INDIA SECURITY PRESS

Transcription

1 Not Transferable INDIA SECURITY PRESS (A Unit of Security Printing and Minting Corporation of India Limited) Wholly owned by Government of India Nashik Road (Maharashtra) Tel No Fax No EPABX: purchase.isp@spmcil.com Website: Security Classification: UNCLASSIFIED TENDER DOCUMENTS FOR PROCUREMENT OF BESAN. Limited Tender No. 83 /LTE/CAN/2016 Dated This Tender Document contains 24 pages. Tender Documents is sold to: M/s Address Details of Contact person in SPMCIL regarding this tender: Name, Designation: S.K. Gavaskar, Dy. Manager (Materials) I/c Address: India Security Press, Phone : /2321/2319 Nashik Road Fax : Maharashtra purchase.isp@spmcil.com India Website: Note- 1) The word SPMCIL in this SBD hereinafter is referred to as India Security Press, A unit of SPMCIL. 2) For more details about this tender, please visit website : ispnasik.spmcil.com / www. spmcil.com

2 INDEX Sr. No Particulars Page No Section I: Notice Inviting Tender (NIT) Section II: General Instructions To Tenderer Section III : Special Instructions To Tenderer Section IV: General Conditions of Contract Section V: Special Conditions of Contract Section VI: List of Requirement Section VII: Technical specifications Section VIII: Quality Control Requirements Section IX : Qualification / Eligibility Criteria Section X: Tender Form Section XI: Price schedule Section XII Questionaire XIV Manufacturere s Authority Form XV : Bank Gaurantee Form XVI Contract Form XVII Letter of Authority for attending a Bid Opening XIX Proforma of Bills for payements. 24.

3 Section I: Notice Inviting Tender (NIT) INDIA SECURITY PRESS (A Unit of Security Printing and Minting Corporation of India Limited) Wholly owned by Government of India Nashik Road (Maharashtra) Tel No Fax No EPABX: Website: Limited Tender No. 83/LTE/CAN/2016 Dated Sealed tenders are invited from eligible and qualified Tenderers for supply of following goods and services: Schedule Brief Description of Quantity Earnest Remarks No. Goods/ services (with unit) Money (in Rs) 1 PROCUREMENT OF BESAN (SAMRAT BRAND) 4000 Kgs. 6,000/- This Notice is being published only as an abundant precaution and is not an open invitation to quote in the tender. Participation in this tender is by invitation only and is limited to the Bidders for the item who have been sent this enquiry by post /courier. Unsolicited offers are liable to be ignored. Type of Tender (Single /Two Bid/ PQB/ EOI/ Single Bid (LIMITED) Security Item etc) Dates of sale of tender documents From to during office hours Place of sale of tender documents Closing date and time for receipt of tenders Purchase section, India Security Press, Nashik Road Maharashtra, India At 1430 Hours Place of receipt of tenders Green Gate, India Security Press, Nashik Road , Maharashtra, India. Time and date of opening of tenders At 1500 Hours on Place of opening of tenders Purchase Section, India Security Press, Nashik Road , Maharashtra, India. Nominated Person/ Designation to Receive Bulky Tenders ( Clause of GIT ) Manager(HR), India Security Press, Nashik Road , Maharashtra, India.

4 2. Interested Tenderers may obtain further information about this requirement from the above office selling the documents. They may also visit our website mentioned above for further details. 3. Tender documents may be purchased on payment of non-refundable fee of Rs 106/- per set and Earnest Money Deposit in the form of account payee demand draft/ cashier s cheque/ certified cheque, drawn on a scheduled commercial bank in India, in favour of SPMCIL, Unit ISP, payable at Nashik. 4. If requested, the tender documents will be mailed by registered post/ speed post to the domestic Tenderers, for which extra expenditure per set will be Rs 100 for post. The tenderer is to add the applicable postage cost in the non-refundable fee mentioned in Para 3 above. 5. Tenderer may also download the tender documents from the web site and submit its tender by utilizing the downloaded document, along with the required non-refundable fee as mentioned in Para 3 above. 6. Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions contained in the Tender Documents, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected. 8. In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organisation, the tenders will be sold/ received/ opened on the next working day at the appointed time. 9. The tender documents are not transferable. 10. As per Government of India guidelines, a 20% quantity of the tendered requirement shall be procured from participating and qualified MSME registered firms quoting price within the price band of L1 + 15% by bringing down their price to L1 price, where L1 is a Non MSME registered firm. MSME firms are also requested to indicate clearly in their offer if their company is owned by SC/ST proprietorship Address for dropping the tender documents Green Gate, India Security Press, Nashik Road , Maharashtra, India. Sd/- DY. MANAGER (MATERIALS) FOR GENERAL MANAGER INDIA SECURITY PRESS, NASHIK ROAD Phone No

