+ TULARE CITY SCHOOL DISTRICT REGULAR BOARD MEETING M I N U T E S A meeting of the Tulare City School District Board of Trustees was called to order at 6:00 p.m. in the District Office Board Room, 600 North Cherry, Tulare, California, by President Melissa Janes. The flag salute was recited. Mrs. Janes welcomed everyone to the meeting. Board Members present: Melissa Janes, President; Phil Plascencia, Vice President; Willard Epps, Clerk; Teresa Garcia, Member; Irene Henderson, Member. Opening Attendance Dr. Clare Gist, Superintendent; Philip Pierschbacher, Assistant Superintendent, Personnel; Joyce Nunes, Director of Business and Psychological Services; Brian Hollingshead, Director of Curriculum; Paula Adair, Director of Student Services; Sue Howarth, Recording Secretary; Donna-Marie Sonnichsen, Tulare Voice. A motion was made by Mr. Plascencia, seconded by Mr. Epps, to approve the agenda as presented. Ayes: Plascencia, Epps, Henderson, Janes, Garcia The following items from the consent calendar were presented to the Board for their approval: Approval of Agenda Approval of Consent Calendar Approve Minutes of 7/8/14 Regular Board Meeting Approve Expenditures: Purchase Orders Nos. 150001 through 150356; Pay Vouchers Nos. 150001 through 150278; General Fund Warrants Nos. 61429413 61429477, dated 7/3/14; General Fund Warrant No. 61430384, dated 7/9/14; General Fund Warrants Nos. 61431543 61431618, dated 7/11/14; General Fund Warrants Nos. 61432999-61433064, dated 7/18/14; General Fund Warrant No. 61433463, dated 7/23/14; General Fund Warrants Nos. 61435542 61435678, dated 8/1/14; July Supplemental Salary Warrants; July Salary Warrants Accept the Project Asbestos Abatement on Roof at Mulcahy Middle School and Mastic with Asbestos Abatement on Roofs at Garden School, Cherry Avenue
Page No. 2 Middle School and Central Kitchen as Substantially Complete, and Authorize Final Payment Accept the Project Polish Concrete at Pleasant Elementary and Cypress Elementary School as Substantially Complete, and Authorize Final Payment Approve Agency Agreement for Physical Therapy Services with TCOE for 2014/2015 School Year Approve Change Order #4 for Mulcahy Roofing Project Accept the Tulare City School District Utility Yard Project (Delwood St.) and the Mulcahy Middle School Parking Lot Project as Substantially Complete and Authorize Final Payment Accept the Roof Replacement Project as per Specifications for Cherry Avenue Middle School, Central Kitchen, Garden Elementary School and Mulcahy Middle School (124,028 estimated sq. ft.) as Substantially Complete and Authorize Final Payment Adopt Updated Job Descriptions of Director (Student Services); Lunch Server; Social Worker Approve Change Order No. 1 from American Paving Adopt Resolution No. 2014/2015-4, Transfer of Funds for Cash Flow Purposes Adopt Resolution No. 2014/2015-5, Authorizing Inter-Fund Transfers in Accordance with the District s Adopted Budget for Fiscal Year 2014/2015 Approve Fund-Raising Request from Kohn School PTO Adopt Resolution No. 2014/2015-06, In the Matter of Granting Certificated Employees Authorization to Teach Subject Area Not Listed on Credential Adopt Resolution No. 2014/2015-08, Establish the Appropriations Limit for the 2014/2015 Fiscal Year Approve Amendment to Special Friends Grant Acknowledge Mary Garcia and Family for Donation of 50 Backpacks and School Supplies for Roosevelt School Request authorization to advertise for Bids and Prequalification of Bidders for technology upgrade projects Approve 2014/2015 Scicon Day Trip Agreement Approve 2014/2015 Scicon Week Trip Agreement Request for Proposal for CEQA Consulting Services and Site Acquisition for the New Tulare City School District Cottonwood Elementary School Site Approve Fund-Raising Request from Pleasant School PTO Approve Teacher Internship MOU with Fresno State Approval of Consent Calendar Upon a motion made by, Ms. Garcia, seconded by Mrs. Henderson, the Board approved the consent calendar as listed above. Ayes: Garcia, Henderson, Epps, Janes, Plascencia
