Government of Maharashtra. PUBLIC WORKS DEPARTMENT Public Works Region Amravati Public Works Circle Akola B-1 FORM (Percentage Rate)

Transcription

1 - 1 - E-Tender Notice No. 08 / Sr. No. 04 System No Government of Maharashtra PUBLIC WORKS DEPARTMENT Public Works Region Amravati Public Works Circle Akola B-1 FORM (Percentage Rate) E-TENDER DOCUMENTS NAME OF WORK S.T.B.T. to Pahurjira Parkhed Road (ODR-20) Tq.Shegaon Dist Buldana Under D.P.D.C Rs. 19,59,673/- NAME OF CONTRACTOR Shri/Ms. Agreement No. B1/ /DL/14-15 Executive Engineer P. W. Division, Khamgaon

2 Name of Work: S.T.B.T. to Pahurjira Parkhed Road (ODR-20) Tq.Shegaon Dist Buldana Under D.P.D.C I N D E X Sr. Particulars Page No. No. From To 1 E- Tender Notice General Information of Contract 3-3 Details of Work 4-4 Scope of Work 5-5 Tender Scheduled 6-6 Check list of documents to accompany the tender Detailed Tender Notice for contractor General Rules and direction for the guidance of contractors (Form B-1) Tender for Works Memorandum Conditions of Contract General Condition of Contract Additional Technical Condition Additional Condition Additional Tender Condition Appendix-I Conditions for Materials to be procured by the contractor Additional Conditions for Material Brought by the Contractor Additional conditions for Bitumen Declaration of the Contractor Annexure -A Affidavit Annexure-I:- :- Quality Control Test Annexure -II :- Specifications for Bituminous Bound Macadam Annexure III :- Specifications for Traffic Safety Measures During Widening of Roads where traffic can be passed over part width 25 Guarantee Bond for Security Deposit

3 - 1 - E - TENDER NOTICE NO. 08 / / INTERNAL NIT NO- PUBLIC WORKS DEPARTMENT Online Tenders (e-tender) in B-1 form for the following work are invited by the Executive Engineer, Public Works Division, Khamgaon Phone No Khamgaon.ee@mahapwd.com On Government of Maharashtra Electronic Tender Management System SYSTEM TENDER NO /NIT NO. 08 / dated Online bids are invited for the following works of items up to 17:30 hours. The details can be viewed and downloaded online directly from the Government of Maharashtra e-tendering Portal on Sub Portal of Public Works Department from Sr. No. Name of work Estimated Cost put to tender Rs. (In Lakh) Earnest Money Rs. Initial Security Deposit (Rs.) 2% at hours (IST) onwards. Cost of Bid Tender form Rs. Class of Contra S.T.B.T. to Pahurjira Parkhed Road (ODR-20) Tq.Shegaon Dist Buldana Under D.P.D.C Rs. 19,59,673/- Rs. 20,000/- Rs. 40,000 /- Rs. 1, 000/- ctor Class- Five A and above Time Limit in Months 3(Three) Calendar Months Include the mansoon period at For more details on the tender and bidding process you may please visit the above mentioned portal. NOTE : 1. All eligible / interested contractor are required to be enrolled on e-tendering portal ( before down loading tender documents and to participate in e-tendering agencies has to pay Rs. 1038/- per tender for online tendering process. 2. Tenderer are requested to contact on following telephone numbers any doubts/information/difficulty regarding on line enrollment or obtaining digital certificate Sify Technologies Ltd. Nextender (India) Pvt. Ltd. On / (Pune) or / (Extn)25/26(Mumbai)

4 Tenderer should submit the document related to tender online. However, tenderer should submit personally the earnest money in form of FDR and tender form fee in form on DD in favour of Executive Engineer, P. W. Division, Khamgaon drawn on any Schedule or Nationalize Bank Payable at Khamgaon. Tender Fees will be non refundable and Affidavit in original one day before opening of the technical bid otherwise tenderer cannot participate in e-tendering. 4. Other instruction can be seen in the tender form. All or nay one of the tender may be rejected by the competent authority. 5. The electronic tendering system for Public Works Department of Government of Maharashtra will available on separate Sub-Portal with URL as part of the Electronic Tendering System of Government of Maharashtra which is available on the Portal 6. The e-tender notice for the above said works is available on the internet website of Public Works Department of Government of Maharashtra To process the tenders online, to encrypt their bid and sign the bid hashes, bidders are required to obtain digital certificate. For details bidders be contact Help Desk..

5 - 3 - GOVERNMENT OF MAHARASHTRA PUBLIC WORKS DEPARTMENT Original Agreement No. B-1 GENERAL INFORMATION OF CONTRACT 1) Name of Work :- S.T.B.T. to Pahurjira Parkhed Road (ODR-20) Tq.Shegaon Dist Buldana Under D.P.D.C ) Name of Contractor : M/s./Shri 3) Date of Tender : 4) Amount of Contract :Rs. 19,59,673/- 5) No. & Date of work Order : 6) Date of Commencement : 7) Time stipulated for : ( 03) Three Calendar Months completion as per Agreement including monsoon period 8) Date of completion as per : Agreement. 9) Actual Date of Completion : 10) Reference to Sanction of :1) Extension of Time limit. 2) 3) Certified that this Original Agreement contains pages from 1 to.fly Leaves Nos. and Drawings Nos.

