Draft shall be Short Listed Only. 4.It is necessary to give the undertaking as follows " Contractors are not allowed to make any changes in tender documents downloaded from website. If it is found so the tender of such contractors will be rejected and the contractors who made such changes are liable for action as per Rules''. Tender documents published on Government website are considered as authentic and legal documents in case of any complaint about the tender. 5.It is necessary to give undertaking as follows "I have seen and studied detailed drawings of works on website. It is part of tender documents. I have filled tender by considering all these drawing. I am ready to sign on the drawings before depositing initial security deposit and taking work order if my tender be accepted. 6.In order to participate in the tenders floated using the Electronic Tender Management System (ETMS), all contractors/bidders are required to get enrolled on the ETMS portal ( The bids submitted online should be signed electronically with a Digital Certificate to establish the identity of the bidder bidding online. The registered contractors has to obtain the Digital Certificate, the information required to issuance of Digital Certificate he may contact ETMS Help Desk. Phone No

9 newtender.com. 8. For submitting the bids online, the contractors/bidders are required to make online payment using the electronic payments gateway service Bid Submission Fee Rs 1038/- The different modes of electronic payments accepted on the ETMS is available and can be viewed online on the ETMS Website (httip://maharashtra.etenders.in). 9.The activities of Tender document purchase/download, Preparation of Bid (Submit Bid Hash online), Submission of Bids, Submission of EMD and other Documents will be governed by the time schedules given under Key Dates. 10.The Bidders has to submit (Upload Scan Copies/fill) his offer/credentials online as required in the tender in the online templates in relevant envelopes. Original DD for cost of tender document and and EMD need to be submitted in Physical at the Office of the superintending engineer Y.I.C. Yavatmal before last date of submission. The DDs for cost of tender document and EMD shall be scanned and loaded while submitting tender documents. The details of demand Draft for the cost of P.Q. / Tender Form shall be verified during the opening event & only those contractors whose online uploaded details of Demand Draft shall be found matching with the physical Demand Draft shall be Short Listed Only. 11. The Bidders may refer E-Tendering Tool Kit, available online to perform their online activities 12.Pre tender conference of prospective tenderer, who have downloaded the blank tenders documents and uploaded scanned D.D.of cost of tender document will be held on date, time and place as mentioned in Anx. A. the competent authority will issue clarifications ( if any ) online. These clarification retard as common set of conditions on loaded on the website shall be the part of main tendered documents. Bidders shall submit the same with tender documents online. Note: Contractors should note that there is no need to submit the Hard copy of Main Tender Vol I, II & III. Submit only the certified copy of Certificates, Undertaking and Appendix (which are uploaded online) to the office of the Superintending Engineer, Y.I.C. Yavatmal on or before last date and time prescribed for online submission. The final offer rate shall be entered online in the corresponding portal. 9

10 13. KEY DATES Seq. No. Stages Start Date Time Expiry Date Time 1 Release of e-tender 26/12/ Main Tender document sale/download Period Main Tender Document Preparation /submission period Close For Main Tender Bidding &Generation of Super hash Pre tender conference Main Tender Document Re-Submission Period(Re-encryption) Technical And 7 Commercial opening period 14. The contractor shall study the guidelines regarding e-tendering to get clarify e-tendering procedure. Executive Engineer Minor Irrigation Division Pusad I-B Special Guidelines to Contractors Regarding Government of Maharashtra e-tendering system 1.These conditions will overrule the conditions stated in the Tender on any contradictory meaning of any clause decision of the Engineer-in -charge will be final and binding on both the parties. 2.Registration of the Contractors: The Contractors registered with Govt. of Maharashtra, P.W.D. in appropriate class are eligible to participate in Open Tenders process by Maharashtra. Contractors are required to get Enrolled on the Portal etenders.in. and get and empanelled in relevant sub portal. After submitting their enrollment request online, the enrollment shall be required to be approved by the Representative of the Service Provider. After the approval of enrollment, the Contractors shall have to apply for empanelment online which shall be required to be approved by the Nominated Authority of Maharashtra/ Department. Only after the approval in the relevant Category / Class, the Contractor shall be able to participate in the Open Tenders online. Maharashtra may process open tenders in which eligible contractors may enroll on the portal in open category to participant in such tenders. The online enrollment of such contractors shall be referred to be approved by the representatives of the service provider. 10