Page No. 3 Mrs. Nunes introduced Mr. Doug Stoecker, Senior Vice President of TerraVerde Renewable Partners, LLC. Mr. Stoecker gave a power point presentation on TCSD s solar project reviewing the following items: Solar Project Development Status California Energy Commission awarded the District a $3,000,000 zero percent interest loan which will be formally approved on 8/22/14 at the California Energy Commission meeting Prop 39 and COP capital sources have been lined up RFP (Request for Proposal) has been released with a great deal of interest from experienced solar companies Bidders site walk was conducted on Proposals from bidders are due September 1, 2014 Revised ProForma The Current Revision incorporates the following Certificate of Participation 4.1% interest rate $3,000,000 no interest CEC loan Includes the cost of advance energy storage (batteries), but not the benefits Conservative Prop 39 Allocations o $600,000 (or 15% per year) less than the Calif. Dept. of Ed. Projections 18 Sites (meters) included Project Schedule Mr. Stoecker presented the timeline schedule of work and financial obligations. He also outlined the upcoming Board meeting dates for approval Array Layout Revision Mr. Stoecker displayed the array layouts Mrs. Janes thanked Mr. Stoecker for his informative report. Mrs. Nunes introduced Mr. Rex DeSpain. Mr. DeSpain presented a summary of the amortization schedule for the 2014 Certificates of Participation for the Solar Project; the Central Kitchen addition; the Delwood utility yard and the Mulcahy Parking lot project. He noted that the $3,000,000 interest free loan from California Energy Commission and Prop. 39 funds were included in the amortization schedule. The district has received approval from the Tulare County Office of Education to proceed with the COP. Mr. DeSpain stated that legal documents have been prepared for the sale of the Certificates of Participation which will be issued on September 9, 2014. Mrs. Janes thanked Mr. DeSpain for his report. Mrs. Nunes requested the Board accept the 2013/2014 unaudited annual financial report as presented. She noted that deficiencies were due to additional technology Presentation on Solar Project from Terra Verde Presentation on Amortization Schedule for Solar and Other Construction Projects Accept Unaudited Annual Financial Report
Page No. 4 costs and roofing projects. Mrs. Nunes complimented the school sites for having 96% or higher student attendance for 2013/2014. Mr. Plascencia made a motion, seconded by Mr. Epps, to accept the 2013/2014 Unaudited Annual Financial Report as presented. Accept Unaudited Annual Financial Report Ayes: Plascencia, Epps, Henderson, Janes, Garcia Mrs. Nunes asked the Board to adopt Resolution No. 2014/2015-07, final budget revisions for 2013/2014. She stated that there was an increase in revenue of approximately $1.2 M due to increase in ADA, medi-cal billing and MAA billing. Mrs. Nunes noted that the General Fund Balance after revisions is $16,302,365.33. Adopt Resolution No. 2014/2015-07, Final Budget Revisions for 2013/2014 A motion was made by Mr. Plascencia, seconded by Ms. Garcia to adopt Resolution No. 2014/2015-07, Final Budget Revisions for 2013/2014. Ayes: Plascencia, Garcia, Epps, Henderson, Janes Mrs. Nunes asked the Board to adopt Resolution No. 2014/2015-09, Authorizing District Administration to Enter Into an Agreement to Proceed with the