Supply Chain Management

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1 Ref: CAC/Cont/Rental/Canteen/PTC/19 INVITATION & INSTRUCTION TO BIDDERS M/S Sub:HIRING OF SERVICES FOR SUPPLY OF SNACKS CORNOR FOR STUDENTS & TRAINEES AT PTC PIACL KARACHI (available Space of cafeteria (Canteen for the rental basis) at PIACL Training Centre Karachi. Dear Sirs, We are pleased to invite your sealed tenders for the Contract mentioned above. In case of more than one schedule separate tender for each schedule should be furnished. The terms & conditions of the tender/ supplies are given below:- A) SUBMISSIONOF TENDER 1. You are required to send your tenders addressed to General Manager Procurement, PIA Procurement &Logistics Building JIAP Karachi latest by by 1030Hrs.The tenders may be dropped in the tender box marked as Tender Box Commercial Purchases placed at the entrance of the PIA Procurement &Logistics Building latest by 10:30 hours on the specified date. You may also send your tenders through registered A/D mail addressed to General Manager Procurement, which must reach before the closing date and time mentioned above. Tenders will be opened at11:00 hours the same day in the presence of tenderers. 2. Tenders received after stipulated date &times hall not be considered. The Corporation will not be responsible for postal delays. The decision of General Manager Procurement in this respect shall be final and binding. 3. Bidders are required to submit a Pay Order of Rs.3000/-(Non-Refundable) as tender fees along with Technical Proposal (Local Bidders). B) EARNEST MONEY The Tender should be accompanied by a Pay Order payable ( v a l i d f o r 9 0 d a y s f r o m t h e d a t e o f t e n d e r o p e n i n g ) e q u i v a l e n t t o 2 % o f t o t a l r e n t a l a m o u n t b i d v a l u e in the name of M/SPAKISTANINTERNATIONALAIRLINES as interest free Earnest Money (Refundable). Earnest Money in any other shape shall not be accepted. Earnest/Security Money deposited against a running contract(s)purchase orders(s) shall not be transferable as earnest money for any other tender. All tenders without Earnest Money shall not be considered. C) SECURITYDEPOSIT The successful tenderer upon award of Contract/Purchase Order will be required to furnish Interest free security deposit (pay order) an a mount equal to an d not l ess t han 10% of total tender or Rent v a l u e as the cas e m a y be in ad diti on to the amount of 11Months Advance R e n t stated in the Letter of Acceptance as interest free Security deposit and to remain valid 3-months after the expiry period of the Contract and/or prior termination. The Earnest Money already held can be converted into Security Deposit and balance amount if any shall be deposited as above. D) PREPARATIONOF TENDER Single Stage Single Envelope Basis The BID (Tender) submitted shall comprise of a single package containing two sealed envelopes, each envelope shall be marked and will contain TECHNICAL and FINANCIAL proposal. On the given tender opening date only Technical Proposal will be opened in the presence of tenderers available.