5 Section II : GENERAL INSTRUCTIONS TO TENDERERS(GIT) Please refer the link Click here or for further details GIT (Total pages: 32) SUPPLIERS ARE REQUESTED TO DOWNLOAD 32 PAGES BY CLICKING THE ABOVE SAID LINK AND SUBMIT THE SAME DULY STAMPED AND SIGNED ALONG WITH TENDER DOCUMENT. PRINTOUT OF THIS PAGE IS NOT ACCEPTABLE.

6 Section III: Special Instructions to Tenderers (SIT) The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below: In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail. Sl. GIT Clause Topic No. No. 1 4 Eligible Goods/ Services (Origin of Goods/ Services SIT Provision All goods and related services to be supplied under the contract shall have their origin in India. The terms origin used in this clause means the place where the goods are mined, grown, produced, or manufactured or from where the related services are arranged and supplied. 2 8 Pre-bid Conference Not contemplated 3 9 Time Limit for receiving A Tenderer requiring any request for clarification clarification or elucidation on of Tender Document any issue of the tender documents may take up the same with ISP Nashik in writing or by fax/ / post. ISP, Nashik will respond in writing to such request provided the same is received by ISP, Nashik not later than 14 days prior to the prescribed date of submission of tender. In case the clarifications are not given by ISP Nashik in stipulated time frame then the bidder must strictly follow the tender terms and conditions. Copies of the query and clarification, if any, shall be sent to all prospective bidders who have purchased the bidding documents.

7 Number of copies of Single Tenders to be submitted E-Procurement Not contemplated 6 34 Comparison of cost Supplement with the following: Price bid evaluation: The charges quoted shall be compared on the total price basis, including of all taxes and duties Additional Factors for Evaluation of Offers Not applicable 8 40 Purchaser s right to Supplement with the accept tender following: 9 43 Parallel Contracts Not applicable SPMCIL reserves the right to accept in part or in full any tender or reject any tender without assigning any reason or to cancel the tendering process and reject all tenders at any time prior to award of contract, without incurring liability, what so ever to the affected tenderer or Tenderers , 51.2 Eligibility Criteria As Mentioned in section IX Tender For rate Not applicable Contracts PQB Tenders Not applicable Tenders involving Not applicable Purchaser s and Pre- Production Samples EOI Tenders Not applicable Tenders for Disposal of Scrap Development/ Indigenization Tenders Not applicable Not applicable

8 Section IV : GENERAL CONDITIONS OF CONTRACT (GCC) Please refer the link Click here or for further details GCC (Total pages: 28) SUPPLIERS ARE REQUESTED TO DOWNLOAD 28 PAGES BY CLICKING THE ABOVE SAID LINK AND SUBMIT THE SAME DULY STAMPED AND SIGNED ALONG WITH TENDER DCOUMENT. PRINTOUT OF THIS PAGE IS NOT ACCEPTABLE

9 Section V: Special Conditions of Contract (SCC) The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses. Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail. S GCC Clause Topic SCC Provision No No Option Clause The purchase reserve the right to increase the ordered quantity by 25% at any time, till final delivery date of the contract, by giving reasonable notice even though the quantity ordered initially has been supplied in full before the last date of delivery period Price Adjustment Clause Not applicable Taxes and Duties If the tenderer fails to include taxes in the tender, no claim thereof will be considered by purchaser afterwards. Income Tax (TDS) as applicable shall be deducted from firm s bills. The taxes, if any shall be mentioned as per the latest and valid Govt. notification applicable to such requirements of ISP Bank Guarantee and Not applicable Insurance for Material Loaned to Contractor , , 22.1, 22.2, 22.4, 22.3, 22.6 Disposal/ Sale of Scrap by Tender Terms and mode of payment Not applicable The payment to the supplier shall be released on Monthly Basis within 30 days of submission of invoice along with following documents :- a) Due certification by user section.

