Together We Rise 2018

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Beatrice Nicholson
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1 Together We Rise 2018

2 Eligible Categories Citizenship Match with the SSA Noncitizen Match with the DHS Paper Secondary Confirmation (G-845) Citizens of Freely Associated States Documenting Immigration Status in Later award years Replacing Lost DHS Documents

3 A U.S. Citizen or National A U.S. Permanent resident or other eligible noncitizen Other than Temporary purpose with intention of becoming a citizen or Permanent Resident A citizen of the Freely Associated States Federated States of Micronesia Republics of Palau Marshall Islands

4 All applications are matched with Social Security Administration (SSA) to determine U.S. Citizenship Applications that have ARN are matched with DHS If DHS primary fails, then secondary paper required HEA Sec. 484(a)(5) 34 CFR (d) 34 CFR And subpart I of Part 668 Noncitizens are required to update name change with DHS & SSA

Virgin Islands, Guam, Northern Mariana Islands Most persons born abroad to parents who are citizens

5 US Citizen or National By Birth or Naturalization or Operation of Law 50 states, District of Columbia, Puerto Rico, U.S. Virgin Islands, Guam, Northern Mariana Islands Most persons born abroad to parents who are citizens All U.S citizens are considered U.S. Nationals, but not the other way around American Samoa Swains Island United States Minor Outlying Islands (8 unincorporated / 1 incorporated)

Social Security Administration Name DOB Citizenship Status SSN Possible death date Successful Match Match Flag, but no comment Data doesn t match C Code & Comment

6 Social Security Administration Name DOB Citizenship Status SSN Possible death date Successful Match Match Flag, but no comment Data doesn t match C Code & Comment Citizenship not confirmed C Code & Comment code 146 Note that U.S. citizens born abroad might fail the citizenship check with SSA, unless they update their citizenship information.

U.S. Citizenship documentation Social Security

4(b)(2) Copy of Form FS-240, FS- 545, DS-1350

Certificate of Naturalization N-550 or N-570

7 U.S. Citizenship documentation Social Security Card and/or Drivers License? Enhanced Drivers License? Copy of Birth Certificate U.S Passport 22 CFR 51.4(b)(2) Copy of Form FS-240, FS- 545, DS-1350 Certificate of Citizenship N-560 or N-561 Certificate of Naturalization N-550 or N-570 USCIS or prior to 1991, Federal or State Court Through Administrative Naturalization after December 1990

8 Suspect documents Able to discern if document is fraudulent you must deny Title IV aid. If document creates conflicting information, then discrepancy must be resolved before disbursing aid. Report altered or misreported information Department s Office of Inspector General MIS-USED OIG Website www2.ed.gov/about/offices/list/oig/index.html. Report a Birth abroad (if filed prior to 18, if not then N-600) U.S. Department of State, Passport Services, Vital Records Section, 1150 Passport Services Pl, 6 th floor, Dulles, VA

9 Shown by a match flag FAA Information section under DHS section, or DHS Match Flag. comment as well Successful match: Comment code 143 Record was not sent to DHS: Comment code 068 Comment code 142 Comment code 141 DHS has not yet confirmed the student s noncitizen status: Comment code 144, DHS flag of N & Secondary flag of P

10 Automated Secondary Confirmation Generated within 3 to 5 days Should wait at least 5, but no more than 15 business days DHS Automated secondary confirmation match flags & comment codes Y, 120 C, 105 N, 046 X, 109 School must begin Paper Secondary confirmation after the 15 th day. (G-845)

12 G-845 must only be completed if you have evidence to submit with the form. If a student cannot provide documentation then DO NOT complete G CFR (a) 34 CFR Most recent version OMB exp. 05/31/18 Must be submitted to the LA field Office VAWA related G-845 to Buffalo Field Office (DCL GEN-10-07)

13 Where to send G-845 U.S. Citizenship and Immigration Services (USCIS) Attn: USCIS SAVE Program Status Verification Office 300 N. Los Angeles Blvd, Room 3204 Los Angeles, CA DO NOT send to the Department of Education G-845 Help Customer Care and Research Center