6 - 4 - DETAILS OF WORK Name of Work : S.T.B.T. to Pahurjira Parkhed Road (ODR-20) Tq.Shegaon Dist Buldana Under D.P.D.C Estimated cost put to tender :- Rs. 19,59,673/- Earnest subject to minimum of Rs. :- Rs.20,000/- Term Deposit Receipt of Schedule Bank / State Bank Challan should be attached with the tender at the time of submission. Total Security 4% : Rs. 80,000/-/- (50 % ie Rs. 40,000/- in cash at the time of Agreement and 50 % Rs.40,000/-from R.A. Bills) Time stipulated for completion: (03) Three Calendar Months which will include the monsoon period, if any. TO BE FILLED BY THE CONTRACTOR. I/We have quoted my/our offer in percentage rate in words as well as in figures specifying below/above. I/We further undertake to enter into Contract in regular B-1 form in Public Works Department. Name and signature of Contractor/Power of Attorney Holder With complete address

7 - 5 - Scope of Work Name of Work :- S.T.B.T. to Pahurjira Parkhed Road (ODR-20) Tq.Shegaon Dist Buldana Under D.P.D.C Location of Site :- The work site is situated Pahurjira Parkhed Road (ODR-20) Tq.Shegaon Dist Buldana

8 - 6 - Class of Contractor Five A & above Tender Document Fees Rs. 1000/- E-TENDER SCHEDULE 1 Tender Preparation : Date from Time Hours To Time Hours. 2 Download Period for on line Tender document. : Date from Time Hours To Time Hours. 3 Last date and time for on line Bid preparation and Hash Submission (Technical & Financial) 4 Last Date & Time for receipt of online queries for pre-bid Conference 5 Pre-bid Conference Date Time & Venue Date Time Hours. : Not applicable : Not applicable 6 Super Hash Generation & Bid Lock : Date from Time Hours To Time Hours. 7 Date and Time for online Bid data decryption : Date from Time Hours and re-encryption ( Technical To Time Hours. and Financial ) SUBMISSION) 8 Receipt of ( TENDER (1) Original Demand Draft for Tender document fees. ( As copy submitted online in Envelope No. 1) (2) Earnest money in the form of FDR/TDR. OR Valid Attested copy of EMD exemption Certificate. (3) Affidavit in original. (4) Undertaking if any in original. One day prior to opening of Technical Bids ( Excluding any Government declared holidays) 9 Place, time and date of opening Technical & Note : - (i) (ii) Financial bid ( On line Envelop No. 1) : Date up to Hours. in the office of the Executive Engineer, P. W. Division Khamgaon ( Excluding any Government holidays) : Date Time Hours To Time 18.00Hours. in the office of the Executive Engineer, P. W. Division Khamgaon ( Excluding any Government holidays The above e-tender schedule is provisional and may changes due to unavoidable circumstances. Revised schedule, amendments corrigendum if any will be notified on e- tender portal i.e The Contractors can view the Detailed Tender notice along with the Time Schedule (Key Dates) for all Live Tenders released by PWD on the home page of PWD e-tendering Portal on under the section Recent Online Tender

9 - 7 - Check List of Documents Following documents to be submitted on line along with tender in Envelope No. 1 The documents shall either be scanned form original Documents Or dully attested by Deputy Engineer or equivalent officer from P. W D. of Govt. of Maharashtra in service on the date fixed for the receipt of tender, along with the forwarding ( Covering) letter, list of all. Document/Forms/Statement etc. and index page denoting their corresponding page Numbers. The tenderer who submits online Scanned copies of the Original Documents, shall bring the original documents for the verification of the same at the time of opening of tender. Sr. No. Brief details of document required to be attached 1. Copy of the valid registration certificate as a contractor with the Government of Maharashtra in appropriate class. 2. Copy of Earnest money in the form of Challan showing deposit of cash in treasury / bank or a Term Deposit receipt valid for a period of one year issued by a Schedule Bank in the name of Executive Engineer, Executive Engineer, Public Works Division, Khamgaon from the date of issue/receipt of tender. In case of Earnest money exemption certificate, the same should be valid on the date of tender. The copy of the same shall be attached in lieu of E.M.D. 3. Copy of registered partnership deed /memorandum and articles of association Certificate of Registration from Assistant Registrar of firm as the case may be, if the tenderer is a partnership firm or a joint venture. 4. Copy of (VAT) Registration under Maharashtra Value Added Tax act (TIN) Allotment letters issued by Sales Tax Department of Government of Maharashtra. 5. Copy of attached of valid professional Tax PT/E/ PT/R Certificate 6. Copy of Power of Attorney on behalf of firm, issued in the name of person authorized to sign agreement/bills etc. and collect cheque from department for the work done 7. Copy of affidavit Sworn before Executive Magistrate / Notary regarding completeness, correctness and truthfulness of documents submitted online along with Tender on Rs.100/- Stamp paper as per prescribed Performa given in Annexure. I 8. All Xerox copies submitted online in connection with the tender shall be attested by a Deputy Engineer of P.W.D

10 Note: - i) The documents uploaded by the bidder (L1) Lowest shall be verified from the original if required before accepting the bid. If found false or any forged the tender liable for rejection. ii) For uploading the scanned and digitally signed copies/documents, please refer page No.. Sr. No. 4 (b) iii) Those contractors who have submitted their bid online but fail to submit or do not submit. a) Earnest money deposit in the form of FDR in original or Attested Xerox copy of E.M.D. exemption certificate and affidavits if in original. b) Demand Draft towards tender form fees of Rs. 1000/- in the office of the office Executive Engineer Public works Division khamgaon One day prior to opening of Tech Bid( Envelope No. 1) Will result in forfeiture of the Earnest Money Deposit and/or Cancellation of Empanelment/Registration on Electronic Tendering System. Also their envelope No. 2 will not be opened.