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12 The approval Service Provider upon submission of mandatory documents by the Contractors. The Contractors may obtain the list and formats of required documents from the Nodal Officer of e-tendering System for Government of Maharashtra / Service Provider. 3.Obtaining a Class II Digital Signature Certificate: The Bids required to be submitted online should be signed electronically with a Class II Digital Signature Certificate, to, establish the identity of, the Bidder bidding online. These Digital Certificates are issued by an approved Certifying Authority, authorized by the Controller of Certifying Authorities, Government of India. A Digital Signature Certificate may be used in the name of Authorized Representative of the Organization. A Digital Certificate is issued upon receipt of mandatory identity proofs. Only upon the receipt of the required documents, a Digital Signature Certificate can be issued. Bid for a particular Tender may be submitted only using the Digital Signature Certificate, which is used to encrypt the data and sign the hash during the stage of Bid Preparation and Hash Submission. In case, during the process of a particular Tender, the Authorized User loses his / her Digital Signature Certificate(i.e. due to virus attack, hardware problem, operating system problem); he / she may not be able to submit the Bid online. Hence, the Authorized User is advised to back up his / her Digital Signature Certificate and keep the copies at safe place under proper security to be used in case of emergencies. In case of online tendering, if the Digital Signature Certificate issued to the Authorized User of a Firm is used for signing and submitting a Bid, it will be considered equivalent to a no objection certificate / power of attorney to that User. The Digital Signature Certificate should be obtained by the Authorized User enrolling on the behalf of the Firm on the e-tendering System for Government of Maharashtra. Unless the Digital Signature Certificate is revoked it will be assumed toe present adequate authority of the Authority User to bid on behalf of the Firm for the Tenders processed by the Maharashtra as per Information Technology Act2000. The Digital Signature of this Authorized User will be binding on the Firm. It shall be the responsibility of Partners of the Firm to inform the Certifying Authority or Sub Certifying Authority, if the Authorized User changes, and apply for a fresh Digital Signature Certificate. The procedure for application of a Digital Signature Certificate will remain the same for the new Authorized User. The same procedure holds true for the Authorized Users in a Private / Public Limited Company. In this case, the Authorization Certificate will have to be signed by the Directors of the Company., (process of procuring Digital Certificate will take minimum 4/5 days) 12

13 4.Set up of Computer System: In order to operate on the e-tendering System for Government of Maharashtra. the User s Computer System is required to be set up. A Help File on setting up of the Computer System can be obtained from the Service Provider or downloaded from the Home Page of the Portal The Bidders may refer E- Tendering Tool Kit available online to perform their online activities as mentioned below. In case of any query he may contact Help Desk for the same. 5.Online Viewing of Detailed Notice Inviting Tenders: The Contractors can view the detailed Notice Inviting Tenders and the detailed Time Schedule (Key Dates) for all the Tenders processed by Maharashtra using the e- Tendering System for Government of Maharashtra on 6.Online Purchase / Download of Tender Documents: The Tender documents can be purchased / downloaded by registered and eligible Contractors from the e-tendering System for Government of Maharashtra available on 7.Submission of Bid Seal (Hash) of Online Bids: Submission of Bids will be preceded by submission of the digitally signed Bid Seals (Hashes) as stated in the Tender Time Schedule (Key Dates) published in the Notice Inviting Tender and corrigendum ( if any ). 8.Generation of Super Hash: After the expiry of the time of submission of digitally signed Bid Seals (Hashes) by the Contractors has lapsed, the Bid round will be closed and a digitally signed Super Hash will be generated by the Authorized Officers of Maharashtra. This is equivalent to sealing of the Tender Box. 9.Decryption and Re-encryption Online Bids: Contractors have to decrypt their Bids and immediately re-encrypt their Bids online and upload the relevant Documents for which they generated the Hashes during the Bid Preparation and Hash Submission stage after the generation of Super Hash within the date and time as stated in the Notice Inviting Tenders (Key Dates). The Bids of only the Contractors who have submitted their Bid Seals (Hashes) within the stipulated time, as per the Tender Time Schedule (Key Dates), will be accepted by the e- Tendering System for Government of Maharashtra. A Contractor who has not submit his Bid Seals(Hashes) within the stipulated time will not be allowed to submit his Bid. For submitting the Bids online, the contractors/bidders are required to make online payment using the electronic payments gateway service Bid Submission Fee Rs 1038 The different modes of electronic payments accepted on the e-tendering portal. 10.Submission of Earnest Money Deposit: 13

