INTERNATIONAL OFFICE VRIJE UNIVERSITEIT AMSTERDAM
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1 INTERNATIONAL OFFICE VRIJE UNIVERSITEIT AMSTERDAM
2 2 INTERNATIONAL OFFICE
3 Mobility team MOBILITY TEAM Degree team Student exchange team Study Abroad team International Services team 3
4 INTERNATIONAL OFFICE: SERVICES OFFERED Practicalities: immigration and housing Immigration procedures for students and staff Employees, guests and family members VU, VUmc and ACTA +/- 550 applications in 2017 Housing Students and staff +/- 331 applications assigned in
5 IMMIGRATION All non-dutch citizens automatically pass the International Office We send an offer letter in order to apply for the required visa, residence permit or, if applicable, work permit Once the Dutch Immigration Service has approved the application, we send further instructions depending on the situation Once we know the expected arrival date, we book an appointment at IN Amsterdam 5
6 IMMIGRATION 6
7 IMMIGRATION At IN Amsterdam expats can arrange practical matters and turn to them for assistance and extra information. 7
8 ACCOMMODATION Procedure Guest/PhD fills in the application form Offer 2 months before the intended arrival date 200 housing fee for stay <6 months, 400 for stay >6 months 400 housing fee for Long Stay 300 Accommodations for staff 160 Long stay for PhD s, max 5 years 125 Short stay, min 1 month, max 1 year 15 rooms at Hotel Jansen, max 6 months 1300 accommodations for students 8
9 INTERNATIONAL OFFICE: SERVICES OFFERED Welcome services: Introduction meeting International staff A welcome event is held in English for all international and Dutch newcomers including a lunch and campus tour. International Staff Network A social, cultural and informational network for international academic and support staff. Global room Social, cultural, informational meetingplatform all year round. Relocation Advisor Set up and implement services and activities for International Academic Talent. 9 Optimalisatie Aanmelden & Toelaten
10 INTERNATIONAL OFFICE: SERVICES OFFERED Global Room A platform for international staff to meet each other share experiences and organize events, workshops and Q&A sessions Or watch the Olympics together! 10 Optimalisatie Aanmelden & Toelaten
11 RELOCATION SERVICES - NEEDS INTERNATIONAL ACADEMIC STAFF Finding Accommodation Support on Personal Finance Salary, (medical) insurances, tax, pension, opening bank account Immigration Services Welcome Programme Working at & Living in Amsterdam Spouse Support Offer Social Network & Dual Career Support Childcare & School 11
12 SHARING BEST PRACTICES Mapping the customer journey Giving insights in the experiences of international staff How do and international staff interact currently? Shows opportunities to implement, improve, professionalize and optimize certain processes, activities, communication lines etc. International Staff Arena s Why: Sharing their opinion about their experiences at VU Amsterdam helps to improve services and optimize the provision of information for current and future international scientists. How: Invite international staff ánd internal stakeholders The discussion consists of two rounds, closing with a summary with main outcomes Follow-up: improvement points, working groups, prioritize etc. 12
13 CHALLENGES ANY SUGGESTIONS? The life cycle of international academic staff: which services and what kind of information do they need, at what point? How to set up a uniform Welcome Programme? Any tips on how to implement Dual Career Services? How to organize relocation services internally? How to get known within your university?
14 VRAGEN? 14
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