BUGBROOKE PARISH COUNCIL Parish Office, Camp Close, Bugbrooke, Northampton, NN7 3RW Tel/Fax - 01604 832838. Mobile 07531 556947 e-mail bugbrookepc@btconnect.com Chairman: Mr F.J Curtis, B.E.M. To: Councillor Philip Bignell Councillor John Bignell Councillor Brian Curtis Councillor John Curtis Councillor Ken Gardner Councillor David Harries Councillor Paul Henson Clerk: Mrs S Bramley-Brown Councillor David Jeffery Councillor Alan Kent Councillor Brian King Councillor Mrs Kate Meech Councillor Paul Phillips Councillor Linda Pope Councillor Terry Ward NOTICE OF MEETING 5th September 2012 I hereby summon you to the monthly meeting of the Parish Council which will take place on Monday 10 th September 2012 at 7.30 p.m. in the Green Room at the Community Centre I enclose minutes of the meeting held on 13 th August 2012 and an agenda, with accompanying papers as appropriate. The agenda has been posted on the noticeboards. Members of the public and the press are invited to attend. They may not take part in the parish council meeting itself, but there will be a public question time as mentioned below. Yours faithfully, Sally Bramley-Brown Clerk to the Council AGENDA 1. To receive and accept apologies for absence 2. To receive declarations of interest in respect of matters on the agenda. 3. To consider whether register of interests requires updating (eg owing to a member having been elected to any local committees etc). 4. To sign and approve the minutes of the meeting held on 13 th August 2012. 1
5. Reports on issues previously raised Councillors will report on any information which they have received which updates any item on previous agendas. The clerk has nothing to report this month all updates are included in the individual sections. 6. Public Question Time Up to ten minutes, or more at the chairman s discretion, to allow questions from electors. Three minutes maximum be allowed for each person, with the chairman having the discretion to extend this. 7 Planning A Review of the Conservation Area. Following the visit by Rhiannon Rhys in August the Council is due to be provided with finalised plans at the commencement of the consultation period. A copy of the draft plan is attached to this agenda to be discussed at the meeting. B The clerk has again asked the SNC planning department to check on the height of the roof ridge of 28 Pilgrims Lane. No response has been received but see entry under E C Appeal re land south of Peace Hill and west of The Leys and West End, Bugbrooke - appeal decision dated 22 nd August 2012. The Council has failed to establish that there is a 5 year supply of deliverable housing land in the district and, therefore, the appeal should be considered in the context of the presumption in favour of sustainable development. The proposal would represent a sustainable extension to the village with only a small impact on the countryside and the number of dwellings proposed, when aggregated with other permissions, would not cause any imbalance or result in an overall unacceptable scale of development to Bugbrooke subject to a suitable planning obligation. These factors outweigh the conflict with saved development plan policies relating to the development in the countryside. However, a suitable planning obligation has not been submitted and for this reason and taking account of all other matters, the appeal is dismissed. A full copy of the decision is available if required. D Neighbourhood Plan. Nothing to report E Planning Applications as follows: Status App. No. & applicant Location Proposals PC comments or SNC decision Nonmaterial amend ment S/2012/0746/ NMA Mr and Mrs Iqbal 28 Pilgrims Lane Increase in height of dwelling with dormer windows at rear, replacement single storey extension, two storey and first floor extension to front and Approved 20/8/2012 S/2012/1055/ FUL Heygates Mill Bugbrooke Mills, Mill Lane pitched roof above garage Footpath from main parking areas to existing offices and laboratory building including a footbridge 2 Delegated decision
S/2012/1034/ FUL Mr Gummer S2012/1035/ FUL 11 Shepherds Walk Heyford Fields, The Woodyard, Bugbrooke Road, Nether Heyford across the mill tail race. Single storey extension to offices to provide reception facilities Single storey side extension. Two storey and first floor rear extensions New vehicular access and track and associated boundary treatment Delegated decision 8. Police Matters A Have your Say pack Police and Crime Commissioner elections. B Neighbourhood Watch. Following the departure of Mrs Berkshire Bugbrooke have now been excluded from the scheme. 