र ष ट र य इस प त न गम लऱलमट ड

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1 ````NOTICE INVITING TENDER RASHTRIYA ISPAT NIGAM LIMITED BRANCH SALES OFFICE PATNA WEST BORING CANAL ROAD र ष ट र य इस प त न गम लऱलमट ड श ख ब क र क य ऱय पट पश च म रर ग क ऱ पथ PATNA पट ================================================================================ NOTICE INVITING TENDER NO.VSP/MKTG/PAT/NIT/GENERATOR/ /DG GEN 01 Dated 6/02/2015 Sub: Notice Inviting Tender for providing Generator Set of 15KVA or of More Capacity on Hire Basis 1. Sealed quotations are invited from the reputed Generator Set Suppliers to supply electricity during power failure through Generator Set on HIRE BASIS to Branch Sales Office, Patna at the address mentioned below on monthly rental basis as per details given below. The tender will be received up to 3.00 p.m. on 27/02/2015 and will be opened at 3.30 p.m. on the same date. No space will be provided by RINL for installation of Generator. Total Load : 13 KVA, 50 Hz, 440v, 3 phases (excluding starting load for Air Conditioners etc.) Generator Capacity : DG set of 15KVA or of More Capacity to be provided so as to take care the above load (13 KVA), branded, state of the art silent DG Set with acoustic enclosure, push button start. Make & Model of the Generator : The DG Set should in good running condition & not older more than 5 years. Make of Engine Preferred Kirloskar,/Greaves/Cummins/Jackson/Leyland or equivalent Make of Alternator Preferred Kirloskar/Cromption/Stamford or equivalent Type of Start Auto Start/Push Button Provision of AMF Panel along with accessories and fittings. Period of Contract : Contract will be valid for one year from the date of LOI, extendable up to one more year at the discretion of RINL. Page 1 of 15

2 Power Supply Point at Presently at WEST BORING CANAL ROAD, PATNA. 2. Availability of tender document: The tender document shall be available free of cost for the tenderers in the Office of Sr. Branch Manager, Patna at the above address on all working days except on the last date for submission of tender. The tender document shall also be available on VSP's website for downloading on all days except on the last date for submission of tender. The tender documents downloaded from website shall be equally legally valid for participation in the tender process as tender documents issued/collected from the Company through manual process. 3. Cost of Tender Document: The Tender Document shall be available free of cost. Nothing will be charged from the tenderers towards issue of tender documents. 4. The Tenderer can inspect the office premises and total working load on all working days, except Sundays and Holidays between AM to p.m. with prior intimation. 5. Tender received in the Tender Box in the Branch Sales Office will be opened in the presence of Tenderer who are present on the date and time. Tender Receipt: Date 27/02/2015 Time PM at Branch Sales Office, Patna Tender Opening: Date 27/02/2015 Time PM at Branch Sales Office, Patna 6. EMD of Rs.2, 000/- (Rupees Two Thousand Only) in the form of Demand Draft/Pay Order of Scheduled/Nationalized Bank in favour of RASHTRIYA ISPAT NIGAM LIMITED A/C <Name of the Beneficiary> payable at Patna should be submitted along with the tender. Demand Draft/Pay Order of Co-operative Bank will not be accepted. EMD of unsuccessful parties will be returned. EMD of successful parties will be converted to Security Deposit, which will be returned (without any interest) after successful completion of contract. Quotations without EMD will be summarily rejected. 7. Tenderer should submit the quotations in two parts. PART A: FIRST PART IS TECHNICAL BID indicating the experience details with PSU or Banks in the enclosed format and enclosing the EMD. Technical Bid shall include: - i) Technical Bid Format ii) Details of Tenderer iii) Declaration of Tenderer iv) Signature on all the Tender Documents and Tender Terms & Conditions with stamp or seal v) Copy of PAN CARD vi) TAN No. vii) Service Tax Registration Copy if any viii) EMD Page 2 of 15

