JOINT COMMITTEE OF THE WHOLE AND 42 REGULAR COUNCIL MEETING HELD ON MONDAY MAY 4, 2009 AT 5 P.M. PRESENT: Mayor A. Spacek Councillor M. Dinnissen Councillor P. Drobny Councillor F. Siebert Chief Administrative Officer Y. Brousseau Deputy Administrator C. Boyer-Brochu Clerk B. Major Treasurer M. Dupont Recreation Director M. Clavelle Public Works DirectorY. Labelle Fire Chief G. Demeules Community Development Officer C. Rody KEDC Executive Director M. Lamarche CITIZENS: 9 -and- -and- -and- MEDIA: 2 PLAYING OF 0 CANADA MAYOR SPACEK called the meeting to order and those in attendance stood for the playing of 0 Canada. DECLARATION OF PECUNIARY INTEREST RESOLUTION #2009-082: APPROVALOFAGENDA Councillor M. Dinnissen That the agenda be approved as circulated. PRESENTATIONS RESOLUTION #2009-083: ADOPTION OF MINUTES Councillor M. Dinnissen That the minutes of the Joint Committees of the Whole and Council meeting of April 13, 2009 and the Special Council meeting of April 23, 2009 be adopted.
-2-43 JOINT COTW AND COUNCIL MEETING OF MAY 4, 2009 (Cont'd} UNFINISHED BUSINESS CORRESPONDENCE 1. ANNAMARIA CROSS. SENIOR MANAGER. TRANSMISSION AND DISTRIBUTION POLICY BRANCH. MINISTRY OF ENERGY AND INFRASTRUCTURE (April22/09) outlining the proposed Green Energy and Green Economy Act, Bill 150 and advising that the Bill is subject to hearings and inviting presentation. 2. ASSOCIATION FRANCAISE DES MUNICIPALITES DE L'ONTARIO notice of the conference to be held in Cochrane from September 15 to 17, 2009. PETITIONS AND DELEGATIONS COMMITTEES OF THE WHOLE RECREATION AND CULTURE 1. CORPORATION OF THE TOWN OF HEARST The Committee gave consideration to a request from the Town of Hearst for free use of the bleachers for the RCMP Musical Ride performance being held in Hearst on June 2, 2009. The Committee recommended the request be approved provided the equipment is not being utilized by the municipality and transportation costs be the responsibility of the Town of Hearst. 2. CURVES The Committee gave consideration to a request from Curves for permission to put their exercise equipment outside on the sidewalk on June 13 or June 20 as an alternate date in case of rain. The request has been copied to the BIA with no objections. The Committee recommended the request be approved and that the BIA be copied on the correspondence. 3. LA FORGE The Committee gave consideration to a request from La Forge for free use and installation of the stage and canopy for their 30 1 h Anniversary Celebration on September 26 and 27, 2009. The Committee recommended the request be approved provided the equipment is not being utilized by the municipality. 4. IONA McCRAITH PRESERVATION CONSULTING The Committee gave consideration to a request from lona McCraith Preservation Consulting for a letter of support to establish a new regional archives at I'Universite de Hearst. The Committee recommended that the request be approved. 5. BOB YOUNG INVITATIONAL GOLF TOURNAMENT The Committee gave consideration to a request from the Bob Young Invitational Golf Tournament for free use and installation of bleachers for the tournament being held at the Golf Course the weekend of July 3-5, 2009. The Committee recommended the request be approved provided the equipment is not being utilized by the municipality.
