TENDER DOCUMENTS FOR RODENT PEST CONTROL TREATMENT IN ISP FACTORY. Tender No. 23 /NCB / SY-13-30(14) /2016 Date: 19/04/2017.

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1 INDIA SECURITY PRESS (A Unit of Security Printing and Minting Corporation of India Limited) Wholly owned by Government of India Nashik Road (Maharashtra) Tel No , Fax No Website: Non Transferable Security Classification: UNCLASSIFIED TENDER DOCUMENTS FOR RODENT PEST CONTROL TREATMENT IN ISP FACTORY. Tender No. 23 /NCB / SY-13-30(14) /2016 Date: 19/04/2017. This Tender Document contains pages. Tender Documents is sold to: M/s Address Details of Contact person in SPMCIL regarding this tender: Name, Designation: DEEPAK VERMA, Dy. MANAGER (T.O.){Purchase}i/c Address: India Security Press, Phone : / / Nashik Road Fax : Maharashtra purchase.isp@spmcil.com India Note- The word SPMCIL in this SBD hereinafter is referred to as India Security Press, A unit of SPMCIL. 1

2 INDEX Sr. No Particulars Page No 1 2 Section I: Notice Inviting Tender (NIT) Section II: General Instructions To Tenderer Section III : Special Instructions To Tenderer 6 Section IV: General Conditions of Contract Section V: Special Conditions of Contract Section VI: List of Requirement Section VII: Technical specifications Section VIII: Quality Control Requirements Section IX : Qualification / Eligibility Criteria Section X Tender Form Section XI: Price schedule Section XII: Bank Guarantee form for performance Security 24 Section XVII: Letter of authority for attending a bid Opening

3 Section I: Notice Inviting Tender (NIT) INDIA SECURITY PRESS (A Unit of Security Printing and Minting Corporation of India Limited) Wholly owned by Government of India Nashik Road (Maharashtra) Tel No , Fax No Website: Tender No. 23 /NCB / SY-13-30(14) /2016 Date: 17/04/ Sealed tenders are invited from eligible and qualified tenderers for supply of following goods and services: Sr. No. Brief Description of Goods/ services Quantity (with unit) Earnest Money (in Rs) 1. Rodent Pest Control Treatment in ISP factory. { As per Section : VII Technical Specification } As given in Section : VII Rs. 7,800/- (Rupees Seven Thousand Eight Hundred Only) Type of Tender (Two Bid/ PQB/ EOI/ RC/Development/Indigenization/ Disposal of Scrap/ Security Item etc) Dates of sale of tender documents Two Bid (Open Tender) i.e. single stage {Technical and Price Bid separately}, (National Competitive Bidding) NCB From 19/04/2017 to 18/05/2017 during office hours Price of the tender document Rs. 106/- Place of sale of tender documents Closing date and time for receipt of tenders Place of receipt of tenders Purchase section, India Security Press, Nashik Road , Maharashtra, India at 1430 Hrs. Green Gate, India Security Press, Nashik Road , Maharashtra, India Time and date of opening of tenders At 1500 Hrs on Place of opening of tenders Nominated Person/ Designation to Receive Bulky Tenders ( Clause of GIT ) Purchase Section, India Security Press, Nashik Road , Maharashtra, India Manager(HR), India Security Press, Nashik Road , Maharashtra, India 3

4 2. Interested tenderers may obtain further information about this requirement from the above office selling the documents. They may also visit our website mentioned above for further details. 3. Tender documents may be purchased on payment of non-refundable fee of Rs. 106/- [Rs. One Hundred Six Only] per set in the form of account payee demand draft/ cashier s cheque/ certified cheque, drawn on a scheduled commercial bank in India, in favour of SPMCIL, Unit ISP, payable at Nashik. 4. If requested, the tender documents will be mailed by registered post/ speed post to the domestic tenderers, for which extra expenditure per set will be Rs. 100 for post. The tenderer is to add the applicable postage cost in the non-refundable fee mentioned in Para 3 above. 5. Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions contained in the Tender Documents, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected. 6. As per Government of India guidelines, a 20% quantity of the tendered requirement shall be procured from participating and qualified MSME registered firms quoting price within the price band of L1 + 15% by bringing down their price to L1 price, where L1 is a Non MSME registered firm. MSME firms are also requested to indicate clearly in their offer if their company is owned by SC/ST proprietorship. 7. In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organisation, the tenders will be sold/ received/ opened on the next working day at the appointed time. 8. The essence of this tender is Price, delivery and adherence to Technical Specification. This tender is not a Development Tender. Bidders having proven track record of having manufactured and supplied similar material can only participate. 9. No correspondence beyond bid due date will be made for shortfall of documentary evidence. Such offers received with shortfall of documentary evidence will be summarily rejected. 10. The tender documents are not transferable. Address for dropping the tender documents Green Gate, India Security Press, Nashik Road , Maharashtra, India. Sd/- DY. MANAGER [MATERIAL] I/c FOR GENERAL MANAGER INDIA SECURITY PRESS, NASHIK ROAD Phone No /2319/2435 4