9. Youth Matters Nothing to report 10 Playing Field Nothing to report 11 New Churchyard Extension Following a meeting with the Diocese representative on 14 th August, a formal offer for the purchase of the Glebe Field has been submitted to the Board for consideration at its meeting on 26 th September. Their response is expected to be received prior to the next meeting 13 Allotments A Following Council s approval of the purchase of additional stock-proof fencing for the new allotment site, the Clerk is liaising with the Chairman of the Allotment Association regarding the purchase. B The Chairman of the Allotment Association has requested that the parish council confirm the total annual rental due to be paid by the Allotment Association. There is a figure in the budget of 550, however the rental for the old allotment site is 296 and the amount payable by the parish council to the Diocese for the new allotment site is 300. C The Chairman of the Allotment Association has requested the Clerk to seek the parish council s agreement to a review of the terms of the original 1988 lease of the allotments. Specifically the restriction on placing any sheds on the site. The Clerk has prepared a note on the lease which is attached to this agenda 14 Parish Matters A Monthly Inspection Sheets. This item has been held over until the October meeting due to the absence of the Clerk. B Councillor Vacancy. The Notice of Vacancy period has expired and no candidates have come forward. The Clerk has spoken with Mrs Adams, who has confirmed that 3
she is no longer willing to stand. C Hedges: Requests for letters to be sent can be made to the clerk at this point. The Clerk has received requests in respect of the hedges adjacent to 2 Camp Hill and on the plot adjacent to the Bakers Arms. An email has also been received from a member of the public regarding the hedge around the field adjacent to the New Creation Hall and the hedge around the car parking in north West End. The Clerk has received a response from Miss Hawkey in relation to a letter about overhanging foliage. She has requested that the parish council specify what work is required she states that she assumes it relates to her oak tree and that she is 6 tall and doesn t have a problem with overhanging foliage. (Copy of email in correspondence file) D Footpaths: Any relevant matters to be reported here. E The Clerk has reported the following items to the Street Doctor:- The 20 MPH sign adjacent to the pet shop on the High Street The Vehicle Activated Sign (VAS) close to Campion school not working The pavement at the top of Camp Hill - there is a fairly large hole which was originally reported April/May. Footpath between Beech Close and Lime Grove breaking up originally reported in June. These were due to be investigated by 6 th September. F The Clerk has requested a meeting with the local highway engineer in early October to discuss the parking issues at the Wagon and Horses. G Litter picking: The Clerk has been advised by Mr Walton that he carries out his duties between 5 and 6 a.m. when walking his dogs. Any issues can be raised at this point. H Annual Audit Following completion of the audit for year ended March 2012, the Clerk has received various documents from BDO. These include the Annual Return, a copy of which is attached to this Agenda. Councillors are requested to formally approve and accept the Annual Return. A copy of the Issues Arising Report is also attached to this Agenda. Councillors attention is drawn to the one issue that is recorded i.e Fidelity Guarantee and the recommendations. In view of this issue the meeting referred to later in this agenda with Came and Co forms the required plan of action. The Notice of Conclusion will be displayed on the Parish Noticeboard in the village centre for 14 days following the meeting. 15 Street Lights 16.. 17 Reports A Speed limits and the 20MPH zone B Mid Northants Parishes Report: The clerk has nothing to report this month. C Northamptonshire County Association of Local Authorities: New Governance Model Usual newsletter. D Highways and Transport 1. The Clerk has received notification from NCC of an upgrade of serviced bus stops in Bugbrooke with raised kerbing and new bus stop/timetable units. There was a 2 weeks consultation period, commencing 14 th August and thereafter the works 4
