PURCHASING DEPARTMENT 151 Willowbend Road Peachtree City, GA Phone: Fax:

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1 PURCHASING DEPARTMENT 151 Willowbend Road Peachtree City, GA Phone: Fax: December 8, 2011 Ladies and Gentlemen: The City of Peachtree City will be accepting sealed bids from authorized distributors and installers for the purchase and/or installation of aftermarket accessories for nine (9) 2012 Chevrolet Caprice PPV vehicles. Bids will be received by Angela Egan, Purchasing Agent, at City Hall, 151 Willowbend Road, Peachtree City, Georgia until 11:00 a.m. Thursday, January 12, 2012 at which time and place the bids will be opened and read aloud. Bids received after the set time will not be considered. All bids must strictly conform to the bid specifications. Specifications and bid forms are available on the City s web site at Bids are to be submitted in a sealed envelope, with the name of the bid (Accessories #12-119BPD) clearly marked on the front. The date and time of the opening are also to be included, along with the name of the company submitting the bid. The bid made by any company or firm must be signed in the name of such company or firm in a legal manner by a duly authorized officer; and the principal place of business must be shown (no post office boxes). No bids may be withdrawn for a period of ninety (90) days after the scheduled time to receive the bids. Any request for clarification must be submitted in writing (hand delivery, , fax, or regular mail) to the Purchasing Agent by the close of business, five business days prior to the submission of bids. Any clarification issued will be in the form of an addendum to the bids instructions, plans, or specifications not later than seventy-two (72) hours prior to the time of submission of bids. Any addendums will also be placed on the City s website at It is the bidder s ultimate responsibility to ensure that they have all applicable addenda prior to bid submittal. This may be accomplished via contact with the Purchasing Agent or by visiting the City s website prior to bid submittal. The City reserves the right to bid a project in phases and award the contract on the phases it deems to be in the City s best interest. The City will choose the lowest, best, responsible or responsive bidder(s). The City will exercise its discretion in awarding the contract to the bidder(s) who best satisfies the needs of the City. The City reserves the right to negotiate with the firm awarded the contract, after the contract is signed. The City also reserves the right to reject any and all bids and to waive any and all irregularities. Bids will not be accepted from any person, firm, or corporation who is in arrears in any debt or obligation to the City of Peachtree City or any other governmental entity. Sincerely, Angela Egan Purchasing Agent ARE/BID- # BPD ACCESSORIES Attachment

2 SPECIFICATIONS BID # BPD 2012 CHEVROLET CAPRICE PPV AFTERMARKET ACCESSORIES AND INSTALLATION Specifications cover the purchase and/or installation of aftermarket accessories for nine (9) 2012 Chevrolet Caprice PPV vehicles. The City expects to purchase a total of nine (9) police pursuit vehicles from a Chevrolet dealer. All vehicles shall be delivered to installer provided the physical location for delivery is within a thirty (30) mile radius. Bidder shall include all necessary transportation costs to have vehicles delivered to installation site if location is outside this area. Bidders price shall also include all transportation costs to deliver vehicles to the City s Public Works Facility after installation is complete. SPECIFICATIONS FOR 2012 CHEVROLET CAPRICE PPV VEHICLES ALL AFTERMARKET AND/OR ADDITIONAL EQUIPMENT SHALL BE WIRED TO THE VEHICLES AUXILIARY BATTERY UTILIZING THE PDU42W-S (D&R ELECTRONICS POWER DISTRIBUTION UNIT) EXCLUSIVELY UNLESS PERMISSION TO DEVIATE IS OBTAINED FROM THE CITY S PURCHASING AGENT (VIA THE POLICE DEPARTMENT AND THE CITY FLEET MANAGER) WITH DETAILED INFORMATION AS TO WHY THE CHANGES ARE REQUIRED. REQUIREMENTS PURCHASE & INSTALL WHELEN LIBERTY SERIES LIGHTBAR* WHELEN LEDS (WHITE) VERTEX QTY 4 LIGHTING DESCRIPTION/PART NUMBER QTY 1 - SZ8JJJJ* QTY 1 SXTDLED* QTY 4 SLZJ* QTY 1 SPX33000* QTY 1 SPALF1* QTY 1 MKEZ81* *see attached configuration worksheet VTX609W WHELEN SPLIT LEDS (RED/BLUE) VERTEX QTY 4 WHELEN TRUNK LIGHT (BLUE) AND BRACKET *trunk lights only to be on when light bar has been activated VTX609J TIR3 RSB02ZCR (2/CAR) RBKT4 TRUNK MOUNT BRACKETS (1 SET) WHELEN WIDE ANGLE SUPER LED (RED/BLUE) W/ BLACK HOUSING QTY 4 WIONJ WHELEN PAR-46 SUPER LED SPOTLIGHT REPLACMENT WHELEN HEADLIGHT FLASHER WIG-WAG WHELEN CENCOM GOLD WHELEN 20 MIC EXTENSION WHELEN TRIM RING FOR CENCOM P46SLC SSFPOSI6 CCSRN2 CCMICX20 CCTRIM WHELEN SIREN SPEAKER AND BRACKET WHELEN HOWLER AND BRACKET SIREN SA315P/SAK45 HOWLER, HWLCC11