3 PART B: SECOND PART WILL BE THE PRICE BID, which will be opened for tenderers whose Technical bid is accepted. Both the covers should be put in another cover, all covers superscribing the tender No. / date and due date of opening of tender, also Tender for providing Generator Set on Hire Basis for Branch Sales Office, Patna and shall be sent to: The Sr. Branch Manager Rashtriya Ispat Nigam Limited WEST BORING CANAL ROAD 8. The tender shall be valid for a period of 60 days from the date of opening of Tender. 9. Incomplete Quotations will be rejected. 10. Rashtriya Ispat Nigam Limited will not be responsible for any delay, loss or non-receipt of tender documents or tenders by post. 11. Rashtriya Ispat Nigam Limited reserves the right to issue / refuse to issue tender document and to accept or reject any or all tenders either in part or in full without assigning any reasons thereof and without any liability to Rashtriya Ispat Nigam Limited. 12. Decision of RINL Management will be final & binding. Distribution: (Gautam Das) Sr. Branch Manager 1. All Sr. Branch Managers/Branch Managers of Eastern Region 2. RM(East) with a request to display in the Notice Board for giving wider publicity. 3. All Concerned Parties performing the job 4. DGM (Corporate Communications) with a request to incorporate this LTE, tender documents with detailed terms and conditions, in our website and Govt tender site Page 3 of 15

4 RASHTRIYA ISPAT NIGAM LIMITED र ष ट र य इस प त न गम लऱलमट ड BRANCH SALES OFFICE PATNA श ख ब क र क य ऱय पट WEST BORING CANAL ROAD पश च म रर ग क ऱ पथ PATNA पट Website: TENDER DOCUMENT FORM This document is issued to: Shri/Messers: Tender Closing Date & Time: 3.00 PM on 27/02/2015 Tender Opening date & time: at 3.30 PM on 27/02/2015 (Signature of the Tender Issuing Authority) ========================================================== This document is downloaded from by: Shri/Messers: Signature of the Tenderer) (Strikeout whichever is not applicable) Page 4 of 15

5 RASHTRIYA ISPAT NIGAM LIMITED VISAKHAPATNAM STEEL PLANT EARNEST MONEY DEPOSIT (EMD) FORM (To be filled by the Tenderer) The Earnest Money Deposit is remitted with the tender by DD/PO/Banker s Cheque No. Dated On (Signature of the Tenderer) ================================================================ (FOR OFFICE USE DURING OPENING OF PART-I) 1. EMD Particulars : DD/PO No... for Rs... drawn on...bank...branch Sl.No.of tender :... out of... tenders 3. Covering letter : Given / Not given 4. No.of pages : Validity of tender :... Signature of Marketing Executive Signature of Finance Executive ================================================================ Page 5 of 15

6 PRICE BID (TO BE WRITTEN/TYPED ON ISSUED TENDER DOCUMENT OR ON TENDERER'S LETTER HEAD) (E.M.D.IN A SEPARATE COVER) Sub: PRICE BID FOR PROVIDING GENERATOR SET OF 15KVA OR OF MAORE CAPACITY ON HIRE BASIS From: To RASHTRIYA ISPAT NIGAM LIMITED VISAKHAPATNAM STEEL PLANT BRANCH SALES OFFICE, PATNA We quote below our best rates: Ref No: NOTICE INVITING TENDER NO.VSP/MKTG/PAT/NIT/GENERATOR/ /DG GEN 01 Dated 06/02/2015 Supply of 13 KVA, 50 Hz, 440V, 3 Phase (15KVA or of More Capacity of Generator to take 13KVA Load be provided, branded, state of the art DG Set with acoustic enclosure, push button start and AMF panel as per NIT including installation, maintenance charges) Particulars Units Quoted FIXED CHARGES per month Consumption of Diesel Litre /hour Rs. per month Litre per hour Rs. per month Litre per hour Consumption of Mobile Oil Rs. per hour Rs. per hour NOTE: While finalizing L-1, rate of diesel prevailing at Patna on the date of opening of tender will be considered. Service Tax Applicable : YES/NO If yes, Service Tax Regn No. : (Copy enclosed) Validity of Offer : 60 (Sixty) Days from the date of opening of Tender. Period of Contract : Contract will be valid for one year from the date of LOI, extendable up to one more year the discretion of RINL. at I/We abide by the Terms and Conditions of Notice Inviting Tender for providing Generator Set on Hire Basis invited by RINL / VSP. NOTE: Declaration Form and Terms & Conditions duly signed is enclosed. Signature of the Tenderer Seal of the Tenderer Page 6 of 15

7 TECHNICAL BID Technical specification for 13 KVA, 50 Hz, 440V, 3 Phase, Branded, State of the Art DG Set of 15KVA or of more capadity with acoustic enclosure, push button start and AMF panel as per NIT including installation, maintenance charges 1. Model of Generator along with document proof : 2. Capacity of Generator in KVA : 3. Make of the Engine : 4. Make of the Alternator : 5. Type of Start (Auto start and Push button) : 6. Year of Purchase : 7. Experience in the field : The EMD of Rs.2,000/- (Rupees TWO THOUSAND ONLY) is submitted vide DD/Pay Order/Banker's Cheque No dated drawn on payable at PATNA. Note: In case New DG Set is to be provided, declaration may be given along with details as per Point No. 2, 3, 4 & 5 above i.e. Capacity, Make, Type of Start to be provided. Signature of the Tenderer Seal of the Tenderer Page 7 of 15