5 Section II: GENERAL INSTRUCTIONS TO TENDERERS (GIT) PART I & II: GENERAL INSTRUCTIONS Applicable to all Types of Tenders Please refer the link Click here or for further details. GIT (Total pages: 32) BIDDERS ARE REQUESTED TO DOWNLOAD 32 PAGES BY CLICKING THE ABOVE SAID LINK AND SUBMIT THE SAME DULY STAMPED AND SIGNED ALONG WITH TENDER DOCUMENT. ONLY PRINTOUT OF THIS PAGE IS NOT ACCEPTABLE. 5

6 Section III: Special Instructions to Tenderers (SIT) The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below: In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail. Sl.No. GIT Clause No. Topic SIT Provision 1 4 Eligible Goods/ Services (Origin of Goods/ Services SIT-1 (Mentioned below) 2 8 Pre-bid Conference Not Applicable 3 9 Time Limit for receiving request for clarification of Tender Document SIT-2 (Mentioned below) Tender Currency SIT-3 (Mentioned below) Applicability of Octroi and local Taxes SIT-4 (Mentioned below) 6 14 PVC Clause & Formula Not Applicable 7 19 Tender validity SIT-5 (Mentioned below) Number of copies of Tenders to be submitted SIT-6 (Mentioned below) 9 21 Submission of tender SIT-7 (Mentioned below) , 24.1 Correction in GIT Clause SIT-8 (Mentioned below) Opening of Tender SIT-9 (Mentioned below) Evaluation Criteria SIT-10 (Mentioned below) Comparison on FOR destination basis. SIT-11 (Mentioned below) Additional Factors for Evaluation of offers Not Applicable Purchaser s right to accept tender SIT-12 (Mentioned below) Parallel Contract Not Applicable , 50.3 Tender for Rate Contract Not Applicable , 51.2 Eligibility Criteria As Mentioned in section IX , 52.3, 52.5 Tender involving pre-production samples Not Applicable , 53.5, 53.7 EOI Tenders Not Applicable , Tenders for Disposal of Scrap Not Applicable , 55.3, 55.7, 55.8 Development/ Indigenization Tenders Not Applicable 6

7 SIT 1: SIT 2: SIT 3: SIT 4: SIT 5: (i) (ii) Eligible Goods/ Services: All goods and related services to be supplied under the contract shall have their origin in India. The terms origin used in this clause means the place where the goods are mined, grown, produced, or manufactured or from where the related services are arranged and supplied. Clarification of Tender Documents: A Tenderer requiring any clarification or elucidation on any issue of the tender documents may take up the same with ISP Nashik in writing or by fax/ / post. ISP, Nashik will respond in writing to such request provided the same is received by ISP, Nashik not later than 14 days prior to the prescribed date of submission of tender. In case the clarifications are not given by ISP Nashik in stipulated time frame then the bidder must strictly follow the tender terms and conditions. Copies of the query and clarification, if any, shall be sent to all prospective bidders who have purchased the bidding documents. Tender Currencies: The tenderer shall quote only in Indian Rupees. Supplier is requested to quote price within 2 decimal place. Quotation with price quote beyond 2 decimal place will be ignored. Wherever Value Added Tax is applicable, the following may be noted: The tenderer should quote the exact percentage of VAT / Service Tax that they will be charging extra. Tender Validity The tenders shall remain valid for acceptance for a period of 120 days after the date of tender opening prescribed in the tender document. Any tender valid for a shorter period shall be treated as unresponsive and rejected. In exceptional cases, the tenderers may be requested by ISP Nashik to extend the validity of their tenders upto a specified period. Such request(s) and response thereto shall be conveyed by surface mail or by fax/ followed by surface mail. The tenderes who agree to extend the tender validity, are to extend the same without any change or modification of their original tender and they are also to extend its tender validity period of the EMD (if applicable) accordingly. A tenderer, however, may not agree to extend its tender validity without forfeiting its EMD. (iii) In case the day upto which the tenders are to remain valid falls on/ subsequently declared a holiday or closed day for ISP Nashik, the tender valid shall automatically be extended upto the next working day. (iv) Compliance with the Clauses of this Tender Document: Tenderer must comply with all the clauses of this Tender Document. In case there are any deviations, these should be listed in a chart form without any ambiguity along with justification. SIT 6 : Number of Copies of Tenders to be submitted: Tenderer shall submit their tender in Original only 7