3 KUSTOM RADAR WITH DASH MOUNT RADAR EQUIPMENT RAPTOR RP1, DUAL KA-BAND ANTENNA, SAME DIRECTION MOVING MODE, WIRED REMOTE, SEPARABLE DISPLAY PRO-GARD A SERIES PRISONER TRANSPORT PARTITION; POLY SLIDER WINDOW W/ EXPANDED METAL INSERT PRO-GARD - RECESSED PANEL (SPACE SAVER) PRO-GARD - PAIR, 20, BUCKET SEAT EXTENSION PANELS PRO-GARD REAR TRANSPORT SEAT, GREY ABS CONTOURED SEAT, PADDED BACK PRO-GARD ABS FLOOR PAN PRO-GARD PAIR, ¼ POLY WINDOW BARRIER, FOR USE WITH O.E.M. DOOR PANELS PRO-GARD PUSHBUMPER, BLK POWDER COATED STEEL STANDARD PUSH BUMPER P5314CC11A RP53CC11 SP53BSCC11 SCS53CC11 FP53CC11 WBP53NCC11 PB53CC11 PRO-GARD VERTICAL SPACE SAVER WEAPON 7200 SERIES FOR REMINGTON 870 MOUNT & SIG 516 RIFLE, HANDCUFF KEY PRO-GARD TRUNK ORGANIZER HAVIS SHIELD FULL WIDTH SLIDE OUT TRUNK TRAY HAVIS SHIELD EQUIPMENT CONSOLE, 14 LOW PROFILE, CAPRICE HAVIS TOP MOUNT ARM REST HAVIS 5.5 HEAVY DUTY TELESCOPING POLE HAVIS SWING ARM W/ MOTION ADAPTER HAVIS UNIVERSAL LAPTOP MOUNT TO53CC11 C-TTB-CAPR-1 C-VS-1400LP-CAPR-1 C-ARM-103 C-HDM-201 C-MD-102 UT-X HAVIS SHIELD EQUIPMENT PLATES & FILLERS C-EB25-CDR-1P (MOTOROLA CDM1250) 3 C-EB25-XTL-1P (MOTOROLA XTL2500) 2.5 C-EB40-CCS-1P (WHELEN CENCOM) 4 C-CUP2-I (INTERNAL CUP HOLDER) 4 C-FP-05 (0.5 FILLER PLATE) HAVIS EXTERNAL MOUNT MAPLIGHT HAVIS MIC CLIP BRACKET (QTY 3) STREAMLIGHT FLASHLIGHT STOP STICKS FIRE EXTINGUISHER W/ C-ML-MCB C-MCB SL-20XP LED 3 EACH - 3 W/SLEEVE, REEL AND TRUNK MOUNT 10 LB. CLASS A, B, C

