The Business Meeting of the Stafford Township Board of Education was held on June 26, 2014 at 7:30 p.m. at the Stafford Township Arts Center (STAC). CALL TO ORDER The Stafford Township's Board of Education is called to order in compliance with the Open Public Meeting Act Law - 1975 Chapter 231 (P.L. 1975-231C). This meeting was advertised in the Atlantic City Press, Asbury Park Press, and the Beacon. Notice has been posted in the office of the Stafford Township Clerk and all school buildings. ROLL CALL Richard Czajkowski Michael Hemenway Kevin Leonard Deborah Lyons Tammy Nicolini Beth Sicoli Sean Wasacz Sharon Bialecki Wendy Cotter Member Member Member (Absent) Member (Absent) Member Member Member Vice President President ALSO PRESENT George J. Chidiac Margaret Hom Tracey Schneider, Esq. Superintendent Business Administrator/Board of Education Secretary Board of Education Attorney FLAG SALUTE A. RECOGNITION/PRESENTATIONS 1. To recognize the attached list of students for winning at the Ocean County Math League. 2. To recognize the attached list of students in the SOS Peer Mediation Program. The SOS Program is a Peer Leadership and Mediation Program in the Stafford Township School District. SOS stands for Students Offering Solutions. Students from 4 th to 6 th grade are selected to participate in the program. SOS members provide assistance in a variety of school community activities, including book fairs, assemblies, food drives, media center projects, tutoring, field days, mediation training, the school store and an annual multi-district team building and conflict resolution leadership workshop. The staff involved in the SOS Program from the Intermediate School includes Eric Miller, Coordinator and Scott Entrikin, Adivsor. 3. To recognize the attached list of students for winning first place for the Northeast Region in Science Technology Engineering Mathematics (STEM) Competition. Page 1 of 15
4. To recognize the student for receiving an award from the NJ Association for School Business Officials. 5. To recognize the student for receiving 2 nd place for the Peace Island Essay Award. 6. To recognize Tracey Tylicki, Scott Nulty, Gary Farquhar, Alyssa Wright, Ellen Kuna and Ann Klein for the 2014 Best Communities for Music Education. Stafford Township School District placed 1 st out of 376 districts nationwide in the 2014 best Communities for Music Education from the National Association of Music Merchant (NAMM). B. SUPERINTENDENT S EDUCATIONAL REPORT School Highlights (Attachment) C. CLOSED SESSION None D. APPROVAL OF MINUTES OF PREVIOUS MEETING(S) *NOTE: If a board member was absent (listed below), they are to abstain from the vote on that item/meeting. To approve the minutes of the following meeting(s): 1. May 15, 2014 Business Meeting 2 absences (R. Czajkowski, M. Hemenway) 2. May 15, 2014 Closed Session 2 absences (R. Czajkowski, M. Hemenway) A motion was made by Sharon Bialecki and seconded by Sean Wasacz to approve Approval of Minutes of Previous Meeting(s) item(s) #1-2. Roll call vote: five (5) members present voted yes; motion passed. Richard Czajkowski and Michael Hemenway abstained. E. COMMUNICATION FROM THE PUBLIC (AGENDA ITEMS ONLY) A discussion took place about the RFP for Occupational and Physical Therapy Services. F. CORRESPONDENCE TO AND FROM THE BOARD None G. BOARD BUSINESS 1. To approve the Security Drill Statement of Assurance pursuant to 18A:41-1, all requirements have been met relating to the practicing of school security drills. 2. To approve the following resolution: BE IT HEREBY RESOLVED that the Stafford Board of Education authorizes the School Business Administrator to Page 2 of 15
issue a Request for Qualifications (RFQ) for Legal Services from law firms or individuals licensed to practice law in the State of New Jersey that wish to provide general counsel and litigation services to the Stafford Township Board of Education as directed by the Board beginning July 1, 2014. 3. To approve the following resolution: BE IT HEREBY RESOLVED that the Stafford Board of Education authorizes the School Business Administrator to issue a Request for Proposal (RFP) for Nursing Services. These services are for interim professionals when needed for class trips, etc. 4. To approve the attached proposal (Commission #14E087) from Spiezle Architectural Group of Trenton, NJ as an amendment to their current professional services contract to provide Professional Services for Security Vestibule Upgrades at Ocean Acres School, McKinley Avenue Elementary School and Stafford Intermediate School in the lump sum fee of $25,500. Subject to attorney review. 