CHINA VISA INFORMATION PACKET

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1 CHINA VISA INFORMATION PACKET Packet Contents Cover Page General info / What to bring to Consulate Page 2 Directions to Chicago Chinese Consulate Page 3 Instructions to complete China Visa Application Page 4 Update Sabre info in HIDIR Page 5 Courier Service information Page 6 Courier Service Form Page 7 Expense Form for reimbursement Page 8 China Visa Application Page 9-12 (US application attached Foreign application on AA Pilots) Send UPS or FedEx Only AA Flight / O Hare Attn: Sue or Lyn Terminal 3 Lower Level K19 Chicago IL Created on Last printed 2/16/ :57:00 AM O:\Shared\ORD01A11\SHARED\FLTOFC\PASSPORT '09\CHINESE VISA PACKET\Chinese Visa Packet.doc Updated 014Feb2011

2 Chinese Visa Packet All crewmembers traveling to China are required to have a valid crewmember C Visa issued by the Chinese Consulate. Chinese visa s are valid for up to two years and depending on the length of time of your current passport is valid. Due to the high cost of a Chinese visa your passport should be valid for a minimum of 24 months. The Chinese visa office will not issue a visa if the passport is valid for less than 24 months. Visa applications must be brought to the Chinese Consulate in person, but that person can be a friend or colleague. Expedited service (24 hour) is available and most Visa Offices will/may issue the CREW Visa the same day if you arrive before 10:00 am*. YOU MUST verify if this service is available when appearing at the Visa Office The Chicago Visa office offers same day return to crew (unless same day volume exceeds capacity then you may have to return the following day to pick up passport). What to bring to the consulate: Your Passport A Chinese Visa request letter from the ORD Flight Administration Office. Please have your passport information available as it must be listed on the letter. {The letter must be printed on original company letterhead} Attach a 2 x 2 [color or black and white] white background o Bring a second photo in case the consulate requires a second photo. A photocopy of your AA CREW ID Payment of the visa fee* of $ in the form of cashier check payable to Chinese Consulate OR MasterCard/Visa credit cards only **The fees vary by Visa Office. Verify the total cost when submitting your application. Chicago Consulate will issue a two year visa. REIMBURSEMENT PROCEDURES You can be reimbursed for the following: Visa fee, expedite fees, passport photos *Incidental charges [i.e. Parking, Train fare, taxi fare, meals, etc.] are not reimbursable. 1. Complete an Expense Form (attached to this packet). Be sure to sign it. 2. Attach to the completed expense form: A. For Photos: ORIGINAL receipts only B. For Visa and Expedite Fees: 1. Cashiers Check Receipt/Money Order receipt copy or original or, 2. Original paid receipt stamped by Visa Office C. Please include a copy of the photo page of your passport. 3. Boardmail to: Elizabeth Serpe / Flight Admn MD B103 - ORD Please allow 2-3 weeks for reimbursement. Your reimbursement will be included in your paycheck.

3 Where to go: Chicago Visa and Passport Office People s Republic of China in Chicago One E. Erie Street, Suite 500 Chicago, IL, Hours: Monday Friday 9:00 12:00 1:00 2:30 Validated Parking is available at the CPS Parking Garage located at 10 East Ontario Street. Cost [NOT REIMBURSED] is $11.00 for the first 3 hours. Get your ticket validated with the security officer in the lobby of Suite 500 on the 5th floor, 1 E. Erie Street. Please verify CTA Blue/Red lines are available Construction may alter routes Be prepared to walk or take a cab. By Public Transportation: From O Hare take the Blue line to Washington/Dearborn Station [approximately 35 minutes] Exit and follow signs to Red Line to Howard - Take Red Line to Chicago Station Walk south 3 Blocks to Erie Street Consulate is on the SE corner enter 2 nd set of doors. Chinese Consulate in Chinese Consulate In Washington D.C. Los Angeles, CA 2201 Wisconsin Ave NW Ste Shatto Place Washington DC Los Angeles, CA Tel: (202) Tel: (213) Chinese Consulate General Chinese Consulate General in Chicago, IL New York, NY 1 East Erie Street, Suite th Ave Chicago, IL New York, NY Tel: (312) Tel: (212) Chinese Consulate General in Chinese Consulate General in Houston, TX San Francisco, CA 3417 Montrose Blvd Laguna St. Houston, TX San Francisco, CA Tel: (713) Tel: (415)

