Terms and Conditions #BeInclusive EU sport Awards

Transcription

1 Terms and Conditions 2018 #BeInclusive EU sport Awards 1

2 EUROPEAN COMMISSION Directorate-General for Education, Youth, Sport and Culture Directorate C- Innovation, International Cooperation and Sport Unit C.4 Sport European Commission B-1049 Brussels European Union,

3 1. Objective The 2018 #BeInclusive EU sport Awards (hereafter referred to as the Awards ) are organised and owned by the European Commission (EC), Directorate-General for Education, Youth, Sport and Culture (DG EAC). The objective of the awards is to recognise organisations using the power of sport to increase social inclusion for disadvantaged groups. Projects will be evaluated based on the degree to which they contribute to social inclusion through sport on the basis of these criteria: impact (maximum 15 points), the impact of the project on its participants and their communities. creativity (maximum 15 points), the use of original ideas and inventiveness. outreach (maximum 15 points), the capacity of the project to propose sport activities to citizens who might not otherwise have access to sport. cost-effectiveness (maximum 10 points), the balance between the relative costs and outcomes of the project. sustainability (maximum 15 points), the ability of the project to be maintained at a certain level over time. replicability (maximum 15 points), the ability or possibility of the project of being replicated or reproduced in a different situation or in a different setting. promotion of gender equality (maximum 15 points), the capacity of the project to contribute to the equitable participation of women and men in society. 9 selected projects will be showcased to inspire other organisations and individuals around Europe. The 3 winners and 6 runners-up will be announced at a special awards ceremony on 28 November in Brussels, where the projects will be presented their projects to an audience of sport inclusion experts. The 3 winners will receive 10,000 each and the 6 runners-up will receive 2,500 each. The selection of the projects will be published under the responsibility of the Directorate General for Education, Youth, Culture and Sport, on e.g. the internet, social media and in print. Submitting an entry to the competition constitutes acceptance of these terms and conditions as well as the terms of the specific privacy statement. The European Commission reserves the right to amend or alter these terms and conditions, as well as the terms of the specific privacy statement, at any time, and undertakes to update them on the web page of the competition, as well as endeavouring to inform applicants of the changes. 2. Eligibility The competition is open to organisations established in E+ programme countries - public or private, commercial or not-for-profit that have successfully developed sport projects aimed at social inclusion of ethnic minorities, refugees, people with disabilities, youth groups at-risk, or any other group that faces challenging social circumstances. Projects will be evaluated based on the degree to which they contribute to social inclusion through sport. Projects that are still in the development phase and have not yet launched are not eligible. All entries must be signed by an authorised person representing the organisation. Applications must be received via the form hosted on the web page of the competition by

4 13:00, 01:00 PM 6/09/2018 (CET). After this date, no further entries will be accepted. Entry forms should preferably be completed in English. Participants are required to use their real name and details, and may not submit an entry on behalf of a third party without that party's express written consent. Applications shall not contain any material and/or statement which violates or infringes in any way upon the rights of others which is unlawful, threatening, abusive, defamatory, invasive of privacy or publicity rights, vulgar, obscene, profane, indecent or otherwise objectionable, which encourages conduct or is conduct that would constitute a criminal offence, gives rise to civil liability or otherwise violates any applicable law. Applications failing to comply with these Terms and Conditions will be disqualified without prior notification. We reserve the right to remove any applications deemed to be inappropriate. The decision of the European Commission in this matter will be final. Applications which fail to adhere to the eligibility criteria may be rejected without notification. The European Commission accepts no responsibility for entries that are lost, corrupted, or incorrectly submitted. The European Commission will under no circumstance whatsoever irrespective of the cause therefore, be liable for any loss, damage or personal injury to the winners nor to property or else caused or suffered in connection with this competition or any award(s) awarded in connection herewith. The EC will not enter into any correspondence concerning the Awards including, but not limited to, the selection of winners, announcement of results, and decisions on lack of eligibility or on disqualifications. 3. Copyright and third parties' rights By submitting text, videos, images or other material, participants represent and warrant that they are the sole authors and rightholders of the submitted materials and that they do not violate any copyright, right of privacy, image right, or any other right of any third party. By submitting an application, participants grant the European Union a non-exclusive, royalty-free, perpetual, worldwide licence to use the submitted materials in relation to the awards and the Erasmus+ Programme. Participants grant the EC any and all rights required for distribution and public display of any videos, images, submitted text or other intellectual property rights that may arise from participation in the Awards, the awards or related publicity, and hereby grant the EC the perpetual right to exclusively and royalty-free and without limitation store, use, edit, copy, reproduce, create Derivate Works, distribute, disseminate, broadcast, translate, and publically display or publish such intellectual property rights, communicate to the public or otherwise make publicly available, the submitted materials in any format, medium and language for whatever purpose, in any form or medium, including on the internet and on social networks, either on the Awards website or elsewhere, for promotional activities or events arranged by the promoter, whether locally or world-wide. If the submitted materials contain third party works (such as music, architectural designs, photographs whose ownership is not with the participant) participants declare to have obtained all the necessary rights which permit the EU to use the submitted 4