14 G-845 Update Transition from Paper to Electronic May 2018 Via DHS Systematic for Alien Verification for Entitlements (SAVE) system Paperless on May 1 st G-845 received on or after Rejected (Stop mailing by April 24, 2018) Access to SAVE Each Institution given log on credentials Will notify schools SAIG enrollment website Each PDPA w/ CPS access Will assign ID s to FAA s FAA s can upload documentation Response in 3-5 Business days appear as a text

15 DHS / SAVE COMMUNICATION EA will notify schools PDPA s SAVE User ID is available on Participation Management system Manage your SAIG Mailboxes link PDPA will enroll themselves through SAIG Enrollment Once PDPA in SAVE, can create additional 3rd Step Verification Users IFAP posting anticipated for Spring 2018: Instructions for logging in and utilizing the system FSA Handbook updated to include SAVE information User ID dissemination planned for March 2018 DHS/SAVE will reject Paper Form G-845 beginning May 1, 2018

Eligible noncitizens & documentation Eligible status usually present on their I-94 for those not permanent residents. Other documentation may be acceptable.

16 Eligible noncitizens & documentation Eligible status usually present on their I-94 for those not permanent residents. Other documentation may be acceptable. I-94 not issued to those who are not: Refugees, Asylees, Parolees Can retrieve status on website and confirmed by Customs and Border Protection Stamp ( 4/2011 USCIS retires red ink 07/01/2014 NEW blue colored ink for secure stamps. Some stamps still use black ink. Blue ink used for more than admissions stamps

Lawful permanent resident (LPR s) Form I-551 (PRC since 1997) & Form I-551 (RAC

not passed MRIV Temporary I-551 residence 1 year (unexpired) USCIS Travel

to reenter) Baby pictures should be updated at the age of 14 Approved I-797

17 Lawful permanent resident (LPR s) Form I-551 (PRC since 1997) & Form I-551 (RAC before 1997) CBP form I-94 or I-94A w/ endorsement Valid if expiration date has not passed MRIV Temporary I-551 residence 1 year (unexpired) USCIS Travel Document: form I-327 (Reentry Permit) Refugee Travel document form I-571 (Permit to reenter) Baby pictures should be updated at the age of 14 Approved I-797 approval notice Application not eligible for aid Refugee or Asylee 209a (or 209b) endorsement (not expired)

Conditional resident aliens Same as permanent resident some exceptions Marriage Fraud Amendments 2 year conditional Alien spouses less than two years before spouse applies Applies to spouses children

18 Conditional resident aliens Same as permanent resident some exceptions Marriage Fraud Amendments 2 year conditional Alien spouses less than two years before spouse applies Applies to spouses children who are aliens Form I-551 expires in 2 years as opposed to 10. Must petition 90 days prior to expiration to remove restriction Refugee Status continues until revoked or lawful resident status granted (after 1 year) I-94 or I-94A annotated with stamp under section 207 INA Form I-571 refugee travel document; given indefinite employment authorization

19 Persons granted Asylum Status continues until revoked or lawful resident status granted (apply for residence after 1 year) I-94 or I-94A annotated with stamp under section 208 INA given indefinite employment authorization Asylees abroad & eligibility leave for extended amount of time forfeit current status Persons paroled into the U.S. for at least 1 year Must show that a valid application has been filed. Intent to become a citizen or PR. Documentation showing parole into U.S. For at least 1 year (unexpired)

20 Cuban-Haitian entrants Section 501(e) of the Refugee Education Assistance Act (REAA) Document Showing the holder is Cuban-Haitian entrant (valid even if expired) Conditional entrants The seventh preference category of P.L or status adjusted to Lawful permanent resident Entered prior to the Refugee Act of 1980 I-94 with a stamp Section 203(a)(7) Not Eligible for aid if granted date is after 3/31/1980 w/ granted status

21 As of January 2005 the stamps mentioned: Used red & blue security ink Admissions date red, rest in blue Contains three codes: 1) two digit code to the left of the date 2 numbers, no letters 2) three letter code under the word Admitted 3) unique 4 digit number to the right of the date Can be place anywhere on I-94 Should replicate by hand if not able to photocopy Photocopying immigration docs While generally not permitted, for the purpose of Title IV aid, photocopies can be made. Copies must be kept in student file with G-845