8 DETAILS OF TENDERER (TO BE WRITTEN/TYPED ON THE TENDERER'S LETTER HEAD) Sub: Details against NOTICE INVITING TENDER No. VSP/MKTG/PAT/NIT /GENERATOR/ / DG GEN 01 Dated 06/02/ NAME OF THE TENDERER : 2. DETAILS OF CONTACT PERSONS ALONG WITH NAME & DESIGNATION : 3. TELEPHONE NUMBERS : 4. FAX NUMBERS : 5. MOBILE NUMBERS : WEBSITE : 8. SERVICE TAX REGISTRATION NO : 9. PAN NO. : 10. TAN NO. : 11. ANY OTHER DETAILS : Signature of the Tenderer Seal of the Tenderer Page 8 of 15

9 DECLARATION OF TENDERER (TO BE WRITTEN/TYPED ON THE TENDERER'S LETTER HEAD) Sub:Declaration against NOTICE INVITING TENDER NO.VSP/MKTG/PAT/NIT/GENERATOR// /DG GEN 01 Dated: 06/02/2015 I/We have gone through the Terms and Conditions of Notice Inviting Tender for providing Generator Set of 15KVA or of More Capacity on Hire Basis to take 13KVA load excluding starting load of Airconditioners etc. and abide by the same. I/We hereby declare that I/We visited and inspected the total load at RINL/VSP s premises/branch and satisfied myself/ourselves before submitting this Tender about the conditions etc and have accordingly quoted. Signature of the Tenderer Seal of the Tenderer Page 9 of 15

10 From To Engineer in charge RINL/VSP Branch Sales Office Patna Sub :E-Payment Ref : Contract /WO No Consent for E-Payment: I/We hereby convey our consent that the payment made by RINL/VSP of any sum due to me/us, directly remitting the same to my/our Bank, the address and the number of which is furnished shall be in full discharge of the particular bills, raised by me/us and I/We shall not have any claim in respect of the same. Undertaking: I/We hereby undertake that any payment made direct to me/us or to bank account shall be in full discharge of the obligations of RINL/VSP and I/We shall have no claim whatsoever in respect of the bill for which the payment is made. I/We opt for EFT or RTGS/Direct Credit (Strikeout whichever is not applicable) I/We furnish here below the bank account details: Name of the Bank Branch Name, place and MICR Code of the Branch Account Number in full Type of Account Name and style of account IFSC No. / RTGS No. For & Company Authorised Signatory /Proprietor Page 10 of 15

11 RASHTRIYA ISPAT NIGAM LIMITED BRANCH SALES OFFICE PATNA WEST BORING CANAL ROAD र ष ट र य इस प त न गम लऱलमट ड श ख ब क र क य ऱय पट पश च म रर ग क ऱ पथ PATNA पट Website: ================================================================================ Terms & Conditions for providing Generator Set on Hire Basis at Branch Sales Office, Patna against Notice Inviting Tender No. VSP/MKTG/PAT/NIT/GENERATOR/ /DG GEN 01 Dated 06/02/ PREAMBLE: 1.1 The Tenderer will supply electric power at RINL/VSP point through generator during power failure at RINL/VSP supply point as and when required. No cable will be provided by RINL/VSP for supply of electric power to VSP/RINL point. The Generator Set should be of 15KVA or of more capacity to take 13KVA load, 50Hz, 440 volts and 3phase excluding the starting load of Air Conditioners etc. Exclusive manpower has to be provided by the Tenderer to RINL. RINL will not provide any operator to operate the generator. The Supplier will maintain the Generator Set and undertake all kinds of repair maintenance at their own cost. No space will be provided by RINL for installation of generator. 1.2 The power will be supplied during office hours i.e a.m. to 6.00 p.m. or as and when required beyond office hours including Sundays and Holidays. 1.3 If there is any damage to the electrical equipments installed at RINL, Branch Sales Office, Patna due to voltage variation or frequency variation by the Supplier, cost of the damaged equipments including installation charges as decided by RINL, shall be recovered from the supplier. Decision of RINL will be final and binding in this regard. 1.4 Contract will be valid for one year from the date of LOI, extendable up to one more year on same terms & conditions at the discretion of RINL. 1.5 Fuel Cost will be paid at the end of the month on actuals, based on number of hours of power supplied to RINL. For this purpose, the Contractor is to maintain a Log Book as per format provided by RINL. 1.6 Diesel Prices on 1 st of the month will be applicable throughout the month. 1.7 If the service provided by the contractor under this contract are not to the full satisfaction of RINL / VSP, the contract may be terminated by RINL and the charges shall be payable upto the period, till which the contractor has rendered satisfactory services. The decision of RINL in this regard shall be final and binding on the contractor.

