PEKIN PARK DISTRICT MINUTES OF THE REGULAR BOARD MEETING OF PARK COMMISSIONERS 6:00 p.m., Thursday, September 27, 2012 At the Mineral Springs Park Administration Building 1701 Court Street, Pekin, IL 61554 1. Call to Order: President Orrick called the meeting to order at 6:16 p.m. 2. Roll Call: The following commissioners were present: Marv Brown, Gary Gillis, Bill Harmon, Paula Helm, Ron Maquet, Lloyd Orrick and Barb Owens. Also in attendance were; Bob Blackwell, Director; Dori Smith, Director s Assistant/Board Secretary; Richard Wherry, Park District Attorney; Tom Elliott, Superintendent of Park; Steve Funk, Superintendent of Golf; Terri Gambetti, Superintendent of Recreation; Gloria Fangmeier, Business Operations Manager, Dan Englebright, Special Facilities Manager; Keith Knox, Parkside Athletics Manager; Sharon Brandon, Miller Center Coordinator and Tom Conlin, Chief of Police/Ranger Division. Press was not in attendance. 3. Additions to and/or Deletions from the Agenda, if any: 4. Public Input: 5. Motion to open the public hearing concerning the intent to sell General Obligation Limited Tax Park Bonds Move to open the public hearing concerning the intent of the Board of Commissioners of the Pekin Park District Tazewell and Peoria Counties, Illinois to sell not to exceed $775,000 General Obligation Limited Tax Park Bonds. (Time: 6:17 p.m.) Motion: Gillis 2 nd : Brown All ayes by a voice call vote motion carried The Director indicated that he had prepared an outline of BINA Public Hearing requirements (attached). The Director indicated that the $775,000.00 covered by the 2012 BINA Hearing coupled with the 2011 remaining BINA amount combined for a total BINA capacity of $2,053,705.00. He noted that the total BINA capacity was sufficient to 1
satisfy BINA requirements for the 2012 13, 2013 14, and 2014 15 annual roll-over bond sale amounts (approximately $682,000.00 annually). He noted that the purposes for the proposed future bond sales and amounts were included in the attached schedules (attached). The Board President asked for any public input or questions. Mr. Dale Kuntz stated that he encouraged the park district to use a portion of this money to keep the Court Street corridor of Mineral Springs Park looking good, expand the Victorian style of architecture around the lagoon, particularly the fishing piers and to relocate the playground to an area by the health facility. 6. Motion to close the public hearing concerning the intent to sell General Obligation Limited Tax Park Bonds Move to close the public hearing concerning the intent of the Board of Commissioners of the Pekin Park District Tazewell and Peoria Counties, Illinois to sell not to exceed $775,000 General Obligation Limited Tax Park Bonds. (Time: 6:35 p.m.) Motion: Gillis 2 nd : Maquet All ayes by a voice call vote motion carried 7. Motion to open the public hearing concerning the Combined Annual Budget and Appropriation Ordinance Move to open the public hearing concerning the Combined Annual Budget and Appropriation Ordinance for the Pekin Park District, Tazewell and Peoria Counties for the fiscal year beginning July 1, 2012 and ending June 30, 2013. (Time: 6:36 p.m.) Motion: Gillis 2nd: Helm All ayes by a voice call vote motion carried The Director reviewed the 2012-13 Budget Summary including; pie charts(revenue and Expense for total budget and operating budget), Section III of the Budget and Appropriation Ordinance, Budgeted Ending Cash, Budgeted Capital Expenditures/Capital Improvements and the Proposed Spending from the 2012 Annual Roll-over Bond Sale (attached). There was no public input. 8. Motion to close the public hearing concerning the Combined Annual Budget and Appropriation Ordinance Move to close the public hearing concerning the Combined Annual Budget and Appropriation Ordinance for the Pekin Park District, Tazewell and Peoria Counties for the fiscal year beginning July 1, 2012 and ending June 30, 2013. (Time: 7:00) Motion: Maquet 2 nd : Gillis All ayes by a voice call vote motion carried. 2