8 SIT 7 : Submission of Tender: Techno-commercial bid and the Price Bid are to be submitted in Two Separate double sealed Envelopes on or before the due date of the submission of the tender as stated below otherwise tender/bid/quotation shall be liable for rejection. The envelope containing bids shall be super- scribed Technical Bid or Price Bid as the case may be for RODENT PEST CONTROL TREATMENT IN ISP FACTORY due on XX.XX.2017 upto14.30 Hrs (IST) Late tenders shall not be accepted. Tenderers shall submit their offers only on prescribed forms. PART I : TECHNO-COMMERCIAL BID (First Envelope) (i) Tender Fee: Tender fee of Rs. 106/- should be submitted along with the Techno- commercial bid in the form of DD/ Bankers Cheque drawn from any Scheduled Commercial Bank in India, in favour of SPMCIL, unit ISP payable at Nashik (ii) Earnest Money Deposit of Rs. Rs. 7,800/- (iii) (iv) (v) (vi) (vii) EMD must be submitted along with the tender in the form of DD/ Bankers cheque drawn from any Scheduled Commercial Bank in India only in favour of SPMCIL, unit ISP payable at Nashik, failing which the offer will be ignored. The firm who are registered under NSIC, DGS&D and Micro & Small Enterprises (MSE) for manufacturing/ selling/ Trading of similar item may be exempted from submitting the EMD on producing valid certificate. The certificate should clearly indicate the stores details similar to India Security Press requirement and the validity of the certificate (Valid upto a period of 120 days after the date of tender opening prescribed in the tender document) otherwise, certificate will not be considered for exemption of EMD. Power of Attorney/ Authorisation with the seal of company indicating that authorized signatory is competent and legally authorized to submit the tender and/ or to enter into legally binding contract. The eligibility criteria for the tender are given in Section IX- Qualification/ Eligibility Criteria. The bidders have to submit all the desired documents and relevant documentary proof in support of relevant clauses mentioned in Section IX: Qualification/ Eligibility Criteria. The Qualifying Criteria should be submitted in original. The tenderer shall submit detailed techno-commercial offer as per Technical Specifications as per Section-VII and List of Requirement as per Section-VI of the tender document. The tender has to submit sealed and signed tender document by authorized signatory of the tenderer as a token of acceptance of all section/ terms and conditions of this tender document (GIT, SIT, GCC & SCC, List of Requirement, Technical Specification, Quality Control Requirement and Tender Form etc.) 8

9 (viii) A copy of price bid proforma shall be submitted along with Technocommercial Bid leaving blank the price portion (i.e. showing the unit, currency and total price of the material offered as XXXX) so as to ensure and indicate the goods/ service being offered as per the price bid format. It may be noted that the price is NOT to be quoted with the Technocommercial Bid otherwise the tender shall be liable for rejection. PART-II: PRICE BID (Second Envelope) The tenderer shall quote their prices strictly in Price bid only and as per the proforma given in Section-XI of the Tender document, if prices are quoted in technical bid its tender will be liable for rejection. No additional/ extra item with price shall be included other than that of Section XI. NOTE:- i. The envelopes containing bids shall be super scribed as Techno-commercial Bid and Price Bid separately for RODENT PEST CONTROL TREATMENT IN ISP FACTORY. The sealed envelope shall be again put in another envelope and superscribed as tender for RODENT PEST CONTROL TREATMENT IN ISP FACTORY DUE ON XX-XX-XXXX ii. If the tender is not submitted as per above format, offer/bid/tender will be liable for rejection. iii. Late Tender shall not be accepted. Tenderer shall submit their offer only on prescribed form. Tenders by fax/ shall not be accepted. Tender by Post/hand/courier received on or before the due date and time shall be accepted. Postal delay/delay by courier services etc. shall not be condoned, what so ever reason may be. iv. Price Bid should strictly submitted in Second envelope only. If, it is submitted in technical Bid the offer of the firm shall be rejected. SIT8: Corrections in GIT Clauses: GIT CLAUSE WRITTEN AS IN GIT CORRECTED AS IN SIT In 3 rd line of procurement manual the words para 11 of NIT In 6 th line of procurement manual the words Clause 11 of NIT In 2 nd line of procurement manual the words Clause 11 of NIT In third line of last para of procurement manual the words Clause 33 of NIT 10.1(a) second line clause no Para 1 of NIT Clause 1 of NIT Clause 1 of NIT Clause 3 of NIT Clause 19.4 of GIT 9