11 - 9 - GOVERNMENT OF MAHARASHTRA PUBLIC WORKS DEPARTMENT INVITATION FOR TENDERS DETAILED TENDER NOTICE Name of work : - : S.T.B.T. to Pahurjira Parkhed Road (ODR-20) Tq.Shegaon Dist Buldana Under D.P.D.C rate tenders Online percentage in B-1 form are invited by the Executive Engineer, Public Works Division, Khamgaon for the following work from Contractors registered in appropriate class of the Public Works Department and Irrigation Department of Maharashtra State. The name of work, estimated cost, earnest money, security deposit, time limit for completion etc. are as under. Sr. No Name of work Estimated amount put to tender Earnest money Security Deposit 4%(2% at the time of acceptance of tender & 2% from current bills) Cost of Form Stipulate Period for completion Class of Contractor S.T.B.T. to Pahurjira Parkhed Road (ODR-20) Tq.Shegaon Dist Buldana Under D.P.D.C Rs. 19,59,673/- Rs. 20,000/- 4% Rs. 80,000/- 2% Rs. 40,000/- 2% Rs. 40,000/- Rs. 1000/- (03) Three Calendar Months Include the mansoon period Class Five A & above

12 Tender form, conditions of contract, specifications and contract drawings can be downloaded from the e-tendering portal of Public Works Department, Government of Maharashtra i.e. after entering the details payment of Rs.1000/- in the form of DD/ pay order of scheduled or Nationalized Bank in favour of Executive Engineer, Public Works Division, Khamgaon as per the Tender Schedule. Further information regarding the work can be obtained from the above office. The Tender Fee in the form of DD/pay order Drawn in the name of Executive Engineer, Public Works Division, Khamgaon. Attested EMD Exemption certificate, Affidavit in original should be submitted in Tender Box by hand in sealed covers addressed to the Executive Engineer, Public Works Division, Khamgaon with the name of the work written at the top of the envelope will be received in the office of the Executive Engineer, Public Works Division, Khamgaon as per the Tender Schedule. Bids will be opened on line as per the Tender Schedule, in the presence of such intending Tenderer or his/ their authorized representatives who may be present at that time. TENDERING PROCEDURE: Online Blank Tender Forms. Tender Forms can be downloaded from the e-tendering Portal of Public Works Department, Government of Maharashtra i.e. after entering the details of payment towards Tender Fees as per the Tender Schedule. 1.2 PRE-TENDER CONFERENCE: Pre-tender conference open to all prospective tenderer who have downloaded tender form before the/ date of Pre-tender Conference, will be held at wherein prospective Tenderer will have an opportunity to obtain clarifications regarding the work and the Tender Conditions The prospective tenderer are free to ask for any additional information or clarification either in writing or orally concerning the work, and the reply to the same will be given by the Superintending Engineer, in writing and this clarification referred to as Common Set of Conditions/Deviations (C.S.D.), shall form part of tender documents and which will also be common and applicable to all tenderer. The point/points if any raised in writing and/or verbally by the contractor in pre-tender conference and not finding place in C.S.D. issued after the pre- bid conference, is/are deemed rejected. In such case the provision in NIT shall prevail. No individual correspondence will be made thereafter with the contractor in this regard The tender submitted by the tenderer shall be based on the clarification, additional facility offered (if any) by the Department, and this tender shall be unconditional. Conditional tenders shall be summarily REJECTED.

13 All tenderer are cautioned that tenders containing any deviation from the contractual terms and conditions, specifications or other requirements and conditional tenders will be treated as non responsive. The tenderer should clearly mention in forwarding letter that his offer (in envelope No. 1& 2) does not contain any conditions, deviations from terms and conditions stipulated in the tender Tenderer should have valid Class II / III Digital Signature Certificate (DSC) obtained from any Certifying Authorities. In case of requirement of DSC, Interested Bidders should go to and follow the procedure mentioned in the document Procedure for application of Digital Certificate The Tenderers have to make a payment of Rs 1038/- online as service charges for the use of Electronic Tendering during Online Bid Data Decryption and Re-encryption stage of the Tender For any assistance on the use of Electronic Tendering System, the Users may call the below numbers: Landline No / 56 Landline No (Ext 25 / 26) Mobile No / 04 / Tenderer should install the Mandatory Components available on the Home Page of under the section Mandatory Components and make the necessary Browser Settings provided under section Internet Explorer Settings 1.3 Guidelines to Bidders on the operations of Electronic Tendering System of Public Works Department is available at E-Tendering portal of P.W. Department i.e. A. Pre-requisites to participate in the Tenders processed by PWD: 1. Enrolment and Empanelment of Contractors on Electronic Tendering System: The Contractors interested in participating in the Tenders of Public Works Department processed using the Electronic Tendering System shall be required to enroll on the Electronic Tendering System to obtain User ID. After submission of application for enrolment on the System, the application information shall be verified by the Authorized Representative of the Service Provider. If the information is found to be complete, the enrolment submitted by the Vendor shall be approved.