22 Victims of human trafficking (DCL GEN-06-09) Victims of Trafficking and Violence Protection Act (VTVPA) Verified by Health and Human Services (HHS) Will not pass DHS secondary paper confirmation does not apply I-94 with the following: T1, T2, T3, or T COA code Certification or Eligibility Letter, call Office of Refugee Resettlement at (none for spouse, child, parent) Must note the date, time, and result of the call and retain the letter Must call in subsequent years

23 Battered immigrants-qualified aliens Victims of domestic violence by U.S. citizens or permanent resident (LPR) spouses. (DCL GEN-10-07) May be eligible under VAWA for federal public benefits Both men and women may be approved Will not Pass DHS check must signify eligible noncitizen Need to produce documentation based on case type: Self Petition Suspension of Deportation Cancellation of Removal

24 Self-Petitioning cases: I-360 form will deny, approve it or establish prima facie The latter two establish aid eligibility, although the latter expires and student becomes ineligible Approval will provide I-797, Prima Facie good for 180 days Suspension of Deportation: Issued by an immigration judge (has not expired) Cancellation of Removal: Issued by immigration judge (has not expired) Documentation not expired, but statement of current status

25 VAWA Verification U.S. Citizenship and Immigration Services 10 Fountain Plaza, 3 rd Floor Buffalo, NY Attn: Immigration Status Verification Unit Lost or expired documentation Check Box 9L Other Specify VAWA Verification Eligibility based on result of the submission

26 Jay Treaty 1794 Section 289 INA 50% Native American blood who were born in Canada Not subject to restrictions imposed on aliens by DHS, not required to obtain documentation from DHS Permitted to have SSN, must input into FAFSA application If ARN then input into FAFSA, if they fail DHS match, submit with G-845 Jay Treaty without ARN should enter A in that field, they will fail match and comment code 144

27 Ineligible statuses and documents Persons with nonimmigrant visas F-1, F-2, M-1, NATO, A2 and A3, B-1, B-2, J-1, J-2, H series, L series, G series Someone who only has I-171 or I-464 Family unity status Approved form I-817 Family Unity Program Temporary residents Under the Legalization or special Agricultural Worker program Illegal aliens under the legalization (amnesty) program Immigration Reform and Control Act of 1986 (IRCA) Employment authorization card I-688A, I-688B or I-766

28 Temporary Protected Status Stamped directly on I-94 Status different from Refugee, it provides no conversion Deferred Action for Childhood Arrivals (DACA) Normally assigned an SSN State & College aid Must Answer citizenship question as; not a citizen or eligible noncitizen Withholding of Removal order Protects a person from return to a country that threatens his or her life or freedom; provides no pathway to residency

29 U-Visa Holders Under the Personal Responsibility and Work Opportunity Reconciliation Act (PRWORA) May convert to Lawful Residents after 3 continuous years in the U.S. after date on U-Visa Once LPR established; Must meet all other eligibility requirements Documents submitted for ineligible status should not be submitted for secondary confirmation

30 Using the G-845 ( ) Documents submitted within 10 days of receiving documentation 15-digit DHS verification number (Case Verification Number) Box 5 SSN Box 11 Your Name Box 12 Schools Name DHS field office Front & Back copies of the students documentation No verification number if ARN not provided

31 Student is responsible for getting copies of lost or surrendered documents Marriage Records & Court Orders Helpful USCIS verifier, usually 21 business days to return G-845 Call Resolution Team after 15 th business day DO NOT send duplicate G-845 A decision can be made, with sufficient documentation after the 15 th day. (Must document USCIS exceeded time allotment

32 Secondary Confirmation eligible Must keep G-845 If discrepancy exits and not resolved Student must pay back all aid disbursed, except FWS Following this process ensures that the school is not liable 34 CFR (c) The form does NOT directly state whether the student is eligible for FSA funds