5 materials as specified above. The EU has the right to request evidence of third parties' rights clearance. Participants assume full responsibility for the any damage or loss due to the participants' violation of third parties' rights. Participants must indicate the year and country in which the work was produced. Any use of the submitted materials by the EU will be made with due acknowledgment to the author/s. All entrants, finalists and winners must confirm that they agree to participate in media and publicity activity related to the Awards and their nomination. This includes, but is not restricted to a press release, possible media interviews and use of images and quotes on the Awards website and social media channels. By submitting an application, participants represent and warrant to the European Commission that (i) they have obtained written consent from any identifiable individuals aged 18 or above and/or from the minor s holder of the parental responsibility if any minor is depicted in the application (or each component thereof); (ii) their submission will not give rise to any claims of infringement, invasion of privacy or publicity, or infringe on any rights and/or interests of any third party, or give rise to any claims whatsoever, nor violate any applicable law or regulation. It is the participants responsibility to ensure that the necessary consent has been obtained. Participants must retain all release forms obtained as they may be asked to prove that consent has been given. In the event that participants submit material for which they do not have the appropriate permissions, participants accept liability for any and all resulting consequences. 4. Fees At no point will the European Commission or any other organisation operating on its behalf request any form of payment or purchase for participation in the competition. However, all participants are responsible for any costs or expenses incurred by them as a result of participation in the competition (including without limitation costs for accessing the Internet). 5. Awards The competition foresees the award of three awards of ten thousand euro each and six awards of two thousand five hundred euros each. The projects will be selected by a jury put in place by the European Commission. Awards are not transferrable, non-refundable, and non-negotiable. Winners are responsible for any and all costs or arrangements required to redeem the award, including travel documents, passports, visas, and medical costs. In addition, the participant hereby agrees and accepts that by winning, the participant may incur taxes, duties or other levies including but not limited to any award tax, under any applicable laws and regulations. The participant hereby accepts to bear any such tax, duty or other levy on behalf of participant or any accompanying guest. The participants also accept that, if they are awarded a prize, the Commission, OLAF and the Court of Auditors may carry out checks and audits in relation to the contest and the received prize. The European Commission will under no circumstance whatsoever be liable for any delays, changes, disruptions, cancellations, diversions or substitutions, unavailability of the award(s) due to local public holidays or other conditions affecting availability or

6 enjoyment of the award(s), nor any act or omission whatsoever by any form of transportation and/or accommodation included in the award(s). The promoter shall not be liable in respect of any non-performance of its obligations by reason of any act of God, civil war or strife, hostilities, act of foreign enemy, invasion, war, satellite failure, legal enactment, governmental order or regulation or any other cause beyond its control. The European Commission will make reasonable efforts to contact winners and selected projects, by sending an to the address connected with their application submission form. It is the responsibility of participant to notify the European Commission at the e- mail address specified in point 6 below, of any change in its contact details. If the winner cannot be contacted, fails to respond, or cannot satisfy these terms and conditions, the European Commission reserves the right to award the award to the next eligible entry selected by the judges. 6. Location The competition and its details will be hosted on the European Commission #BeInclusive EU sport awards webpage and the online registration tool; no third parties other than the designated contractor (Cecoforma) will be hosting forms or collecting information on behalf of the European Commission in the context of these awards. Any controversy concerning these Terms and Conditions shall be governed by the law of the European Union, complemented where necessary by the substantive laws of Belgium. In case any dispute, controversy or claim arising out of or relating to the subject matter hereof cannot be settled amicably between the Participant and the European Union, the General Court or, on appeal, the Court of Justice of the European Union, shall have sole jurisdiction to hear any dispute between the Union and any participant concerning the interpretation, application or validity of the rules of this contest, if such dispute cannot be settled amicably. 7. Contact In the event that a participant wishes to withdraw approval of the terms and conditions, they may contact the European Commission's Higher Education unit of the Directorate General for Education, Youth, Culture and Sport at the following address: European Commission Directorate-General for Education, Youth, Culture and Sport EAC/C-4 Sport J B-1049 Brussels eac-sport@ec.europa.eu 6

7 [Catalogue number]