4 VERTICAL MOUNTING BRACKET 18 ORANGE REFLECTIVE CONES, 5 PER CAR MEET MUTCD REQUIREMENTS SAFE T CONNECT JUMPER CABLES SELECTABLE PASSENGER AIRBAG DEACTIVATION SWITCH D&R ELECTRONICS POWER DISTRIBUTION UNIT WITH WATCH DOG D&R ELECTRONICS DUAL 12 V OUTLET POWER ACCESSORY CLORE AC-STC254 PRO-GARD/AOI passenger side only PDU42W-S CA-0101 TREMCO ANTI-THEFT DEVICE CAPRICE 2012 THOR 1000W POWER INVERTER TH MHZ 3 DB GAIN ANTENNA BLACK VHF 5 DB GAIN WHIP ANTENNA VHF MOTOROLA RADIO STATEBAND (PROGRAMMING LIST TO BE PROVIDED) BLACK CDM1250 (AAM25KKD9AA2N) WITH REMOTE MOUNT KIT REQUIREMENTS INSTALLATION ONLY MOTOROLA RADIO 800MHZ INSTALLATION OF VIDEO SYSTEM RADIO DESCRIPTION/PART NUMBER M20URS9PW1 N COBAN TECH EDGE VIDEO SYSTEM WITH REAR CAMERA, CRASH SENSOR, WIRELESS DOWNLOAD ANTENNA, and GPS. REQUIRES COBAN INSTALLATION CERTIFICATION ALL BASIC REQUIREMENTS SHALL BE INSTALLED BY CERTIFIED TECHNICIAN(S)/SPECIALIST(S) AND A CERTIFIED ELECTRICAL TECHNICIAN/SHOP TO MAINTAIN ALL WARRANTIES ON THE EQUIPMENT INSTALLED. CERTIFICATES OF STATUS SHALL BE CURRENT AND COPIES OF SAID CERTIFICATES SHALL BE INCLUDED IN BID PACKAGE AS WELL AS FINAL DELIVERY PAPERWORK PRIOR TO TAKING CUSTODY OF THE VEHICLES. ABSOLUTELY NO DEVIATION FROM THESE BID SPECIFICATIONS MAY BE MADE WITHOUT THE EXPRESS WRITTEN PERMISSION OF THE PURCHASING AGENT. ALL LEFT OVER, UNUSED OR SPARE/EXTRA, INSTALLATION EQUIPMENT, PARTS, RESIDUAL PAPERWORK, INSTALLATION GUIDES, LABELS, LENSES, AND/OR MATERIALS PURCHASED THROUGH THIS BID, OR FROM MONIES PROVIDED BY THE CITY FOR THE PURCHASE OF EQUIPMENT, SHALL BE DEEMED TO BE THE PROPERTY OF THE CITY OF PEACHTREE CITY AND SHALL BE TRANFERRED TO THE CITY OF PEACHTREE CITY AT THE TIME OF DELIVERY OF THE VEHICLES. THIS SHALL INCLUDE, BUT NOT BE LIMITED TO EXTRA STOP STICKS, SPOTLIGHT BULBS, LED UNITS, ANTENNAS, CHARGERS, OWNER S MANUALS, ETC. ANY QUESTIONS, PROBLEMS, OR CONCERNS, NO MATTER HOW SEEMINGLY INSIGNIFICANT, MUST BE ADDRESSED IN WRITING AND A WRITTEN RESPONSE PROVIDED BY THE CITY BEFORE MODIFYING OR CHANGING ANY PART DESCRIBED, OR ANY INSTALLTION AS DESIGNATED IN THIS BID. ALL

5 FUSES, CABLES, WIRES AND RELAYS SHALL BE LABELED AND COLOR CODED TO DENOTE THE USE FOR EACH WIRE. THIS SHALL BE REFLECTED ON THE EVTM AND WIRING SCHEMATIC/DIAGRAM. WARRANTY WORK SHALL BE COMPLETED AT THE POLICE DEPARTMENT, PUBLIC WORKS, OR OTHER LOCATION APPROVED BY THE CITY. AN ATTEMPT TO REPAIR OR CORRECT WARRANTY ISSUES SHALL BE MADE WITHIN 3 BUSINESS DAYS AFTER NOTIFICATION. All installation work must have a one year warranty on labor.