10 SIT 9: Opening of Tender: The Technical bids are to be opened in the first instance, at the prescribed time and date. These bids shall be scrutinized and evaluated by the competent committee/ authority with reference to the parameters prescribed in the Eligibility criteria. Subsequently, in the second stage the financial bids of only the technically acceptable offers (as decided in the first stage) shall be opened for further scrutiny and evaluation. Intimation regarding to opening of Financial bids shall be given to acceptable tenderers to enable them to attend the financial bid opening, if they so desire SIT 10: Evaluation Criteria: Tender Evaluation Process: 10.1 In the first instance, the Techno-commercial part will be considered for the evaluation. These offers/bids will be scrutinized and evaluated by the committee/authority with reference to the parameters prescribed in the eligibility criteria (Section IX). The technical acceptance of the bids is on the basis of Technical Specifications offered by the bidders as per Section VII Technical Specification and Section-VI List of Requirement of the tender document and acceptance of the terms and conditions as per Section-VI, GIT, SIT, GCC, SCC, other conditions of tender within seven days by fax/ /courier/speed post accordingly the offers submitted by the firms would be scrutinized and evaluated. Conditional offers will be liable for rejection In the second stage, the Price Bid of only the technical acceptable offers will be opened for further scrutiny and evaluation. The evaluation criteria for awarding the contract shall be to L1 bidder in total as per Section-XI Price Bid. SIT 11: Comparison on FOR destination basis : Supplement with the following: Price bid evaluation: In case of indigenous offer, the prices quoted shall be compared on a total price basis (FOR ISP Nashik), including all taxes, duties, packing and forwarding charges, freight, insurance, installation, training etc. as per the price schedule SIT 12 : Purchaser s right to accept tender : Supplement with the following: SPMCIL reserves the right to accept in part or in full any tender or reject any tender without assigning any reason or to cancel the tendering process and reject all tenders at any time prior to award of contract, without incurring liability, what so ever to the affected tenderer or tenderers. 10

11 Section IV: General Condition of Contract (GCC) Please refer the link Click here or for further details GCC (Total pages: 28) BIDDERS ARE REQUESTED TO DOWNLOAD 28 PAGES BY CLICKING THE ABOVE SAID LINK AND SUBMIT THE SAME DULY STAMPED AND SIGNED ALONG WITH TENDER DCOUMENT. ONLY PRINTOUT OF THIS PAGE IS NOT ACCEPTABLE. 11

12 Section V: Special Conditions of Contract (SCC) The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses. Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail. S No GCC Clause Topic SCC Provision No. 1 8 Packing and marking Not applicable Option Clause SCC - 1 (Mentioned below) Price Adjustment Clause Not applicable Taxes and Duties SCC - 2 (Mentioned below) 22, 22.1, , 22.4, Terms and mode of payment SCC - 3 (Mentioned below) 22.3, 22.6 Important documents which the supplier is to furnish while claiming payment Bank Guarantee and Insurance for material loaned to contractor SCC - 4 (Mentioned below) Not applicable 8 36 Disposal/ sale of scrap by Tender Not applicable 12

13 SCC 1: Option Clause : The purchaser reserves the right to extend the contract period by three months at any time, before the completion of the contract period, by giving reasonable notice. SCC 2: Taxes and Duties : If the tenderer fails to include taxes in the tender, no claim thereof will be considered by purchaser afterwards. Income Tax (TDS) as applicable shall be deducted from firm s bills. The taxes, if any shall be mentioned as per the latest and valid Govt. notification applicable to such requirements of ISP. SCC 3: Terms and mode of payment : Payment will be released within may be confirm from 30 days of each service & as per the Suitability Report by the indenters. The payment will be release as per the completion of work. A} Due certification by user section. B} The Service Tax applicable as per rules. C} The TDS, if any, will be deducted as per rules SCC 4: Important documents which the supplier is to furnish while claiming payment : (a) (b) Original Invoice along with all required documents, as per Section VII. Satisfactory report of completion from the user department 13