2 The Financial Proposal shall be shown to the parties but will be retained with PIA without being opened. After Technical Evaluation of the received Technical Proposals, Financial Proposals will be opened publicly at the date, time & venue to be announced and will be communicated to the bidders in advance. PIA will open the Financial Proposals publicly of the parties whose Technical Proposals have been found acceptable. Financial Proposals of the technically not-acceptable bids shall be returned un-opened to the respective bidders. E) PREPARATION OF TENDER TECHNICAL PROPOSAL: All mandatory requirements are given in the schedule Please give all the available technical details of the items offered by you, supported with the technical literature, brochure, drawings and pictures, client list details, authorization certificates etc. BIDS / Tenders / Technical Proposal received shall be evaluated in accordance with the given technical specifications. PIA s requirements with Technical Specifications are given. Bidders MUST: Be registered with Sales Tax Authorities. Please attach copy of Registration Certificate.(Local Bidders) Bid on Prescribed Proforma issued by PIA. Affix the company seal on all tender documents. Mention clearly Tender Reference on TOP RIGHT CORNER OF PROPERLY SEALED ENVELOPE, BEARING COMPANY S STAMP F) PREPARATION OF TENDER FINANCIAL PROPOSAL The tenders should be enclosed in double cover. The inner cover should be sealed having enclosed the following documents: a) Schedule A duly filled in, signed and sealed. b) Original Pay Order for Earnest Money. c) Undertaking on Rs. 100/= above non-judicial Stamp Paper duly signed and stamped by a Public Notary Oath Commissioner. d) The outer cover should bear address of the General Manager Contracts & Agreements, PIA P&L Building, Karachi Airport and reference number of the tender with opening date of tender. e) All information about the services /material proposed to be supplied must be given as required in the schedule to tender. G) PRICES a) ThePricesmentionedinthetenderwillbetreatedasfirmtillthecompletionofPurchase Order/Contract. b) The Prices must be stated both in words and figures. Additional information, if any must be linked with entries on the Schedule to Tender. c) Offers must be valid for 90 days. H)Duration of Contract Contract will be awarded for the period one year further extendable two terms on mutual consent basis subject to satisfactory performance. General Manager Procurement , khijzpk@piac.aero contract.administration@piac.aero

3 Bid Form Officer Available SPACE (Canteen) for Rent 1. The corporation shall provide the following facilities: Dining hall room, Pantries & Store Kitchen for cooking purpose Utility (Electricity, Gas and Water) 2. Following items are to be arranged by the Contractor: Furniture Crockery with silver (China for meetings, events and special occasions only) Crockery (A Quality Paper Disposable for day to day serving) All Electrical Appliances and equipment related to canteen operations. 3. The contract shall be awarded to the bidder (Contractor) who will quote highest rent for the PTC Snack corner. 4. (Note: 11 months rent shall be paid in advance)

4 PTC SNACK CORNER, KARACHI DRAFTRATE LIST Items Rate in PKR Tea 20 Coffee 30 Green Tea 15 Chicken patties 20 Vegetable Patties 15 Biscuits Packet 15 / 20 Cake Piece 10 Cup Cake 18 Fried Sandwich 40 All Variety Samosas 15 Chicken Samosa Roll 20 French Fries Plate 50 Pakora Plate (250 gram) 50 Club Sandwich 50 Chicken Sandwich 50 Chicken Tikka Sandwich 50 Kebab Sandwich 50 Chicken Tikka Burger 60 Chicken Paratha Roll 60 Chicken Stick 30 Chicken Kabab 30 Fruit Chaat 50 ChannaChaat 50 Chicken Paratha Roll 60 Cold Drinks 30 Energy Drink 30 Mineral Water Small 30 Mineral Water Large 50 Slice Juice 20 Nestle Juice 35 Pure Apple Juice 100 Pure Orange Juice 90 Pure Annar Juice 150 Banana Shake 50 Strawberry Shake 80 Cheeko Shake 70 Mango Shake 70 Khajoor Shake 80 Manager Training Support Principal PTC