5. To approve the attached to apply to participate in the DRLAP Broadband Component E-Rate Consortium for the NJ Digital Readiness for Learning & Assessment Project (DRLAP) administered by the Middlesex Educational Services Commission. 6. To approve continuance of terms of the goods and services contract to Ridgewood Press of Ridgewood, NJ for Printing Needs Services under the same terms and conditions of the present contract with no price increase. (Year 2 of 2). 7. To approve Tracey Bruther (OT) at $75/hour, Anne Marie Berardi(OT) at $75/hour, and Elite (OT) at $68/hour, Bay Physical Therapy at $75/hour and Elite at $68/hour to provide Occupational Therapist/Physical Therapist Services beginning September 1, 2014 and ending June 30, 2015. The proposal/firm was one of six occupational therapists and one out of three for physical therapists that were reviewed and was selected based on the factors set forth in the RFP. 8. To approve Achieve 3000 of Lakewood, NJ to provide On-Line Software Solutions to Address Student Needs with Reading/Writing/Technology Skills beginning July 1, 2014 and ending June 30, 2015. The proposal/firm was one of two that were reviewed and was selected based on the factors set forth in the RFP. Amount: $45,870. A motion was made by Sean Wasacz and seconded by Beth Sicoli to approve Board Business item(s) #1-8. Roll call vote: seven (7) members present voted yes on motions 1,2,3,5,6,7,8; six (6) members present voted yes on motion 4, Richard Czajkowski voted no, all motions passed. NEW BUSINESS H. FINANCE/INSURANCE/TRANSPORTATION The following Finance/Insurance/Transportation items were discussed: Page 3 of 15
Chairperson of the Finance/Insurance/Transportation Committee Hemenway Michael Report: The Finance/Insurance/Transportation Committee has reviewed the following action items, has consulted with the superintendent, school business administrator/board secretary and other appropriate district officials, and hereby certifies that the actions being approved are consistent with the 2013-2015 board/district goals. In addition, we further certify that we have reviewed the attached bill list and are satisfied that curriculum related expenditures are directly related to the results of assessment data and that professional development expenditures are directly related to professional development plans. 1. To approve for payment of bills listed on the Bill Resolution dated June 26, 2014 totaling $3,582,488.85. 2. To accept the Treasurer s Report for the month of April 2014 with a cash balance of $3,747,057.07. 3. To accept the Secretary s Report for the month of April 2014 with a cash balance of $3,747,057.07. 4. Certification of Overexpenditures: Pursuant to N.J.A.C. 6A:23-2.11(c)3, I, Margaret Hom, Board of Education Secretary, certify that as of April 2014 no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11(a). Board of Education Secretary Date Board Resolution: Through the adoption of this resolution, we, the Stafford Township Board of Education, pursuant to N.J.A.C. 6A:23-2.11(c)4, certify that as of April 2014, after review of the secretary s monthly financial report (appropriations section) and upon consultation with the business administrator and other appropriate district officials, that no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.11(b)4 I-VI and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. 5. To approve the attached line item transfers. 6. To approve the monies collected for GI Go Fund from Jeans Day on May 22, 2014. $970 was collected from staff members of the Stafford Township Schools and will be mailed via check to the GI Go Fund. Page 4 of 15
7. To approve the renewal resolution from Monmouth-Ocean Educational Services Commission for participation in coordinated transportation for the 2014-2015 school year in accordance with the terms outlined in the July 1, 2013 June 30, 2018 agreement. 8. To tentatively approve the 2014 Extended School Year bus routes. 9. To approve the transportation agreement between Stafford Township Board of Education and Southern Regional School District (host) for students attending non-public schools at a rate not to exceed $884 per student for the 2014-2015 school year. 10. To approve the attached 2015-2016 Budget Calendar. 11. To approve Bayada to provide one-to-one nursing services daily for Student I.D. #19907 from July 1, 2014 to June 30, 2015 at a rate of $44/hour for an LPN and $54/hour for an RN. 12. To approve Newborn Nurses to provide one-to-one nursing services daily for Student I.D. #19907 from July 1, 2014 to June 30, 2015 at a rate of $50/hour for an LPN and $60/hour for an RN. 13. To approve to apply for the FY 2015 IDEA Grant in the amount of $556,116 for Basic and $39,563 for Preschool. 