14 For participating in Limited and Restricted tenders the registered vendors have to apply for empanelment on the sub-portal of PWD in an appropriate class of registration. The empanelment will have to be approved by the respective officer from the PWD. Only empanelled vendors will be allowed to participate in such tenders. The Contractors may obtain the necessary information on the process of enrolment and empanelment either from Helpdesk Support Team or may visit the information published under the link Enroll under the section E-Tendering Toolkit for Bidders on the Home Page of the Electronic Tendering System. 2. Obtaining a Digital Certificate: The Bid Data that is prepared online is required to be encrypted and the hash value of the Bid Data is required to be signed electronically using a Digital Certificate (Class II or Class III). This is required to maintain the security of the Bid Data and also to establish the identity of the Contractor transacting on the System. The Digital Certificates are issued by an approved Certifying Authority authorized by the Controller of Certifying Authorities of Government of India through their Authorized Representatives upon receipt of documents required to obtain a Digital Certificate. Bid data / information for a particular Tender may be submitted only using the Digital Certificate which is used to encrypt the data / information and sign the hash value during the Bid Preparation and Hash Submission stage. In case during the process of preparing and submitting a Bid for a particular Tender, the Contractor loses his/her Digital Signature Certificate (i.e. due to virus attack, hardware problem, operating system problem); he / she may not be able to submit the Bid online. Hence, the Users are advised to store his / her Digital Certificate securely and if possible, keep a backup at safe place under adequate security to be used in case of need. In case of online tendering, if the Digital Certificate issued to an authorized User of a Partnership Firm is used for signing and submitting a bid, it will be considered equivalent to a no objection certificate / power of attorney to that User to submit the bid on behalf of the Partnership Firm. The Partnership Firm has to authorize a specific individual via an authorization certificate signed by a partner of the firm (and in case the applicant is a partner, another partner in the same form is required to authorize) to use the digital certificate as per Indian Information Technology Act, Unless the Digital Certificate is revoked, it will be assumed to represent adequate authority of the Authority User to bid on behalf of the Firm for the Tenders processed on the Electronic Tender Management System of Government of Maharashtra as per Indian Information Technology Act, The Digital Signature of this Authorized User will be binding on the Firm. It shall be the responsibility of Partners of the Firm to inform the Certifying Authority or Sub Certifying Authority, if the Authorized User changes, and apply

15 for a fresh Digital Signature Certificate. The procedure for application of a Digital Signature Certificate will remain the same for the new authorized User. The same procedure holds true for the Authorized Users in a Private / Public Limited Company. In this case, the authorization Certificate will have to be signed by the Director of the Company or the Reporting Authority of the Applicant. For information on the process of application for obtaining Digital Certificate, the Contractors may visit the section Digital Certificate on the Home Page of the Electronic Tendering System. 3. Recommended Hardware and Internet Connectivity: To operate on the Electronic Tendering System, the Contractors are recommended to use Computer System with at least 1 GB of RAM and broadband connectivity with minimum 512 kbps bandwidth. 4. Set up of Computer System for executing the operations on the Electronic Tendering System: To operate on the Electronic Tendering System of Government of Maharashtra, the Computer System of the Contractors is required be set up. The Contractors are required to install Utilities available under the section Mandatory Installation Components on the Home Page of the System. The Utilities are available for download freely from the above mentioned section. The Contractors are requested to refer to the E-Tendering Toolkit for Bidders available online on the Home Page to understand the process of setting up the System, or alternatively, contact the Helpdesk Support Team on information / guidance on the process of setting up the System. 5. Payment for Service Provider Fees: In addition to the Tender Document Fees payable to PWD, the Contractors will have to pay Service Providers Fees of Rs. 1,038/- through online payments gateway service available on Electronic Tendering System. For the list of options for making online payments, the Contractors are advised to visit the link E-Payment Options under the section E-Tendering Toolkit for Bidders on the Home Page of the Electronic Tendering System B. Steps to be followed by Contractors to participate in the e-tenders processed by PWD 1. Preparation of online Briefcase: All Contractors enrolled on the Electronic Tendering System of Government of Maharashtra are provided with dedicated briefcase facility to store documents / files in digital format. The Contractors can use the online briefcase to store their scanned copies of frequently used documents / files to be submitted as a part of their bid response. The Contractors are advised to store the relevant documents in the briefcase before starting the Bid Preparation and Hash Submission stage.