Purchase of Property. Mrs. Nunes reviewed the site selection standards that were utilized including location in relationship to the District s boundaries, growth for housing developments and current school sites as well as available land and pricing. On May 28, 2014, the California Dept. of Education issued a preliminary approval based on an on-site evaluation of the property located southeast of S. Mooney Blvd., east of S. Foster Drive and north of Solano Avenue. She reviewed the selection criteria factors and the information that was used to evaluate those factors. Mrs. Nunes also reviewed the information that will be needed to determine if the land will meet the Board s and Calif. Dept. of Education s final approval. Mrs. Janes opened the public hearing; there were no comments; the public hearing was closed. Upon a motion made by, Ms. Garcia, seconded by Mr. Epps, the Board adopted Resolution No. 2014/2015-09, Authorizing District Administration to enter into an agreement to proceed with the purchase of property. Hold Public Hearing Regarding Evaluation of Property Under Consideration for Acquisition by District Administration Using CDE Site Selection Standards and Adopt Resolution No. 2014/2015-09 Authorizing District Administration to Enter Into an Agreement to Proceed with the Purchase of Property Ayes: Garcia, Epps, Henderson, Janes, Plascencia
Page No. 5 Mrs. Janes opened the public comment period. There were no comments; the public comment period was closed. Mrs. Janes thanked the visitors for their attendance. The personnel report was reviewed by Mr. Pierschbacher. NAME SCHOOL EFFECTIVE DATE Public Comment Period Recognition of Visitors Personnel Report CERTIFICATED MANAGEMENT PERSONNEL REASSIGNMENT Michelle Zavaleta District 7/1/14 School Psychologist to Coordinator (Psychological Services) CERTIFICATED PERSONNEL OFFER OF EMPLOYMENT Eric Fraley Cherry/Live Oak 8/8/14 Science, 7 th /8 th Grade Jennifer Munoz Alpine Vista 8/8/14 5 th Grade Aaron Porter Mulcahy 8/8/14 Science, 8 th Grade Megan Wininger Pleasant 8/8/14 4 th Grade CERTIFICATED PERSONNEL REASSIGNMENT Melissa Goto Mission Valley 8/8/14 3 rd Grade to 3 rd Grade / Head Teacher CLASSIFIED PERSONNEL INCREASE IN HOURS / WORK YEAR Cindy Santos Mission Valley to 7/31/14 School Secretary Maple (4 hrs. to 8 hrs.) CLASSIFIED PERSONNEL OFFER OF EMPLOYMENT Anayeli Botello-Flores Lincoln 8/14/14 Preschool Aide (4 hrs.) Title I Preschool Mercedes Costa Wilson 8/14/14 Spec Ed Aide (3.5 hrs.) Shellene Dias Mission Valley 8/14/14 Spec Ed Aide (3.5 hrs.)
Page No. 6 CLASSIFIED PERSONNEL OFFER OF EMPLOYMENT (Continued) Melinda Horton Maple 8/14/14 (Spec. Serv. Preschool) Personnel Report Arlene Pimentel Maple 8/14/14 Melissa Wise Alpine Vista 8/14/14 CLASSIFIED PERSONNEL REASSIGNMENT Jordan Fessler Maple to 8/1/14 Custodian to District Maintenance Noemi Gil-Aguilar Maple (Spec. Serv. 8/14/14 to Preschool) to Lincoln Preschool Teacher (4.5 hrs.) (Title I Preschool) Cynthia Thomas Pleasant 8/14/14 to CLASSIFIED PERSONNEL RESIGNATION Selenia Boyer Roosevelt 7/28/14 Melissa Brubaker District 8/11/14 Sarah Chavez Heritage 7/21/14 Denise Cifuentez Mission Valley 7/16/14 Lisa Mendez Pleasant 7/29/14 Paula Parker Wilson 7/8/14
Page No. 7 CLASSIFIED PERSONNEL RESIGNATION Traci Portillo Wilson 8/2/14 Personnel Report Anne Quinonez Roosevelt 10/31/14 School Secretary Sheena Salinas District 7/15/14 Cook (4 hrs.) Ms. Garcia made a motion, seconded by Mrs. Henderson, to accept the personnel report as presented. Ayes: Noes: Garcia, Henderson, Epps, Janes, Plascencia None With no other business, the meeting was adjourned at 7:50 p.m. ATTEST: Adjournment Clare Gist, Ed.D. Secretary Sue Howarth Recording Secretary Willard Epps Clerk