-2-44 JOINTS COTW AND COUNCIL MEETING OF MONDAY, MAY 4,2009 (CONT'D} 6. ST-JEAN CELEBRATION The Committee gave consideration to requests from St-Jean Celebration Committee for free use of the Sports Palace on June 19 and 20, 2009; to decorate key points within the community including Riverside Park, for use of the Gazebo in Riverside Park, for participation at the flag raising and parade ceremony on June 18, 2009 including road closure of McPherson Avenue and Riverside Drive, use of the Carlo Cattarello Sports Complex on June 20, 2009, to declare the week of June 15 to 21, 2009 as Ia Semaine de Francophonie and declare the St-Jean Celebration as a community festival. The Committee recommended the requests be approved. 7. INFORMATION ITEMS a) Recreation Director M. Clavelle informed Committee that both ice surfaces are now removed; weekend chess tournament was well attended and minor hockey will be holding its banquet on the weekend. 8. OTHER ITEM MAYOR SPACEK introduced Kapuskasing Economic Development Corporation Executive Director Marc Lamarche and advised that a release about Mr. Lamarche's new position would be forthcoming. PLANNING 9. PUBLIC MEETING APPLICATION 81/09 The Public Meeting was held for Consent Application B 1/09 from Eastview Real Estate for the purposes of severing a 66 foot wide strip of land on the east side of the lot to transfer to Northland Well Drilling. There were no verbal reports presented and the Clerk and Chief Administrative Officer advised that no comments were received. The Committee recommended that Consent 81/09 be approved with the traditional conditions as follows: That the following documents be provided for the transaction as follows: a) the original executed Transfer/Deed of Land form, a duplicate original and one photocopy for our records; b) a Schedule to the Transfer/Deed of Land form on which is set out the entire legal description of the parcel(s) in question. This Schedule must also contain the names of the parties indicated on page 1 of the Transfer/Deed of Land form; and c) a reference plan of survey be provided, which bears the Land Registry Office registration number and signature as evidence of its deposit therein, illustrating the parcel(s) to which the consent approval relates. 10. INFORMATION ITEMS a) Community Development Officer C. Rody informed Committee that all entertainment for the Lumberjack Heritage Festival des bocherons has now been confirmed and tickets are available. PUBLIC WORKS 11. PURCHASE OF WATER VALVE EXERCISER The Committee gave consideration to purchase a Water Valve Exerciser demo unit from Wamco Waterworks in the amount of $11,613 plus GST. The Committee recommended the tender be awarded. 12. RFP-SANITARY AND STORM MODEL The Committee gave consideration to award the contract to design the Sanitary and Storm Model to Gabel Engineering for a total upset limit of $115,330 plus GST. The Committee recommended the tender be awarded.
-3-45 JOINTS COTW AND COUNCIL MEETING OF MONDAY, MAY 4,2009 (CONT'D) 13. HIRING OF TEMPORARY LABOURERS The Committee was informed of the intent to hire three temporary labourers commencing May 11, 2009 for a period of five months. The Committee approved the hiring and commencement date of May 11,2009. 14. EQUIPMENT RENTAL AND SERVICE CONTRACTS The Committee gave consideration to award the Equipment Rental and Service Contracts. The Committee recommended the equipment rental tenders be awarded from low to high bidder as required, contingent upon availability, confirmation of insurance, WSIB requirements and meeting equipment specifications. 15. INFORMATION ITEMS The Committee reviewed the following information item: a) Monthly Report from the Public Works Director. PROTECTIVE SERVICES 16. APPLICATION FOR TRANSIENT TRADERS LICENCE The Committee gave consideration to the application from Global Wealth Trade Corporation for a transient and traders licence. Applicant Dan Guertin was in attendance and provided Committee with additional information and advised that the site would be utilized for multi-level networking and distribution on weekends and evenings. The Committee recommended the Transient Trader licence be approved. 17. INFORMATION ITEMS The Committee will review the following information items: a) Animal Control report for April 2009. b) Fire Chief G. Demeules informed Committee that daily teleconferences are held with respect to flooding at the coast and at this time Ministry monitoring indicates good water levels. HEALTH 18. KAPUSKASING PANDEMIC PLAN Community Emergency Management Coordinator G. Demeules and Alternate Coordinator C. Rody presented to the Committee the Kapuskasing Pandemic Plan which will become an annex to the Kapuskasing Emergency Plan. The Pandemic Plan is available on the municipal website. 19. HEARST-KAPUSKASING-SMOOTH ROCK FALL COUNSELLING SERVICES The Committee gave consideration to a request from the Hearst-Kapuskasing Smooth Rock Falls Counselling Services to proclaim the week of May 4 1 h to May 1 0 1 h, 2009 as Mental Health Week. The Committee recommended the request be approved. 20. MINISTER RESPONSIBLE FOR SENIORS The Committee gave consideration to a request from the Minister Responsible for Seniors to declare the month of June as Seniors' Month and to encourage the community to honour local seniors. The Committee recommended the request be approved.