16 In case, the Contractors have multiple documents under the same type (e.g. multiple Work Completion Certificates) as mentioned above, the Contractors advised to either create a single.pdf file of all the documents of same type or compress the documents in a single compressed file in ZIP or.rar formats and upload the same. It is mandatory to upload the documents using the briefcase facility. Therefore, the Contractors are advised to keep the documents ready in the briefcase to ensure timely bid preparation. Note: Uploading of documents in the briefcase does not mean that the documents are available to PWD at the time of Tender Opening stage unless the documents are specifically attached to the bid during the online Bid Preparation and Hash Submission stage as well as during Decryption and Re-encryption stage. 2. Online viewing of Detailed Notice Inviting Tenders: The Contractors can view the Detailed Tender Notice along with the Time Schedule (Key Dates) for all the Live Tenders released by PWD on the home page of PWD e-tendering Portal on under the section Recent Online Tender. 3. Download of Tender Documents: The Pre-qualification / Main Bidding Documents are available for free downloading. However to participate in the online tender, the bidder must purchase the bidding documents online by filling up details of Demand Draft towards the cost of Tender Form Fee 4. Online Bid Preparation and Submission of Bid Hash (Seal) of Bids: Submission of Bids will be preceded by online bid preparation and submission of the digitally signed Bid Hashes (Seals) within the Tender Time Schedule (Key Dates) published in the Detailed Notice Inviting Tender. The Bid Data is to be prepared in the templates provided by the Tendering Authority of PWD. The templates may be form based, extensible tables and / or uploadable documents. In the form based type of templates and extensible table type of templates, the Contractors are required to enter the data and encrypt the data using the Digital Certificate. In the up loadable document type of templates, the Contractors are required to select the relevant document / compressed file (containing multiple documents) already uploaded in the briefcase. Notes: A. The Contractors upload a single document or a compressed file containing multiple documents against each unloadable option. B. Digitally signing the documents to be uploaded The contractor can scan the documents in any format viz. jpeg, jpg, bmp, tif, PDF etc., However avoid scanning the document in PDF format. It is mandatory to

17 upload all the documents with digital signature using Microsoft word. The brief procedure for the same is given below. 1. Open Microsoft word 2. Insert the scanned pages one by one 3. Save the document by assigning a file name. 4. Go to office button. 5. Select prepared 6. Then add digital signature. C. The Hashes values are the thumbprint of electronic data and are based on one way algorithm. The Hashes establish the unique Identity of Bid data. D. The bid hash values are digitally signed using valid Class II or Class III Digital Certificate issued any Certifying Authority. The Contractors are required to obtain Digital Certificate in advance. E. After the hash value of bid data is generated, the Contractors cannot make any change / addition in its bid data. The bidder may modify bids before the deadline for Bid Preparation and Hash Submission as per Time Schedule mentioned in the Tender documents. F. This stage will be applicable during both, Pre-bid / Pre-qualification and Financial Bidding Processes. 5. Close for Bidding (Generation of Super Hash Values): After the expiry of the cut off time of Bid Preparation and Hash Submission stage to be completed by the Contractors has lapsed, the Tender will be closed by the Tender Authority. The Tender Authority from PWD shall generate and digitally sign the Super Hash values (Seals). 6. Decryption and Re-encryption of Bids (submitting the Bids online): - After the time for generation of Super Hash values by the Tender Authority from PWD has lapsed, the Contractors have to make the online payment of Rs. 1,038/- towards the fees of the Service Provider. After making online payment towards Fees of Service Provider, the Contractors are required to decrypt their bid data using their Digital Certificate and immediately reencrypt their bid data using the Public Key of the Tendering Authority. The Public Key of the Tendering Authority is attached to the Tender during the Close for bidding stage. Note: The details of the Processing Fees shall be verified and matched during the Technical Opening stage. At this time, the Contractors are also required to upload the files for which they generated the Hash values during the Bid Preparation and Hash Submission stage. The Bid Data and Documents of only those Contractors who have submitted their Bid Hashes (Seals) within the stipulated time (as per the Tender Time Schedule), will be available for decryption and re-encryption and to upload the relevant documents from Briefcase. A

18 Contractor who has not submitted his Bid Preparation and Hash Submission stage within the stipulated time will not be allowed to decrypt / re-encrypt the Bid data / submit documents during the stage of Decryption and Re-encryption of Bids (submitting the Bids online). 7. Short listing of Contractors for Financial Bidding Process: The Tendering Authority will first open the Technical Bid documents of all Contractors and after scrutinizing these documents will shortlist the Contractors who are eligible for Financial Bidding Process. The short listed Contractors will be intimated by Opening of the Financial Bids: The Contractors may remain present in the Office of the Tender Opening Authority at the time of opening of Financial Bids. However, the results of the Financial Bids of all Contractors shall be available on the PWD e-tendering Portal immediately after the completion of opening process. 9. Tender Schedule (Key Dates): The Contractors are strictly advised to follow the Dates and Times allocated to each stage under the column Contractor Stage as indicated in the Time Schedule in the Detailed Tender Notice for the Tender. All the online activities are time tracked and the Electronic Tendering System enforces time-locks that ensure that no activity or transaction can take place outside the Start and End Dates and Time of the stage as defined in the Tender Schedule. At the sole discretion of the Tender Authority, the time schedule of the Tender stages may be extended. 1.4 EARNEST MONEY AND SECURITY DEPOSIT. Scanned copy Earnest Money Deposit (E.M.D.) which should be paid by Treasury Challan in any Government Treasury/ Sub-Treasury/ State Bank of India/ Hyderabad/ Reserve Bank of India and the receipted Challan attached or Term Deposit Receipt for a period of one year issued by any scheduled Bank in favour of Executive Engineer, Public Works Division, Khamgaon separately for each work. When the amount is remitted through Treasury Challan it should be credited under head 8782-Cash Remittance I Remittances into Treasury in favour of the Executive Engineer, Public Works Division, Khamgaon and described as earnest money for the work for which the tender is given. (to be submitted as per the tender schedule) The tenderer who are exempted from payment of earnest money deposit should attach an attested copy of valid exemption certificate from Government of Maharashtra regarding its exemption duly attested by a Gazetted Officer Earnest money in any other form or cash or cheque will not be accepted The amount of earnest money will be forfeited, in case a successful contractor does not pay the amount of initial security deposit within the time specified as stipulated by the Executive Engineer, and complete the contract documents. In all other cases, earnest money will be