5 Total Marks 80 Qualifying Marks 45 Snack Corner/ Bar, PTC Karachi Important Note: EVALUATION CRITERIA I. All the applicants to please note that as per PPRA Rules and Regulations, all the documents /statements submitted by a Restaurant/Snacks Bar are under Oath. Any document/statement provided if proved false, misstated, concocted, or incorrect at any time will result into permanent disqualification and black listing of the firm/company/partners with their names displayed on PPRA website. II. Section A is MANDATORY for participating in tender. Particulars:- a. Caterer /Snacks Bar (complete data along-with required documents). b. Specific experience: (similar nature of contracts executed / In-load during the last 3-5 year) SECTION A SECTION B HACCP (Hazard analysis and critical control points) /ISO CERTIFICATION MANDATORY MEDICAL CLEARANCE CERTIFICATION (HEPATITIS B & C, SKIN DESEASE) FROM AKU (Staff to be deputed in PTC) PERSONNEL/ EXPERIENCE / FITNESS (Caterer/ Operating Cafeteria /Canteen /Snacks Bar, Personnel Qualification in the Permanent Employment ofthe Firm/Company) Since last 02 year Particulars Maximum Marks Obtained Serial No. B-1 No. of Personnel currently working 15 i ii iii 20 & above 15 B-2 Year of Establishment of the Firm/Company in Catering Business(As per Sales Tax Registration Certificate) i years experience 05 ii years experience 10 iii 05 and above years experience 15 B-3 No. of Current Contracts 20 i ii iii iv 7 and above 20 Marks SECTION FINANCIAL STANDING OF CATERING BUSINESS (As per Income Tax return filed) C C-1 Income tax paid during the last 02 years by the 15 Firm/Company in Catering Business i Income Tax paid under Rs million per year. 05 ii 0.02 to 0.03 million per year 10 iii 0.04 million and above 15 C -2 Audited Income Statement of the Firm/ Company in 15 Catering Business of last 3 years, up to 30 June 2017 Rs. 0.5 million minimum (revenue per year) 15 Rs. 0.2 million minimum (revenue per year) 10 Less than 0.1million (revenue per year) 05 15

6 DRAFT Agreement This agreement is made on this day of at Karachi between Pakistan International Airlines Corporation Limited, a Public Limited Company incorporated and governed by and under the laws of Pakistan having its Head Office at Karachi Airport Karachi (hereinafter referred to as PIACL which expression shall include its administrators, legal representatives and assigns ) AND (Name and registered address of Contractor), (hereinafter referred to as Contractor ) which expression shall mean and include its employees, agents, successors, assigns, or any other person (s) which may derive any title under (Contractor s name) The PIACL and the Contractor may individually be referred to as a Party and collectively be referred to, as Parties, respectively, as the context of this Agreement requires. WHEREAS the contractor is the successful bidder for provision of meals as per menu prided at Annex A and the PIACL has agreed to award the contract for supply of Snacks Corner at PIACL Training Centre,Karachi. NOW THIS DEED WITNESSETH with the following terms & conditions:- 5. The corporation shall provide the following facilities: Dining hall room, Pantries &Store Kitchen for cooking purpose Utility (Electricity, Gas and Water) 6. Following items shall be arranged by the Contractor: Furniture Crockery with silver(china for meetings, events and special occasions only) Crockery (A Quality Paper Disposable for day to day serving) All Electrical Appliances and equipment related to canteen operations. 7. The Contract shall be awarded to the bidder (Contractor) who will quote highest rent for the PTC Snack Corner (Note: 11 months rent shall be paid in advance) 8. The 11 Month s Rent free from any deductions of any taxes amounting to Rs. [in words ] shall be paid in advance at the time of signing or commencement (whichever is earlier) of this agreement receipt of which will be provided to the Contractor. 9. Prior to the execution of this Agreement, the Contractor shall deposit Pay Order amounting Rs. (in words )as interest free Security Deposit (which shall be not less than 10% of the total contract value) with Manager (PIA Karachi). The Agreement shall not be enforced if the contractor failed to pay the security deposit within the time stipulated hereof. PIACL shall always have lien on this deposit to comply any recovery and amount in case the Contractor fails to comply with any provisions of this Agreement or any extension hereof, PIACL will refund the security deposit in full or after making necessary recoveries / adjustment of any liabilities that may have arisen out of this Agreement in addition to any other remedy available to PIA under applicable laws.

