County Clerk Fees & Court Costs Judicial Reporting

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1 County Clerk Fees & Court Costs Judicial Reporting CDCAT 2019 Winter Conference Clerks 101 Fees & Court Costs Get familiar with the following statutes: Local Government Code, Property Code, Texas Business & Commerce Code, Texas Agriculture Code, Government Code, Code of Criminal Procedure, Health & Safety Code, Texas Administrative Code, and Texas Family Code Fees charged in our offices may be found across several statutes. Some are mandatory fees, some are discretionary fees, some are county specific fees and some must first be approved by your commissioner court you will have to do some research. Reference the statute that authorizes the collection of the fee it will cut down on the challenges you receive from attorneys as a new clerk you will be tested! When working on your fee sheets, ask why what where when. Why do we charge the fee? What are the guidelines and restrictions? Where does the fee go County or State, General Fund or Special Fund? When do we charge the fee? Don t rely on anyone ever saying because that s what we ve always done it. You need to know why because laws change and fees change. Ask your legal counsel for help in determining if the statute applies if you re not sure. Fees & Court Costs Be aware of any new fees passed by Legislation! When does the fee or fee change go into effect? Typically if it is a STATE fee it begins in September, County fees begin in January. Be transparent. Put your filing fee schedule through Commissioner Court, post it on the county website. You can find helpful information regarding fees on the Office of Court Administration website at Visit other county websites and look at their fees. 1

2 Fees & Court Costs: County Clerk Records Management, Preservation and Archive County Clerk Archive Fee Local Government Code $10.00 (Legislative committee trying to repeal fee being reduced back to $5) The Commissioner Court must adopt the fee prior to collection Clerk must have notice of fee posted in the office Clerk must submit a written plan for approval prior to expenditure Must post notice in paper no later than 15 th day prior to date of hearing Must be done during the budget process (annually in order to expend funds) Funds must not be used to purchase, lease or develop computer software Fee does not apply to civil/criminal cases Records Management and Preservation Fee Local Government Code $10.00 (Legislative committee trying to repeal fees being reduced back to $5) No approval from Commissioner Court to collect No posting required to collect No written plan required for expenditure Can be used for specific records management and preservation including automation Fee does not apply to civil/criminal cases Fees & Court Costs: County Clerk Records Management, Preservation and Archive Records Management and Preservation Fee Civil Cases Local Government Code $5.00 Not restricted in statute to use by the clerk Must be paid at time of filing any civil case or ancillary pleading Expenditures require approval from Commissioner Court Court Record Preservation Fee Government Code $10.00 Collected in each civil case filed Used only to digitize court records and preserve from natural disasters Administered by or under direction of Commissioners Court Vital Statistics Records Preservation Health & Safety Code (h) $1.00 County Clerk may collect Used for preserving vital records birth, death, fetal death, marriage, divorce, annulment Used for training registrar, county clerk employees regarding vital records Used to ensure safety and security of vital records If collected, shall be collected on issuance of vital records including a record issued through a remote birth access site. Fees & Court Costs: County Clerk Court Technology Fee Court Record Technology Fee Code of Criminal Procedure A defendant convicted of a criminal offense in a county court, statutory county court, or district court shall pay a $4.00 county and district court technology fee as cost of court. A person is considered convicted if A sentence is imposed on the person The person received community supervision, including deferred adjudication The court defers final disposition of the person s case The funds may be used only to finance: Cost of continuing education and training for county court, statutory county court, district court judges and clerks regarding technological enhancements for those courts The purchase and maintenance of technological enhancements for a county court, statutory county court or district court, including: Computer systems, computer networks, computer hardware, computer software, imaging systems, electronic kiosks and docket management systems 2

3 Fees & Court Costs: Judicial & Court Personnel Security Training Fee Texas Government Code (this fee was added in 2017 by SB 42) (a) In addition to other fees authorized or required by law, the clerk of a district court, county court, statutory county court, statutory probate court, or justice court shall collect a $5 fee on the filing of any civil action or proceeding requiring a filing fee, including an appeal, and on the filing of any counterclaim, cross-action, intervention, interpleader, or third party action requiring a filing fee to be used as provided under Section (b) A court may waive payment of a fee due under this section for an individual the court determines is indigent. (c) Fees due under this section shall be collected in the same manner as other fees, fines, or costs in the case. (d) The clerk of a district court, county court, statutory county court, statutory probate court, or justice court shall deposit the court costs and fees collected under this section in the appropriate local treasury and remit the court costs and fees to the comptroller in the manner provided under Subchapter B, Chapter 133, Local Government Code. (e) The comptroller shall deposit the fees received under this section to the credit of the judicial and court personnel training fund established under Section (f) The comptroller may audit the records of a county related to costs and fees collected under this section. Fees & Court Costs: Appointment & Fees Reporting Chapter 36 of the Government Code requires the clerk of each court in the state to prepare a report every month on court appointments made and any fees approved/paid for an attorney ad litem, competency evaluator, guardian, guardian ad litem, or mediator, with a few exceptions. Report for EACH court in county Report even if no activity Courts not complying are not eligible for any grant funds from the State The report is due to the Office of Court Administration (OCA) no later than 15 days following the end of the month reported. A copy of the report must be posted at the courthouse and on the court s website. Fees & Court Costs: Monthly Judicial Reporting to the State Each month you are required to report judicial activity to the Office of Court Administration (OCA) These reports must be done electronically by uploading XML files You will need to have a login and password assigned for your courts. If you have county court and county court at law, you will have separate logins. For assistance with login IDs, passwords or other technical issues, call (512) There is some great information, tools, instructions on the OCA website: 3