6 BID TENDER FORM BID # BPD 2012 CHEVROLET CAPRICE PPV AFTERMARKET ACCESSORIES AND INSTALLATION SUBMITTED BY: NAME OF FIRM: PHONE: BIDDER S NAME: FAX: ADDRESS: AUTHORIZED SIGNATURE: CELL: This bid covers the purchase and/or installation of aftermarket accessories for NINE (9) 2012 CHEVROLET CAPRICE PPV. VENDOR INFORMATION: Bidders shall indicate EXACTLY what they are offering in each one of the following blanks in the "BIDDER'S RESPONSE" column. If this is not done, or it is incomplete, YOUR BID WILL NOT BE CONSIDERED FOR AWARD. DO NOT USE COMPLY", "OK", "YES", "SAME", an "X", a "V" CHECKMARK or a (") DITTO MARK. SUPPORTING DATA: Bidders must furnish catalog pages, specification sheets, or similar data to support statements made in BIDDER'S RESPONSE column. Failure to furnish required data, MAY BE CONSIDERED AS CAUSE FOR REJECTION OF BID CHEVROLET CAPRICE PPV VEHICLE ACCESSORIES REQUIREMENTS DESCRIPTION/PART NUMBER BIDDER'S RESPONSE PURCHASE & INSTALL WHELEN LIBERTY SERIES QTY 1 - SZ8JJJJ* LIGHTBAR QTY 4 SLZJ* QTY 1 SXTDLED* QTY 1 SPX33000* QTY 1 SPALF1* QTY 1 MKEZ81* *see attached configuration worksheet WHELEN CORNER LEDS (WHITE) VERTEX QTY 4 WHELEN SPLIT LEDS (RED/BLUE) VERTEX- QTY 4 VTX609W VTX609J WHELEN TRUNK LIGHT* TIR3, RSB02ZCR, BLUE (2/CAR) *trunk lights only to be on when RBKT4, TRUNK MOUNT lightbar has been activated BRACKETS (1 SET) WHELEN WIDE ANGLE SUPER WIONJ (RED/BLUE) W/ BLACK HOUSING - QTY 4 WHELEN LED SPOTLIGHT REPLACMENT P46SLC

7 PAGE 2 OF 4 WHELEN HEADLIGHT FLASHER WIG WAG SSFPOS16 WHELEN CENCOM GOLD CCSRN2 WHELEN 20 MIC EXTENSION CCMICX20 WHELEN TRIM RING FOR CENCOM CCTRIM WHELEN SIREN SPEAKER AND BRACKET SA315/SAK45 WHELEN HOWLER SIREN AND BRACKET HOWLER, HWLCC11 KUSTOM RADAR WITH DASH BRACKET RAPTOR RP1, DUAL KA-BAND ANTENNA, SAME DIRECTION MOVING MODE, WIRED REMOTE, SEPARABLE DISPLAY PRO-GARD 5300A SERIES P5314CC11A, POLY-SLIDER PRISONER TRANSPORT WINDOW W/ EXPANDED PARTITION METAL INSERT PRO-GARD RECESSED PANEL RP53CC11 (SPACE SAVER) PRO-GARD PAIR 20, BUCKET SEAT EXTENSION PANELS SP53BSCC11 PRO-GARD REAR TRANSPORT SCS53CC11, COUNTOURED SEAT SEAT PADDED BACK PRO-GARD ABS FLOOR PAN FP53CC11 PRO-GARD ¼ POLY WINDOW WBP53NPCC11 BARRIER FOR USE W/ OEM DOOR PANELS PRO-GARD PUSH BUMPER PB53CC11, BLK POWDER COATED, STEEL STANDARD PRO-GARD VERTICAL SPACE 7200 SERIES FOR REMINGTON 870 SAVER WEAPON MOUNT (PISTOL GRIP, SIDE SADDLE) & SIG 516 RIFLE, W/ HANDCUFF KEY PRO-GARD TRUNK ORGANIZER TO53CC11 HAVIS SHIELD FULL WIDTH EQUIPMENT TRAY C-TTB-CAPR-1 HAVIS SHIELD EQUIPMENT C-VS-1400LP-CAPR-1, 14 CONSOLE LOW PROFILE HAVIS TOP MOUNT ARM REST C-ARM-103 HAVIS 5.5 HD TELESCOPING POLE C-HDM-201 HAVIS SWING ARM W/MOTION ADAPTER C-MD-102