4 ANSWERS FOR completing the China Visa Application: BOX # Information to be filled in with the following: BOX # 1.1 Self explanatory 3.1 Must match your drivers license 1.2 Self Explanatory 3.2 Self explanatory 1.3 If not applicable, write N/A 3.3 Self explanatory 1.4 If not applicable, write N/A 3.4 Self explanatory 1.5 If not applicable, write N/A 3.5 American Airlines O'Hare Airport-Flight Dept- Terminal 3-Lower Level Gate K19 Chicago, IL Self explanatory - example USA 3.6 Self explanatory 1.7 If not applicable, write N/A 3.7 Self explanatory 1.8 If not applicable, write N/A 3.8 Self explanatory 1.9 Date of birth: YYYY-MM-DD 4.1 Write in: No if you have not OR Yes if you have and write per AAL schedule 1.10 City, Province/State, Country 4.2 Write in: Countries you have flown to and per AAL schedule 1.11 Write-None 4.3 Check-No 1.12 Self explanatory 4.4 Check-No 1.13 Check-Crew member 4.5 Check-No 1.14 Check-Ordinary 4.6 Check-No 1.15 Self explanatory 4.7 Check-No 1.16 Issue date: YYYY-MM-DD 4.8 Write in: N/A 1.17 City, Province/State, Country 5.1 Write in: N/A 1.18 Expire date: YYYY-MM-DD 5.2 If not applicable, write N/A 1.19 Check-Rush 6.2 Your signature and date (YYYY-MM-DD) 2.1 Check-As crew member Section 7 If not applicable, write in: N/A 2.2 Check-Other Write in: 2 Year/Multi-Entry, Crew Visa 2.3 Write in: Per AAL Schedule 2.4 Write in: 2 days 2.5 Write in: Beijing, Hotel (AA Provided) Next line: Shanghai, Hotel (AA Provided) Phone Number-Do Not Know 2.6 Check: Other Write in: On Duty 2.7 Write in: Yes, American Airlines will provide 2.8 Victor Lee, Region Manager-China, American Airlines Address: Suite Passenger Terminal Pudong Shanghai Int'l Airport P.R. China Phone: and Beijing 2.9 Write-N/A Answers for Form: V.2011A

5 Updating YOUR Visa Information in Sabre: In your personal mode in DECS: 1. FROM THE HIDIR PAGE SELECT #13 PASSPORT-VISA ALIEN REGISTRATION INFO 2. THEN SELECT #2 CP PASSPORT-VISA-ALIEN REGISTRATION INFO 3. MASKS HAVE BEEN DEVELOPED TO ALLOW EASY INPUT OF INFORMATION. YOU MUST TAB THROUGH THE MASKS TO THE BOTTOM WHERE IT SAYS /ENTER HERE WHEN COMPLETE/ FOR YOUR CHANGES TO BE CAPTURED. EXACT ENTRIES ARE LISTED BELOW FOR THIS DOCUMENT - DO NOT USE COMMAS, PERIODS, SLASHES, DASHES OR HYPHENS WHEN ENTERING YOUR INFORMATION, EVEN IF PRINTED IN THE GOVERNMENT DOCUMENT. IF YOUR NAME IS HYPHENATED, DROP THE HYPHEN/DASH AND INPUT NAME USING A BLANK SPACE IN PLACE OF THE HYPHEN. 4. TO UPDATE CHINA VISA INFORMATION (for the first time) VIA THE SABRE MASK TYPE: HI18/VI* Then enter TYPE DATA and ENTER WHERE NOTED AT BOTTOM OF SCREEN 5. TO UPDATE A RENEWED CHINA VISA INFORMATION VIA THE SABRE MASK TYPE: HI18/VI*/CN - TAB TO BOTTOM WHERE YOU SEE: DELETE ALL VISA INFORMATION type Y AND ENTER - THEN ET to save - RETYPE: HI18/VI*/CN enter - THEN TYPE NEW VISA DATA and ENTER WHERE NOTED AT BOTTOM OF SCREEN 6. NOTE - TWO LETTER CITY CODE FOR CHINA IS: CN 7. ENTER DATE in this format: 01JAN06 8. REMEMBER TO INPUT NAME AS SHOWN ON PASSPORT MINUS COMMAS, PERIODS, SLASHES, DASHES OR HYPHENS. 9. YOU MUST -ET- /END TRANSACTION/ AFTER ENTERING DATA FOR ALL HI18 ENTRIES /MASK OR MANUAL ENTRIES/. IF -ET- IS NOT COMPLETED DATA ENTERED WILL NOT BE SAVED. IF YOU HAVE A PROBLEM UPDATING SABRE PLEASE CALL THE FLIGHT OFFICE AND WE WILL ASSIST YOU IN UPDATING SABRE.