10 Section VI: List of Requirements Schedule No. 1 Brief description of goods and services (Related Specifications etc are in Section-VII) PROCUREMENT OF BESAN (SAMRAT BRAND) Accounting Unit Quantity Amount of Earnest Money KGS Rs.6,000/- 1. Required terms of Delivery( FOR ALL ITEMS ): (a) Required Delivery Schedule : In 02 (two) lots. a) 2000 kgs. In the last week of Sept or within one week from the date of Purchase Order which ever is earlier & b )Balance 2000 kgs. In the first week of Nov. (b) Required Terms of Delivery (e) Payment terms : FOR ISP Nashik Road Payment will be released within 30 days after receipt of each lot of besan as per the contract conditions & as per Performance / Suitability Report by the indenters. (c) Destination : India Security Press, Nashik Road Maharashtra, India (d) Preferred Mode of : By Road Transportation 2. All the copies of tenders shall be complete in all respects with all their attachments /enclosures duly numbered and signed on each and every page. 3. The total cost inclusive of all elements as cited above on FOR India Security Press, Nasik Road (Maharashtra), India basis should be indicated clearly both in words and figures in the price bid. 4. RISK PURCHASE: (a) If the supplier after submission of tender and due acceptance of the same, i.e. after placement of notification of award of contract fails to abide by the terms and conditions of these tender documents, or fails to supply the material as per delivery schedule given or at any time repudiates the contract, the purchaser shall have the right to: (i) Forfeiture of the EMD and (ii) Invoke the Security-cum-Performance Guarantee if deposited by the supplier and procure stores from other agencies at the risk and consequence of the supplier. The cost difference between the alternative arrangement and supplier tendered value will be recovered from the supplier along with other incidental charges, including excise duty, taxes, insurance, freight etc.

11 For all the purpose the Notification of award of contract will be considered acceptance of tender and formal contract pending signing of agreement. Supplier has to abide by all the terms and conditions of tender. In case of alternative sources and if procurement price is lower, no benefit on this account will be passed on to the supplier. c) In case of procurement through alternative sources and if procurement price is lower, no benefit on this account will be passed on to the supplier. (d) If the contract holder reduces its price or sells or even offers to sell the contracted services, following condition of sale similar to those of the contract, at a price lower than the contract price, to any person or organization during the currency of contract, the contract price will be automatically reduced with effect from that date for all the subsequent supplies under the contract and the contract amended accordingly. Any violation of the fall clause would be considered a serious misdemeanour under clause of the GIT and action, as appropriate, would be taken as per provision of that clause. 11. Bidders are requested to submit the following Bank details along with tender documents: a)beneficiary name : b)bank name : c)bank A/c No. : d)ifs Code : e)address & Branch details : The Bidder has to submit the Check list as per Format given below along with the Technical Bid Documents. Sr. No Description Submitted / Not Submitted All pages of the tender documents (including GIT, GCC,SIT, SCC, List of requirements, Technical specification, quality requirements, qualification/eligibility criteria etc.) duly sign and stamp by the Authorized signatory of the bidder. Adherence to the Delivery Schedule as per Section VI on Bidder s Letter Head. Documentary evidence towards Experience as per clause 1(c) of section IX Documentary evidence towards Black Listing Declaration Page No.

12 General Terms & conditions :- 1. The firm shall have to follow all the prevailing statutory requirements related to this Purchase Order. ISP will not be responsible for violation of statutory requirements not followed by the firm as per prevailing laws of the Government and it will be the sole responsibility of the firm to comply with such laws of the Government.

13 Section VII: Technical Specifications Deatils of the Item:-- a) Besan (Samrat Brand) b) Brand:Samrat Terms and conditions of supply:-- 1. The besan is to be supplied packed in manufacturers original packing properly packed in water proof,spill proof bags of 50 Kg each. 2. Each Bag shall have complete details of the stores printed on it complete with manufacturers name, address, quantity, expiry date, date of packing etc. 3. Once the ordered is placed no revision of rates will be done for whatsoever reasons. Note: Tenderer s attention is drawn to GIT clause 17 and GIT sub-clause The tenderer is to provide the required details, information, confirmations etc accordingly, failing which it s tender is liable to be ignored.