14 Contractors have to submit the Earnest Money Deposit in a Sealed Physical Envelope and the same should reach the Office of the concerned Official before the last Date and Time of submission as Stated in Anx A of tender Documents. Contractors are required to keep their Earnest Money Deposit ready as the details of the Earnest Money Deposit instrument are required to be entered during the Bid Preparation and Hash Submission stage. The details of the Earnest Money Deposit shall be verified during the Tender Opening event and only those Contractors whose online Earnest Money Deposit details shall be found matching with the physical Earnest Money Deposit instrument submitted physically shall be short listed for opening of other envelopes. 11.Opening of Electronic Bids: As per Tender Documents for details. 12.Key Dates: The Contractors are strictly advised to follow the Dates and Times as indicated in the Time Schedule in the Notice Inviting Tender for each Tender. All the online activities are time tracked an e-government Procurement System enforces time-locks that ensure that no activity or transaction can take place outside the Start and End Dates and Time of the stage as defined in the Notice Inviting Tenders. 13. The expenditure incurred by applicant in percipient this offer in providing clarification on attending discussions conferences in connection within this document shall not be re-imbursed, refunded by VIDC. 14

15 SECTION I DE TAILED TENDER NOTICE VIDHARBHA IRRIGATION DEVELOPMENT CORPORATION, NAGPUR SUPERINTENDING ENGINEER YAVATMAL IRRIGATION CIRCLE, YAVATMAL 1.0 INVITATION : e Tenders in B-1 form are invited online from the contractors registered with the Government of Maharashtra, Public Works Department in appropriate Class for the work as stated in Annexure A. General Information: The functions and powers of the Corporation have been Listed in the Maharashtra Act XXVI of In general, it has been entrusted with the work of investigation, planning, designing of projects, maintenance of completed project construction of projects and irrigation management of the major, medium and minor projects in the Godavari and Tapi river Basin. The projects comprise multipurpose irrigation, hydroelectric project inclusive of command area Development. The projects are to be completed so as to utilize water in Godavari and Tapi basin (about TMC) allocated to Vidarbha by Godavari Water Dispute Tribunal Award in Godavari basin and allocated water as per Master Plan of Tapi Valley. During the project time slice it is planned to improve the performance,efficiency of the completed projects and to complete further on going and new works, so as to utilize the TMC of water from Godavari and Tapi Basin. Definitions & interpretations In this tender document, the following terms shall have the meanings hereby assigned to them, accept where the context otherwise requires. a) Corporation shall mean the Vidarbha Irrigation Development Corporation Nagpur acting through its Executive Director, as defined in Maharashtra Govt. Act XI of Vidarbha Irrigation Development Corporation, Nagpur is a body corporate constituted under the Maharashtra Govt. Act XXVI and published in Maharashtra Govt. Gazette dated The Head quarters of the Vidarbha Irrigation Development Corporation, Nagpur (V.I.D.C.) Nagpur, for short and hereafter referred to only as Corporation is Nagpur. The official postal address for correspondence is. The Office of the Executive Director, Vidarbha Irrigation Development Corporation, Nagpur, Sinchan Sewa Bhavan, Civil lines, Nagpur (b) Chief Engineer shall mean Chief Engineer Amravati Project, Water Resources Department under V.I.D.C. Nagpur (c) Superintending Engineer shall mean Superintending Engineer of Circle to whom Superintendence of the work as assigned by Vidarbha Irrigation Development corporation Nagpur 15