8 PAGE 3 OF 4 HAVIS UNIVERSAL LAPTOP MOUNT UT-X HAVIS SHIELD EQUIP PLATES C-EB25-CDR-1P (CDM1250) C-EB25-XTL-1P (XTL2500) C-EB40-CCS-1P (CENCOM) C-CUP2-I (INTERNAL CUP HOLDER) C-FP-05 (0.5 FILLER) HAVIS SHIELD MAPLIGHT C-ML-MCB, EXTERNAL MOUNT HAVIS SHIELD DUAL MIC CLIP C-MCB (QTY 3) STREAMLIGHT FLASHLIGHT SL-20XP LED STOP STICKS FIRE EXTINGUISHER W/ VERTICAL MOUNTING BRACKET 3 EACH - 3 W/SLEEVE, REEL AND TRUNK MOUNT 10 LB. CLASS A, B, C 18 ORANGE REFLECTIVE CONES 5 PER CAR, MEET MUTCD REQUIREMENTS SAFE T CONNECT JUMPER CALBES CLORE AC-STC254 SELECTABLE AIRBAG DEACTIVATION SWITCH A.O.I./PRO-GARD PASSENGER SIDE ONLY POWER DISTRIBUTION UNIT D&R ELECTRONICS WITH WATCH DOG PDU42W-S DUAL 12 V POWER OUTLET CA-0101, D&R ELECTRONICS ANTI-THEFT DEVICE TREMCO CAPRICE 2012 POWER INVERTER* THOR 1000W, TH MHZ 3 DB GAIN ANTENNA BLACK VHF 5 DB GAIN WHIP ANTENNA BLACK VHF MOTOROLA RADIO STATEBAND (PROGRAMMING LIST TO BE PROVIDED) WITH REMOTE MOUNT KIT AAM25KKD9AA2N (CDM1250) *CITY STAFF TO ADVISE PLACEMENT OF ALL EQUIPMENT INSTALLATION ONLY MOTOROLA RADIO 800MHZ M21URM9W2AN (XTL2500) THE CITY WILL PROVIDE TO INSTALLER. DO NOT INCLUDE PURCHASE PRICE IN BID. CITY TO SUPPLY NEW. *CITY STAFF TO ADVISE PLACEMENT INSTALLATION OF VIDEO SYSTEM COBAN TECHNOLOGIES, TO BE COORDINATED WITH PROJECT MANAGER

9 DELIVERY DATE: PAYMENT: THIRTY (30) DAYS FROM DATE OF VEHICLE DELIVERY UPON DELIVERY OF ALL COMPLETE VEHICLES (NO PARTIAL PAYMENTS!) PAGE 4 OF 4 WARRANTY PARTS: ONE YEAR WARRANTY LABOR: ONE YEAR Including Addenda, the undersigned, having become thoroughly familiar with the terms and conditions affecting the performance and costs of the work, and having fully read and understood all bid documents, graphics, photographs and attachments and all particulars, hereby proposes and agrees to fully perform the work within calendar days and in strict accordance with the Contract Documents, including furnishing any and all labor and materials, and to do all of the work in accordance with the Contract Documents for the following sum of: BASE BID (DELIVERED) PER CAPRICE: EXTENDED BASE BID (DELIVERED) CAPRICE: (QTY 9) $ $