14. To approve to apply for the 2014-2015 school year No Child Left Behind (NCLB) Grant in the amount of $204,065 for Title IA, $76,783 for Title IIA and $1,280 for Title III. 15. To approve to provide transportation services for school districts and other agencies at a cost of $72.45/hour for the 2014-2015 school year. 16. To approve the attached School Bus Emergency Evacuation Drill Report for the Stafford Intermediate, McKinley Avenue, Ocean Acres, Primary Learning Center and the Oxycocus Schools. Bus evacuations took place on June 4, 2014 at each school building. The evacuations took place on school property at the normal location for student drop-off. Each bus driver evacuated his/her bus upon arrival at the school. The principal or his/her designee was outside to witness the evacuations. Upon completion of the evacuations, the necessary reports will be filed with the County Office. 17. To approve the attached jointure agreement with Pinelands Regional Board of Education for the 2014-2015 Extended School Year. The Stafford Township Board of Education will transport students to Southern Regional High School. The term of the agreement is from July 1, 2014 to August 12, 2014. The total cost is $3,858.60. 18. To approve the attached School Alliance Insurance Fund Resolution for Renewal of Membership, effective July 1, 2014 through July 1, 2017. Page 5 of 15
19. To approve the attached resolution Transfer of Current Year Surplus to Reserve. 20. To approve the attached list of donations. 21. To reject all bids for the HVAC Upgrade because all bids substantially exceeded the cost estimates for services, pursuant to N.J.S.A. 18A:18A-22. Ronald L. Meinders Primary Learning Center HVAC Upgrades DOE Project #: 5020-075-14-1017 SDA Project #: 5020-075-14-G2XT Grant #: G5-6039 Total project cost: $638,220; Grant amount $255,288; Local share amount $382,932 22. To approve the attached revised Tuition Rates for the 2014-2015 school year. 23. To approve a lease/purchase through Middlesex Regional Educational Services Commission for six 54-passenger school buses (4 buses with regular seats and 2 buses with integrated seats) from the Wolfington Body Company, Inc. (specifications attached). 24. To approve the transfer of up to $125,000 to the Capital Projects account from the Capital Reserve account on or about July 1 st for security measures, planned as part of the summer projects. A motion was made by Michael Hemenway, seconded by Tammy Nicolini to approve Finance/Insurance/Transportation item(s) #1-24. Roll call vote: seven (7) members voted yes on motions 1,2,3,4,6,7,8,9,11,12,13,14,15,16,17,18,19,20,21,22,23,24; six (6) members voted yes on motions 5 and 10; Richard Czajkowski voted no; all motions passed. I. CURRICULUM/INSTRUCTION/TECHNOLOGY The following Curriculum/Instruction/Technology items were discussed: Chairperson of the Curriculum/Instruction/Technology Committee Beth Sicoli Report: The Curriculum/Instruction/Technology Committee has reviewed the following action items, has consulted with the superintendent and other appropriate district officials, and hereby certifies that the actions being approved are consistent with the 2013-2015 board/district goals. In addition, we further certify that we have reviewed the attached professional development request list and are satisfied that each professional development event is directly related to the employee s duties, each event is fiscally prudent (consistent with N.J.S.A. 18A:11-12), that teaching staff requests are aligned to the New Jersey Core Curriculum Content Standards, and that administrator requests are aligned to the Professional Standards for School Leaders. Page 6 of 15
1. To approve the professional development requests shown on the attached listing. 2. To approve the English Language Services Three-Year Plan for School Years 2014-2017. 3. To approve the attached list of field trips for the 2014-2015 school year. 4. To approve the attached agreement from Global Connect, LLC to Blackboard Connect, Inc. of Sherman Oaks, CA for transition of our notification service to the new Connect5 platform. The Connect5 product will be delivered in accordance with the existing agreement with Global Connect, LLC dated November 30, 20015. The cost will be $1.80 per student. 5. To approve the 2014-2015 Mentoring Plan. 6. To approve to apply for the FY 2014-2015 Ocean First Foundation Model Classroom Grant. 