16 (d) Engineer / Engineer-in-charge shall mean the Executive Engineer- incharge of the works duly authorized by Vidarbha Irrigation Development Corporation Nagpur. (e) Engineer s representative shall mean the Sub Divisional Engineer/Assistant Executive Engineer/ Assistant Engineer (Grade I)/ Sub-Divisional Officer, who has been assigned specific duties. (f) Contractor shall mean the person, firm or company who enters into contract with the Corporation and shall include their executors administrators, successors and authorized assignees. (g) Contract shall mean and include agreement having three volumes as below. Volume -I Detailed Tender Notice B-1 Conditions of contract Section I to V & Schedule A, B and C Volume II Specifications h) Work shall mean the work to be executed in accordance with the contract. i) Specifications shall mean the specifications for materials and works as Specified in volume-ii the contract. j) Drawing shall mean prints of the maps, drawings, plans in Volume III of the contract and shall include any or all modifications of such drawings and any or all further drawings as may be issued by the Engineer in charge from time to time. k) Site shall mean the land and the other places on, under, in or through which the works are carried out and any other lands or places provided by the Corporation. l) Defect(s) liability period shall mean period of TWELVE months after commissioning or TWELVE months after the completion of works whichever is earlier. m) Online shall mean online operation on website only with reference to this work. Singular and Plural Words imparting the singular number shall also include the plural and vice versa where the context requires. Headings and Marginal headings The headings and marginal headings in the contract are solely for the Purpose of facilitating references and shall not be deemed to be part there of Or taken into consideration in the interpretation or construction there of or of the contract. 16

17 2.00 ELIGIBILITY Blank e tender papers will be made available online, only to those Contractors who would satisfy the following criteria, related to the estimated cost of the work put to tender. 2.1) Contractors registered in appropriate class with the, Govt. of Maharashtra P.W. Department who furnish following scanned certificates along with the e tender, The contractor shall satisfy conditions as per web site i) Certificate that the contractor has a registered office as on 01/04/2013 in the State of Maharashtra issued by Registrar of Companies, Maharashtra/Registrar of firms Maharashtra respectively under the Indian companies Act 1932 ( Amended from time to time ) and in the case of sole proprietorship firm/individual contractor(s) latest valid I.T. return and PWD Registration in which the name of the sole proprietor firm/individual and address in the State of Maharashtra appears, supported by an affidavit to that effect. ii) Certificate of satisfactory completion in respect of at least one work executed on contract in Maharashtra during the period between to issued by Executive Engineer ( In charge of the work ) of Government of Maharashtra in Irrigation Department/ PW Department / Public Undertaking. 2.2 Contractors registered in appropriate class IVA and above with Govt. of Maharashtra Public Works Department and who furnish valid certificate of registration in appropriate class from Public Works Department of Govt. of Maharashtra. 2.3 For works less than and upto Rs 100 lakhs Contractors satisfying the criteria in para 2.1 & 2.2 above. 2.4 For works costing more than 100 Lakhs and upto Rs 300 lakhs Deleted. 2.5 For works costing more than Rs 300 lakhs Deleted 2.6. Deleted 3. DETAILS OF WORK The estimated cost, earnest money Deposit, class of contractor, period of completion of work and other information is given in Annexure A of this section. 4. ISSUE OF BLANK TENDER FORMS 12.Information regarding the work for which the tenders are invited as well as blank tender forms can be obtained online on the Government of Maharashtra website ( through Sub Portal of It is necessary to draw the Demand Draft of Rs. 5000/- in favour of "The Executive Engineer, Minor Irrigation Division Pusad. '' and submit to the office of The Superintending Engineer, Yavatmal Irrigation Circle Yavatmal, Dist. Yavatmal, 17

18 before last date of issue of e tender form, otherwise the tender offer will considered for evaluation. Mention of DD number and Date online in payment stage of purchase document is must. The scanned copy of DD shall be uploaded while online bidding. E tender forms shall be made available only to those contractors as explained in Para2 above. The name of office, the period of availability of tender forms and their costs. Are given in Annexure A of this section. Payment by a cheque will not be accepted. 5. PRE-TENDER CONFERENCE (Applicable for the works costing above Rs. 50 lakhs) 1).Pre-tender conference open to all prospective tender will be held in the office as stated in Annexure A of this Section, wherein the prospective tender will have an opportunity to obtain clarifications regarding the work and the tender conditions. 2.) The prospective tender are free to ask for any additional clarification either in writing or orally and the reply to the same will be given by the Chief Engineer/Superintending Engineer in writing and online and these clarifications referred to as common set of conditions, shall form part of tender documents and which will also be common and applicable to all tender. All tender shall download this common set of condition and submit same online along with e-tender document online. 3) The e tender submitted by the tender shall be based on the clarification, additional facility issued (if any) by the Corporation and this tender shall be unconditional. Conditional tenders will summarily be rejected as non-responsive. 4) All tender are cautioned that the tenders containing any deviation from the contractual terms and conditions, specifications or other requirements and conditional Tenders will be rejected as non responsive. 6. REVISION OR AMENDMENT OF e-tender DOCUMENTS: Right is reserved to revise or amend the tender documents prior to last date notified for the availability online issue of tenders and such revisions or amendments or extensions shall be communicated to all concerned online or displayed on the portal or by notice in the press as may be considered suitable. Tender shall be presumed to have carefully examined all documents, forms, statements, special conditions, schedules, drawings and specifications of contract available online and to have fully acquainted himself with all details of the site, his own quarries for rubble, metal, sand, earthwork etc. locations of materials, river and weather characteristics and labor conditions in general and with all the necessary information and data etc. pertaining to and needed for the work prior to tendering of the work. 18