6 Courier Service for China Visa Passports The courier service is offered by AA employee Tom Chau. Tom and his wife own a Visa Service in Chicago. Please contact the Chicago Flight Office if you have any questions Requirements for Passport Renewals: 1. Passport * 2. DS-82 form completely filled out. * 3. Two new passport photos. * 4. Imminent departure letter from flight office * 5. Signed passport authorization form for Tom to process your passport for you. * 6. Cashier Check made payable to US Department of State for $ * 7. Cash fee of $85.00 for courier service 5-7 days or $ for 2-3 days (courier service fee will NOT be reimbursed) OR one cashier check/personal check for the full amount made out to Tom Chau. Requirements for China Visa: 1. Passport * 2. China visa form completely filled out (foreign passport holders please request foreign visa application) * 3. Two new passport photos. * 4. Imminent departure letter from flight office. * 5. Copy of AA ID alone on an 8 1/2 x 11 piece of paper. * 6. Cashier Check made payable to Chinese Consulate of Chicago for $ * 8. Courier Service - $20 normal service $50 expedited service (courier service fee will NOT be reimbursed) OR one cashier check/personal check for the full amount made out to Tom Chau. Tourist Visa is $140 YOU MUST question ORD Flight Office before obtaining a tourist visa. Tourist Visa s may be expedited. Requirements for Lost Passport: 1.Report lost passport using form DS-64 from website: : keep copy before mailing. 2. Fill out form DS Two new passport photos 2x2. 4.Present Proof of Identity: Previous US passport (mutilated, altered or damaged passports are not acceptable as proof of identity), Naturalizations certificate, current and valid drivers license, government ID (city, state or federal) or Military ID. 5. Lost passport fee is: $ which includes expedite fee. 6. The courier fee is the same as passport renewals listed above. 7. You need to take all of the above paper work to your local post office (if they process passport paperwork) and ask them to seal all of the paperwork in an envelope for the US Passport Office in Chicago, advise them you are using a courier. YOU MUST SIGN ALL OF THE PAPERWORK IN FRONT OF POST OFFICE EMPLOYEE. 8. Either bring or Fed Ex the paperwork to the office or call us for instructions All of the above information is subject to holidays and dates which the Chinese Consulate and Passport Office are closed. Best to call the Chicago Flight Office to verify.

7 Last Name, First Name: Emp Number: Contact Phone Number: Today s Date Next Trip: Date/Flight Pilots Visa/Passport Renewal Courier Service form Fill out top section only bottom section for courier and office staff Received By: Date Received: Expected Return Date: Please check one of the following: Processing for Passport Renewal Only Processing for China Visa Only Processing for Passport Renewal and China Visa Processing for Lost Passport Only

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