7. To approve to accept the FY 2014-2015 AIE Teaching Artist Grant. A motion was made by Beth Sicoli and seconded by Sean Wasacz to approve Curriculum/Instruction/Technology item(s) #1-7. Roll call vote: seven (7) members present voted yes for 3,5,6 and 7. Six (6) members voted yes for 1, 2 and 4; Richard Czajkowski abstained on these motions. All motions passed. J. PERSONNEL The following Personnel items were discussed: Chairperson of the Personnel Committee Sharon Bialecki Report: The superintendent recommends the board approve/ratify the appointment of the following named individuals who constitute a careful selection and screening of applicants, in accordance with the board/district hiring policies/procedures, and are hereby recommended for an employment contract contingent upon the successful completion of their accredited degree program, New Jersey Department of Education certification requirements, Federal NCLB Highly qualified Teacher requirements, a criminal history clearance and the successful completion of a medical examination as required by the board of education. These initial assignments/appointments may be changed as district needs develop unless otherwise stipulated. The Personnel/Negotiations Committee has reviewed the following action items, has consulted with the superintendent and other appropriate district officials, and hereby certifies that the actions being approved are consistent with the 2013-2015 board/district goals. 1. To approve the attached list of substitutes for the 2013-2014 and 2014-2015 school year. Page 7 of 15
2. To approve Justin Wilkins as a contracted bus driver, beginning September 1, 3. To approve Richard Lockwood as a contracted bus driver, beginning September 1, 4. To approve Colleen Whittaker as a contracted bus driver, beginning September 1, 5. To approve Richard Van Wolde as a contracted bus driver, beginning September 1, 6. To approve Richard Alcott as a contracted bus driver, beginning September 1, 7. To approve James McCombs as a contracted bus driver, beginning September 1, 8. To approve Michele DiCarlo-Cottone as a contracted bus driver, beginning September 1, 2014 and ending June 30, 2015, Step 5 of the Stafford Township Board of 9. To approve Daniel Sullivan as a contracted bus driver, beginning September 1, 10. To approve John Lounsbury as a contracted bus driver, beginning September 1, 11. To approve Christopher Forte as a contracted bus driver, beginning September 1, 12. To approve Eugene Mernaugh as a contracted bus driver, beginning September 1, 13. To approve Gregory Bain as a contracted bus driver, beginning September 1, Page 8 of 15
14. To approve Peter Menoni as a contracted bus driver, beginning September 1, 15. To approve Melany Crosby as a contracted bus driver, beginning September 1, 16. To approve Michael Gogarty as a contracted bus driver, beginning September 1, 17. To approve Brenda Rzemyk as a contracted bus driver, beginning September 1, 18. To approve Lauren Potts as a Resource Room teacher, maternity leave replacement, McKinley Avenue Elementary School, beginning September 1, 2014 and ending June 30, 2015, step 4, BA+30, of the Stafford Township Board of Education/STEA Agreement. This is a maternity replacement position. Revised. 19. To approve Margaret Cartagena as part-time bookkeeper, beginning July 1, 2014 and ending June 30, 2015. This is a new budgeted position. 20. To approve the request for other unpaid leave of absence for Sharon Carney, Teacher, beginning May 2, 2014 and returning May 5, 2014. 21. To approve the request for other unpaid leave of absence for Christine Simone, Teacher Aide, beginning April 22, 2014 and returning April 23, 2014. 22. To approve the request for unpaid Contractual Child Rearing Leave for Melanie Bodner, Teacher, beginning September 1, 2014 and returning July 1, 2015. 23. To approve the request for unpaid Family Leave (NJFLA, FMLA and/or contractual) for Shana Costa, Teacher, beginning June 4, 2014 (1/2 day) and returning July 1, 2014. 24. To approve the request for an unpaid Family Leave (NJFLA, FMLA and/or contractual) for Shana Costa, Teacher, beginning September 24, 2014 and returning November 24, 2014 and an unpaid Contractual Child Rearing Leave for beginning November 24, 2014 and returning July 1, 2015. This is a revised request. 25. To approve the request for unpaid Family Leave (NJFLA, FMLA and/or contractual) for Amanda Boeta, Teacher, beginning November 11, 2014 and returning February 17, 2015 and an unpaid Contractual Child Rearing Leave for beginning February 17, 2015 and returning March 2, 2015. Page 9 of 15