14 Section VIII: Quality Control Requirements Each lot of besan supplied by the successful Bidder time to time will be accepted based on parameters as per specifications as stated above. The Purchaser reserves the right to reject the material in case the material is found not meeting the specification or unsuitable for consumption and the purchaser shall be entitled to cancel the contract and if so desired, purchase or otherwise the purchase of stores at the risk and cost of the contractor.

15 Section IX: Qualification/ Eligibility Criteria MINIMUM ELGIBILITY CRITERIA 1. The following shall be the minimum eligibility criteria for selection of bidders technically. (a) (b) Legal Valid Entity: The Bidders shall necessarily be a legally valid entity. A proof for supporting the legal validity of the Bidder shall be submitted. PAN: The Bidder should be registered with the Income tax. Relevant proof in support shall be submitted. (c) The bidder should not be blacklisted / debarred for dealing by Government of India of India in the past. 2. Documents supporting the Minimum Eligibility Criteria: a) In proof of having fully adhered to the minimum eligibility criteria at 1(a), (i) Attested copy of Sales Tax Registration/ VAT Registration. b) In proof of having fully adhered to minimum eligibility criteria at 1(b), attested copy of PAN. c) In proof of having fully adhered to minimum eligibility criteria at 1(d). d) The bidder has to submit Declaration/undertaking that the firm is not blacklisted/ debarred for dealing by Government of India in the past. Note: 1). Interested firms are requested to submit the above required documents sealed and signed on all pages along with tender failing which their will be rejected without further correspondence. 2). No further correspondence will be made with the bidders for shortfall of documents, if any, such offers with partial submission of documents will be summarily rejected. 3). the tender should be completed in all the respect including submission of all the required documents so that further clarification may not be called for. 4). Bidders have to submit GIT, GCC documents after downloading from the link provided at Section II & IV of this tender document, duly signed and stamped by authorized person along with this tender document, failing which its tender may be liable for rejection

16 SECTION X: TENDER FORM To INDIA SECURITY PRESS (A Unit of Security Printing and Minting Corporation of India Limited) Wholly owned by Government of India Nashik Road (Maharashtra) (Complete address of SPMCIL) Ref: Your Tender document No. dated We, the undersigned have examined the above mentioned tender enquiry document, including amendment No , dated (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver. (description of goods and services) in conformity with your above referred document for the sum of ( total tender amount in figures and words), as shown in the price schedule(s), attached herewith and made part of this tender. If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, in accordance with the delivery schedule specified in the List of Requirements. We further confirm that, if our tender is accepted, we shall provide you with a performance security of required amount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V Special Conditions of Contract, for due performance of the contract. We agree to keep our tender valid for acceptance for a period upto , as required in the GIT clause 19, read with modification, if any in Section-III Special Instructions to Tenderers or for subsequently extended period, if any, agreed to by us. We also accordingly confirm to abide by this tender upto the aforesaid period and this tender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formal contract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitute a binding contract between us. We further understand that you are not bound to accept the lowest or any tender you may receive against your above-referred tender enquiry... (Signature with date).. (Name and designation) Duly authorized to sign tender for and on behalf of.

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18 SECTION XI: PRICE SCHEDULE SUMMARY OF PRICE SCHEDULE:. Express Limited Tender No.24 /LTE/CAN-03/ Dated Sr No Item description UOM (Unit of Meas urement Basic price/ unit (Rs) Packing and forwarding charges (Rs.), if any Excise duty (Rs.) if any CST against Form- As applicab le please specify (Rs.) Total Cost inclusive of all taxes, & duties) Offered Quantity BESAN (SAMRAT BRAND) KGS Grand total (Rs.) Total Price for required quantity (Rs.)(FOR ISP, Nasik Road) inclusive of all taxes, duties, freight and Insurance charges 1. We confirm that there would not be any price escalation during the supply period. 2. We confirm that we will abide by all the tender terms and conditions and we do not have any counter conditions Note: Price bids with conditions/ counter conditions are liable to be rejected. TDS applicable will be deducted from the Invoice amount. (Name and Signature with date) Office Seal/Stamp