19 7. MANNER OF ONLINE SUBMISSION OF e-tender AND ITS ACCOMPANIMENTS Tender is to be submitted online on the Government of Maharashtra website ( through Sub Portal of in two separate e-envelopes. The tender shall submit the e-tender and e-documents in two e- envelopes as below. (Technical Envelope T1 & Commercial Envelope C1) a) Technical e-envelope T1. The first envelope mentioned on the portal as Technical e-envelope T1 shall contain the following duly scanned documents. I) EARNEST MONEY DEPOSIT prescribed para 9(i) in the form of Demand Draft of required amount drawn on a Nationalized/ Scheduled Bank prescribed in para 9 at a branch situated in the state of Maharashtra, payable to the Executive Engineer as stated in 5.3 of Annexure A, of this, section shall be scanned &uploaded. enclosed. Certificates of exemption for payment of earnest money shall not be accepted.(actual DD should reach to the office of the Tender opening authority before the time & date of submission) ii)certificate in Original or a certified copy there of as a registered contractor with the Government of Maharashtra, Public Works Department shall be furnished even though submitted earlier while availability of tender form, valid on the date fixed for the online submission of the tender. iii)audited balance sheet and profit loss A/c duly certified from Chartered Accountant as per Income Tax rule clause 44AB. Along with copy of acknowledgement of Income Tax return filed ( for contractor whose annual turnover is above Rs.40 lakhs) OR Statement of total income contract receipt in the format acceptable to the income tax department duly certified by the chartered Accountant along with copy of acknowledgement of Income Tax return filed (for contractor whose annual turnover is below 40 lakhs) iv)maharashtra Value Added tax Registration Certificate under the provision of rule58 Maharashtra Value Added tax act Latest Maharashtra Value Added Tax Certificate from appropriate authority. v)deed of Partnership or Article of Association and Memorandum of Association for limited Company duly registered with head office in Maharashtra. vi)details of Technical personnel with Tender (Proforma in Appendix A of the tender form). vii) List of machinery and plants immediately available with the tender for use on this work and list of machinery proposed to be utilized on this work but not immediately available and the manner in which it is proposed to be procured.(proforma in Appendix B and E of the tender form).the Contractor shall have to attach the documentary proof in respect of machinery owned by him as below. I) RTO Registration. ii) Certificate of Taxation. iii) Goods carriage Permit in Form P-Gd C (See Rule 72(I) v) iv) Certificate of fitness in Form 38 (See Rule 62(I)7) In case of Non-RTO machinery, if the machinery is new, the manufacturer s sale certificate shall be produced. In case of second hand machinery, the purchase document with proof of payment and Balance Sheet certified by the Chartered Accountant shall be produced. In lieu of the certificate of the Chartered Accountant, a certificate from a Scheduled Bank of having financed the machinery will be acceptable. 19