4 Fees & Court Costs: Monthly Judicial Reporting to the Commissioner Court Sec Report to Commissioners Court at Regular Term by Officer Who Collects Fines, Judgments, or Jury Fees (a) Each district clerk, county clerk, county judge, county treasurer, sheriff, district attorney, county attorney, constable, or justice of the peace who collects or handles any money for the use of the county shall make a full report at least once a month at a regular term to the commissioners court on all fines imposed and collected, all judgments rendered and collected for the use of the county, and all jury fees collected by the respective courts in favor of or for the use of the county and, at the time of the report, shall present the receipts and vouchers that show the disposition of the money, fines, or judgments. (b) Each report must fully state: (1) the name of the person fined and the amount of the fine or the name of the person against whom judgment was rendered and the amount of the judgment; (2) the style, number, and date of each case in which a fine was imposed or a judgment rendered; or (3) the amount of the jury fees collected, the style and number of the case in which each jury fee was collected, and the name of the person from whom the fee was collected. (c) The court shall carefully examine the reports, receipts, and vouchers. If the court finds them to be correct, the court shall direct the county clerk to enter the information in the county finance records. If they are found to be incorrect, the court shall summon before the court the officer making the report and shall have corrections made. The reports, receipts, and vouchers shall be filed in the county clerks office. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, Amended by: Acts 2007, 80th Leg., R.S., Ch. 934 (H.B. 3439), Sec. 5, eff. September 1, Fees & Court Costs: Monthly Judicial Collections Reporting Collection Improvement Programs (CIP) are required to report monthly information by the 20th of the month following the month reported and the annual report by the 60th day after the end of the municipal or county fiscal year. Texas Administrative Code The Collections Improvement Program (CIP) may be found under the Texas Code of Criminal Procedure May not apply to your county tech support/collections reporting/ 4

5 FEE SCHEDULE Effective Date January 1, 2019 Hunt County Clerk Jennifer Lindenzweig P.O. Box 1316 Greenville, TX (903) Property records can be searched online by going to and using the link provided or using LGC: Local Government Code PC: Property Code TxBCC: Texas Business & Commerce Code Tx AgC: Texas Agriculture Code Texas Administrative Code HSC: Health & Safety Code GC: Texas Government Code FC: Texas Family Code Real Property Recording/ Utility Security County Code Statute Amount Instrument/Name Change or Merger Recording Fee (first page) RECRD LGC $ 5.00 Records Management CCRMF LGC (b)(2) $ Records Archive CCRAF LGC (f) $ Courthouse Security CHS LGC (d) $ 1.00 TOTAL (first page) $ Each additional page or part on which there are RECD2 LGC (a)(1) $ 4.00 visible marks of any kind Each additional name to be indexed in excess of five (5) CC LGC (a)(2) $.25 The County Clerk s office requests a minimum of 1 at the top of the first page and 4 at the bottom of the last page for recording purposes. For filing requirements and additional fees that may be charged, please review the following statutes: Texas Property Code , (b), ; Local Government Code Federal Tax Lien/Release of Lien Recording Fee RECRD PC $ Record Management CCRMF LGC (b)(2) $ Record Archive CCRAF LGC (f) $ Courthouse Security CHS LGC (d) $ 1.00 TOTAL $ State Tax Lien/Release of Lien Recording Fee RECRD LGC $ 5.00 Records Management CCRMF LGC (b)(2) $ Courthouse Security CHS LGC (d) $ 1.00 TOTAL (first page) $ PLATS/MAPS:TAX CERTIFICATE REQUIRED WITH RECORDING (PC (e)) after approval from Commissioner Court, or City as required Recording Fee RECRD LGC (c) $ Record Management CCRMF LGC (b)(2) $ Record Archive CCRAF LGC (f) $ Courthouse Security CHS LGC (d) $ 1.00 TOTAL $ Plat with extra pages RECD2 fee per extra page $ 5.00 PLAT COPIES Certified Copies CCOPY (one page) $ Each additional page $ 2.00 Uncertified Copies (plain copies) UCOPY (one page) $ 5.00 Each additional page $ 2.00 UCC Recording Fee RECRD TX BCC $ for Two pages or less; $ for Three pages or more Record Management CCRMF LGC (b)(2) $ Record Archive CCARF LGC (f) $ Courthouse Security CHS LGC (d) $ 1.00 TOTAL $ Or $ UCC-1 and UCC-3 are accepted for filing in the Real Property Records if the collateral is timber, mineral, oil, gas Which filing office is the correct place to file? A or B A. County Clerk for the filing or recording of a mortgage on the related real property if: 1. the collateral is as-extracted collateral or timber to be cut; or 2. the financing statement is filed as a fixture filing and the collateral is goods that are or are to become fixtures; or B. The Texas Secretary of State in all other cases. TAC:

6 ASSUMED NAME CERTIFICATE (includes indexing of 2 names: Business name & 1 Owner Name) Applications available on the County Clerk s tab of the County website: Recording Fee CC TxBCC (a)(1)(2) $ 3.00 Record Management CCRMF LGC (b)(2) $ Record Archive CCRAF LGC (f) $ Courthouse Security CHS LGC (d) $ 1.00 TOTAL $ Each Additional Name indexed CC TxBCC (a)(2) $.50 Assumed Name Abandonment (includes indexing of 2 names: Business name & 1 Owner Name) Applications available on the County Clerk s tab of the County website: Recording Fee CC TxBCC $ 3.00 Record Management CCRMF LGC (b)(2) $ Record Archive CCRAF LGC (f) $ Courthouse Security CHS LGC (d) $ 1.00 TOTAL $ EACH ADDITIONAL NAME INDEXED CC $.50 Assumed Name Searches You can search Assumed Name Certificates online at Assumed Name Copies Certified Copies CCOPY $ 6.00 Uncertified Copies (plain copy) UCOPY $ 1.00 Effective September 1, 2017 HB 1646: A clerk MAY waive fees associated with the filing of an assumed name certificate or statement of abandonment for a registrant who is a military veteran. **Proper ID proving veteran status at the time of filing will be required by the Hunt County Clerk s Office.** POSTING PUBLIC NOTICES: Including Trustee/Foreclosure Sales/Meeting Notices Recording Fee CC PC (f); LGC (c) $ 2.00 Courthouse Security Fee CHS LGC (d) $ 1.00 TOTAL $ 3.00 Recording of Trustee/Foreclosure Sale Notices in the Property Records will be charged regular recording fees of $26.00 for the 1 st page and $4.00 each additional page Trustee and Foreclosure Sales are conducted the first Tuesday of every month and will be located at the common area at the base of the Central stairway on the 2 nd floor inside the Courthouse, or the base of the North steps outside of the Courthouse; in the event the Courthouse is closed on the first Tuesday of the month. (**Passed by Commissioner s Court , #12,598; Document # recorded in Property Records.) NOTICE OF FORECLOSURE/TRUSTEE SALES MAY BE VIEWED on the County Clerk s tab at CATTLE BRAND APPLICATION/RELEASE OF OWNERSHIP Applications available on the County Clerk s tab of the County website: Recording Fee (one brand/one location) CC LGC (a)(9); $ 5.00 Record Management CCRMF LGC (b)(2) $ Record Archive CCRAF LGC (f) $ Courthouse Security CHS LGC (d) $ 1.00 TOTAL $ Each Additional Brand Location CC Recorded at the same time only $ 5.00 Cattle Brand Searches You can search Hunt County Cattle Brands online at TRASH HAULER PERMIT Application Form available on the County Clerk s tab at: Must present application, payment, map indicating route, proof of insurance $ JUNKYARD PERMIT Filing fee Transportation Code (c)(1)(A) $ Must be approved through Commissioner s Court ALCOHOL PERMIT Clerk s certification fee Only after the City has signed off LGC (a)(3) $ 5.00 Protest Hearing fee Must be paid by applicant prior to the Hearing Date/Time TABC 61.31(c) $ MILITARY DISCHARGE (DD214) FILING LGC (b) No Charge CERTIFIED COPY TGC (a) No Charge Thank you for your service!

