NWC42 January ConCom MEETING AGENDA
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1 SATURDAY JAN 5, :00 PM-4:30 PM DoubleTree by Hilton Seattle Airport, SeaTac, WA Chair Attendees Alexis Smith (Convention Services) Brian Haas (Treasurer) Cheryl Dyson (Publications) Jeanine Swanson (Personnel) SunnyJim Morgan (Programming) Tonya Clark (Vice Chair) Please remember to sign in! Pay for your parking at the kiosk downstairs. Access ConCom meeting resources at MEETING SCHEDULE: Noon: Introductions, Exec Recaps, Announcements 12:30 2:30 p.m.: Breakouts 2:30 4:30 p.m.: Report Back and Discussion 5 p.m.: Post-meeting Social: Annual holiday party at the hotel! Introductions, Exec Recaps, Announcements Chair Welcome and Introductions Signing In: Easy, fun, and helpful! Host Introductions and New Member Welcome Pearl Young, Geoff Gill Post Meeting Social Vice-Chair Pearl Young, Geoff Gill Tonya Clark (Vice Chair) Secretary Approval of Dec. Meeting Minutes Move that the last distributed version of the December meeting minutes be approved. (X yea, X nay, X abstain) NOT YET HEARD Moved by Online access to agendas, minutes, etc. Registration: We need to know about you! Page 1 of 4
2 Business At-Con Vendor/Performer Payment Requests P-Cards Exec Purchasing Authority Delegates Lists for the Purchasing Agent/Charitable Giving Team Contracts/Sponsorships/Corporate Accounts Treasurer Brian Haas (Treasurer) Convention Services Alexis Smith (Convention Services) Membership Services NWC42 Membership Numbers Jeffrey Cornish Member Services Roles Staff Registration Personnel Jeanine Swanson (Personnel) Publications Cheryl Dyson (Publications) Programming SunnyJim Morgan (Programming) Special Events Please Come By During Breakouts! Page 2 of 4
3 Geeky Swap Scavenger Hunt Department Breakouts Post-Breakout Report Chair Personnel Jeanine Swanson (Personnel) Vice-Chair Tonya Clark (Vice Chair) Hotel Liaison Report Rob Stewart Secretary Business Treasurer Brian Haas (Treasurer) Convention Services Alexis Smith (Convention Services) Membership Services Departmental Report Out Staff Sign Up Reminder Publications Cheryl Dyson (Publications) Programming SunnyJim Morgan (Programming) Page 3 of 4
4 Special Events Staffing Changes Post-Meeting Social Please join us after the meeting at the Southcenter Mall food court (2800 Southcenter Mall, Seattle, WA 98188) for socializing and munchies (food purchase not required, feel free to just show up and hang out with us)! Norwescon 42 Meeting Schedule meetings in Maxi s at the DoubleTree by Hilton Seattle Airport unless otherwise noted. January 5 February 16 March 9 April 6 April 14 (Stuffing Party) April (Norwescon 42) May 11 (Post-con ConCom) Page 4 of 4
5 NORWESCON 42 Contacts Not sure who to ask? Just and we'll make sure your message gets to the right person! Chair and Vice-Chair Chair and Vice-Chair Contact the Chair or Vice-Chair. Charities Donations, matching funds. Elections Annual elections. Hotel Room or suite reservations. Timeline Convention planning. Secretary Secretary Team Meeting documents and archives. Information General questions. Onions and Roses What worked or didn't work at con. Wiki Conrunning documentation. Business Business Department Budget, expenses, check requests, etc. Convention Services Convention Services Department Contact Convention Services. IT IT and computer needs. Lost and Found Lost or found items. Security Convention operations. Signs Convention signage. Tech Services Non-IT equipment. Transportation Storage lockers and transporting equipment. Member Services Member Services Department Contact Member Services. Art in Action Art demos. Art Show Art display and sales. Club Tables Club and organization promotion. Dealers' Room Vendor information. Registration Membership sales and tracking. Personnel Personnel Department Contact Personnel. Volunteers Organizing our volunteers. Programming Programming Department Contact Programming. Guest of Honor Selection Committee Submit suggestions for future Guests of Honor. Ideas Submit panel suggestions. Writers' Workshop The Fairwood Writers Workshop info. Youth Programming Info on YA programming. Publications Publications Department Contact Publications. Editors The editing team. Graphic Design The graphic design team. Guidebook The Guidebook mobile app. Newsletter Submissions for the monthly newsletter.
6 Photographers The photography team. PR (Public Relations) Public Relations and advertising. Website The website. Zine The at-con daily 'zine. Special Events Special Events Department Contact Special Events. Burlesque Show The Friday night burlesque show. Dances DJs and the at-con dances. Filk Concerts, filk, and music at con. Gaming Gaming at con. Masquerade The Saturday night masquerade. Masquerade Halftime Show Masquerade halftime events. Music Concerts, filk, and music at con. Single Pattern Contest The Single Pattern Contest. Last updated: 7/31/18
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