19 Section XII: Questionnaire The tenderer should furnish specific answers to all the questions/ issues mentioned below. In case a question/ issue does not apply to a tenderer, the same should be answered with the remark not applicable. Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof/ evidence to substantiate the corresponding statement. In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question/ issues, its tender will be liable to be ignored. 1. Brief description and of goods and services offered: 2. Offer is valid for acceptance upto. 3. Your permanent Income Tax A/ C No. as allotted by the Income Tax Authority of Government of India : Please a t t a c h c e r t i f i e d c o p y of y o u r l a t e s t / c u r r e n t I n c o m e T a x clearance certificate issued by the above authority. 1. Status: (a) (b) Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi, and/ or the National Small Industries Corporation (NSIC), New Delhi, and/ or the present SPMCIL and/ or the Directorate of Industries of the concerned State Government for the goods quoted? If so, indicate the date up to which you are registered and whether there is any monetary limit imposed on your registration. Are you currently registered under the Indian Companies Act, 1956 or any other similar Act? Please attach certified copy(s) of your registration status etc. in case your answer(s) to above queries is in affirmative. 5. Please indicate name & full address of your Banker(s) : 6. Please state whether business dealings w i t h you currently stand suspended/ banned by any Ministry/ Deptt. of Government of India or by any State Govt... (Signature with date). (Full name, designation & address of the person duly authorized sign on behalf of the tenderer) For and on behalf of (Name, address and stamp of the tendering firm)

20 Section XIV: Manufacturer s Authorization Form To.... (Name and address of SPMCIL) Dear Sirs, Ref. Your Tender document No.., dated. We,., who are proven and reputable manufacturers of (name and description of the goods offered in the tender) having factories at., hereby authorise Messrs... (name and address of the agent) to submit a tender, process the same further and enter into a contract with you against your requirement as contained in the above referred tender enquiry documents for the above goods manufactured by us. We further confirm that no supplier or firm or individual other than Messrs.... (name and address of the above agent) is authorized to submit a tender, process the same further and enter into a contract with you against your requirement as contained in the above referred tender enquiry documents for the above goods manufactured by us. We also hereby extend our full warranty, as applicable as per clause 16 of the General Conditions of Contract read with modification, if any, in the Special Conditions of Contract for the goods and services offered for supply by the above firm against this tender document. Yours faithfully, [signature with date, name and designation] For and on behalf of Messrs [Name & address of the manufacturers] Note: This letter of authorisation should be on the letter head of the manufacturing firm and should be signed by a person competent and having the power of attorney to legally bind the manufacturer.

21 Section XV: Bank Guarantee Form for Performance Security [insert: Bank s Name, and Address of Issuing Branch or Office] Beneficiary: [insert: Name and Address of SPMCIL] Date: PERFORMANCE GUARANTEE No.: WHEREAS. (name and address of the supplier) (hereinafter c a l l e d the supplier ) has undertaken, in pursuance of contract no. dated. to supply (description of goods and services) (herein after called the contract ). AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial bank recognized by you for the sum specified therein as security for compliance with its obligations in accordance with the contract; AND WHEREAS we have agreed to give the supplier such a bank guarantee; NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of. (amount of the guarantee in words and figures), and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the contract to be performed thereunder or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification. We undertake to pay SPMCIL up to the above amount upon receipt of its first written demand, without SPMCIL having to substantiate its demand. This guarantee will remain in force for a period of forty five days after the period of tender validity and any demand in respect thereof should reach the Bank not later than the above date.. (Signature of the authorized officer of the Bank).

22 . Name and designation of the officer. Seal, name & address of the Bank and address of the Branch. Name and designation of the officer.. Seal, name & address of the Bank and address of the Branch

23 Section XVI: Contract Form (Address of SPMCIL s office issuing the contract) Contract No dated This is in continuation to this office Notification of Award No dated Name & address of the Supplier SPMCIL s Tender document No dated and subsequent Amendment No dated (if any), issued by SPMCIL. 3. Supplier s Tender No dated and subsequent communication(s) No----(if any), exchanged between the supplier and SPMCIL in connection with this tender. 4. In addition to this Contract Form, the following documents etc, which are included in the documents mentioned under paragraphs 2 and 3 above, shall also be deemed to form and be read and construed as part of this contract: (i) General Conditions of Contract; (ii) Special Conditions of Contract; iii) List of Requirements; iv) Technical Specifications; v) Quality Control Requirements (vi) Tender Form furnished by the supplier in its tender; (vii) Price Schedule(s) furnished by the supplier in its tender; (viii) Manufacturers Authorization Form (if applicable for this tender) (ix) SPMCIL s Notification of Award Note: The words and expressions used in this contract shall have the same meanings as are respectively assigned to them in the conditions of contract referred to above. Further, the definitions and abbreviations incorporated under Section V - General Conditions of Contract of SPMCIL s Tender document shall also apply to this contract. 5. Some t e r m s, c o n d i t i o n s, s t i p u l a t i o n s e t c. out of the above-referred documents are reproduced below for ready reference: (i) Brief particulars of the goods and services which shall be supplied/ provided by the supplier are as under: Schedule No. Brief description of goods/ services Accounting unit Quantitytobe supplied Unit (in Rs) Price Total price Any other additional services (if applicable) and cost thereof:.. Total value (in figure) (In words) (ii) Delivery schedule (iii) Details of Performance Security