7 The Interest Free Security Deposit shall remain with PIA up to 3 months after the termination/expiration of agreement or any extension thereof. 10. Payment of Utility bills will be the responsibility of the contractor. Sub meters for PTC Snacks corner both electricity (excluding Air-conditioning Load) and gas will be provided to the contractor. 11. The Contractor shall ensure to maintain high standards of cleanliness and hygienic as prescribed in HSE.(Staff hired by Contractor should wear proper uniform with name tags, gloves and caps.) 12. All food handlers hired by contractor should provide annual medical fitness certification (from a reputable lab AKU or Equivalent) as per our national health authorities of Hepatitis B & C and Skin Diseases 13. The agreement shall be effective (One year) from 2019 till Same can be extendable for further two terms in view of PIA requirements, satisfactory performance of the Contractor and mutual consent on same rates, terms and conditions. 14. The Menu List Annex A is subject to change(s) only by the Manager Training Support, and or authorized officer in this behalf by the management of PIA Training Center. 15. The contractor will offer proposed rates provided by PTC Management in Annex A. The rates shall remain unchanged throughout the contract period and may be subject to change only when the Contract is extended or renewed. 16. Number of Beneficiaries: (132,000 approx/annual); including of Trainees, employees and visitors. 17. Timings: MONDAY to FRIDAY 0730 TO 1730 (Besides regular timings the contractor shall agree to provide services on Saturdays/Sundays and Evenings as and when required by PTC management.) 18. PANELTY: In case of nonperformance, poor and under performance and defaults attributable to the contractor and/or its staff, of the requirements/ conditions as stated in the agreement and any deviation from the contents of the same may invoke penalties at per occurrence formula, which will be as follows: Cleanliness = Rs. 5,000/ Over charging = Rs. 5,000/ Un-hygienic/ poor quality food = Rs. 10,000/ Variation in quantity of food = Rs. 2,000/-

8 14.5 Any other penalty that may be deemed appropriate on the violations and actions envisaged in Clause 14 to 14.4 The penalties shall be paid by the Contractor within 3 days of the issuance of Notice of penalty(s). Nonpayment shall tantamount to recovery of the penalty from the security deposit and may also lead to termination of contract keeping in view the gravity of the issue. 19. The contractor WILL ENSURE THE QUALITY OF GOODS and recommended materials only for preparation of food items. Such materials will be subject to inspection by PIACL s representatives.. Representatives will be inspectors from Quality Control & Hygiene Unit of Food Services Division and HSE of PIACL who will do surprise inspection of PTC Snacks Corner at least once a month and collect food samples for lab testing. If the Lab test reports of the food served at the Snacks Corner found against the generally accepted standards, and in contrast to the quality assured and agreed in the agreement, PIACL shall be entitled to take any decision including without limitation confiscation of security deposit, and/or charging penalty and termination of contract forthwith in addition to any other action available to PIACL under any applicable law. 20. DISPUTE RESOLUTION AND GOVERNING LAW: a) This agreement shall be governed, construed, and enforced in accordance with the laws of Pakistan, and the courts at Karachi shall have exclusive jurisdiction to adjudicate any dispute related to this Agreement. b) Any dispute between parties relating to this Agreement (the Dispute ) shall be resolved through mutual negotiations in good faith within fifteen (15) days of its arising. Where the parties remain unable to resolve the Dispute within said timeline, the same shall be referred to President &CEO PIACL or its assigned nominee, as Sole Arbitrator. The decision of the Sole Arbitrator shall be final and binding on each Party. The seat of arbitration shall be Karachi, and the language for arbitration proceedings shall be English 21. INDEMNITY: The Contractor undertakes and agrees to indemnify and hold harmless PIACL, its officers and agents from and against all claims, demands, liabilities, damages and expenses of any nature whatsoever, arising out of, resulting from and in connection with this agreement whether due to performance / non-performance or poor performance of any services under this Agreement by the Contractor, its employees or its agents or otherwise. In any case, the obligation on the part of the Contractor to indemnify shall be unlimited where cause(s) giving rise to any such claim, demand, liability, damage, expenses etc are proven to have been attributed beyond doubt solely to the Contractor. 22. EXIT CLAUSE That either party may terminate the contract by serving upon the other party a notice in writing of 60 days through registered AD mail without assigning any reason thereof after clearing and making all the due payments, outstanding bills, demands and claims/settlement of liabilities to each other. 23. VARIATION AND AMENDMENT This Agreement shall not be varied, modified, altered, amended or supplemented etc. except by the mutual consent of the parties in writing. 24. SCHEDULES / ANNEXES For all intents and purposes, the Schedules/Annexes of this Agreement shall form an integral part of this agreement and the contractor shall comply with and fulfill all the terms and conditions stipulated in such schedules and annexes. Any failure by the contractor to comply with any terms and conditions incorporated in the schedules /annexes shall be deemed as breach of this Agreement.