have a lead time of 6 weeks i.e. mid October. Following receipt of representations from the resident at No 47 High Street, it has been decided not to replace the shelter outside no 47 High Street, and to remove the existing bus stop post and not replace it with any other unit. The bus stop unit opposite no 47 will serve both sides of the road once the upgrades are complete. Buses will continue to stop outside no.47. Plans of the works are available in the correspondence file.. 19 Code of Conduct The Clerk reported that the Disclosure of Pecuniary Interests forms for all members had been send to the Monitoring Officer at SNC. 20 Correspondence - 1. For Action A Northamptonshire ACRE are holding their AGM on Wednesday 12 th September (Invitation in correspondence) Do any Councillors wish to attend? B Northants 50+ Membership database and completion of evaluation questionnaire. Do Councillors wish to continue memberships of the Northants 50+ Network and will anyone complete the questionnaire. Details in correspondence file 2. For Report - A Towcester s Moat Lane regeneration plans unveiled. Information in correspondence file. B September/October Newsletter from SNVB C Insurance renewal documents D New Governance Model for Northants CALC E Notification of commencement of consultation of renegotiation of planning obligations where development is stalled. F Came and Co (insurers) Parish Council Insurance Newsletter G C.P.R.E. Outlook Summer 2012 H C.P.R.E. Countryside Voice 21 Financial matters - A A financial statement will be circulated at the meeting. B Banking. The Clerk has carried out a review of the banking arrangements. Details of the exercise and the recommendations are set out on the attached sheet. The council is in agreement with the Clerk s recommendation it is requested to resolve that a banking relationship will be maintained with National Westminster Bank Plc (the Bank) in accordance with this Mandate and that: 1. the individuals identified as Authorised signatories may, in accordance with the Signing Rules, sign cheques and give instructions for Standing Orders, Direct Debits, electronic payments, banker s drafts and other payments on the Account even if it causes the Account to be overdrawn or exceed any limit. 2. any Authorising Signatory may give other instructions or requests for information to the Bank in relation to the Account; opening accounts with the same Signing Rules and Authorised Signatories; closing accounts; or other banking services or products; 3. the Bank may accept instructions that do not have an original written signature provided the Bank is satisfied that the instruction is genuine 5
and subject to any other agreement the Bank may required for those instructions 4. this Mandate will continue until the Organisation give the Bank a replacement mandate or the Organisation passes a resolution changing the signing rules and/or adding or removing an authorised signatory by completing and returning the Change of Signing Authority form in which case this Mandate will continue as amended. Each of the proposed signatories to the new account - The Chairman - John Curtis, Councillors David Harries, Phil Bignell and Paul Phillips are requested to sign the Mandate form in the pack. C Insurance. The renewal demand for the annual insurance has been received. Details are as set out in the documentation in the correspondence file. The Clerk has arranged to meet with a representative from Came and Co (the insurance brokers) to discuss and review ongoing requirements. The meeting has been arranged for 10 a.m. on 3 rd October. Do any Councillors wish to attend? D Accounts for payment: Moneys must be paid out in only in pursuance of statutory powers vested in the parish council. The final column on the right details the powers which authorise the payments below: Chq To whom Service rendered Amount Vat Power used for no payment 1390 AH Contracts Emptying of waste bins 403.50 67.25 Litter Act 1983 to 30.8.12 1391 Mr A. Walton Litter picking August - 4 weeks x 4 hours: 16 hours @ 6.50 = 104.00 (less 20% tax) 1392 Bugbrooke Sports and Community Centre Hire of Rooms July - September 1393 BDO Auditing of Annual Return for year ending March 2012 1394 Broker Network Ltd 1395 Mrs S Bramley- Brown 1396 HM Revenue & Customs Paid to Came and Co for renewal of annual insurance Clerk s salary August 2012 (44 hours @ 10.49 = 461.56 less 20% tax = Tax - SBB Tax - AW 93.31 20.80 Total 114.11 1397 BT Telephone and Broadband 4 provision 1384 Ratification of cheque paid in August to Kay Iqbal for August cleaning of bus shelters. 6 ss5, 6 83.20 Litter Act 1983 s5 Local Gov t Act 1972 s112 314.00 0.00 480.00 80.00 2,680.36 369.25 114.11 147.28 24.54 HM Revenue and Customs requirement 30.00 5.00 Parish Councils Act 1957 s1
1385 Ratification of cheque paid in August to E.on for July unmetered supply 1386 Ratification of cheque paid in August to P W Warden for July mowing 1387 Ratification of cheque paid in August to Mrs S Bramley-Brown for stationery and sundries 1388 Ratification of cheque paid in August to NCALC for new clerk training 1389 Ratification of cheque paid in August to Neil Faulkener Ltd for Allotment Hardcore 455.10 75.85 508.00 101.60 Highways Act 1980 s301 36.38 6.06 154.00 144.00 24.00 Date of next meeting - Monday 13 th October 2012 at 7.30 p.m. *End of Agenda* 7