10 BID CONDITIONS 1. CERTIFICATION. The Bidder hereby certifies that they have carefully examined all of the applicable Bid/Contract Documents for the material or service specified herein, understands the nature and scope of the work to be done, and that their Bid is based upon the terms, specifications, requirements and conditions. The Bidder further agrees that the performance time specified is a reasonable time. By their signature on the response to the bid or the bid Response Form, the Bidder certifies that their Bid is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a Bid for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud, so that all Bids for the purchase will result from free, open and competitive bidding among all vendors. Further, the Bidder certifies that they understand collusive bidding/proposing is a violation of Federal law and can result in fines, prison sentences, and civil damage awards. The Bidder further certifies that they are authorized to sign this Bid for the Bidder. 2. CONFLICT OF INTEREST. By submission of a bid, the Bidder agrees that at the time of submittal, they: (1) have no interest (including financial benefit, commission, finder s fee, or any other remuneration) and shall not acquire any interest, either direct or indirect, that would conflict in any manner or degree with the performance of Bidder s services, or (2) will not benefit from an award resulting in a Conflict of Interest. A Conflict of Interest shall include employment or elected office with Peachtree City or any of its component units. Bidders shall identify any interests, and the individuals involved, on separate paper with the response and shall understand that Peachtree City, at the discretion of the Purchasing Director in consultation with legal counsel, may reject their bid. 3. REBATES TO PEACHTREE CITY EMPLOYEES. Any employee or any official of the Peachtree City or any of its component units, elective or appointive, who shall take, receive or offer to take or receive, either directly or indirectly, any rebate, percentage of contract, money or other things of value, as in inducement or intended inducement, in the procurement of business, or the giving of business for, or to, or from, any person, partnership, firm or corporation, offering, bidding for, or in open market seeking to make sales to Peachtree City shall be deemed guilty of a felony and upon conviction such person or persons shall be subject to punishment or a fine in accordance with State and/or Federal laws. 4. BIDDER S OFFER. The Bidder responding offers to furnish all materials, labor, supplies, equipment and incidentals necessary to provide the equipment/materials/services described herein and in any applicable related documents (e.g., Notification of Solicitation, Request for Information, Addenda, Contract, Bonds, Insurance, Plans, etc.). It shall be understood that the Bidder's sureties and insurers are subject to the approval of the City of Peachtree City. 5. DISCUSSION WITH BIDDERS. Peachtree City may award a purchase contract, based on initial offers received, without discussion of such offers. A Bidder s initial offer should therefore be based on the most favorable terms available from a price and technical standpoint. Peachtree City may, however, have discussion with those Bidders that it deems in its discretion to fall within a competitive range. It may also request best and final offers from such Bidders, and make an award and/or conduct negotiations thereafter. The Peachtree City reserves the right to negotiate separately with any Bidder after the closing of this Bid when such action is considered in its best interest. Subsequent negotiations may be conducted, but such negotiations will not constitute acceptance, rejection, or a counteroffer on the part of Peachtree City. 6. CONTACTING PEACHTREE CITY PERSONNEL. Bidders shall make NO CONTACTS - either written or verbal - with any Peachtree City employee or elected official, with the exception of the Purchasing Agent, during the period beginning with the issuance of this document through approval of award unless authorized herein. Any attempt by a vendor/bidder to influence a member or members of the aforementioned may be grounds to disqualify the Bidder from participation in the selection process of this Bid. 7. RESPONSE SUBMITTAL. Return your signed Bid in a sealed envelope, marked with the Bidder name, Bid number, and Bid closing time and date. Bids shall be returned to the Purchasing Agent, Peachtree City, 151 Willowbend Road, Peachtree City, GA 30269, on or before the date and time specified. The time of receipt shall be determined by the clock in the City Hall lobby. Late Bids will not be accepted. A Public Bid opening will be held at the date and time stated in the bid or RFP. Peachtree City will not be held responsible for the failure of any mail/delivery service (e.g., U.S. Mail, hand-delivered, UPS, Federal Express, or other express mail delivery services) to deliver a Bid response prior to the stated Bid due date and time. 8. FACSIMILE RESPONSES. Peachtree City will NOT accept responses transmitted via facsimile unless stated to the contrary within this document. 9. PEACHTREE CITY RIGHTS. If determined to be in its best interest, the Peachtree City reserves the right to: (1) reject any Bid, if determined to be non-responsive in any form to this and/or related documents, (2) reject all Bids, (3) to accept any item or items in the Bids, and, (4) to waive any irregularity in the Bids.

11 10. SAMPLES. It shall be understood that ownership of all data, materials, and documentation prepared for and submitted to Peachtree City in response to this Bids shall belong exclusively to Peachtree City and will be considered a record prepared and maintained or received in the course of operations of a public office or agency and subject to public inspection in accordance with the Georgia Open Records Act, Official Code Annotated, Section , et.seq., unless otherwise provided by law. 11. BIDDER EXPENSES. Peachtree City will not be responsible for any expenses incurred by any Bidder in the development of a response to this Request for Bid including any onsite (or otherwise) interviews and/or presentations, and/or supplemental information provided, submitted, or given to Peachtree City and/or its representatives. Further, Peachtree City shall reserve the right to cancel the work described herein prior to issuance and acceptance of any contractual agreement/purchase order by the recommended Bidder even if the City has formally accepted a recommendation. 12. LOWEST RESPONSIBLE BIDDER. Peachtree City interprets the term "lowest responsible Bidder" as requiring the Peachtree City to determine which Bid is most suitable for its intended use or purpose. The Peachtree City can determine any differences or variations in the quality or character of the material, goods, wares, or services performed or provided by the respective Bidders. If there is any variance or conflict, the Bid specifications or requirements shall control. 13. PURCHASE ORDER. A purchase order constitutes the Peachtree City s offer to the Bidder upon the terms and conditions stated herein, and shall become a binding contract on the terms set forth herein when it is accepted either by acknowledgment or performance. Peachtree City will issue a purchase order/contract for the acquisition of products/services specified as a result of an award made in reference to this document. Contract documents shall be subject to any regulations governed by the laws of the State of Georgia and any local resolutions specifically applicable to the purchase. Any dispute arising out of the contract documents or their interpretation shall be litigated only within the courts of the State of Georgia. Contracts entered into on the basis of submitted Bids are revocable if contrary to applicable law. 14. CONTRACTS. If applicable, the Bidder agrees to execute and deliver to Peachtree City a contract in accordance with the Contract Documents (if applicable) within ten days of notice of the award to the Bidder. The Bidder agrees that the surety/deposit given concurrently herewith shall become the property of Peachtree City in the event the Bidder fails to execute and deliver such contract within the specified time. In the further event of such failure, the Bidder shall be liable for Peachtree City s actual damages that exceed the amount of the surety 15. TAXPAYER IDENTIFICATION NUMBER. A valid federal tax identification number must be provided to the Peachtree City before any purchase orders can be issued and/or payments can be made. 16. TERMINATION. If the Bidder refuses or fails to make delivery of the services within the times specified herein or in the purchase order or contract, Peachtree City may, by written notice, terminate the purchase order OR contract.

