THE CORPORATION OF THE TOWNSHIP OF KING COMMITTEE OF THE WHOLE MEETING MINUTES MONDAY, JUNE 9, 2014 Township Committee of the Whole met at 6:06 p.m. in the Council Chambers, Township of King Municipal Building, 2075 King Road, King City with Councillor Pabst presiding. The following were present at this Meeting: Council Mayor Steve Pellegrini Councillor Cleve Mortelliti Councillor Peter Grandilli Councillor Linda Pabst Councillor Bill Cober Councillor Debbie Schaefer Councillor Avia Eek Staff Susan Plamondon - Chief Administrative Officer Kathryn Smyth Township Clerk Allan Evelyn Director of Finance and Treasurer Stephen Kitchen Director of Planning Rob Flindall Director of Engineering & Public Works Chris Fasciano Director of Parks, Recreation & Culture Jim Wall Fire Chief Rona O Banion CEO and Chief Librarian Diane Moratto Admin. Assistant Council/Committee Alec Harras Acting Deputy Clerk Sarah Allin Policy Planner 1. INTRODUCTION OF ADDENDUM ITEMS There were no addendum items. 2. APPROVAL OF AGENDA Committee recommended and carried that the Agenda for the Committee of the Whole Meeting of June 9 th, 2014 be approved. 3. DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest. 4. DETERMINATION OF COMMITTEE ITEMS REQUIRING SEPARATE DISCUSSION 4.1 Items #2, 3, 5, 6, 7, 8 5. APPROVAL OF COMMITTEE ITEMS NOT REQUIRING SEPARATE DISCUSSION 5.1 Items #1, 4, 9, 10 6. AGENDA ITEMS C.O.W. #1 Parks, Recreation and Culture Department Report Number PRC-2014-15 Re: Crossing Guard Locations Annual Review Committee considered Parks, Recreation and Culture Department Report Number PRC- 2014-15 to provide information on current trends in the Township related to crossing guard location frequency and have Committee approve the changes to the level of service specified at locations and/or times outlined in the recommendations of the report. Committee recommends that Parks, Recreation and Culture Department Report Number PRC-2014-15 be received, and the recommendations therein be approved, as follows: a) Report PRC-2014-15 be received as information.
C.O.W. #2-2 - Committee of the Whole Minutes June 9, 2014 b) That Committee approves the removal of crossing guards at the following location for mid-day service only as per the standards approved in Council report PR-2012-17 for the 2014-2015 school year; a. Banner Lane/William Street and King Road c) That Committee approves a pilot project at Main Street and Western Avenue for September of the 2014-2015 school year for morning and afternoon service only. Parks, Recreation and Culture Department Report Number PRC-2014-14 Re: Parks, Recreation & Culture Master Plan Progress Report Committee considered Parks, Recreation and Culture Department Report Number PRC- 2014-14 to provide information on the department s progress implementing the Parks, Recreation and Culture Master Plan s since its approval one (1) year ago. The progress reporting period in the report is from June 2013 to June 2014. Committee recommends that Parks, Recreation and Culture Department Report Number PRC-2014-14 be received, and the recommendations therein be approved, as follows: C.O.W. #3 a) That Parks, Recreation & Culture Report Number PRC-2014-14 be received as information. Clerks Department Report Number CL-2014-12 Re: Approval of Two Street Names Noble Ridge Development Part of Lots 7, 8, 9 & 10, Concession 8 Plan of Subdivision 19T-03K01 Nobleton, ON Committee considered Clerks Department Report Number CL-2014-12 to provide Committee with proposed names for two (2) additional streets requiring names within the Noble Ridge plan of subdivision in Nobleton. Committee recommends that Clerks Department Report Number CL-2014-12 be received, and the recommendations therein be approved, as follows: (a) (b) Report CL-2014-12 be received as information; and Committee approve the naming of two additional streets for the development known as Noble Ridge in Nobleton, Re: Plan 19T-03K01, as follows: Street A : Castle Mountain Trail Street B : Noble Oaks Court C.O.W. #4 Planning Department Report Number P-2014-21 Re: Official Plan Review: Award of Request for Proposal (RFP) 2014-P03 File Humber OP-2013-03 Committee considered Planning Department Report Number P-2014-21 to provide the results of the May 15, 2014 RFP submissions and subsequent review and scoring, and to recommend awarding the contract for the Official Plan Review (OPR). Committee recommends that Planning Department Report Number P-2014-21 be received and the recommendations therein be approved, as follows: a) That Planning Report P-2014-21 be received; b) That Meridian Planning Consultants Inc., being the highest scoring proposal based upon the selection criteria, and meeting the terms and conditions of the RFP 2014-P03 for the Official Plan Review be awarded the contract; and