14 Section VI: List of Requirements Sr. No. 1. Brief description of goods and services (Related Specifications etc are in Section-VII) Rodent Pest Control Treatment in ISP factory. { As per Section : VII Technical Specification } Accounting Unit Quantity Month 12 Amount of Earnest Money Rs. 7,800/- (Rupees Seven Thousand Eight Hundred Only) 1. Required terms of Delivery: (a) Required Schedule Delivery : Work should start within 07 days from the date of Purchase Order at the description of ISP authorities for further 12 months. (b) Required Terms of Delivery (c) Destination (d) Preferred Mode of Transportation : FOR ISP Nashik Road : India Security Press, Nashik Road Maharashtra, India : By Road 2. All the copies of tenders shall be complete in all respects with all their attachments/enclosures duly numbered and signed on each and every page. 3. The total cost inclusive of all elements as cited above on FOR India Security Press, Nashik Road (Maharashtra), India, basis should be indicated clearly both in words and figures in the price bid. 4. RISK PURCHASE: (a) If the supplier after submission of tender and due acceptance of the same, i.e. after placement of notification of award of contract fails to abide by the terms and conditions of these tender documents, or fails to supply the material as per delivery schedule given or at any time repudiates the contract, the purchaser shall have the right to: (i) Forfeiture of the EMD and (ii) Invoke the Security-cum-Performance Guarantee if deposited by the supplier and procure stores from other agencies at the risk and consequence of the supplier. The cost difference between the alternative arrangement and supplier tendered value will be recovered from the supplier along with other incidental charges, including excise duty, taxes, insurance, freight etc. 14

15 (b) For all the purpose the Notification of award of contract will be considered acceptance of tender and formal contract pending signing of agreement. Supplier has to abide by all the terms and conditions of tender. (c) In case of procurement through alternative sources and if procurement price is lower, no benefit on this account will be passed on to the supplier. (d) If the contract holder reduces its price or sells or even offers to sell the contracted good, following condition of sale similar to those of the contract, at a price lower than the contract price, to any person or organization during the currency of contract, the contract price will be automatically reduced with effect from that date for all the subsequent supplies under the contract and the contract amended accordingly. Any violation of the fall clause would be considered a serious misdemeanour under clause of the GIT and action, as appropriate, would be taken as per provision of that clause. 5. Bidders are requested to submit the following Bank details along with tender documents: a) Beneficiary Name: b) Bank Account Number: c) Bank Name: d) Branch and Address: e) IFS Code: 6. Special Terms & conditions :- 1) (i) The firms will have follow all the safety & security norms of I.S.P. (ii) The firm will have to provide Police Verification Report of self and self attested declaration of his employees. (iii) The firm will have to indemnify ISI to extend & damage from any harm to the life of personnel & property of ISP due to negligence or any lapses on the part of the firms employees. (iv) The liability of firms employees from any error of danger, accident, injury & death while working in ISP rests with the firm, ISP disowas any liability in this regard. (v) The firm will have to follow all the pre availing statutory requirements related this purchase ISP will not be responsible for violation of statutory requirements not followed by the firm as per preavailing laws of Govt. or statutory authorities related to such HT/LT worksof if will be the sole responsibility of the firm to ampny with such law & Government. (vi) No child and female labours will be allowed. (vii) Working hours: - a) am to pm (excluding lunch hour). b) If required work will be done during lunch hour and extended hour also. c) If required, the work shall have to be done during Sundays/Holidays also. (viii) The firm shall clean the area/ work site thoroughly / daily after completing the work. 15

16 2) (i) The payment will be made after final completion of work & to the satisfaction of ISP authorities. (ii) No advance will be paid. (iii) Intermittent bills will not be entertained. (iv) The firm shall provide the details viz Bank branch name, A/c No., IFS 7. The Bidder has to submit the Check list as per Format given below along with the Technical Bid Documents. Sr.No Description Submitted /Not Submitted 1. Tender form fee Rs. 106/- 2. E.M.D. Rs. 7, Power of Attorney of the Authorized Signatory duly Authorized by a person not below the Director level of the bidder firm for signing this Tender document. 4. Documentary evidence towards Experience as per clause 1(a) of section IX 5. Documentary evidence towards adherence of Delivery Schedule as per section VI: List of Requirement on firms letter head 6. Documentary evidence towards adherence of Technical specification as per Section VII: Technical Specification on firms letter head. 7. Documentary evidence towards adherence of Quality Control Requirement Section VIII: Quality Control Requirement on firms letter head. 8. Copies of Audited balance sheets for the years , and as per clause 1(b) of Section IX. 9. Copy of PAN/ TAN /VAT number of bidder. 10. Documentary evidence towards Non Black Listing Declaration. 11. Undertaking as per clause No. 2(vi) of Section VI: List of Requirement on firms letter head Page No. 16