9 25. EMPLOYEEMEES/STAFF OF THE CONTRACTOR The Contractor hereby undertake that in the performance of services hereunder, he shall faithfully comply with all the applicable Federal, Provincial or Local/Municipal laws including but not limited to the laws pertaining to employment and further undertake to assume entire liabilities for the settlement of any claims resulting from an injury or accident at all times to its employees engaged in the performance of services under this Agreement. 26. RECOVERIES Amongst any sum of money recoverable from the Contractor due to any default under this Agreement or otherwise, PIA shall be entitled to deduct the said recoverable amount from any money due to become due to PIA from the security deposit of the Contractor held by PIA or any bill payable to the Contractor. Signature Pakistan International Airline Witness: Signature of Contractor Witness:

10 PAKISTAN INTERNATIONAL AIRLINES CORPORATION LIMITED PROCUREMENT & LOGISTICS DEPARTMENT KARACHI ADDRESS OF THE CONTRACTOR UNDERTAKING I / We hereby confirm that I / we have thoroughly understood all the terms & conditions of this tender and undertake to fully abide by them in letter & spirit Contractor/s Signature Name C N I C No Address Telephone No Cell No Fax No Date

11 ANNEX A: PTC SNACK CORNER, KARACHI APPROVED RATE LIST 2019 Items Rate in PKR Tea 20 Mix Tea 30 Coffee 30 Green Tea 15 Chicken patties 25 Vegetable Patties 18 Biscuits Packet 15 / 20 Cake Piece 10 Cup Cake 18 Fried Sandwich 40 All Variety Samosas 15 Chicken Samosa Roll 20 French Fries Plate 50 Pakora Plate (250 gram) 50 Club Sandwich 50 Chicken Sandwich 50 Chicken Tikka Sandwich 50 Kebab Sandwich 50 Chicken Tikka Burger 60 Chicken Paratha Roll 60 Chicken Stick 30 Chicken Kabab 30 Fruit Chaat 50 Channa Chaat 50 Chicken Paratha Roll 60 Cold Drinks 30 Energy Drink 30 Mineral Water Small 30 Mineral Water Large 50 Slice Juice 20 Nestle Juice 35 Pure Apple Juice 100 Pure Orange Juice 90 Pure Annar Juice 150 Banana Shake 50 Strawberry Shake 80 Cheeko Shake 70 Mango Shake 70 Khajoor Shake 80

12 (RUPEE ONE HUNDRED NON-JUDICIAL STAMP PAPER) General Manager (Procurement) Procurement & Logistics Division Pakistan Intentional Airlines Karachi. Subject: UNDERTAKING TO EXECUTE CONTRACT Dear Sir, 1. We / I, the undersigned tenderer do here by confirm, agree and undertake to do following in the event our / my tender for, is approved and accepted:- 2. That we / I will enter into and execute the formal contract, a copy of which has been supplied to us / me, receipt whereof is hereby acknowledged and which has been studied and understood by me / us without any change, amendment, revision or addition thereto, within a period of seven days when required by PIA to do so. 3. That all expenses in connection with the preparation and execution of the contract including stamp duty will be borne by us / me. 4. That we / I shall deposit with PIA the amount of Security as specified in the contract which shall continue to be held by PIA until three months after expiry of the contract period. 5. That in event of our / my failure to execute the formal contract within the period of Seven days specified by PIA the Earnest Money held by PIA shall stand forfeited and we / I shall not question the same. Tenderer s Signature Name in Full Designation Address: Phone / Fax # C.N.I.C. # Seal Date