C.O.W. #5-3 - Committee of the Whole Minutes June 9, 2014 c) That Council enacts By-law 2014-66 authorizing the Mayor and Clerk to execute the Contract between the Township and Meridian Planning Consultants Inc. in the amount of $159,481.25 (excluding taxes) for the Township of King Official Plan Review as specified under RFP 2014-P03. Planning Department Report Number P-2014-22 Re: Application for Zoning By-law Amendment Z-2013-07 Part Lot 9, Concession 8 Part of Part 7 Plan 65R-32022 Owner: Hamleys Developments Inc. Agent: Nu-Land Management Inc. c/o George Karakokkinos Committee considered Planning Department Report Number P-2014-22 to provide information on a zoning by-law application received seeking to rezone the subject lands rom Environmental Protection Exception Section 27.12 (EP27.12) to Residential Urban (Nobleton) Three (R1N3). The intent of the rezoning application is to facilitate the conveyance of the subject lands to the adjacent residential properties for residential purposes. The application has been submitted concurrently with four (4) applications for Consent to Sever and Convey lands which propose to convey the subject lands to the properties located at 22, 24, 26 and 28 Bluff Trail. Committee recommends that Planning Department Report Number P-2014-22 be received and the recommendations therein be approved, as follows: C.O.W. #6 A. That Planning Report P-2014-22 be received; B. That Zoning By-law Amendment application, file number Z-2013-07, submitted by Nu-Land Management Inc. on behalf of Hamleys Developments Inc. to rezone the lands from Environmental Protection Exception Section 27.12 (EP27.12) to Residential Urban (Nobleton) Three (R1N3) for the subject lands, BE APPROVED subject to the following: i. That the owner demonstrate that no archeological or cultural resources will be impacted by the proposal to the satisfaction of the Toronto and Region Conservation Authority and the Director of Planning; and, C. That the amending by-law be held in abeyance until such time as the owner has fulfilled Condition B(i) above. Engineering and Public Works Department Report Number EPW 2014-36 Re: Traffic Calming Program Kingscross Drive 2014-36 to provide information and seek authorization to install temporary speed humps on Kingscross drive on a trial basis. EPW 2014-36 be received, and the recommendations therein be approved, as follows: C.O.W. #7 1. That Engineering and Public Works Department Report No. EPW 2014-36 be received for information. 2. That staff be authorized to install the temporary speed humps on Kingscross Drive on a trial basis as described in this report. Engineering and Public Works Department Report Number EPW 2014-35 Re: Site Alteration Agreement Zancor Homes (King South) Limited 19T-06K05 2014-35 to advise Committee that the owner (Zancor Homes (King South) Limited) has
- 4 - Committee of the Whole Minutes June 9, 2014 requested a Site Alteration Permit in advance of the Subdivision Agreement being executed in order to undertake earthworks in preparation of the site for servicing. EPW 2014-35 be received, and the recommendations therein be approved, as follows: C.O.W. #8 a) That the report EPW-2014-35 be received for information; b) That the Mayor and Clerk to authorized to execute a Site Alteration Agreement between the Township and Zancor Homes (King South) Limited. c) That the soil importation/exportation fee for amortization of Township Roads and Bridges be deferred until the Subdivision Agreement is brought before Council. d) And that By-law 2014-65 be passed to authorize the Mayor and Clerk to sign the Site Alteration Agreement between the Township and Zancor Homes (King South) Limited. Engineering and Public Works Department Report Number EPW 2014-37 Re: Cul-de-sac Islands and Enhanced Landscaping Features Noble Ridge Subdivision 19T-03K01 DEPUTATIONS (i) Domenic Mula Mr. Mula submitted a petition from the residents of James Bowman Court, in opposition to the construction of the proposed island in their cul-de-sac and circulated photos for Committee s review. Mr. Mula expressed the following items of concern: safety of children who play on the court, maintenance of the island, snow plowing, garbage pick-up, fire truck access, on-street