7 BIRTH/DEATH VERIFICATION: Hunt County Only Search Fee CC LGC (a), TAC (g) $ Texas Online Fee CC TAC (s) $ Vital Statistics Preservation Fee BDMCC HSC $ 1.00 TOTAL $ BIRTH CERTIFICATES: If Born outside Hunt County-available on short form only. Only Texas Birth Certificates available Applications available on the County Clerk s tab of the County website: Search/Certificate/County Clerk Fee CC LGC (a),TAC , HSC $ Vital Statistics Fee BC/ST HSC $ 1.80 Vital Statistics Preservation Fee BDMCC HSC $ 1.00 TOTAL $ DEATH CERTIFICATES-Hunt County only Hunt County Only Applications available on the County Clerk s tab of the County website: Search/Certificate/County Clerk Fee CC LGC (a),TAC (b)(s),HSC $ Vital Statistics Preservation Fee BDMCC HSC $ 1.00 TOTAL $ Each Additional Copy Ordered at the same time County Clerk Fee CC HSC $ 3.00 Vital Statistics Preservation Fee BDMCC HSC $ 1.00 TOTAL $ 4.00 DECLARATION & REGISTRATION OF INFORMAL MARRIAGE LICENSE License Fee ML/CC ML/ST LGC (a)(8) $ Records Management CCRMF LGC (b)(2) $ Records Archive Fee CCRAF LGC (f) $ Courthouse Security Fee CHS LGC (d) $ 1.00 Vital Statistics Preservation Fee BDMCC HSC $ 1.00 No waiting period. Proxy and/or Absent Applicant not accepted. TOTAL $ For information regarding a marriage by proxy, absent applicant, marriage to an incarcerated person, marriage of deployed soldier, or soldier deploying to hostile zone, please contact the County Clerk s Office for regulations and requirements. TX Family Code 2.204: The 72 hour waiting period from the date/time the license is issued may only be waived by Court Order issued by a Judge of a court with jurisdiction in family law cases, a Justice of the Supreme Court, Judge of the Court of Criminal Appeals, County Judge, or Judge of a Court of Appeals unless an applicant is a member of the Armed Forces of the United States and is Active Duty or by providing a Certificate of Completion of the Texas Premarital Education Course APPLICATION FOR LICENSE BY MINOR Effective September 1, 2017 SB 1705 TX Family Code 2.003(a) A person under 18 years of age may not marry unless the person has been granted by this state or another state a court order removing the disabilities of minority of the person for general purposes. MARRIAGE LICENSE without Texas Premarital Education Certificate License Fee ML/CC ML/ST ML/FTF LGC (a)(7) $ Records Management CCRMF LGC (b)(2) $ Records Archive Fee CCRAF LGC (f) $ Courthouse Security Fee CHS LGC (d) $ 1.00 Vital Statistics Preservation Fee BDMCC HSC $ hour waiting period from date/time of application before the license can be used. TOTAL $ MARRIAGE LICENSE with Texas Premarital Education Certificate License Fee ML/CC ML/ST ML/FTF LGC (a)(7) $ waived Records Management CCRMF LGC (b)(2) $ Records Archive Fee CCRAF LGC (f) $ Courthouse Security Fee CHS LGC (d) $ 1.00 Vital Statistics Preservation Fee BDMCC HSC $ hour waiting period is waived. TOTAL $ CERTIFIED COPY of MARRIAGE LICENSE: Hunt County Records Only Search Fee CC TAC (h) $ Texas Online Fee CC TAC (s) $ Vital Statistics Preservation Fee BDMCC HSC $ 1.00 TOTAL $ 21.00