9. Consent Agenda and Approval of the same: Move to accept the Consent Agenda. Motion: Gillis 2 nd : Helm All ayes by a voice call vote motion carried 10. Motion to pass all items listed in the Consent Agenda: Move to pass all items of business listed in the Consent Agenda by omnibus vote as stated in the meeting agenda. Motion: Gillis 2nd: Helm All ayes by a roll call vote motion carried 11. Budget Performance Summary Report: August 2012 No report. 12. IRVSRA Representative Report: Commissioner Gillis stated no meeting - no report. 13. Fair Board Representative Report: It was noted that the Board met last week to review and provide input on the 2012 Fair. It was noted that the floor replacement in the warming room of the Memorial Arena building was completed. 14. Pekin Park Foundation Report: It was indicated that the Foundation Board met on Tuesday of this week and discussed arrangements for the September 29th dedication ceremonies for Jordan Bastien and Dean Shaffer. It was noted that work on development of the tree donation program was on hold until park staff were available this winter. It was noted that the Foundation Board was considering funding historical/interpretive signage for the train depot as a Foundation project. 15. Director s Report: The Director read a card from Jackie Baldes thanking the park district and Miller Center for the Miller Center Transportation Service during the recent period she was unable to drive. The Director indicated that he had received a recent communication from the IDOT and IDNR that indicated funding for replacement of the Sheridan Road bridge would not be available until fiscal year 2014. 3
The Director reported that the next park district election would be April 9, 2013. He noted that 103 signatures would be necessary nominating petitions. He noted that Dori Smith has election packets available for candidates to pick up. He noted the last day for filing would be 5:00 p.m. December 24, 2012. The Director reminded Board members that the deadline for the state mandated Open Meeting Act training was December 31, 2012. The Director recommended that the Park District support a Joint TIF Review Board recommendation for approval of the new TIF District proposed by the City, if the TIF Agreement was amended to eliminate any construction of a livestock rendering plant in the proposed TIF area and if the Agreement was amended to share 25% of annual new value with the taxing bodies impacted by the proposed TIF. 16. Attorney s Report: No report. 17. Staff Reports: 18. Commissioner Comments: 19. Unfinished Business: 20. New Business: 1. Approval of Ordinance 12-8 Move to approve Ordinance 12-8 An Ordinance adopting the Combined Annual Budget and Appropriation of funds for the Pekin Park District, Tazewell and Peoria Counties, Illinois for the fiscal year beginning on the first (1 st ) day of July 2012 and ending on the thirtieth (30 th ) day of June 2013. Motion: Gillis 2 nd : Owens All ayes by a voice call vote motion carried 4
2. Pekin Park Sports Complex Update The Director reported that the damaged storm sewer line had been repaired by Pipco. He reported that all project punch list items had been completed. He noted that the subcontractor responsible for parking lot repairs (Benaich) has refused to do additional work until they have been paid by the general contractor (Leander Construction) for their original work. The Director reported that reseeding of all athletic fields has continued throughout late summer/fall. He noted that is doubtful that the soccer field and east quad ball diamonds will be ready for early spring play. 3. Board approval of Application and Certificate for Payment No. 14 received from Leander Construction, Inc. 21. Executive Session: The Director indicated that Pay Request No. 14 should reduce the amount of retainage held by Leander Construction from their subcontractors from 10% to the acceptable amount of 5%. He also noted that Pay Request No. 14 maintains the 5% retainage held by the Park District. He noted that before all funds approved in Pay Request No. 14 are released, Leander Construction must provide additional Lien Waivers from Benaich ($10,401.90) and Prairie View ($17,482.51). Move to approve Application and Certificate for Payment No. 14 received from Leander Construction, Inc. in the amount of $244,454.33 for work completed on the Pekin Park Sports Complex as of July 18, 2012, subject to receipt of additional Lien Waivers in the amount of $27,884.41 Motion: Gillis 2 nd : Owens All ayes by a roll call vote motion carried. 1. Convene into executive session - Move to convene into executive session for the purpose of discussing salary schedules for one or more classes of employees. Motion: Gillis 2 nd : Helm All ayes by a roll call vote motion carried (time: 7:29 p.m.) 5
2. Reconvene into open session Move to reconvene into open session. Motion: Gillis 2 nd : Maquet All ayes by a roll call vote motion carried (time: 7:44 p.m.) 3. Action on executive session 22. Adjourn: Move to approve the Director s Recommended Salary Schedule for fiscal year July 1, 2012 through June 30, 2012, as amended. Motion: Owens 2 nd : Maquet All ayes by a roll call vote motion carried. Move to adjourn this meeting. Motion: Maquet 2nd: Brown All ayes by a voice call vote motion carried Time: 7:45 p.m. Respectfully Submitted, Dori K. Smith, Secretary Board of Commissioners Pekin Park District 6