20 viii) Details of work of similar type & magnitude carried out by the contractor (Proforma in Appendix C of the tender form) duly certified by the head of the Office under whom the works were completed. ix) Details of other works tendered for and in hand with the Tender the value of work unfinished on the last date of submission of the tender. The certificates from the head of offices under whom the works are in progress should be enclosed (Proforma in Appendix D of the tender form). The performance of contractor should be satisfactory. x) Power of Attorney. xi) Professional Tax certificate (as shown and given on relevant page number of the tender form) valid on date of receipt of the tender xii) Attested copy of registration under employee s provident fund Act. I & II xiii) Undertaking when there is shortage of funds in V.I.D.C Nagpur, I/we shall not be entitled to claim any compensation from Corporation. This condition will be treated as part and partial of the contract document. xiv)demand Draft in the name of the Executive Engineer Minor Irrigation Division Pusad of amount equivalent to the cost of tender documents as mentioned in Annexure A of this section shall be scanned and uploaded (actual DD must reach in the office of tender opening authority before last date & time of online submission of Bid document) xv) Undertaking against tampering with or changes made in the tender documents made available by the department, on web-site. xvi) Undertaking about signing the drawings pertaining to this tender before work order, if the tender is accepted. xvii) An undertaking that if Any controversy arises, documents on the said web-site of Government of Maharashtra shall be deemed final and binding to the contractor and the same shall be part and parcel of the tender documents. All Documents required to be submitted in T-1 Envelope shall be attested by Gazetted officer. The respective required original copies of all scanned documents submitted online with e tender, shall be kept ready at the time of opening of tender. b) Commercial e-envelope C-1 The second e-envelope mentioned on the portal as Commercial e-envelope C-1 shall contain the offer made on the screen online. The main tender (Volume I+II+III.) including the common set of conditions/ stipulations issued by the Corporation after the pre-tender conference shall be deemed to have been agreed by the contractor and will be a part of the tender. The tenderer should quote his offer in the form of percentage below or above the estimated cost given in Schedule- B of the Tender Document at appropriate place on screen in the portal. He should not quote his offer anywhere directly or indirectly in Technical Envelope T1, failing which the Commercial Envelope C-1 shall not be opened and his tender shall stand rejected. The contractor shall quote for the work as per details given in the main tender and also based on the common set of conditions issued / additional stipulations made by the Corporation as informed to him online from the Superintending Engineer, of the office as given in Annexure A of this Section, after pretender conference. This tender shall be unconditional. Documents, as required in detailed tender notice, if applicable, shall also be included. 20

21 c) e-submission OF e-tender The tenders shall be submitted online as per instructions of e-tendering. The two sealed e- Envelopes No.1 & 2 viz. TECHNICAL (T1) and COMMERCIAL (C1) shall be again put together in one common e-envelope. This e-envelope shall be marked with the name of the work as stated in Annexure A of this section. The date and time for receipt of the said e-envelope containing e-tender shall strictly apply in all cases. The tender should ensure that their e-tender is received by the officer, as stated in Annexure-A of this section, before the expiry of the date and time as per key dates. The e-tender offered or received after the date & time is over, will either not be accepted or if accepted, will not be opened ( on line ) and shall be treated as non responsive. 8. OPENING OF TENDERS On the date specified in the tender notice following procedure will be adopted for opening of the tender. 8.1 Technical e-envelope T-1 First of all, Technical e-envelope T-1 of the tenderer will be opened to verify its contents as per requirements. For the purpose of this particular contract, the tenderer shall meet the requirement as stated at Sr.No.7 (a) above of this Section. If the various documents contained in this envelope do not meet the requirements a note will be recorded accordingly by the tender opening authority and the said tenderer s Commercial Envelope C-1 will not be considered for further action but the same will be recorded. Decision of the tender opening authority shall be final in this regard. 8.2 Commercial e-envelope C-1 This envelope shall be opened immediately after opening of Technical e- Envelope T-1 only if the contents of Technical e-envelope T-1 are found to be acceptable to the Corporation. The tendered percentage above or below shall then be read out and a computer print will be generated for the record. 9. INSTRUCTIONS FOR SUBMISSION OF Technical e-envelope T-1 Documents to be submitted in Technical e-envelope T-1 shall conform to the instructions given below. i) (a) EARNEST MONEY All tenderers shall pay entire EARNEST MONEY DEPOIST as below: 1) Rs /- in the form of DD as non interest bearing deposit with the corporation (Rupees Eighty Six Thousand only). OR 2) The tenderer may pay the entire Earnest Money Deposit amount in the form of cash paid in the Bank of Maharashtra, Branch located in any of the eight districts covering the Corporation through a challan ( Four Copies) under the Head of Account Earnest Money Deposit, Corporation. The tenderer shall attach one Bank of Maharashtra receipted copy along with the tender as a proof against payment of Earnest Money Deposit. OR The tenderer may pay the Earnest Money Deposit in the form of Corporation Cash Receipts / Certificates or Demand Draft from Nationalized / Scheduled bank in a branch situated in the state of Maharashtra, payable in the name of Executive Engineer as stated in Annexure A. A cheque or FDR will not be accepted. 21