8 Affidavit for Correction to a Marriage License FC 2.209(c) Must be signed by both parties and notarized No Fee The Correction Affidavit may be found on the County Clerk s tab of the County Website at Copy/Certificate of Fact: this does not include copies of vital records Plain Certified Authenticated copies (Clerk certifies twice) Certificate of Fact: Criminal/Civil/Probate UCOPY CCOPY CCOPY CCOPY LGC (a)(3) LGC (a)(4) LGC (a)(3), (a)(4) LGC (a)(4) $1.00 per page $ $1.00 per page $ $1.00 per page $5.00 Exceptions to e-filing: Wills are not required to be filed electronically. If a will is filed electronically, the original must be presented to the Clerk s Office within 3 business days after the application is filed. The following documents must not be filed electronically: Documents filed under seal or presented to the court in camera; and documents to which access is otherwise restricted by law or court order Private Professional Guardian-Application Application Fee PROB Estates Code (b)(2) $ Texas Government Code /Estates Code Guardianship Registry & Training: Requires all guardians in Texas to be registered with the Judicial Branch Certification Commission (JBCC) and complete training prior to the appointment of a guardianship. Applications to Probate Will; to Probate a will as Muniment of Title; for Appointment of Administrator; for Appointment of Temporary Administrator of Estate; to Determine Heirship; for Appointment of Guardian; for Administration with will attached. Clerk s Fee PROB LGC (2)(A)(i) $ Records Management RMF LGC (3)(G) $ 5.00 Court Record Preservation Fee CTRPF GC $ Courthouse Security Fee CHS LGC (d) $ 5.00 Law Library LAWLB LGC (a) $ Judicial Fee PCJF GC $ Basic Civil Legal Services for Indigents SIF LGC (a)(1) $ Court Reporter Fee PROB GC (a) $ Judicial Education Fund JEF LGC (2)(A)(vi) $ 5.00 Judicial Support Fee JSFPC LGC (a) $ Appellate Judicial System Fee APPJS GC (E); (E-1) $ 5.00 Supplemental Court Initiated Guardianship PGF LGC (2)(E) $ State Electronic Fee Fund SEFCV GC (b) $ Judicial & Court Security Training JCST GC Added by SB 42 (2017) $ 5.00 Judge s Fee Judge LGC $ 2.00 Issuing Document PROB LGC (3)(A) $ 4.00 Service Fee CONST LGC $ Fee includes one posted or published citation TOTAL $ Charge for each additional issuance of Citation PROB LGC (3)(A) $ 4.00 Personal service on each citation in Hunt County CONST LGC $ Letters of Testamentary, Guardianship, Administration or Abstract of Judgment (each) This does not include the cost of Order, if necessary to attach LGC (3)(D) $ 2.00 Wills for Safekeeping Filing Fee CC LGC (3)(E) $ 5.00 Record Management RMF LGC (3)(G) $ 5.00 Courthouse Security CHS LGC (d) $ 1.00 TOTAL $ Open Safety Deposit Box Clerk s Fee CC LGC (1)(A)(ii) $ Law Library LAWLB LGC (a) $ Record Management RMF LGC (3)(G) $ 5.00 State Electronic Fee Fund SEFCV GC (b) $ Judicial & Court Security Training JCST GC Added by SB 42 (2017) $ 5.00 Judge s Fee Judge LGC $ 2.00 TOTAL $

9 Adverse Action (Cross Action, Intrusion, Pleas of Privilege) Clerk s Fee PROB LGC (2)(A)(i) $ Records Management RMF LGC (3)(G) $ 5.00 Basic Civil Legal Services for Indigents SIF LGC (a)(1) $ Supplemental Court Initiated Guardianship PGF LGC (2)(E) $ State Electronic Fee Fund SEFCV GC (b) $ Judicial & Court Security Training JCST GC Added by SB 42 (2017) $ 5.00 Fee does not include citation or service. TOTAL $ Charge for each issuance of Citation) PROB LGC (3)(A $ 4.00 Personal service on each citation in Hunt County CONST LGC $ If Judge s signature required JUDGE LGC (11) $ 2.00 Motion for New Trial Clerk s Fee CIVIL LGC (1)(B) $ Records Management RMF LGC (3)(G) $ 5.00 Basic Civil Legal Services for Indigents SIF LGC (a)(1) $ State Electronic Fee Fund SEFCV GC (b) $ Judicial & Court Security Training JCST GC Added by SB 42 (2017) $ 5.00 Fee does not include citation or service. TOTAL $ Charge for each issuance of Citation CIVIL LGC (3)(A) $ 5.00 Personal service on each citation in Hunt County CONST LGC $ If Judge s signature required JUDGE LGC (11) $ 2.00 Inventory and Appraisement-On Time Filed before the 90 th day after the date of qualification or prior to expiration of court ordered extension No Fee Inventory, Appraisement and list of Claims (after 90 th day after Qualification Date) Filing Fee PROB LGC (2)(B)(i) $ Judge s Fee JUDGE LGC (11) $ 2.00 TOTAL $ Annual/Final Account of Probate/Guardianship of an Estate (must be notarized) (after Order Approving Inventory and Appraisement or after 120 th day after initial filing of the action, whichever occurs first) Filing Fee PROB LGC (2)(B)(iv) $ Judge s Fee JUDGE LGC (11) $ 2.00 TOTAL $ Annual/Final Report of Guardianship of a Person (must be notarized) (after Order Approving Inventory and Appraisement or after 120 th day after initial filing of the action, whichever occurs first) Filing Fee PROB LGC (2)(B)(vi) $ Judge s Fee JUDGE LGC (11) $ 2.00 TOTAL $ Lengthy Document Fee-more than 25 pgs. (after Order Approving Inventory and Appraisement or after 120 th day after initial filing of the case) Filing Fee PROB LGC (2)(B)(vii) $ Judge s Fee JUDGE LGC (11) $ 2.00 TOTAL $ Claim (paid by the Claimant at time of filing) Filing Fee PROB LGC (2)(D) $ Foreign Wills/ Temporary Guardianship/ Heirship Determination in no Existing Probate/Application for sale of property of minor without Guardianship Clerk s Fee PROB LGC (2)(A)(i) $ Records Management RMF LGC (3)(G) $ 5.00 Court Record Preservation Fee CTRPF GC $ Court Reporter Fee PROB GC (a) $ Courthouse Security Fee CHS LGC (d) $ 5.00 Law Library LAWLB LGC (a) $ Judicial Fee PCJF GC $ Basic Civil Legal Services for Indigents SIF LGC (a)(1) $ Judicial Education Fund JEF LGC (2)(A)(vi) $ 5.00 Judicial Support Fee JSFPC LGC (a) $ Appellate Judicial System Fee APPJS GC (E); (E-1) $ 5.00 Supplemental Court Initiated Guardianship PGF LGC (2)(E) $ State Electronic Fee Fund SEFCV GC (b) $ Judicial & Court Security Training JCST GC Added by SB 42 (2017) $ 5.00 Fee does not include citation or service. TOTAL $ Charge for each issuance of Citation PROB LGC (3)(A) $ 4.00