19 refundable SECURITY DEPOSIT The total Security Deposit to be paid shall be 4 % (Four percent) (Rs.80,000/-) of amount put to tender The successful tenderer whose tender is accepted will have to pay Rs.80,000/-) towards the Security Deposit. Rs 40,000/- is to be deposited in cash or bank guarantee of scheduled bank, F.D.R. of the scheduled bank/national Saving Certificate duly pledged in the name of the Executive Engineer, Public Works Division, Khamgaon towards the initial Security Deposit, within the time limit prescribed in clause-1 of B-1 form agreement, failing which his earnest money will be forfeited to Government. In addition to it, an amount of Rs. 40,000/- will be deducted from the Running Bills at 4% of the gross bill towards balance security deposit, This is a compulsory deduction ADDITIONAL SECURITY DEPOSIT:- If the offer of the successful tenderer is 10 % or more than 10 % below the amount put to tender, then the successful tenderer whose tender is accepted will have to deposit additional security deposit amount equivalent to 5% amount put to tender toward performance of work. This additional security deposit shall be deposited in cash /FDR of schedule Bank duly pledge in the name of Executive Engineer at the time of acceptance of tender. This additional security deposit towards performance shall be valid for full period of completion of work including defect liability period.failing which such tender shall be deemed to be withdrawn and their earnest money shall be forfeited to the Govt. The additional security deposit shall be refunded within 30 days from the date of issue of completion certificate In the event of failure of the tenderer to pay cash security deposit within 10 days (unless extended in writing by the Executive Engineer,) from the date of receipt of notice (sent by Registered Post) of acceptance of his tender, the amount of earnest money shall be forfeited to Government and the acceptance of his tender, shall be considered withdrawn. Except that in the event of the notice of acceptance of the tender not being issued within 90 days of the date of opening of Envelope No.2 (financial bid). The tenderer shall have the option (to be intimated in writing in good time before the expiry of 90 days period) of withdrawing his tender, in which case the earnest money should be refunded in full. All the tenders shall remain open for acceptance for 90days from the date fixed for opening of envelope No.2. (financial bid) and thereafter until it is withdrawn by the tenderer by notice in writing as per condition No. 2 of the Memorandum on Page No. 32 to Earnest money of the unsuccessful Tenderer will be refunded on their application only after an intimation of rejection of their tender is sent to them or on the expiry of the validity period whichever is earlier The acceptance of the tender may be intimated to the contractor telegraphically or otherwise and either by the officer competent to accept the tender or any authority in the department

20 including Government and such intimation shall be deemed to be an intimation of acceptance of the tender given by the authority competent to accept the tender In case there is difference between amount written in figures and words, the Lower offer will be taken as final Income Tax The Income 2.00 % and surcharge thereon or at the rates amended from time to time or as intimated by the competent Income Tax authority shall be deducted from bill amount, whether measured bill, advance payment or secured advance VAT Tax Value Added 2.00 % of the contract amount will be recovered from the bill of the contractors who are registered under Maharashtra Value Added Tax Act 2005 and 5% of the contract amount will be recovered from the contractor s bill amount who are not registered under Maharashtra Value Added Tax Act INSURANCE As per the Govt. Resolution No. FD/Insurance-1098/Case No.28/98, dated and Director of Insurance Maharashtra, Mumbai letter dated Contractor has to submit Govt. Insurance policy before starting the work, failing which an amount equivalent to one percent (1%) of the tendered cost will be recovered from the First Running Account bill of this work. 1.7 EXAMINATION OF DRAWING AND SITE CONDITIONS : The tenderer shall in his own interest carefully examine the drawings, conditions of contract and specifications etc. He shall also inspect the site and acquaint himself about the climate, physical and all weather conditions prevailing at site, the nature magnitude, special features, and practicability of the works. All existing and required means of communications and access to site, availability of housing and other facilities, the availability of labour and materials, labour camp site, stores, godown etc. He shall obtain all necessary information as to the risk, contingencies and other circumstances which may affect and influence the tender. No claims on any of the above or any other factors will be entertained by the Government should there be any discrepancy or doubt or obscurity to be observed by him, he shall set forth in writing such discrepancies, doubts, obscurity and submit the same to the Executive Engineer P.W. Division Khamgaon for elucidation as soon as possible. (i) CONTRACT DRAWINGS:- The contract drawings provided for tendering purpose with the tender documents shall be used as a reference only. Contractor should visualize the nature and type of work contemplated and to ensure that the rates and prices quoted by him in the bill of quantities take due consideration of the complexities of work involved during actual execution/construction as experienced contractors in the field. The tendered rates/prices for the work shall be deemed to be included the cost of preparation, supply and delivery of all necessary drawings, prints,

21 tracings and negatives which the contractor is required to provide in accordance with the contract. (ii) DOCUMENTATION :- If so ordered by the Engineer-in-charge, the contractor will prepare drawings of the work as constructed and will supply original and three copies to the Engineer who will verify and certify these drawings. Final as constructed drawings shall then be prepared by the contractor and applied in triplicate along with a micro-film of the same to Engineer for record and reference purpose at the contractors cost As per the Govt. Resolution No. BCA 2009/CR108/Labour 7A Mantralalya Mubai dated 17/06/2010, the workers welfare 1% will be deducted from the gross bill amount of every bill either for measured work for advance payment and/or secured advance Recovery of Royalty: - for all quarry materials used for the work the royalty charges on quarry materials will be recovered at prevailing Govt. rates from each bill. Contractor shall produce royalty clearance certificate issued by revenue department within 3 months from the date of payment. Failing which the amount recovered from the bill will be remitted to the revenue department and there after no further claims of the contractor will be entertained.