12 Page 11 of In case of any breakdown of the generator set, the same will be repaired within a period of ½ hours or standby generator is to be provided for regular supply of electricity failing which fixed charges will be th of monthly fixed charges for each day or part thereof. In case it is observed there is short / over supply of power than specified fixed charges will be th of monthly fixed charges for each day or part thereof. RINL decision in this regard will be final and binding on the contractor. 1.9 Presently, supply of power point is at RINL/VSP, WEST BORING CANAL ROAD, PATNA 1.10 The rates should be quoted covering all charges as mentioned above but excluding Service Tax. Service Tax, if applicable will be paid extra over and above quoted rates provided the agency have valid Service Tax registration number. Service Tax is to be shown separately. Statutory charges (if any) other than mentioned above shall be borne by the agency Payment shall be made by RINL to the Supplier by way of Electronic Fund Transfer (EFT) to the bank account of the supplier on monthly basis after satisfactory completion of work. Payment will be made within 10 days from the date of submission of bill after deducting Income Tax or any other tax or duties, which RINL may be required by law. Certificate to this effect will be issued. The supplier has to furnish details of Bank Account in the format as prescribed The Service Tax (if any, applicable) will be paid provided the bill contains the following details: - i) The name, address and registration No. under Service Tax rules and Service Tax Range ii) The name, address and person receiving taxable service (RINL) iii) Description, classification and value of taxable service provided or to be provided. iv) Service Tax and Education Cess and Higher Education Cess payable thereon. The Company shall recover the Service Tax paid in case CENVAT credit is disallowed due to any reason attributable to the Contractor The agency will maintain the logbook in the manner prescribed by RINL Tenderer should give full details like: Contact Person, Telephone Numbers, Fax Numbers, Mobile Numbers, and , if any. 2.0 INSTRUCTIONS TO THE TENDERER 2.1 Tenders will be submitted in a sealed cover mentioning the relevant information like the Name of the Tenderer, Tender No. & Tender Opening Date/Time etc. on the cover in bold letters. 2.2 Tender will be submitted in Tender document issued by VSP wherever required or on the letter heads of the Tenderer where no tender document is specified. Tender documents issued/downloaded shall be submitted without detaching any part. 2.3 Tenderer will quote the Rates in figures and also in words and corrections, if any, will be initialed. In case of any discrepancy in words and figures, the rate quoted in words will govern and will be treated as final. Page 12 of 15

13 2.4 If due to any reason the Tender opening is postponed to any other date, the details will be intimated by displaying a Notice on the Notice Board of the company where Tenders are accepted and also the same will be intimated by post to all those parties who have been issued the Tender documents. 2.5 The Tender Opening will normally be done after closing Time of the Tender in the presence of the Tenderers who are present unless due to unforeseen/unavoidable circumstances the Opening of Tenders is postponed. The slit for dropping of the documents will be sealed immediately after the time specified for receipt of tenders in the Notice inviting Tender. In such a case the next following working day will be the opening day and Tenders will be opened in the presence of Tenderers who choose to be present for witnessing the Tender opening and no intimation in this regard will be sent to the Tenderers individually. 2.6 Tenders will be accepted in the Tender Box at RINL/VSP, Branch Sales Office,Patna. For details, please see NIT. 2.7 Before submission of Tenders, the Tenderers may inspect the office premises and calculate the total working load in terms of their conditions etc. They may work out capacity of DG set required considering the starting load required for smooth operation of all office equipments like Split Air Conditioners, Window Air Conditioners, Water Coolers, Computers, UPS, Fans, lightings etc. No Complaint/Claim on this account will be entertained after submission of Tender. 2.8 Tenderers have to keep their prices valid as stipulated in Tender Document. Tenders received with validity period lesser than the stipulated time are liable for rejection. 2.9 Incomplete Tender or Tenders submitted with qualifying condition or with conditions at variance when compared to Terms and Conditions of Tender are liable for rejection Tenderer sending their Tenders by Mail/Courier will do so solely at their own Risk and VSP will not be responsible for any loss in transit or postal delay The Tenderer should sign all the pages of the Tender document as a token of acceptance If it comes to the notice of VSP at any stage right from request for enlistment/tender document that any of the certificates/documents submitted by applicants for enlistment or by bidders are found to be false/fake/doctored, the party will be debarred from participation in all VSP tenders for a period of 5 years including termination of contract, if awarded. EMD/Security Deposit etc. if any, will be forfeited. The Contracting Agency in such cases shall make good to VSP any loss or damage resulting from such termination. Contracts in operation anywhere in VSP will also be terminated with attendant fallouts like forfeiture of EMD/Security Deposit, if any, and recovery of risk and cost charges etc. Decision of VSP Management will be final and binding. Page 13 of 15