10 Personal service on each citation in Hunt County CONST LGC $ If Judge s signature required JUDGE LGC (11) $ 2.00 Application for sale of Real or Personal Property Clerk s Fee PROB LGC (2)(B)(v) $ Issuing Document PROB LGC (3)(A) $ 5.00 Judge s Fee JUDGE LGC (11) $ 2.00 Service Fee CONST LGC $ Fee includes one citation with service or posting. TOTAL $ Small Estate Affidavit Clerk s Fee PROB LGC (2)(A)(iii) $ Records Management RMF LGC (3)(G) $ 5.00 Court Record Preservation Fee CTRPF GC $ Courthouse Security Fee CHS LGC (d) $ 5.00 Law Library LAWLB LGC (a) $ Judicial Fee PCJF GC $ Basic Civil Legal Services for Indigents SIF LGC (a)(1) $ Court Reporter Fee PROB GC (a) $ Judicial Education Fund JEF LGC (2)(A)(vi) $ 5.00 Judicial Support Fee JSFPC LGC (a) $ Appellate Judicial System Fee APPJS GC (E); (E-1) $ 5.00 Supplemental Court Initiated Guardianship PGF LGC (2)(E) $ State Electronic Fee Fund SEFCV GC (b) $ Judicial & Court Security Training JCST GC Added by SB 42 (2017) $ 5.00 Judge s Fee JUDGE LGC $ 2.00 Fee does not include citation or service. TOTAL $ Charge for each issuance of Citation PROB LGC (3)(A) $ 4.00 Personal service on each citation in Hunt County CONST LGC $ Mental Illness Filings Clerk s Fee MENJV LGC (2)(A)(v) $ Records Management RMF LGC (3)(G) $ 5.00 Court Record Preservation Fee CTRPF GC $ Courthouse Security Fee CHS LGC (d) $ 5.00 Law Library LAWLB LGC (a) $ Judicial Fee PCJF GC $ Basic Civil Legal Services for Indigents SIF LGC (a)(1) $ Court Reporter Fee MENJV GC (a) $ Judicial Education Fund JEF LGC (2)(A)(vi) $ 5.00 Judicial Support Fee JSFPC LGC (a) $ Supplemental Court Initiated Guardianship PGF LGC (2)(E) $ Appellate Judicial System Fee APPJS GC (E); (E-1) $ 5.00 County Attorney Fee CA HSC $ State Electronic Fee Fund SEFCV GC (b) $ Judicial & Court Security Training JCST GC Added by SB 42 (2017) $ 5.00 Sheriff s Fee PROB LGC $ Judge s Fee JUDGE LGC $ 2.00 Court Appointed Attorney Fees ATTRY HSC $ TOTAL $ Civil Court/ Occupational License/Hardship License/ Foreign Judgments/Bond Forfeitures Clerk s Fee CIVIL LGC (1)(A)(ii) $ Records Management RMF LGC (3)(G) $ 5.00 Court Record Preservation Fee CTRPF GC $ Courthouse Security Fee CHS LGC (d) $ 5.00 Law Library LAWLB LGC (a) $ Judicial Fee PCJF GC $ Basic Civil Legal Services for Indigents SIF LGC (a)(1) $ Court Reporter Fee CIVIL GC (a) $ Appellate Judicial System Fee APPJS GC (E); (E-1) $ 5.00 Judicial Support Fee JSFPC LGC (a) $ 42.00

11 State Electronic Fee Fund SEFCV GC (b) $ Judicial & Court Security Training JCST GC Added by SB 42 (2017) $ 5.00 Judge s Fee JUDGE LGC $ 2.00 Fee does not include citation or service. TOTAL $ Charge for each issuance of Citation CIVIL LGC (3)(A) $ 4.00 Personal service on each citation in Hunt County CONST LGC $ Cross Actions, Interventions, Pleas of Privilege or Motion for New Trial Clerk s Fee CIVIL LGC (1)(B) $ Records Management RMF LGC (3)(G) $ 5.00 Basic Civil Legal Services for Indigents SIF LGC (a)(1) $ State Electronic Fee Fund SEFCV GC (b) $ Judicial & Court Security Training JCST GC Added by SB 42 (2017) $ 5.00 Fee does not include citation or service. TOTAL $ Charge for each issuance of Citation CIVIL LGC (3)(A) $ 4.00 Personal service on each citation in Hunt County CONST LGC $ If Judge s signature required JUDGE LGC (11) $ 2.00 Nondisclosure Petition as a Civil Filing Filed only as a new civil filing $ Nondisclosure Fee NDF GC (d) $ TOTAL $ Nondisclosure w/o Petition within a Criminal Case Nondisclosure Fee NDF GC (d) $ Application for Turnover Order & Injunctive Relief LGC (1)(B) $ If Judge s signature required JUDGE LGC $ 2.00 Writ of Garnishment.This fee is the same as a New Civil filing fee of $ plus a $15.00 for preparing the Writ LGC (1)(A)(i) $ No Writ of Garnishment shall be issued before final Judgment until the party applying has filed with the Clerk an order signed by the Court after a hearing. The Court shall further find in its order the amount of bond required payable to the Defendant in the amount fixed by the Court Order. Jury Fee JURY 216 TEXAS RULES OF COURT & GC $ SERVICE BY CERTIFIED MAIL Mail Service of Process same as Sheriff LGC (3)(F) $ ABSTRACT OF JUDGMENT IN ORGINAL ACTION CC LGC (1)(C)(i) $ 5.00 SERVICE DOCUMENTS: Issuing before judgment CC LGC (3)(A) $ 4.00 Citation; Notice; Commission to take Deposition; Show Cause; Subpoena; Precept to Serve; Temporary Restraining Order; Process; or other instrument or paper authorized or required to be issued by the Clerk Issuing after judgment CC LGC (1)(C) $ 5.00 Registry Funds in interest bearing accounts Clerk receives 10% of the interest earned LGC (b)(1) Deposit/Withdrawal with Court Order Only Registry Funds not earning interest Deposit/Withdrawal with Court Order Only Clerk receives 5% not to exceed $50.00 LGC (a) Cash Bonds-filed in relation to a criminal offense Refunded with Court Order Only upon Presentation of Valid ID Clerk retains 5% not to exceed $50.00 CCP LGC (a) RETURN CHECK CHARGE Local Government Code (b)(1) $ 30.00