22 Manner of Submission of Tender online and its Accompaniments ONLINE ENVELOPE No. 1: The first online envelope no. 1 shall contain the Following documents Certificates, Affidavits, Undertaking etc. The documents shall l either be scanned form original Documents OR scanned, the true copies of original documents dully attested by Deputy Engineer of P.W.D. in Service from P. W D. of Govt. of Maharashtra in service on the date fixed for the receipt of tender, along with the forwarding ( Covering) letter, list of all. Document/Forms/Statement etc. and index page denoting their corresponding page Numbers. The tenderer who submits online Scanned copies of the Original Documents, shall bring the original documents for the verification of the same at the time of opening of tender. Sr. No. Brief details of document required to be attached 1. Copy of the valid registration certificate as a contractor with the Government of Maharashtra in appropriate class. 2. Copy of Earnest money in the form of Challan showing deposit of cash in treasury / bank or a Term Deposit receipt valid for a period of one year issued by a Schedule Bank in the name of Executive Engineer, Executive Engineer, Public Works Division, Khamgaon from the date of issue/receipt of tender. In case of Earnest money exemption certificate, the same should be valid on the date of tender. The scanned and digitally signed copy of the same shall be attached in lieu of E.M.D. 3. Copy of registered partnership deed /memorandum and articles of association Certificate of Registration from Assistant Registrar of firm as the case may be, if the tenderer is a partnership firm or a joint venture. 4. Copy of (VAT) Registration/Clearance Certificate under Maharashtra Value Added Tax act (TIN) Allotment letters issued by Sales Tax Department of Government of Maharashtra. 5. Copy of attached of valid professional Tax PT/E/ PT/R Certificate 6. Copy of Power of Attorney on behalf of firm, issued in the name of person authorized to sign agreement/bills etc. and collect cheque from department for the work done 7. Copy of affidavit Sworn before Executive Magistrate / Notary regarding completeness, correctness and truthfulness of documents submitted online along with Tender on Rs.100/- Stamp paper as per prescribed Performa given in Annexure. I 8. All Xerox copies submitted online in connection with the tender shall be attested by a Deputy Engineer of P.W.D

23 Statement No. 2A (Applicable to works for which use of specialized machinery for asphalting work is specified) Questionery on Machinery: Information regarding availability and ownership of following machinery required for this work a) MACHINERY TO BE OWNED BY CONTRACTOR:- Sr. No. Particulars of Machinery. Quantity. Give the following information of above machineries and plats QUESTION-1 1. Is the above listed machinery owned by you and available with you for immediate deployment on this work?. (Yes/No) 2. If Yes give following information and Enclose copy of document of ownership. Give Information in this sample form. Type of machinery No. of Unit Name of work on which equipment deployed at present Location Output Balance quantity in tones for execution of work in hand Note : The above said documents shall either be scanned form original OR scanned, the true copies of original Documents dully attested by Deputy Engineer or equivalent office from P. W D. of Govt. of Maharashtra in service on the date fixed for the receipt of tender, will only be accepted. The tenderer who submits online Scanned copies of the Original Documents shall bring the original documents for the verification of the same at the time of opening of tender

24 ONLINE ENVELOPE No. 2 TENDER (FINANCIAL BID) The second on line envelope Envelope No. 2 shall contain only the main tender including the Common Set of Conditions / Deviation issued by the Department after the online pretender Conference. A tender submitted without this would be considered as invalid. The Tenderer should quote his offer duly signed in terms of percentage above or below the estimated rates, to be submitted only in Envelope N0 2 (financial bid). He should not quote this offer any where directly or indirectly in ENVELOPE No. 1. And rates should not be quoted more than two digits after decimal place The contractor shall quote for the work as per details given in the main tender and also based on the detailed set of conditions issued / Additional stipulations (CSD)(duly signed by contractor)made by the Department as informed to him by a letter form/chief Engineer/ Superintending Engineer / Executive Engineer, after Pre-Tender Conference. The tender shall be unconditional ONLINE SUBMISSION OF TENDER: - Refer to Section 1.3 Guidelines to Bidders on the operations of Electronic Tendering System of Public Works Department for details ONLINE OPENING OF TENDERS: On the date, specified in the Tender Schedule, following procedure will be adopted for opening of the online Tender ONLINE ENVELOPE No. 1 :- ( Documents) First of all Envelope No. 1 of the tender will be opened online to verify its contents as per requirements. If the various documents contained in this envelope do not meet the requirements of the Department, a note will be recorded accordingly by the tender opening authority and the said tenderers Envelope No. 2 (financial bid) will not be considered for further action and the same will be recorded. The decision of the tender opening authority in this regard will be final and binding on the contractors ONLINE ENVELOPE No. 2: (Financial Bid) This envelope shall be opened online immediately after opening of Envelope No. 1, if possible only if contents of Envelope No. 1 are found to be acceptable to the Department and / or fulfill the Qualifying Criteria The tendered rates, percentage above/below the estimated rates quoted shall then be read out in the presence of bidders who remain present at the time of opening of Envelope No. 2