26. To approve Lenina McCord as School Bus Driver Trainer for the 2014-2015 school year. 27. To approve the following resignations: a. Nancy Bakely, Special Education Teacher at McKinley Elementary School effective July 1, 2014. b. Tracey L. Schneider, Esq., Board Attorney, effective July 1, 2014. 28. To approve the attached list of 2014-2015 Enrichment Programs and staff at $51.44 per hour curriculum/program development up to 50 hours. 29. To approve Tracy Robinson as Transportation Aide Trainer for the 2014-2015 school year. 30. To approve the attached list of transportation personnel for the 2013 Extended School year. 31. To approve the attached contract between Margaret Hom, Board Secretary/School Business Administrator, and the Stafford Township Board of Education, beginning July 1, 2014 through June 30, 2015, as approved by the Executive County Superintendent. 32. To approve the attached contract between Barbara D Apuzzo, Director of Personnel, and the Stafford Township Board of Education, beginning July 1, 2014 through June 30, 2015. 33. To approve Nancy Adair, Teacher, to provide homebound/home assistance instruction during the 2013-2014 school year. 34. To approve the following teachers to provide homebound/home assistance instruction during the 2014-2015 school year: Laura Samuel, Lisa Toci, Susan Aljoe, Debra Bradley, Pamela Hawes, Christine Murphy-Greenblatt and Kathleen Tromm. 35. To approve the following teacher aides to provide home assistance instruction during the 2014-2015 school year: Gail Rua, Lee Abbatemarco, Melissa Cahill and Sarah Payne. 36. To approve the attached list of specialists to the Child Study Team for the 2014 Extended School Year. 37. To approve the attached list of personnel for the 2014 Extended School Year. 38. To approve the transfer of assignment for the attached list of personnel for the 2014-2015 school year. 39. To approve the change of assignment for the attached list of personnel for the 2014-2015 school year. Page 10 of 15
40. To rescind the F-1 Extended Day Coordinator job description. 41. To approve the attached list of job descriptions: A-39 Part-Time Bookkeeper (new) D-13 Basic Skills Teacher (revision) E-1 Home/School Liaison (revision) E-6 Guidance Counselor (revision) F-3 PM Extended Day Supervisor G-3 Teacher Aide (revision) G-4 Sign Language Interpreter/Personal Aide (revision) G-7 Special Education Teacher Aide (revision) S-4 Substitute Teacher Aide (revision) 42. To approve the attached list of students to participate in student teaching/fieldwork in the Stafford Township School District. A motion was made by Sharon Bialecki and seconded by Sean Wasacz to approve Personnel item(s) #1-42. Roll call vote: seven (7) members present voted yes on 2-27, 29,33,34,40,41; six (6) members voted yes on motions 28,30,31,32,35,36,37,38,39,42, Richard Czajkowski voted no on these motions; five (5) members voted yes on motion 1 and Richard Czajkowski and Wendy Cotter abstained. All motions passed. The Board members and Superintendent individually took a moment to recognize Tracey L Schneider s resignation. They thanked her for all her years of service and for her dedication to the Stafford Township School District. The Board and Superintendent said this resignation was received with heavy hearts and they wished her all the best in her future endeavors. K. POLICY/LEGISLATIVE The following Policy/Legislative items were discussed: Chairperson of the Policy/Legislative Committee Kevin Leonard Report: The Policy/Legislative/Communications Committee has reviewed the following policies and regulations, has consulted with the board attorney and other appropriate district officials, and hereby certify, pursuant to N.J.S.A. 18A:11-1, that the attached policies and regulations are in compliance with all applicable statutes and administrative code provisions and are consistent with the 2013-2015 board/district goals. 1. To approve a second reading of the following revised bylaws, policies and regulations: Bylaw 0110 Identification Bylaw 0146 Board Member Authority Bylaw 0155 Board Committees Bylaw 0162 Notice of Board Meetings Page 11 of 15