12 Jl d g'[) at ~~ ~~~Ep F9R REG ~ Oclock ORo ~-M Proposed NOTICE OF FEES FOR 2019 SEP Hunt County Sheriff and Constable Fees GJEfV a.y. 7""-I-"-, j_l.t.~ '/1'

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33 J: /5) Jlfl Records Management & Records Archive Written Plan Fiscal Year 2018/19 AUG Office of Hunt County Clerk Jennifer Lindenzweig

34 Laws Fund 81 -Record Management LGC Sec RECORDS MANAGEMENT AND PRESERVATION.- Each document Filed $10.00 (a) The fee for "Records Management and Preservation" under Section is for the records management and preservation services performed by the county clerk after the filing and recording of a document in the records of the office of the clerk. (b) The fee must be paid at the time of the filing of the document. (c) The fee shall be deposited in a separate records management and preservation account in the general fund ofthe county. (d) The fee may be used only to provide funds for specific records management and preservation, including for automation purposes. (e) All expenditures from the records management and preservation account shall comply with Subchapter C, Chapter 262. Fund 88- Records Archive LGC Sec Each document filed $10.00 (b) the commissioners court of a county may adopt a records archive fee under Section l(f) as part of the county's annual budget. The fee must be set and itemized in the county's budget as part of the budget preparation process. The fee for "Records Archive" under Section (f) is for the preservation and restoration services performed by the county clerk in connection with maintaining a county clerk's records archive. (d) The fee shall be deposited in a separate records archive account in the general fund of the county. (e) The funds generated from the collection of a fee under this section may be expended only for the preservation and restoration of the county clerk's records archive. (g) the county clerk shall prepare an annual written plan for funding the preservation and restoration of the county clerk's records archive. All expenditures from the records archive account shall comply with Subchapter C, Chapter 262. (h) If a county charges a fee under this section, a notice shall be posted in a conspicuous place in the County Clerk's Office. The notice must state the amount of the fee in the following form: "The Commissioners Court of County has determined that a Records Archive Fee of $_ is needed to preserve and restore county records."

35 Archive Plan Fiscal Year 2018/19 Steps to Implement * Posted notice in the Clerk's Office of Archive Fee charged (LGC (h)) Copy attached * Prepare Archive Plan (LGC (g)) * Newspaper Ad Ran 15 days prior to hearing (LGC (g)) Copy attached Public Hearing (LGC (g)): copy of posted notice attached Commissioner' s Court Approval (LGC (i)) * * Plan Completion of Phase I, as approved for FY , in archiving/restoration/preservation of 230 volumes of deed records and 8 plat cabinets. The Plat cabinets have been completed and the original plats and digital images have been returned to the Clerk' s Office. The 229 volumes, corrected from the original230 volumes due to volume 200 not actually being a book but a "place holder" for plat information, have been completed by restoring, archiving and binding in the new Disaster Safe Binders. New shelving to house these archived books have been discussed, ordered and are awaiting delivery and set up. Once the new shelving is in place, the books will be returned to the Clerk's Office and Phase 1 will have been completed. We will begin the next phase with reviewing other volumes, books, records that are need ofthe most repair and/or preservation. Once that determination has been completed, an updated restoration plan, which will include Phase II and possibly Phase III for those items will be presented. Updates and stage progression of this project will be addressed and adjusted accordingly. Summary The County Clerk' s office has taken advantage of preserving and maintaining documents with the use of the records management and archive fee. These fees are dedicated to that task. The vast majority of the permanent records in the County Clerk' s office were paper based and used on a daily basis by the public making them vulnerable to loss by theft, wear and tear. We are still currently working in house on scanning projects for older judicial records as well as rescanning missing pages or bad scans and correcting indexing errors on older records and plats. These records are preserved and repaired by adding the records management and archive fee to cover the cost of scanning and indexing the paper-based documents without additional cost to the County. Revenue collected and not expended in the fiscal year will be carried forward and used toward outstanding balances on the current projects. We will then re-assess and prioritize what records and/or documents need to be completed on future projects.

36 COUNTY CLERK'S RECORDS ARCHIVE FEE Local Government Code (h) (h) If a county charges a fee under this section, a notice shall be posted in a conspicuous place in the County Clerk's Office. The notice must state the amount of the fee in the following form: "THE COMMISSIONERS COURT OF HUNT COUNTY HAS DETERMINED THAT A RECORDS ARCHIVE FEE OF $10.00 IS NEEDED TO PRESERVE AND RESTORE COUNTY RECORDS.'' #12,830 COMMISSIONER COURT MINTUES August 13, 2013

37 A 10 FRIDAY, AUGUST 10, 2018 CLASSIFIEDS UBLIC Hunt County Clerk NOTICE RE: COUNTY CLERK'S RECORDS ARCHNE FUND Notice is hereby given, per L.G.C. Sec (g) that a public hearing regarding the County Clerk's Records Archive Fund shall be held on Tuesday, August 28, 2018 at l 0:00A.M. at 2700 Johnson Street. Greenville. Texas, in the Auxiliary Courtroom to allow public discussion regarding the use of these funds. Hunt County NOTICE OF PUBLIC HEARING Please be advised that a public hearing will be held on Wednesday. August 22, at 9:00AM. in the Auxiliary Courtroom. at 2700 Johnson Street, Greenville, Texas, dates listed at end of notice. to discuss and possibly take action on: l. A tax ra te of $ per $100 valuation has been proposed Jar adoption by lh<:> governing body of Hunt County. This rate exceeds the lower of the effective or rollback tax rate. and state law requires that two nublic he<jrirws hf' hplrl hv thp <"fnm>rn -