-4-46 JOINTS COTW AND COUNCIL MEETING OF MONDAY, MAY 4,2009 (CONT'D) 21. CORPORATION OF THE TOWN OF COCHRANE The Committee gave consideration to a request from the Town of Cochrane for resolution support with respect to improved ambulance services with the municipality. The Committee recommended the resolution be supported. 22. KAPUSKASING ACCESSIBLE BUS SERVICE The Committee viewed the bus wrap being proposed for the Kapuskasing Accessible Bus Service and approved the wrap. 23. INFORMATION ITEMS The Committee reviewed the following information items: a) Nestle Waters Canada: Ban on the sale of bottled water in municipalities and school boards. b) North Centennial Manor: letter acknowledging contribution increase. c) Minutes of the North Centennial Manor Inc. Board of Directors of March 25, 2009. FINANCE 24. COST STATEMENTS The Cost Statement are recommended for approval. 25. NEOMA The Committee gave consideration to a request from NEOMA for resolution support requesting that CBC Radio to recognize the realities of Northern Ontario and to secure the existing resources for the radio and television broadcasting services. The Committee recommended the resolution be supported. 26. KAPUSKASING LUMBERJACK HERITAGE FESTIVAL DES BUCHERONS The Committee gave consideration to requests from the Kapuskasing Lumberjack Heritage Festival for municipal assistance with respect to the set-up, use of facilities and equipment as well as a declaration of a Community Festival. The Committee recommended the requests be approved. 27. CENTRE DE SANTE COMMUNAUTAIRE DE KAPUSKASING ET REGION The Committee gave consideration to a request from Centre de Sante communautaire de Kapuskasing et region for free use of the Civic Centre Auditorium on June 1 0, 2009 for a Cultural Celebration for Seniors. The Committee recommended the request be approved provided there is no cost to the municipality. 28. KDHS GRADUATION COMMITTEE The Committee gave consideration to a request from the Kapuskasing and District High School Graduation Committee for a reduced rental rate for the Civic Centre Auditorium to host the high school prom on June 23, 2009. The Committee recommended the request be approved, provided there is OPP or OPP auxiliary security. The Committee further recommended that the fee for use of the kitchen be waived. 29. CAMP ONGRANDI The Committee gave consideration to a request from Camp Ongrandi for a donation to sponsor a child to go to camp or for the general maintenance of the facilities. The Committee recommended that sponsorship of two children be approved as per past practice. 30. KAPUSKASING DOWNTOWN BUSINESS IMPROVEMENT AREA BOARD The Committee reviewed and approved the Kapuskasing Downtown Business Improvement Area Board's 2008 Audited Financial Statements.