Bylaw 0164 Conduct of Board Meetings Bylaw 0167 Public Participation in Board Meetings Bylaw 0171 Duties of Board President and Vice President Regulation 5440 Honoring Pupil Achievement Policy 7510.1 Use of STAC Facilities Regulation 7510.1 Use of STAC Facilities Regulation 8220 School Closings Policy 8600 Transportation Regulation 8600 Pupil Transportation Policy 9125 Materials Distribution to Students Policy 9722 School-Related Groups 2. To approve the attached Stafford Township School District 2014-2015 Handbook and Calendar. 3. To adopt a mandatory direct deposit program in accordance with N.J.S.A 52:14-15h and to adopt new Policy 6511 Direct Deposit on a first and only reading. A motion was made by Beth Sicoli and seconded by Sharon Bialecki to approve Policy/Legislative item(s) #1-3. Roll call vote: seven (7) members present voted yes on motions 1 and 3. Six (6) members present voted yes on motion 2. Richard Czajkowski abstained. L. BUILDINGS/GROUNDS/CAFETERIA The following Buildings/Grounds/Cafeteria items were discussed: Chairperson of the Buildings/Grounds/Cafeteria Committee Sean Wasacz Report: The Buildings/Grounds/Cafeteria Committee has reviewed the following action items, has consulted with the school business administrator/board secretary and other appropriate district officials, and hereby certifies that the actions being approved are consistent with the 2013-2015 board/district goals. 1. To approve a goods and services contract to Marlee Contractors, LLC of Hammonton, NJ for Cafeteria Equipment Services beginning July 1, 2014 and ending June 30, 2015 at a cost of $74.00/Straight Time Technician. One of two bids received and was reviewed by the Board Attorney. 2. To approve a goods and services contract to Seminole Construction, LLC of West Creek, NJ for Snow Removal Services beginning July 1, 2014 and ending June 30, 2015 at a cost of $104.00/Straight Time Operator with 8 Foot Plow. This was the only bid received and was reviewed by the Board Attorney. 3. To approve a goods and services contract to Marlee Contractors, LLC of Hammonton, NJ for HVAC Maintenance & Repair Services beginning July 1, 2014 and ending June 30, 2015 at a cost of $74.00/Straight Time Technician. This was one of two bids received and was reviewed by the Board Attorney. 4. To approve a goods and services contract to Huber Locksmiths, Inc. of Pleasantville, NJ for locksmith/security/equipment and systems services Page 12 of 15
beginning July 1, 2014 and ending June 30, 2015 at a cost of $94.00/Straight Time Master Locksmith. This was the only bid received and was reviewed by the Board Attorney. 5. To approve a goods and services contact to South Shore Towing of Cedar Run, NJ for On-Call Towing Services beginning July 1, 2014 and ending June 30, 2015 at a cost of $95.00/hour. This was the only bid received and is subject to Board Attorney review. 6. To approve a goods and services contact to Burlew Mechanical, LLC of South Amboy, NJ for Plumbing Services beginning July 1, 2014 and ending June 30, 2015 at a cost of $79.23/Straight-time Plumber. This was one of four bids received and is subject to Board Attorney review. 7. To approve a goods and services contact to Coastal Environmental of Hammonton, NJ or Right to Know Compliance Services beginning July 1, 2014 and ending June 30, 2015 at a cost of $2,950/annual service. This is one of three bids received and is subject to Board Attorney review. 8. To approve a goods and services contact to Full Production Services, Inc. of Manahawkin, NJ for Theater Systems & Equipment Services beginning July 1, 2014 and ending June 30, 2015 at a cost of $72.50/Straight-time Technician. This was the only bid received and is subject to Board Attorney review. 9. To approve a goods and services contact to Meadowbrook Industries, LLC of Elizabeth, NJ for Trash Removal Services beginning July 1, 2014 and ending June 30, 2015 at a cost of $40,622.40 inclusive of tipping fees. All other containers will be rented in accordance with unit prices in bid. This was one of two bids received and is subject to Board Attorney review. 10. To reject the bids received for electrical based on price and budget. 11. To approve, on the recommendation of the school business administrator, a one year contractual agreement beginning July 1, 2014 and ending June 30, 2015 at a cost of $64,000 with Sodexo (hereafter referred to as Sodexo FSMC and food service management company ). The District shall pay the FSMC a management fee as follows: $30,000 for the 2014-2015 contract year. The management fee shall be calculated at the end of each accounting period during the school year and prorated for any partial accounting period. Partial accounting period shall be defined as a period of time less than one (1) month. The FSMC shall be entitled to a general support services allowance of $34,000 for the 2014-2015 contract year computed at the end of each accounting period and pro-rated for any partial accounting period. Sodexo guarantees that the district shall receive an annual financial return of $30,466. If the annual financial guarantee falls short of the aforementioned amount, Sodexo shall pay the difference to the district in an amount not to exceed one hundred period (100%) of $30,000 annual management fee. Sodexo reserves the right to recover any such reimbursement made during the current contract year from that year s surplus on a monthly basis. Page 13 of 15