33 G-845 Part 1: Information from the Registered Agency Field 1 School Name Under applicant Information ARN, I-94 #, Other immigration Number Field 3 Case Verification Number (15 digit DHS verification number) Fields 6 & 10 Always leave blank Field 9 Check Education Grant / Loan / Work Study Field 16 Optional Field

34 G-845 Part 2: USCIS Responses Lawful Permanent Resident alien Conditional Permanent Resident Applicant is employment authorized in the United States as indicated Applicant is not employment authorized in the United States Applicant has an application pending for the following USCIS benefit Applicant was granted asylum or refugee status in the United States Applicant was paroled into the United States under Section 212 of the Immigration and Nationality Act (INA) Conditional entrant of the United States

35 G-845 Part 2 cont. Nonimmigrant (specify type or class and expiration date) U.S. citizen Cuban/ Haitian entrant of the United States American Indian born in Canada to whom the provisions of INA 289 apply Mexican Born Member of the Texas or Oklahoma Band of Kickapoo Indians Deferred Action for Childhood Arrivals (DACA) Temporary Protected Status (TPS)

36 G-845 Part 2: Deferred Action Status VAWA Self-Petitioner Withholding of Removal USCIS is searching indices for further information This document is not valid because it appears to be: (check all that apply) A. Expired, B. Altered, or C. Counterfeit

37 G-845 Part 3: USCIS Comments Unable to process request without an original consent of disclosure statement signed by the applicant. Resubmit request No determination can be made because insufficient information was submitted. Obtain a copy of the applicants most recently issued immigration document. Submit a new request No determination can be made without seeing both sides of the applicants immigration document Copy provided of applicants immigration document is illegible Unable to verify status based on the document provided

38 Student Rights Allow at least 30 days from output Cannot deny, reduce, or terminate aid during wait time Student is liable for any FSA funds received if ineligible Must Furnish written Instructions: An explanation of the documentation needed Schools deadline for submitting documentation Notification that if deadline missed, student may not receive FSA funds Statement that you won't decide students eligibility until they have submitted immigration status documents

39 The Compact of Free Association (P.L ) Split Trust Territory of the Pacific Islands Marshall Islands & Federated State of Micronesia 1986 Palau 1994 (Ratified the compact) Should indicate Eligible noncitizen on FAFSA If no SSN, then enter 666 Pseudo SSN generated Parent SSN Wage & Tax Statements only (No Filing requirement)

40 Federated States of Micronesia Pell Grant Republics of Palau Pell Grant, FSEOG, FWS Marshall Islands Pell Grant Older FAS students will have student loan records Must contact COD to resolve Duplicate records Exempt from Selective Service in certain cases

41 FAFSA Question Number FAFSA Question FAFSA Response Student Question #32 Parent Question #80 Student Question #34 Parent Question #82 Student Question #35 Parent Question #83 Student Question #36 Parent Question #85 Student Question #37 Parent Question #86 Student Question #38 Parent Question #87 Student Question #39/40 Parent Question #88/89 Taxes Filed Filing Status Eligible to file 1040A or EZ AGI Income Tax Exemptions Wages Already Completed* Don t Know Yes Amount of Wages Earned from the Freely Associated States tax form Amount of Income Tax Paid from the Freely Associated States tax form 1 (Per wage & tax statement) Amount of Wages Earned from the Freely Associated States tax form

42 Temporary Form I-551 (should receive a permanent by following year). Refer student to USCIS Eligible noncitizen status Conditional Permanent Resident Refugee Cuban-Haitian entrant Person granted Asylum DO NOT need to update (34 CFR (b) U.S Citizen, National, Freely Associated States, Form I-551 or I-151 Confirmed status for prior year and documentation not expired

43 Student must request replacement documents 18 years and older must have documentation in possession Asked to complete I-90 Application to Replace Alien Registration card Or form I-102 Application for replacement / Initial Nonimmigrant Arrival-Departure Document PDF Version Freedom of Information Act (FOIA) USCIS District Office (G-639)

Presented by: Joan Bailey

Presented by: Joan Bailey Agenda Citizen/Non-Citizen Database Match Non-Citizen Eligibility U.S. Nationals/U.S. Citizens Eligibility Citizens of Freely Associated States Documentation in Subsequent Years