14 3.0 EMD 3.1 Amount of Earnest Money Deposit (EMD): EMD required to be Submitted along with the Tender is Rs.2,000/- (RUPEES TWO THOUSAND ONLY). No interest shall be payable on such EMD amount and on security deposit for the successful Tenderer. Tenders quoted without EMD or submitted less than the specified EMD are liable for rejection. 3.2 Remittance of EMD will be only by Demand Draft/Banker's Cheque/Pay Orders of Scheduled/Nationalized Bank in favour of RASHTRIYA ISPAT NIGAM LIMITED A/c <Name of the beneficiary>payable at PATNA. Demand Draft/Banker s Cheque/Pay Order of Co-operative Banks will not be accepted. 4.0 SUBMISSION OF TENDER DOCUMENTS: 4.1 Tender will be submitted in Tender document issued by VSP/downloaded from VSP s website. 4.2 Tender document duly filled in and signed and put in a sealed cover mentioning the Tender Number on top of closed cover should be put in the Tender Box. 4.3 The tender shall be submitted in two parts super scribing Part A/Part B, Tender No. & Date and Name & Address of the tenderer. Both the parts shall be put in an outer cover, sealed and super scribed with details of Tender No. & Date, Name and address of the tenderer. Details are as following: PART A: In a sealed envelope shall contain (a) EMD along with Earnest Money Deposit Form, (b) Technical Bid (c) Terms & Conditions, & Declaration of tenderer duly signed on all pages including the terms and conditions of contract in token of acceptance. PART B: In a separate sealed envelope shall contain Price Bid duly filled in. No conditions shall be enclosed in the Price Bid. The Tenderers are requested to drop such sealed envelopes in the Tender Box kept at the designated place as mentioned in the Notice inviting Tender. 5.0 EMD/SD/REFUND/FORFEITURE: 5.1 In respect of the successful Tenderer, the EMD on acceptance of the Tender and award of the contract shall be converted into Security Deposit (SD) towards faithful and satisfactory performance of the contract. In respect of unsuccessful Tenderer, the EMD shall be returned after finalization of Tender. 5.2 In case the Tenderer withdraws his offer before expiry of the validity or does not execute the contract as per the acceptance given by RINL, the EMD/SD, as the case may be, shall be forfeited. 6.0 EVALUATION OF TENDER & ISSUE OF LOI 6.1 Tenders will be evaluated for supply of power for an indicative time of 1500 hours in a year basis and L-1 will be decided accordingly. Page 14 of 15

15 7.0 REFUND OF SD: 7.1 The SD shall be released only after successful completion of the Contract. 8.0 GENERAL: 8.1 The Company at its entire discretion may terminate the contract without any notice to the Tenderer in case there is any malafide intention noticed during the contract period. In the event of such termination of contract the SD will be forfeited. 8.2 Tenderer will not be entitled to claim any compensation of whatsoever nature if termination/cancellation is imposed by VSP for any reason. 8.3 Any damage caused to VSP's property or its contractor s personnel within VSP's premises by the Tenderer during the operation of the contract will be to his account and are recoverable. 8.4 In the event of any dispute arising between the parties in relation to or under this Agreement, the same shall be settled by arbitration conducted in accordance with the Rules of Arbitration of the same (Rashtriya Ispat Nigam Limited). The decision of the arbitration tribunal shall be final and binding. The venue for arbitration shall be Patna. The arbitral award shall be final and binding enforced in accordance with the provisions of the Arbitration and Conciliation Act, All suits or proceedings relating to any dispute or any claim arising out of or in the course of performance of the contract will be filed only in the appropriate court at Patna. Signature of the Tenderer Seal of the Tenderer

16 Page 15 of 15 Tender no.vsp/mktg/pat/nit/generator/ / DG GEN 01