17 Section VII: Technical Specifications ANNEXURE - A Rodent Control Treatment (in ISP factory) (I) Scope of Work:- 1) The Rodent Control Treatment is to be provided in Shop floor Sections I/c Admin. Bldg., Purchase, P. & A. A/c s, Fire brigade, W/shop, Store, & Other allied sections of ISP factory. 2) No. of Services: - (i) (a) One Service i.e. 2 (two) follow up / Check up shall be carried out in each & every month i.e. 12 Nos. of services to be provided in a year. (b) The frequency & periodicity of the treatment may vary as per the need of the user section. (ii) Apart from the above, if treatment in any section required to be done additionally, the firm has to carry out the required treatment. No additionalamount will be paid to the firm. 3) Period of Contract: - Work should start within 07 days from the date of Purchase Order at the description of ISP authorities for further 12 months 4) Total around 65 Sections {i.e. 61 Sections + 4 Sub Canteen} at various locations in ISP factory premises 5) Total area m 2 ISP Sections at various locations. 6) Apart from the above, if any section/building/structures of ISP got over looked or not included, these may be considered for treatment. 17

18 ANNEXURE - B AMC Rodent Control Treatment in ISP Terms & Conditions:- 1) The treatment shall be applied in presence of the representative of the Civil section &shall be duly signed after the treatment provided by the applicator of the firm & In charge of the section (Where the treatment is provided) in the register maintained by the Civil section. 2) The firms shall clearly specify the Name of the chemicals, insecticides, instrumentused for the purpose in their offers. 3) The firm shall have to give the undertaking that the prescribed treatment would not be harmful to the health of the employees working in the sections 4) The treatment in a section / building / structure shall have to cover entire floor area, I/c all the openings trenches in a suitable container & its replacement after each &every fortnight. 5) (a) The chemical used for treatment shall be put in a suitable vessels with all safety precautions. (b) Minimum 4 (four) no of Roda Boxes with Glupad shall be put every corner of individual sections. (c) Specifications: - I) RODA BOX :- {No of Rota boxes required = 450 Nos. } (i) Size : (L) X 3.25 (W) X 8 (H). (ii) Quantity : Nos. (iii) Material : - Chromium plating & Galvanized sheet (Zinc coating). (iv) Rectangular opening at one side (width wise). II) Glue Pad:- Having No smell, No pollution, No noise, non toxic qualities glue pad shall be put to each Roda box every month N.B.: - The firm shall get approved the quality of Roda box & Glue pad prior to commencement of contract. 18

19 6) Working hours:- (i) 8 am to 5 pm (Excluding lunch hour). (ii) If required, during lunch hour, extended hours or during Sundays, Holidays, also services shall be rendered. 7) Rates: - (i) The firms shall quote the rates on Per Service per month basis i.e. Service to be rendered during a month. (ii) If any taxes lavied these shall clearly be mentioned in the offer itself. 8) Payment terms:- (i) Payment shall be made after successful completion of 3 Services in row i.e. for one quarter. (ii) No advance will be paid. (iii) The treatment carried out shall have effective results (Section wise) Otherwise necessary deductions will be made from the bill. 9) The firm shall have to attend the complaints made by user section irrespective of no.of services in a particulars month done by the firm. The firm has to attend the required call from ISP maximum within 12 hours 10) The firm has to give undertaking to abide by Safety & Security norms of the factory. 11) Child labours are not allowed. 12) The firm has to maintain the Log book of the services carried out & it shall be duly & jointly signed by the representative of the firm & the section in charge. 13) If any injury / accident / casualty of the firm s employee occurs during working hours in the factory, the sole responsibility will be of the firm & no compensation will be paid by ISP. 14) The chemical should be authorised by the state Govt for such use Note: Tenderer s attention is drawn to GIT clause 17 and GIT sub-clause The tenderer is to provide the required details, information, confirmations etc accordingly, failing which it s tender is liable to be ignored. 19