22 This earnest money amount shall not carry any interest whatsoever. The earnest money will be refunded in the case of tenderers whose tenders are not accepted, only after completion of all formalities in respect of the accepted tender or in case of expiry of validity of offer, when specially withdrawn by the tenderer. In the case of successful tenderers, the earnest money will be refunded after completion of contract documents and payment of security deposit as per the provisions made in para (ii) Security Deposit, or converted into Security Deposit, if required. Scanned copy & DD or Receipt/challan, as case may be shall be uploaded along the tender documents. However physical or actual DD/Receipt Challan shall reach the concerned office of the authority before the last time & date of submission of the tender. ii) (a) SECURITY DEPOSIT A sum as mentioned in printed B-1 tender form at Para (e) (i) of Memorandum will have to be Deposited in cash by the contractor at the time of completing the contract documents, if his tender is accepted by the Corporation. OR The initial security Deposit may be paid in the form of Demand Draft irrevocable Bank Guarantee from any Nationalized or Scheduled Bank s branch situated in the State of Maharashtra for a period equal to time limit plus the period of defects liability (Clause 20 of B-1 Tender Form, Vol.-I) OR In lieu of Security Deposit mentioned above, Corporation Securities, Corporation Bonds in the prescribed form as may be approved by Corporation from time to time, standing in the name of Tenderer shall be accepted if pledged as security Deposit in the name of Executive Engineer, as stated at serial No.2.1 of Annexure-A of this section. OR The earnest money Deposited by the contractor with his tender will be retained by the Corporation as part of security Deposit if tenderer requests in writing to that effect. The balance to make up this security Deposit may, unless otherwise specified in the special conditions, be Deposited by the contractor in the form of irrevocable Bank Guarantee or cash or in the forms of Bonds / Cash Certificates of Corporation. The security Deposit will be retained by the Corporation for the due and faithful fulfillment of the contract by the contractor. In addition to the sum as above, sums as Security Deposit will be deducted from running account bills at the rate shown at Memorandum Para (f) in B-1 tender form to total up to a sum mentioned at Memorandum Para (d)(ii) in B-1 tender form. The sum of Security Deposit recovered from the running account bills, will remain in the form of cash of Corporation Securities standing in the name of the Executive Engineer. 22

23 b) ADDITIONAL SECURITY DEPOSIT In case, contractor s offer is less than 90 % of the updated estimated cost as stated at Sr.No.5 of Annexure A, Additional Security Deposit in the form of irrevocable Bank Guarantee from a Nationalized or Scheduled bank s branch situated in the state of Maharashtra for a period equal to period of contract, and for an amount equal to 10 % of the difference of the contractor s offer and 90 % updated cost as stated above shall be submitted to the Engineer-in-charge at the time of completion of tender documents. Non submission of the above, Additional Security Deposit will be result into forfeiture of the Earnest Money Deposit. Security Deposit will be refunded after expiry of the defect(s) liability (maintenance) period as stipulated in the contract. iii. INCOME TAX CERTIFICATE Income tax is to be deducted from the sums to be paid to the contractor for the works carried out at the rate of 2 % of the gross amount, or at the rates revised from time to time, and surcharge on Income Tax & Education Cess as per prevailing Government orders issued from time to time by Competent Income Tax Authority. iv. MAHARASHTRA VALUE ADDED TAX (VAT) Registration under clause 8 & 9 of Maharashtra Value Added Tax Act, 2005 from appropriate authority. T.D.S will be deducted at the rate of 4% of agreement value for contractors who are not registered under Maharashtra V.A.T. Act 2005 and at the rate of 2% of agreement value for contractors who are registered under Maharashtra V.A.T. Act v. JOINT VENTURE 1.Joint venture partnership deed should be registered with Registrar of Firms. It should be irrevocable & valid till all liabilities pertaining to the work are settled. 2.The percentage share of contractor/ firms registered In lower class should not be more than the eligibility limit to quote for the work divided by the estimated cost of work put to tender & share of the contractor registered in higher category should not be less than 50% vi. PROFESSIONAL TAX Valid Certificate of registration with the profession Tax officer of the district in form IA certificate of registration under section 5(1) & 5(2) of Maharashtra State Tax on professions, trades, callings & Employment Act 1975 form is as follows. 23