38 HUNTCOUNTY Please be advised that a public hearing will be held on *TEXAS * Tuesday, August 28, 2018, at 10:00 AM, in the Auxiliary John L. Horn Courtroom, at 2700 Johnson Street, Greenville, Texas, to Hunt County Judge discuss and possibly take action on: Amanda l. Blankenship Executive Assistant 1. Adoption of the FY Hunt County Budget. 9~ 0! ~:o!~~9 4 :ax 2. Adoption of the FY Hunt County Property Tax Rate. Gree nville, TX 3. Adoption ofthe FY Hunt County Clerk's Record Archive Plan. Post Office Box 1097 This budget will raise more total property taxes than last year's budget by$ 2,925,520 (11.107%), and of that amount $994, 17 6 is tax revenue to be raised from new property added to the tax roll this year. This hearing is considered an Open Meeting, and shall be conducted as such, therefore the public is welcome t.o attend. Should you have any questions, please feel free to contact Amanda L. Blankenship at Hunt County Judge

39 BILL OF COST DWI/DWI-2ND/DWI OC COUNTY COURTS AT LAW #1 & #2 HUNT COUNTY, TEXAS CAUSE NO. STATE OF TEXAS vs EMS Trauma Fund Cost CCP $ Consolidated Court Cost LGC (a) $83.00 Drug Court Cost CCP $60.00 Clerk's Fee CCP (a) $40.00 Records Management Fee CCP (f)(1) $22.50 Court Clerk Records Management Fee CCP (f)(2) $2.50 Prosecutor's Fee CCP (a) $25.00 Judicial Fund Court Cost GC , $15.00 Judicial Support Fee LGC (a) $6.00 Statewide E-filing Court Cost GC (d) $5.00 Juror Reimbursement Fee CCP $4.00 County & District Court Technology Fee CCP $4.00 Court Security Fee CCP $3.00 Indigent Defense Fee LGC $2.00 Moving Violation Fee CCP $0.10 Time Payment Fee* LCG $25.00 Video CCP (a) $15.00 Subtotal ADDITIONAL COST TO BE ASSESSED IF APPLICABLE Quantity Execute/Process Warrant (per wrnt in this offense) CCP (a)(2) $ Serve Writ CCP (a)(4) $35.00 Take and approve bond (per bond in this offense) CCP (a)(5) $ Convey Witness (charge per day) CCP (c) $10.00 Arrest with/without warrant (per wrnt this offense) CCP (a)(1) $ Summon Witness (cost per summons) CCP (a)(3) $ Commitment to jail (per times this offense) CCP (a)(6) $ Release from jail (per times this offense) CCP (a)(6) $ Summon Jury CCP (a)(7) $5.00 Jury Fee (if Conviction is by Jury) CCP $40.00 Subtotal Total I, Jennifer Lindenzweig, County Clerk, HEREBY CERTIFY THAT THE ABOVE IS A TRUE AND CORRECT BILL OF COSTS ACCRUED IN THIS CASE TO DATE $ $83.00 $60.00 $40.00 $22.50 $2.50 $25.00 $15.00 $6.00 $5.00 $4.00 $4.00 $3.00 $2.00 $0.10 $25.00 $15.00 $ $50.00 $0.00 $10.00 $0.00 $5.00 $15.00 $5.00 $0.00 $0.00 $0.00 $85.00 $ Jennifer Lindenzweig, Hunt County Clerk Deputy Date *If the total amount due is paid in full within 30 days of Sentence, the fee may be reduced by $25.00 Time Payment Fee

40 CAUSE NO. BILL OF COST DWI/DWI-2ND/DWI OC COUNTY COURTS AT LAW #1 & #2 HUNT COUNTY, TEXAS STATEOFTEXASvs. CONSOLIDATED COURT COST JUROR REIMBURSEMENT FEE EMS TRAUMA FUND CRIMINAL CONVICTION FEE JUDICIAL SUPPORT FEE STATE INDIGENT FEE STATE ELECTRONIC FEE TCLEOSE TIME PAYMENT FEE COURT FEES-CC ATTY RECORD MANAGEMENT FEE CC RECORD MANAGEMENT COURTHOUSE SECURITY COURT TECHNOLOGY FUND CLERK FEE DRUG COURT PROGRAM VIDEO ADDITIONAL COST TO BE ASSESSED IF APPLICABLE SUMMON JURY JURY TRIAL FEE (if convicted by jury) SUMMON WITNESS (cost per summons) $83.00 $4.00 $ $15.00 $6.00 $2.00 $5.00 $0.10 $25.00 $25.00 $22.50 $2.50 $3.00 $4.00 $40.00 $60.00 $15.00 $5.00 $20.00 $5.00 $83.00 $4.00 $ $15.00 $6.00 $2.00 $5.00 $0.10 $25.00 $25.00 $22.50 $2.50 $3.00 $4.00 $40.00 $60.00 $15.00 SUBTOTAL $ Quantity $0.00 $0.00 $0.00 TOTAL $ I, Jennifer Lindenzweig, County Clerk, HEREBY CERTIFY THAT THE ABOVE IS A TRUE AND CORRECT BILL OF COSTS ACCRUED IN THIS CASE TO DATE Jennifer Lindenzweig, Hunt County Clerk ~ -~,._ ~vd.~_rv._~.p Deputy Date

41 County-Level Court Civil Filing Fees Prepared by the Office of Court Administration (OCA) Effective January 1, 2018 I. Statewide Required Filing Fees (Set Amounts) 1. Clerk s Fee (Original Civil Suit) Clerk s Fee (Original Probate Suit) Clerk s Fee (Original Garnishment Suit after Judgment) Clerk s Fee (Action within Existing Civil Suits) Inventory and Appraisement Late Fee Annual or Final Account Fee Application-for-Sale-of-Property Fee Annual or Final Report-of-Guardian-of-Person Fee Lengthy Document Fee Adverse Probate Action Fee Claim-Against-Estate Fee Supplemental Court-Initiated Guardianship Fee Records Management and Preservation Fee Judicial Support Fee in County-Level Court other than Statutory Probate Court Judicial Support Fee in Statutory Probate Court Add l Judicial Support Fee in Statutory County Court other than Stat. Probate Court Basic Civil Legal Services for Indigents Fee Central Adoption Registry Fee Petition for Non-Disclosure Fee SAPCR Transfer Fee Statewide E-Filing Fee Copy-of-Writ-of-Income-Withholding-to-Subsequent-Employer Fee Copy-of-Judicial-Writ-of-Income-Withholding-to-Subsequent-Employer Fee Judicial and Court Personnel Training Fee II. Statewide Required Filing Fees (Varying Amounts) 25. Additional Special Fee (Original Probate Suit) Court Record Preservation Fee Family Protection Fee Law Library Fee...15 III. Statewide Optional Filing Fees (Set Amounts) 29. Clerk s Fee (Action within SAPCR)