20 ANNEXURE - C ISP s Sections lists for Rodent Control Treatment are as follows Sr.No Name Of Section Sr.No Name Of Section 1 Versatile section 32 CNP Store 2 Six Colour 33 ISP Paper Store 3 Grapha 34 Bandroll Store 4 Millar 35 Cement Godown 5 Rapida 36 T.G. 6 Post Card 37 Fire Brigade Office 7 A.P.M.S 38 Time Office (W//Shop) 8 P.G.Control 39 G.M. Office + Conference Hall 9 P.G.Process 40 Dy.G.M Office 10 P.G.Tech(Old) 41 F.A & C.A.O.office 11 P.G.Tech (New) 42 Purchase Cell 12 E-Passport Section 43 Hindi Office 13 Adhesive A Control 44 D.S.B 14 Envelop Section 45 Packing case (Locker Room) 15 MICR 46 Tin Shop 16 A.F.S 47 MEA Store + Main Canteen + Ladies Section 17 Studio 48 Cash Branch 18 ISP Main Canteen 49 PABX Room 19 Sub Canteen:- A] Work shop B]New Wing C]Main T.K. Office D]Near Bindery Section 50 C.C.T.V Room 51 P.G.A.C. Plant near G.M. porch 52 CISF Green Gate Office 53 CISF Back gate Office 20 Account Building 54 CISF Workshop Gate Office 21 P.A.O Office 55 CEO Office 22 M.R.S. Building 56 Conservation office 23 ISP Pump House 57 Old Incinerator 24 CISF Commandant Office 58 Timber Shed 25 Hoha Godown 59 Admin-I 26 A.C. Plant Blue Star 60 Admin- II 27 W.M.Office 61 Power House 28 F.D.Cell 62 Sr. Safety Officer 29 C.S.D 63 A.C Plant No.9 30 Computer Cell 64 Centralizer Air Comp. Room 31 Workshop Section 65 Ink & Spirit Store. N.B.: - Apart from the above, if any section / building / structures of ISP got over looked ornot included, these may be considered for treatment. 20

21 Section VIII: Quality Control Requirements The material / Services supplied by the successful bidder will be accepted based on all parameters as per specification & scope of works as stated above. The purchaser reserves the right to reject the material in case the material is found not meeting the specification, the purchaser shall be entitled to cancel the contract, and if so desired, purchase or otherwise the purchase of the stores at the risk and cost of the contractor. 21

22 Section IX: Qualification/ Eligibility Criteria MINIMUM ELGIBILITY CRITERIA 1. The following shall be the minimum eligibility criteria for selection of bidders techno commercially. (a) (b) (c) (d) Legal Valid Entity: - The Bidders shall necessarily be a legally valid entity. In proof of having fully adhered to the minimum eligibility criteria, attested copy of Sales Tax/ VAT Registration / Service Tax Registration PAN: The Bidder should be registered with the Income tax. In proof of having fully adhered to minimum eligibility criteria, attested copy of PAN. Experience: The bidder should have experience in "performing AMC /CAMC of rodent Pest Control a type of work, any one year during last five years ending 31 March In proof of having fully adhered to minimum eligibility criteria at 1(c), attested copy of experience certificate / Copy of purchase order issued by the parties to whom the material has been supplied. The bidder should not be blacklisted / debarred for dealing by Government of India in the past. In proof of having fully adhered to minimum eligibility criteria Undertaking : - i). Bidder firm has not been blacklisted / debarred for dealing by Government of India in the past. ii). We agree to withdraw all the deviation s, if any, unconditionally and accept all the Terms and Conditions of the tender document including the technical specifications. (e) (f) The firms shall possess the License from the The competent authority of Agriculture department of Government of Maharashtra of the current year & shall have to furnish along with the offer. The firms shall furnish the Principal Certificate (according to the rule 10-(4-A)/s) along with the offer. Note: 1). Interested firms are requested to submit the above required documents sealed and signed on all pages along with tender. 2). No further correspondence will be made with the bidders for shortfall of documents, if any, such offers with partial submission of documents will be summarily rejected. 3). the tender should be completed in all the respect including submission of all the required documents so that further clarification may not be called for. 4). Bidders have to submit GIT, GCC documents after downloading from the link provided at Section II & IV of this tender document, duly signed and stamped by authorized person along with this tender document, failing which its tender may be liable for rejection. 22

23 SECTION X: TENDER FORM Date. To INDIA SECURITY PRESS (A Unit of Security Printing and Minting Corporation of India Limited) Wholly owned by Government of India Nashik Road (Maharashtra) (complete address of SPMCIL) Ref: Your Tender document No. dated We, the undersigned have examined the above mentioned tender enquiry document, including amendment No , dated (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver. (description of goods and services) in conformity with your above referred document for the sum of (total tender amount in figures and words), as shown in the price schedule(s), attached herewith and made part of this tender. If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, in accordance with the delivery schedule specified in the List of Requirements. We further confirm that, if our tender is accepted, we shall provide you with a performance security of required amount in an acceptable form in terms of GCC clause, read with modification, if any, in Section V Special Conditions of Contract, for due performance of the contract. We agree to keep our tender valid for acceptance for a period upto , as required in the GIT clause, read with modification, if any in Section-III Special Instructions to Tenderers or for subsequently extended period, if any, agreed to by us. We also accordingly confirm to abide by this tender upto the aforesaid period and this tender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formal contract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitute a binding contract between us. We further understand that you are not bound to accept the lowest or any tender you may receive against your above-referred tender enquiry. (Signature with date).. (Name and designation) Duly authorized to sign tender for and on behalf of Company 23