25 TIME LIMIT: The work is to be completed within time limit as specified in the N.I.T. which shall be reckoned from the date of written order for commencing the work and shall be inclusive of monsoon period TENDER RATE: No alteration in the form of tender and the schedule of tender and no additions in the scope of special stipulations will be permitted. Rates quoted for the tender shall be taken as applicable for all leads and lifts TENDER UNITS: The tenderers should particularly note the units mentioned in the Schedule B on which the rates are based. No change in the units shall be allowed. In the case of difference between the rates written in figures and in words, the correct rate will be the one, which is lower of the two CORRECTION: No corrections shall be made in the tender documents. Any corrections that are to be made shall be made by crossing the incorrect portion and writing the correct portions above with the initials of tenderer TENDER S ACCEPTANCE: Acceptance of tender will vest with the Superintending Engineer, P. W. Circle Akola who reserves the right to reject any or all tenders without assigning any reason therefore. The tenderer whose tender is accepted will have to enter in to a regular B-1 agreement within 10 days of being notified to do so. In case of failure on the part of Tenderer to sign the agreement within the stipulated time, the earnest money paid by him shall stand forfeited to the Government and the offer of the tenderer shall be considered as withdrawn by him POWER OF ATTORNEY: If the tenderers are a firm or company, they should in their forwarding letter mention the names of all the partners together with the name of the person who holds the power of Attorney, authorizing him to conduct all transactions on behalf of the body, along with the tender and scanned it with Envelope NO The tenderer may, in the forwarding letter, mention any points he may wish to make clear but the right is reserved to reject the same or the whole of the tender if the same becomes conditional tender thereby The contractor or the firms tendering for the work shall inform the Department if they appoint their authorized Agent on the work No foreign exchange will be released by the Department for the purchase of plants and machinery for the work by the Contractor.

26 Any dues arising out of contract will be recovered from the contractor as arrears of Land Revenue, if not paid amicably. Moreover, recovery of Government dues from the Contractors will be affected from the payment due to the Contractor from any other Government works under execution with them All scanned pages of tender documents, conditions, specifications, correction slips etc. shall be initialed by the tenderer. The tender should bear full signature of the tenderer, or his authorized power of Attorney holder in case of a firm The successful tenderer will be required to produce, to the satisfaction of the specified concerned authority a valid concurrent license issued in his favour 1.16 VALIDITY PERIOD : The offer shall remain open for acceptance for minimum period of 90 days from the Date of opening of online Envelope No. 2 (Financial Bid) and thereafter until it is withdrawn by the contractor by notice in writing duly addressed to the authority opening the tender and sent by Registered Post Acknowledgment due. (Ref. to memorandum on Page 31 to 32 of B-1 Form Chapter) The contractor will have to sign the hard copy of the tender papers and the drawing according to which the work is to be carried out. The contractor shall also have to give a declaration to the effect that, he has fully studied the plans. Specification local conditions and availability labour and materials and that he has quoted his rates with the consideration to all these factors The right is reserved to revise or amend the contract documents prior to the due notified for the receipt of tenders or extended date. Such deviations amendments or extension if any shall be communicated on line at E- tendering portal of Public Works Department ie. in the form of corrigendum or by notice in News papers as may be considered suitable The tender submitted by the tenderer remain valid for a period of 90 days from the date of opening online envelope No. (financial bid) Tenderer also see Para 2 of General Rules of tec. of contract form The contractor (s) whose tender is accepted is required to note that no foreign exchange will be released by the Department The Tenders which do not fulfill all or any of the conditions or incomplete in any respect are liable to summarily rejection Right to reject any or all tenders without assigning any reason there of is reserved.

27 The Notice inviting Tender and E- tender Notice shall form part of the tender agreement Instruction to Contractor: a. In case the tenderer whose offer is found lowest is requested to negotiate and reduce the offer, If the contractor does not respond within a period of 10 days the tender accepting authority without issuing any reminder reserves the right to reject such. Tender. b. In case the contractor who is informed of acceptance of his tender, does not remit the initial Security Deposit within a period of 10 days the tender accepting authority reserves the right to forfeit the Earnest Money Deposit without issuing any reminder to take further action according to the tender provision. c. As per Government instruction it is proposed to make payment of contractor s bills through ECS/NEAFT System. For this purpose contractor should open his Bank account in a bank having core banking only As per the Govt. Resolution No. BCA 2009/CR108/Labour 7A Mantralalya Mubai dated 17/06/2010, the workers welfare 1% will be deducted from the gross bill amount of every bill either for measured work for advance payment and/or secured advance All disputes arising out of or in any way connected with this agreement shall be deemed to have head quarter of Executive Engineer Public Works Division Khamgaon and only the Head Quarter of Executive Engineer Public Works Division Khamgaon shall have jurisdiction to try and adjudication over them Stamp Duty Contractor shall pay the stamp duty on works contract as per Mumbai Stamp Duty Act 1958, Clause 63 of the following rates i) For Works contract up to Lakhs---Rs ii) For Works contract above Rs Lakhs --Rs Rs for Rs one lakh or part there of above Rs Laakh to maximum of Rs 5,00,000/- No Claim for reimbursement of this amount shall be considered on any ground. If the contractor fails to pay this amount the acceptance of tender shall be liable to be considered as withdrawn