12. To approve a change order in the amount of $320,000 to Facility Solutions Group for LED lighting for the ELECTRICAL portion of the Energy Savings Improvement Projects (ESIP) at the Stafford Intermediate School, McKinley Avenue Elementary School, Ocean Acres Elementary School, Primary Learning Center and Oxycocus Elementary School. This will result in an estimated additional savings of $674,940 over the 15 year period; therefore the estimated balance of savings is $354,940. 13. To reject all bids for landscaping services because the lowest and only bid substantially exceeds the costs estimates for services, pursuant to N.J.S.A. 18A:18A-22. 14. To accept the attached resolution to authorize the additional financing for the LED lighting that will be made part of the Energy Savings Improvement Program (ESIP) from McManimon, Scotland & Baumann, LLC of Roseland, NJ. McManimon, Scotland & Baumann, LLC is the Stafford Township Board of Education s approved Bond Counsel of record through December 2014 based upon selection factors and documentation on file in the Business Administrator/Board Secretary Office. A motion was made by Sean Wasacz and seconded by Tammy Nicolini to approve Buildings/Grounds/Cafeteria item(s) #1-14. Roll call vote: seven (7) members present voted yes on motions 1-11 and 13, six (6) members present voted yes on motions 12 and 14, Richard Czajkowski voted no. M. ADVANCED PLANNING None N. COMMUNICATION FROM THE PUBLIC A discussion took place about the roof project at Ocean Acres School. O. BOARD INFORMATIONAL ITEMS None P. CLOSED SESSION - PERSONNEL MATTERS, ATTORNEY/CLIENT PRIVILEGE MATTERS, STUDENT MATTERS We are looking for a motion to enter into closed session for the purposes of discussing personnel matters, matters that fall within the attorney/client privilege and a student matter, specifically a HIB report. The Board will not return for formal action. Pursuant to the Open Public Meetings Act, the public will be excluded from this discussion. However, results of the discussion will be made public at a time when the Board feels the matter has been resolved. Page 14 of 15
A motion was made by Sharon Bialecki and seconded by Sean Wasacz to move on the above Resolution. Roll call vote: seven (7) members present voted yes; motion passed. A motion was made by Sean Wasacz and seconded by Beth Sicoli to exit closed session. Roll call vote: seven (7) members present voted yes; motion passed. TIME IN: 8:35pm TIME AT CONCLUSION OF CLOSED SESSION: 9:35pm ADJOURNMENT A motion was made by Sharon Bialecki and seconded by Tammy Nicolini to adjourn the meeting at 9:35 p.m. PUBLIC COMMENT NOTICE - STAFFORD TOWNSHIP BOARD OF EDUCATION MEETINGS The Stafford Township Board of Education welcomes the opportunity to hear what members of the public have to say about matters of public interest. However, we do have specific procedures in place for you to bring your concerns to the proper personnel. We refer to this as the chain of command. For example, if you have a concern involving something within the classroom, we would ask that you first speak to the teacher, and if necessary, the principal. If you have not utilized the chain of command, we would ask that you please do so prior to addressing your concerns in this meeting so that the district personnel are given the opportunity to resolve these matters to your satisfaction. If, after utilizing the chain of command, you feel your concerns have not been addressed, we welcome you to return to the next Board meeting to voice your concern. If you have any questions about the chain of command (or the appropriate person to whom you should address your concern), please feel free to ask any member of the Board at the break or when this meeting concludes. We would also like to make you aware that there are certain matters that the Boar Harry, Joseph (Joseph.Harry@td.com)d can only discuss in closed session. Thus, if your comments touch upon an issue that is only to be discussed in closed session or one where certain notices must be provided prior to the Board conducting any discussions, the Board will not be able to respond to your comments at this time. We will inform you if this is the case when you have finished speaking. Specifically, this situation may arise if you are discussing a particular employee (or employees) of the district or a particular student (or students). Margaret Hom School Business Administrator/Board Secretary Page 15 of 15