24 SECTION XI: PRICE SCHEDULE SUMMARY OF PRICE SCHEDULE: PRICES SHOULD BE ON FOR, ISP, NASHIK ROAD BASIS. Tender No. 23 /NCB / SY-13-30(14) /2016 Date: 17/04/2017 Sr No 1. Item description Rodent Control Treatment in ISP Factory UOM (Unit of Measureme nt Basic price/ unit (Rs) VAT / Service Tax/ any other taxes, if applicable please specify (Rs) Total cost inclusive of all taxes & duties (in Rs.) Offered period Months 12 TOTAL Rs. Total Price FOR ISP Nashik Road inclusive of all taxes, duties(in Rs.) FOR ISP Nashik Road price in words 1. The firm will have to quote the rates for the Material & labour for each line item separately 2. The firm will have to mention the service Tax separately. 3. We confirm that there would not be any price escalation during the supply period. 4. We confirm that we will abide by all the tender terms and conditions and we do not have any counter conditions 5. Price bids with conditions/ counter conditions are liable to be rejected. 6. LBT or any other local taxes applicable to Nashik City will be borne by ISP. 7. Remarks The price bid should be smitted only as per the above format. No row/column shall be left blank. Please indicate NA, in case the row/column is Not Applicable. Reason be recorded in remarks at Sr. No.5 above. If the above format is not used or any row/column is left blank, the bid will be liable for rejection without assigning any reason. (Name and Signature with date) Office Seal/Stamp

25 Section XII: Bank Guarantee Form for Performance Security [insert: Bank s Name, and Address of Issuing Branch or Office] Beneficiary: [insert: Name and Address of ISP] Date: PERFORMANCE GUARANTEE No.: WHEREAS. (name and address of the supplier) (hereinafter called the supplier ) has undertaken, in pursuance of contract no. dated. to supply (description of goods and services) (herein after called the contract ). AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial bank recognized by you for the sum specified therein as security for compliance with its obligations in accordance with the contract; AND WHEREAS we have agreed to give the supplier such a bank guarantee; NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of. (amount of the guarantee in words and figures), and we undertake to pay you, upon your first written demand declaring the Supplier to be in default under the contract and without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the contract to be performed there under or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification. We undertake to pay up to the above amount upon receipt of its first written demand, without ISP having to substantiate its demand. This guarantee will remain in force for a period of forty five days after the period of tender validity and any demand in respect thereof should reach the Bank not later than the above date. (Signature of the authorized officer of the Bank). Name and designation of the officer Seal, name & address of the Bank and address of the Branch.. Name and designation of the officer Seal, name & address of the Bank and address of the Branch. 25

26 SECTION XII: QUESTIONNAIRE SECTION XIII: BANK GUARANTEE FORM OF EMD SECTION XIV: MANUFACTURER S AUTHORIZATION FORM SECTION XV: BANK GUARANTEE FORM FOR PERFORMANCE SECURITY SECTION XVI: CONTRACT FORM SECTION XVII: LETTER OF AUTHORITY FOR ATTENDING A BID OPENING SECTION XVIII: SHIPPING ARRANGEMENT FOR LINER CARGOES SECTION XIX: PROFORMA OF BILLS FOR PAYMENTS For section XII to XIX please refer the link click here or f-af60-4ed f6b5d pdf 26

27 SECTION XVII: LETTER OF AUTHORITY FOR ATTENDING A BID OPENING (Refer to clause 24.2 of GIT) The General Manager, Bank Note Press, (A unit of Security Printing and Minting Corporation of India Limited) Dewas (M.P.)- INDIA Subject: Authorization for attending bid opening on (date) in the Tender of. Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of (Bidder) in order of preference given below. Order of Preference Name Specimen Signatures Note: Alternate Representative Signatures of bidder or Officer authorized to sign the bid Documents on behalf of the bidder. 1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one, first preference will be allowed. Alternate representative will be permitted when regular representatives are not able to attend. 2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed above is not recovered. 27