42 IV. Statewide Optional Filing Fees (Varying Amounts) 30. Courthouse Security Fee Alternative Dispute Resolution (ADR) Fee Domestic Relations Office (DRO Initial Operations Fee Domestic Relations Office (DRO) Initial Child Support Service Fee Administrative Writ of Income Withholding Fee Modification-to-Withholding or Termination-of-Withholding Fee County Clerk Insurance Contingency Fund Fee District Clerk Insurance Contingency Fund Fee...20 V. Required Filing Fees in Certain Counties (Set Amounts) 38. Additional Judicial Support Fee in Constitutional County Court Supplemental Public Probate Administrator Fee General Court Reporter Fee El Paso County Court Reporter Fee Appellate Judicial System Fee (Districts 2, 3, 6, 7, 8, 9, 12) Comal County Juvenile Placement Fee...23 VI. Required Filing Fees in Certain Counties (Varying Amounts) 44. Appellate Judicial System Fee (Districts 1, 4, 5, 13, 14) Orange County Adoption Suit Fee Orange County Divorce Suit Fee...24 VII. Optional Filing Fees in Certain Counties (Set Amounts) 47. Appellate Judicial System Fee (District 11)...25 VIII. Optional Filing Fees in Certain Counties (Varying Amounts) 48. Cameron County and Hidalgo County Civil Court Facility Fee Webb County Courthouse Security Fee Bexar County Civil Court Facility Fee Dallas County Civil Court Facility Fee Hays County Civil Court Facility Fee Rockwall County Civil Court Facility Fee Travis County Civil Court Facility Fee Willacy County and Starr County Civil Court Facility Fee IX. Other Fees (If Applicable) 56. Jury Fee Nondisclosure Fee for Orders of Nondisclosure under Section Cameron County Technology and Infrastructure Fee..31 2

43 I. Statewide Required Filing Fees (Set Amounts) (1) CLERK S FEE (ORIGINAL CIVIL SUIT) Source: Local Government Code (1)(A)(ii); Amount: $40.00 Statewide: Yes Applicability: All new civil suits except: (1) probate court actions; (2) garnishments after judgment (see Local Government Code (1)(A)(i); and (3) minors applications for orders authorizing an abortion without parental notice (see Family Code, (n)) New civil suits includes appeals from a justice of the peace or a corporation court and a transfer of an action from another jurisdiction Local Option: No Fee is mandatory Destination: County General Fund (2) CLERK S FEE (ORIGINAL PROBATE SUIT) Source: Local Government Code (2)(A)(i, ii, iii, iv, v); Amount: $40.00 Statewide: Yes Applicability: All new probate court actions including probates, administrations, guardianships, community survivors, small estates, declarations of heirship, mental health cases, and chemical dependency cases Local Option: No Fee is mandatory Destination: County General Fund (3) CLERK S FEE (ORIGINAL GARNISHMENT SUIT AFTER JUDGMENT) Source: Local Government Code (1)(A)(i); Amount: $

44 Statewide: Yes Applicability: All new garnishments after judgment Local Option: No Fee is mandatory Destination: County General Fund (4) CLERK S FEE (ACTION WITHIN EXISTING CIVIL SUITS) Source: Local Government Code (1)(B); Amount: $30.00 Statewide: Yes Applicability Interpleaders, cross-actions (cross-claims), and other actions other than original actions in all civil suits except: (1) probate court actions; and (2) minors applications for orders authorizing an abortion without parental notice (see Family Code, (n)) Local Option: No Fee is mandatory Destination: County General Fund (5) INVENTORY AND APPRAISEMENT LATE FEE Source: Local Government Code (2)(B)(i); (d) Amount: $25.00 Statewide: Yes Applicability: All inventories and appraisements filed after the 90 th day after the date the personal representative has qualified to serve or, if the court grants an extension under Section 250, Probate Code, after the date of the extended deadline specified by the court. Local Option: No Fee is mandatory Destination: County General Fund 4

45 (6) ANNUAL OR FINAL ACCOUNT FEE Source: Local Government Code (2)(B)(iv) Amount: $25.00 Statewide: Yes Applicability: All annual accounts and final accounts Local Option: No Fee is mandatory Destination: County General Fund (7) APPLICATON-FOR-SALE-OF-PROPERTY FEE Source: Local Government Code (2)(B)(v) Amount: $25.00 Statewide: Yes Applicability: All applications for sale of real or personal property Local Option: No Fee is mandatory Destination: County General Fund (8) ANNUAL OR FINAL REPORT-OF-GUARDIAN-OF-PERSON FEE Source: Local Government Code (2)(B)(vi) Amount: $10.00 Statewide: Yes Applicability: All annual reports and final reports of guardians of persons Local Option: No Fee is mandatory Destination: County General Fund 5

46 (9) LENGTHY DOCUMENT FEE Source: Local Government Code (2)(B)(vii) Amount: $25.00 Statewide: Yes Applicability: Any document (other than an inventory and appraisement, an annual or final account, an application for the sale of property, or an annual or final report of a guardian of a person) more than 25 pages in length filed in a probate case after the earlier of: (1) the filing of an order approving an inventory and appraisement; or (2) the 120 th day after the date of the initial filing of the case Local Option: No Fee is mandatory Destination: County General Fund (10) ADVERSE PROBATE ACTION FEE Source: Local Government Code (2)(C); Amount: $40.00 Statewide: Yes Applicability: All adverse probate actions Local Option: No Fee is mandatory Destination: County General Fund (11) CLAIM-AGAINST-ESTATE FEE Source: Local Government Code (2)(D); Amount: $10.00 Statewide: Yes Applicability: All claims against estates Local Option: No Fee is mandatory 6