24 (iv) Quality Control (a) Mode(s), stage(s) and place(s) of conducting inspections and tests. (b) Designation and address of SPMCIL s inspecting officer (v) Destination and despatch instructions (vi) Consignee, including port consignee, if any (vii) Warranty clause (viii) Payment terms (ix) Paying authority. (Signature, name and address of SPMCIL s authorized official) For and on behalf of. Received and accepted this contract.. (Signature, name and address of the supplier s executive duly authorized to sign on behalf of the supplier) For and on behalf of (Name and address of the supplier). (Seal of the supplier) Date: Place:

25 Section XVII: Letter of Authority for attending a Bid Opening (Refer to clause 24.2 of GIT) The General Manager Unit Address Subject: Authorization for attending bid opening on (date) in the Tender of. Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of (Bidder) in order of preference given below. Order of Preference Name Specimen Signatures I. II. Alternate Representative Signatures of bidder or Officer authorized to sign the bid Documents on behalf of the bidder. Note: 1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one, first preference will be allowed. Alternate representative will be permitted when regular representatives are not able to attend. 2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed above is not produced.

26 SECTION XIX: Proforma of Bills for Payments (Refer Clause 22.6 of GCC) Name and Address of the Firm... Bill No..Dated... Purchase order... No... Dated... Name and address of the consignee... S.No Authority for purchase Description of Stores Number or quantity Rate Rs. P. Price per Rs. P. Amount Total 1. C.S.T./Sales Tax Amount 2. Freight (if applicable) 3. Excise Duty (if applicable) 4. Packing and Forwarding charges (if applicable) 5. Others (Please specify) 6. PVC Amount (with calculation sheet enclosed) 7. (-) deduction/discount 8. Net amount payable (in words Rs.) Despatch detail RR No. other proof of dispatch...dated (enclosed) Inspection CertificateNo Dated (enclosed) Income Tax Clearance Certificate No...Dated...(enclosed) Modvat Certificate No...(enclosed) Excise Duty Gate pass... (enclosed) Place and Date Received Rs...(Rupees)... I hereby certify that the payment being claimed is strictly in terms of the contract and all the obligations on the part of the supplier for claiming that payment has been fulfilled as required under the contract. Revenue stamp Signature and of Stamp Supplier

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28 N/2 Date : 15/07/2016 As per the Purchase requisition No dated 12/07/2016 (enclosed h/w) for procurement of 4000 Kgs. Besan (Samrat Brand) And having estimated cost of Rs. 3,00,000/- (Three Lac Only). We may issue limited tender enquiry as mentioned in the said requisition. If yes, draft tender document along with known firms list and forwarded letter are placed below for approval please. M/s. Jai Mataji Kirana & Gen. Stores, Old Saikheda Road, Parvatabai Nagar, Jail Road, Nashik Road M/s. Ramnath Jagannath & Co, Kalantri House, Shivaji Road, Nashik Road M/s. Kirishna Agencies, 399/2A, Tigarania Road, Near Office of MSEDCL, Dwarka, Nashik 11. M/s. Nilkamal Limited, 1 to 4 Sai Plaza, 2 nd floor, Near Bytco College, Nashik Poona Road, Nashik Road M/s. Rajan Bachumal & Co,. Shop No. 31, Ganesh Market, Dr. Ambedkar Road, Nashik Road M/s. Kawade Kirana & Gen. Stores, Shivaji Nagar, Jail Road, Nashik Road

29 M/s. JO Traders, Shop No. 1, Abhang Nagar, New Adgaon Naka, Panchavati, NASHIK 3.

30 Date : 19/07/2016 We may request Canteen Manager / Canteen Officer to submit the PR duly approved along with lnprincipal approval of competent authority urgently pl.