24 PROFESSIONAL TAX CLEARANCE CERTIFICATE This is to certify that M/s......of (address of registered dealer under the Maharashtra Government Tax on professions. Trades, Callings and Employments Act No. XVI of1975) holding Registration Certificate No... and w.e.f... and under section 5 (1)& 5 (2) respectively. The said dealer has paid all tax dues up to 31st March 2012 (Previous year) under the act. The dealer has paid the professional tax dues for the employees mentioned below. No Name of the Employee Designation No Name of owner carrying on profession status Designation There are no Professional Tax dues outstanding against the dealer under the Act. This Certificate is valid for ONE year from the date of issue Place: Signature... Date: Professional Tax Officer District:- It should also be made clear that the employees shall be all those who receive the wages/ salaries from the tenderer and shall include the office and field staff and those operating the machinery/ equipment. He should also assure that the machinery said to be deployable for the subject work is really in the ownership of the tenderer. 10. INSTRUCTIONS FOR SUBMISSION OF Commercial Envelope C1 Documents to be submitted in Commercial Envelope C1 shall confirm to the instructions given below. i) CONTRACTOR TO INFORM HIMSELF FULLY: The tenderer shall be deemed to have fully acquainted himself with the work and site conditions are carefully examined the special conditions, the specifications, schedules and drawings and shall be deemed to have fully informed himself regarding the local conditions. The tenderer shall also be deemed to have fully acquainted with the various leads and lifts involved in the works and materials of construction as well as shall be deemed to have fully acquainted with his quarries for various construction materials, their availability and adequacy etc. 24

25 ii) CONDITIONAL TENDER: Conditional tenders will be summarily rejected. The tenders which do not fulfill any of the conditions of the notified requirements laid down in this detailed tender notice, the general rules and directions for the guidance of the tenderer as mentioned in theb-1 form, or are incomplete in any respect, are likely to be rejected without assigning reasons therefore. iii) TENDERED RATE: The Tenderer should quote his offer in the form of percentage at appropriate place in the portal, both in figures as well as in words in English in appropriate templates. The tenderer has to quote only in figures. The words will be generated automatically from the entered figures, by the software to be installed by the tenderer. In case there is difference between the percentage quoted as expressed in words and in figure, the percentage as expressed in words will be taken as correct irrespective of whether it is lower or higher than expressed in figures. No alteration in the form of tender and in schedule of quantities will be permitted. The percentage mentioned in the tender shall be taken as applying to all conditions of tender and will be inclusive of all taxes if any. The percentage should be written in words in one line only as far as possible.. iv) QUANTITIES PUT TO TENDER: The quantities given in Schedule- B as put to tender by the Corporation for various items therein are approximate as some of the items of works put to tender are likely to be executed departmentally, till the contract agency is fixed. Such quantities which would be executed till the fixation of contract agency, will stand deducted from the quantities entered in the Schedule- B at the time of completing the tender documents by the Contractor. The contractor should take cognizance of this fact and no claims will be tenable on account of such reduction in quantity. There may also be variation in quantities on account of change or modification in design and no claims will be tenable on account of such reduction/increase in quantity. The quantities of items on which the corporation has carried out the work, as measured on the date of work order shall stand deducted from the quantities stipulated in schedule B as put to tender by the corporation for the purpose of application of the stipulation of Clause 38 of conditions of contract of thetender. 11. TENDER UNITS The tender has been invited under the Metric System of measurements. The tenderer should particularly note the units mentioned in Schedule- B on which rates are to be based. 12. CORRECTIONS No corrections should be made in the e-tender documents. 13. SIGNING OF TENDER DOCUMENTS: Successful bidder, after asking him to do so, shall submit down loaded hardcopies of the tender, Common set of Conditions & drawings dually signed in bound volume in required number of copies to the office of the Executive Engineer for completing contract formalities. In the system of e-tendering there is presumed that all the pages of the tender document have been signed by the authorized signatory and requires no physical signature. However all pages of the above volumes shall be signed by the tenderer with his full dated signature. 25