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14 Compliance with Georgia Security & Immigration Compliance Act of 2006 Required for all vendors providing the City with a service House Bill 2, Section 1 (b)(1) No public employer shall enter into a contract pursuant to this chapter for the physical performance of services within this state unless the contractor registers and participates in the federal work authorization program to verify information of all newly hired employees or subcontractors. Before a bid for any such service is considered by a public employer, the bid shall include a signed, notarized affidavit from the contractor attesting to the following: (A) The affiant has registered with and is authorized to use the federal work authorization program; (B) The user identification number and date of authorization for the affiant; and (C) The affiant is using and will continue to use the federal work authorization program throughout the contract period. An affidavit required by this subsection shall be considered an open public record once a public employer has entered into a contract for services; provided, however, that any information protected from public disclosure by federal law shall be redacted. The website address for Homeland Security registration is: (Please note: https is correct.) Sample forms are attached. Change Order Form In addition successful bidder will be required to comply with the City s change order procedures for any deviations, also see attached.

15 CONTRACTOR AFFIDAVIT AND AGREEMENT CITY OF PEACHTREE CITY The City of Peachtree City and Contractor agree that compliance with the requirements of the Immigration Reform and Control Act of 1986 (IRCA), P.L and O.C.G.A and Rule of the Rules of the Georgia Department of Labor (the Acts) is a condition of this Agreement for the physical performance of services. By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A , stating affirmatively that the individual, firm, or corporation which is contracting with The City of Peachtree City has registered with and is participating in a federal work authorization program known as E-verify (web address operated by the United States Citizenship and Immigration Services Bureau of the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L ], in accordance with the applicability provisions and deadlines established in O.C.G.A The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with The City of Peachtree City, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A on the Subcontractor Affidavit provided in Rule or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to The City of Peachtree City at the time the subcontractor(s) is retained to perform such service. EEV / Basic Pilot Program* User Identification Number BY: Authorized Signature Officer or Agent (Contractor Name) Date Registered Date Title of Authorized Officer or Agent of Contractor Printed Name of Firm Printed Name of Authorized Officer or Agent Subscribed and sworn before me on this the day of, 20 My Commission Expires: Notary Public Signature As of the effective date of O.C.G.A , the applicable federal work authorization program is the EEV / Basic Pilot Program operated by the U. S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA). (End of Form)

16 CITY OF PEACHTREE CITY 151 WILLOWBEND ROAD PEACHTREE CITY, GEORGIA CHANGE ORDER# NEW PURCHASE ORDER # DATE PROJECT KNOWN AS: TO: (CONTRACTOR) In accordance with the terms of your contract with the City of Peachtree City, you are hereby directed to comply with the change of plans and/or specifications described herein. The contract price is hereby increased/decreased/no change by $ because of such change. The total adjusted contract price to date thereby is $. The time provided for contract completion in the contract is /unchanged. This document shall become an amendment to the contract and all provision of the contract shall apply hereto. Description of Change: (Be very specific.) The above-described change in plans and/or specifications is necessary for the following reasons: (Be very specific.) Accepted by Contractor By: Title: APPROVED: $ ORIGINAL CONTRACT AMOUNT $ TOTAL PREVIOUS CONTRACT CHANGES $ TOTAL BEFORE THIS CHANGE ORDER $ AMOUNT OF THIS ORDER $ REVISED CONTRACT AMOUNT Project Manager Division Director/Chief Purchasing Agent Finance Director City Manager PUR - 4/2008