parking, proposed landscaping and reduced visibility. Mr. Mula commented that when purchasing his home, the developer produced an artist s rendition of the future design of the street, but that he did not have expectations that the drawings were the final plan/layout. Committee recommends that the deputation by Mr. Mula be received. (ii) Tanja Mirazic Ms. Mirazic spoke on behalf of the residents of Tidnish Court who are in opposition to a proposed island on their street and advised a petition signed by the majority of the residents had been provided to the Clerk prior to this evening s meeting. Ms. Mirazic commented on concerns with; fire truck access, snow accumulation and removal, safety, maintenance of island, and monies that could be saved or used for something else if not constructed. Committee recommends that the deputation by Ms. Mirazic be received. (iii) John Petrocelli Mr. Petrocelli spoke in opposition to the proposed island due to safety issues and asked that the Township allocate the money intended for the island construction towards another project. Mr. Petrocelli noted the following: in his opinion, the environmental and/or water runoff would not be negatively impacted should the island not be constructed, the existing asphalt road base is sufficient, and that having the cul-de-sacs island free will provide more space for snow storage. Committee recommends that the deputation by Mr. Petrocelli be received. (iv) Eva Sergnese Ms. Sergnese presented a petition from the residents of Thomas Noble Court in opposition to an island proposed on their cul-de-sac. Ms. Sergnese commented the court is only two (2) years old and includes a pathway into a parkette which could create safety concerns if an island were constructed. Ms. Sergnese noted that existing islands in other areas of the subdivision have created challenges of egress/ingress onto the respective driveways. Committee recommends that the deputation by Ms. Sergnese be received.
- 5 - Committee of the Whole Minutes June 9, 2014 2014-37 to advise of the request received from residents on James Bowman Court, part of Noble Ridge Subdivision, for the removal of the cul-de-sac islands and enhanced landscaping features, and to provide staff s recommended response. EPW 2014-37 be received, and the recommendations therein be approved, as amended, as follows: C.O.W. #9 a) Report No. EPW 2014-37 be received as information; b) That the Developer be directed to eliminate the six (6) remaining cul-de-sac islands within the Noble Ridge Plan of Subdivision provided that the amended cul-de-sac design/works be constructed to the satisfaction of the Director of Engineering and Public Works; c) That the consideration of a financial component related to this amended design be deferred to a subsequent staff report regarding round-a-abouts, etc. within the Noble Ridge Plan of subdivision. Engineering and Public Works Department Report Number EPW 2014-18 Re: Nobleton Sanitary Sewer and Concurrent Works Project Cost Update 2014-18 to provide an update of the Nobleton Sanitary Sewer Project Costs including the cost overruns associated with unforeseen construction issues in Contract 7A. EPW 2014-18 be received, and the recommendations therein be approved, as follows: a) That Engineering and Public Works Department Report No. EPW 2014-18 be received for information. C.O.W. #10 Engineering and Public Works Department Report Number EPW 2014-34 Re: Nobleton Sanitary Sewer Project Contract 7A Additional Scope of Work and Cost Update 2014-34 to seek authorization to increase the scope of work, engineering consulting fees, and construction costs in order to complete Contract 7A of the Nobleton Sanitary Sewer Project. EPW 2014-34 be received, and the recommendations therein be approved, as follows: a) That Engineering and Public Works Department Report No. EPW 2014-34 be received. b) That Council approve the additional scope of work and associated costs to complete the construction of Contract 7A, specifically as shown in Table 4.1 of this report. 7. NEW BUSINESS There was no new business. 8. ADJOURNMENT A motion was made by Committee and carried that the Committee of the Whole Meeting of June 9 th, 2014 be adjourned. The meeting adjourned at 8:25 p.m.
- 6 - Committee of the Whole Minutes June 9, 2014 At the meeting of June 23 rd, 2014, a motion was made by Councillor Pabst, seconded by Councillor Grandilli and carried that the Committee of the Whole Report for the Meeting of June 9 th, 2014 be adopted. As amended Steve Pellegrini, Mayor