-5-47 JOINTS COTW AND COUNCIL MEETING OF MONDAY, MAY 4,2009 (CONT'D) 31. LAS COMMUNICATION The Committee reviewed information about interval meters at competitive prices through the LAS Energy Management Interval Meter Program. 32. AUDITORIUM KITCHEN RENTAL The Committee gave consideration to set the rental rate for the Auditorium Kitchen to $111.00 per day, similar to the fee charged at the arena. The Committee recommended the fee be approved. 33. INFORMATION ITEMS The Committee reviewed the following information items. a) Assessment Review Board: Appeals Streaming Strategy-2009 and Beyond b) North Claybelt CFDC: L. I. C. Project approval c) MPAC: Municipal Status Report Fourth Quarterly Report 2008 d) Clerk B. Major informed Committee that the municipality would be hosting the AMCTO Zone meeting at the Civic Centre May 27 and 28, 2009. STAFF REPORT RESOLUTION #2009-084: RESOLUTION #2009-085: RESOLUTION #2009-086: RESOLUTION #2009-087: MOTIONS To approve the recommendations from the Committees of the Whole. To award the contract to design the sanitary and storm model to Gabel Engineering at an upset limit of $115,330 (plus GST). That Kapuskasing Council award tenders as follows: a) To award the purchase of the Valve Exerciser to Wamco at a cost of $11,613 (plus GST); and b) To award the equipment rental tenders from low to high bidder as required, contingent upon availability, confirmation of insurance, WSIB requirements and meeting equipment specifications. Councillor P. Drobny That Kapuskasing Council approve the following proclamations: a) To declare the week of June 15 to 21, 2009 as Ia Semaine de Francophonie and to declare the St Jean celebration as a community festival; b) To proclaim the week of May 4 1 h as Mental Health Week; c) To declare the month of June as Senior's Month; and d) To declare the 1oth annual Kapuskasing Lumberjack Heritage Festival des bocherons as a community festival.
-6-48 JOINTS COTW AND COUNCIL MEETING OF MONDAY, MAY 4,2009 (CONT'D) GENERAL ITEMS AND NEW BUSINESS RESOLUTION #2009-088: RESOLUTION #2009-089: RESOLUTION #2009-090: BY-LAWS That By-Law Nos. 3062 to 3069, as follows: ~ By-Law No. 3062- To establish optional classes and set tax ratios for 2009 and to repeal By-Law No. 2969... By-Law No. 3063 - To provide for the business improvement area levy for the year 2009. ~ By-Law No. 3064 - To provide for the adoption of the 2009 municipal tax levy... By-Law No. 3065- To provide for the adoption of tax rates and to further provide for penalty and interest in default of payment thereof for 2009... By-Law No. 3066 - To provide for the levy of the owner's portion of the cost of the local improvement charges in the Town of Kapuskasing for the year 2009... By-Law No. 3067 - To appoint Gilles Bisson and Yvan Brousseau to perform civil marriages... By-Law No. 3068 - To stop up and close laneway adjacent to 11 Cherry Avenue. ~ By-Law No. 3069- To convey Part 1 and Part 2 of Reference Plan CR 989 to property owner of 11 Cherry Avenue,_be enacted and passed, that the corporate seal be affixed thereto and the By-Laws be signed by the Mayor and Clerk. IN-CAMERA That Kapuskasing Council move into a Closed meeting pursuant to Section 239 of the Municipal Act, 2001, as amended, for the following reasons: Personal matters about identifiable individuals, including employees and proposed or pending acquisition or disposition of land. That Council adjourn from its Closed meeting with agreement: a) To remit the retro-pay to Andrew Hubert. b) To approve the base salary and benefits to Employee No. 1041. c) To approve Option One as presented to Employee No. 350. d) To hire Gabriel Fillion as a firefighter relief. e) That the GAO be directed to enter into negotiation with the Volunteer Firefighters for the former youth centre.
-7-49 JOINTS COTW AND COUNCIL MEETING OF MONDAY. MAY 4.2009 (CONT'D} RESOLUTION #2009-091 : Councillor P. Drobny That By-Law No. 3070 being the Confirmatory By-Law be passed, that the Corporate Seal be affixed thereto and the By-Law be signed by the Mayor and Clerk. RESOLUTION #2009-092: ADJOURNMENT That this meeting be adjourned at 7:23 p.m. IJ~~ ~tldt Mayor